Administrative Assistant jobs at Alpha Consulting

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

Coordinate the scheduling, notify customers of upcoming on-sites, email requests for information as needed, monitor email correspondence, publish an accurate status of each onsite event, and maintain a yearly calendar. This candidate will learn all aspects of processing calibration documents for both on-site and in-house calibrations, and must be willing to cover other positions when needed. Applicant must be a team player, who will be part of our customer service staff, utilizing our internal computer system and assuring customer satisfaction. Education and Requirements: Education - High school or equivalent Experience - Previous office experience required Must have excellent interpersonal and communication skills Must be organized and able to multi-task Must have excellent computer and/or Microsoft Office skills Must be proficient in Excel Generous benefits package including Health, Dental, Life and ADD insurance and 401K plan. Job Type: Full-time, 5 days per week (Monday-Friday) Expected hours: 40 per week All work performed at our Billerica, MA facility (no remote) Schedule: 8 hour day shift, Monday to Friday Starting rate: $23 - $25 per hour

Job Title: Staff Assistant Pay Rate: $25/hr (W2) Duration: 3 Months Mode of Work: 100% Onsite Work Schedule: 1st shift - 35 hours/week We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities. Key Responsibilities: Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries. Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership. Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents. Organize and maintain electronic and paper files for easy accessibility. Assist with travel arrangements, including booking and expense reporting. Order and monitor office supplies and equipment. Support planning and execution of office events, meetings, and workshops. Perform data entry, maintain databases, and prepare basic spreadsheets or presentations. Assist with onboarding new staff, including preparing materials and coordinating orientation schedules. Handle sensitive information with confidentiality and professionalism. Perform other related duties as assigned. Required Qualifications: High school diploma or equivalent; 3+ years of related experience (education beyond high school may count toward experience). Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Professional demeanor and strong interpersonal skills. Ability to work independently and as part of a team. Commitment to confidentiality and discretion. Ability to successfully pass a background check. Working Conditions: May be required to sit and/or stand for long periods. Occasional overtime may be required.

Contract Length: 6-month contract Schedule: 40 hrs/week | 9:00-5:00 M-F Qualifications (Required): 3+ years of relevant administrative experience Microsoft Office Proficiency; excellent Excel skills Strong communication skills Strong organizational skills, including supporting more than one officer Preferred Qualifications: Experience in higher education or medical setting Job Description: The Executive Assistant provides executive level support to the Chief, Division of Medicine and coordinates the administrative functions of the Department of Medicine. This position will also provide administrative support to the Vice Chair of Finance and Administration and the Vice Chair of Clinical Operations and other executive leadership as needed. Typical responsibilities will include managing travel arrangements; coordinating schedules and meetings; coordinating executive correspondence and communications internally and externally; management of department conference rooms and office functions; planning meetings and events; processing reimbursement requests; providing support for presentations and meetings; and administrative support for department-wide initiatives and events. The Executive Assistant will aid in new hire efforts by reviewing offer letters, aiding in the faculty appointments & promotions process, maintaining faculty files with relevant HR documentation, and tracking new hires and terminations for all faculty in the Department of Medicine (DOM). The executive assistant will be responsible for collating and presenting faculty, staff, and department statistical data. This position will be responsible for additional special projects which will be assigned based on the department need. 60% Calendar Management: -Schedule meetings and calls; tracks responses; coordinates audio-visual and technology requirements, orders catering services, etc., as needed. -Prepares information packages for meetings, and distributes. Takes and prepares minutes of meetings, as required. Ensures that minutes and other written documents are accurate and professional. -Schedules travel -Track of correspondences -Track professional licenses, memberships, etc. -Manage conference room booking for department conference rooms 30% Provide general office administration/management responsibilities: -Order office supplies from Staples and through -Purchase Orders -Process Reimbursements -Provide support for meetings & events hosted by chair's office or DoM Central including ordering & coordinating food, booking rooms, coordinating speakers and slides -Evaluates, develops and revises administrative systems in order to improve efficiency. -Aids faculty affairs manager with Appointment & Promotions for all department faculty -Tracks new hires & terminations -Responsible for collating and presenting faculty, staff and department statistical data 10% Special Projects: -Administrative support for department-wide initiatives including but not limited to Evans Research Days, DEIA Week, M.A.D.E. Staff Development Program, Administrative Coordinator monthly series, Monthly Administrative Director meetings, Department Faculty meetings, etc. - Regularly reviews status of project and makes modifications to scheduling, costing, equipment, preparing status reports and documents periodically throughout the project. - Special Projects as assigned by the Chair of Medicine, the Vice Chair of Finance & Administration and/or the Associate Administrative Director as needed

Executive Assistant - Temp to Perm Schedule: 100% onsite; potential for 1-2 remote days/week after training Hours: 30-40 hours/week Pay: $30-$40/hour Key Responsibilities Executive Support & Office Management Schedule all executive meetings and manage the Executive Office meeting room calendar. Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed. Serve as a liaison between the Executive Office and internal/external stakeholders. Maintain office supplies, equipment, organized filing systems, and tickler files. Draft, proofread, and route executive correspondence-including letters, memos, newsletters, flyers, and reports. Ensure full compliance with mandatory trainings and maintain appropriate documentation. Board & Senior Leadership Support Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings. Track and follow up on action items and deadlines. Assist Chief of Staff with planning and hosting external groups. Newsletter Production Produce and distribute the internal staff newsletter on a regular schedule. Event & Meeting Coordination Gather needs and logistics for Executive Office meetings and events. Support arrangement of events involving CEO participation, including internal and community functions. Manage invoices and billing for Executive Office activities. Additional Duties Coordinate farewell celebrations for departing staff. Prepare award nominations for community and staff recognition. Support Board members with community engagement activities. Assist in administering donated funds in partnership with the Chief of Staff. Perform other duties and provide support at additional locations as needed.

Join Fenwick and be a part of a culture where the people and business thrive together. As a Corporate Assistant, you will be encouraged to think outside of the box, identify challenges, and seek solutions - all while developing skills and grow your career towards becoming a paralegal. This position offers a hybrid schedule and requires three days onsite per week at your designated office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position will be 37.5 hours per week (non-exempt), Monday - Friday, from 9:00 am - 5:30 pm. Job Description: You will work under the immediate supervision of our corporate paralegals to support our clients and deal teams. You will have a broad range of responsibilities, including: Organize and upload documents into shared databases. Coordinate due diligence requests on transactions. Assist with the preparation of incorporate documents, financings and closing volumes. Assist with shareholder mailings and filing federal and state securities forms. Desired Skills and Qualifications: Exemplary oral and written communication skills and the ability to communicate effectively with cross-functional teams. Strong attention to detail, organizational and problem-solving skills. Proactive and a demonstrated ability to multi-task and meet deadlines in a fast-paced environment. Strong Excel skills a plus. Bachelor's degree and/or Paralegal Certificate from ABA-accredited program required. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $58,500 - $85,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

The Administrative Assistant, at this financial planning office located in a beautiful office park on the South Shore, is the first point of contact for clients and callers, ensuring a welcoming and delightful experience. This role involves managing the front desk, providing administrative support to multiple financial advisors, and facilitating effective communication across the organization. Working remote is not an option. Responsibilities: - Answer, screen, and direct incoming phone calls and messages. - Greet and welcome clients, ensuring a positive first impression. - Order lunches daily for the office - Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules - Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. - Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. - Order and manage office supplies and ensure office equipment is in working condition - Process incoming and outgoing mail and deliveries - Assist with operational needs, internal communication and help execute client facing events - Complete ad-hoc projects and tasks as requested. Qualifications & Requirements: - Prior administrative experience in a professional services environment is a must. - Excellent verbal and written communication and typing skills - Strong organizational and multitasking abilities along with an eye for details and critical thinking skills - Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. - Friendly, professional demeanor and a customer-service mindset. - Ability to work both independently and collaboratively in a fast-paced environment. - High level of professionalism, discretion, and ethical conduct. - Professional attire required at all times. - Must be able to navigate a complex series of programs and systems simultaneously. - Prior experience in a financial advisor's practice is preferred. - Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Skills microsoft office, CRM, clientworks Top Skills Details microsoft office,CRM Additional Skills & Qualifications - Technologies: Red Tail CRM (very nice to have), Microsoft products (must have) - Best vs Average: someone with financial planning experience, someone who comes from a small financial office like this would be beneficial - Critical Skills: o This person will be the first face the client will see when arriving in the office. Need to be personable, warm and welcoming, with good social skills. Need to be comfortable sitting in reception, answering phones, and engaging with the clients (offering coffee, small talk, etc.) o Attention to detail is HUGE in this role. o Excellent grammar and typing/writing - including paperwork, customized letter formatting, etc. o Should be able to take feedback well and be able to pivot as necessary o Adaptable (especially with technology) o Eager to learn o All candidates should be able to speak to their writing skills and their experience in a fast paced, professional environment. Experience Level Intermediate Level Job Type & Location This is a Contract to Hire position based out of Braintree, MA. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Braintree,MA. Application Deadline This position is anticipated to close on Dec 18, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The Administrative Assistant is the first point of contact for clients and callers, ensuring a welcoming and delightful experience. This role involves managing the front desk, providing administrative support to multiple financial advisors, and facilitating effective communication across the organization. Responsibilities: - Answer, screen, and direct incoming phone calls and messages. - Greet and welcome clients, ensuring a positive first impression. - Order lunches daily for the office - Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules - Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. - Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. - Order and manage office supplies and ensure office equipment is in working condition - Process incoming and outgoing mail and deliveries - Assist with operational needs, internal communication and help execute client facing events - Complete ad-hoc projects and tasks as requested. Qualifications & Requirements: - Prior administrative experience in a professional services environment is a must. - Excellent verbal and written communication and typing skills - Strong organizational and multitasking abilities along with an eye for details and critical thinking skills - Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. - Friendly, professional demeanor and a customer-service mindset. - Ability to work both independently and collaboratively in a fast-paced environment. - High level of professionalism, discretion, and ethical conduct. - Professional attire required at all times. - Must be able to navigate a complex series of programs and systems simultaneously. - Prior experience in a financial advisor's practice is preferred. - Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Additional Skills & Qualifications o This person will be the first face the client will see when arriving in the office. Need to be personable, warm and welcoming, with good social skills. Need to be comfortable sitting in reception, answering phones, and engaging with the clients (offering coffee, small talk, etc.) o Attention to detail is HUGE in this role. o Excellent grammar and typing/writing - including paperwork, customized letter formatting, etc. o Should be able to take feedback well and be able to pivot as necessary o Adaptable (especially with technology) o Eager to learn o All candidates should be able to speak to their writing skills and their experience in a fast paced, professional environment. Experience Level Intermediate Level Job Type & Location This is a Contract to Hire position based out of Braintree, MA. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Braintree,MA. Application Deadline This position is anticipated to close on Dec 18, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The Administrative Assistant is the first point of contact for clients and callers, ensuring a welcoming and delightful experience. This role involves managing the front desk, providing administrative support to multiple financial advisors, and facilitating effective communication across the organization. Working remote is not an option. Responsibilities: - Answer, screen, and direct incoming phone calls and messages. - Greet and welcome clients, ensuring a positive first impression. - Order lunches daily for the office - Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules - Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. - Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. - Order and manage office supplies and ensure office equipment is in working condition - Process incoming and outgoing mail and deliveries - Assist with operational needs, internal communication and help execute client facing events - Complete ad-hoc projects and tasks as requested. Qualifications & Requirements: - Prior administrative experience in a professional services environment is a must. - Excellent verbal and written communication and typing skills - Strong organizational and multitasking abilities along with an eye for details and critical thinking skills - Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. - Friendly, professional demeanor and a customer-service mindset. - Ability to work both independently and collaboratively in a fast-paced environment. - High level of professionalism, discretion, and ethical conduct. - Professional attire required at all times. - Must be able to navigate a complex series of programs and systems simultaneously. - Prior experience in a financial advisor's practice is preferred. - Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Additional Skills & Qualifications - Technologies: Microsoft products (must have) - Someone with financial planning experience, someone who comes from a small financial office like this would be beneficial - Critical Skills: o This person will be the first face the client will see when arriving in the office. Need to be personable, warm and welcoming, with good social skills. Need to be comfortable sitting in reception, answering phones, and engaging with the clients (offering coffee, small talk, etc.) o Attention to detail is HUGE in this role. o Excellent grammar and typing/writing - including paperwork, customized letter formatting, etc. o Should be able to take feedback well and be able to pivot as necessary o Adaptable (especially with technology) o Eager to learn o All candidates should be able to speak to their writing skills and their experience in a fast paced, professional environment. Experience Level Intermediate Level Job Type & Location This is a Contract to Hire position based out of Braintree, MA. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Braintree,MA. Application Deadline This position is anticipated to close on Dec 11, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The Center for Human Development, (CHD) is seeking an Administrative Assistant to join our team at our Outpatient Site, located in Orange, MA. Your role as an Administrative Assistant: The Administrative Assistant serves as a resource to the program as a whole and is directly supervised by the Clinic Director and/or Clinical Supervisor. Duties include, but are not limited to, reception, answering telephones, supply management and inventory (including shopping for the program), coding and filing bills, managing checkbook and petty cash account, typing, filing, record keeping, documentation, word processing, data entry, and report writing. The Administrative Assistant is also responsible for running miscellaneous errands, data collection and will assist with quality assurance related to both the funding source and licensing requirements. The ideal candidate will demonstrate good verbal and written communication abilities, strong computer skills, be detail-oriented, flexible and able to work independently and as a team member. Requirements: High school diploma or equivalent Proficiency in English required Must pass background screening process including CORI Clear driving record check. Have their own transportation, for occasional business use Success Factors: Experience in an office environment preferred, Additional administrative training or education is a plus, strong computer skills required, must be organized and detail-oriented and have excellent communication skills. Schedule of Work: This is a full-time, on-site role. Candidates should have the ability to work a flexible schedule that includes some later shifts and/or Saturday's. Pay rate starts at $20.00/hr. As well as a phenomenal benefit package that includes, Dental, Health and Life insurance. Paid time off, earned vacation time and paid holidays just to name a few. At Center for Human Development (CHD), Care Finds a Way: The Center for Human Development (CHD) provides a broad range of high quality, community-oriented human services dedicated to promoting, enhancing, and protecting the dignity and welfare of people in need. At CHD we are celebrating differences, inclusion is not just a policy- it is a daily practice. Multicultural, multilingual, and fluent in sign language, CHD is a reflection of those we serve. Connect with our Team today! If this sounds like the right job for you, do not wait - apply today to join our team. We look forward to hearing from you!

We are seeking a highly organized, energetic, and hands-on administrative assistant that will be an integral part in supporting how we work at RPG. As an administrative assistant, you will use your tenacity and knowledge to grow and assist in managing RPG's general administrative activities. And you will model our core behaviors of authenticity, belonging, and compassion. YOUR ROLE AT RPG: You will sit on the people team and work closely with various agency partners, such as the finance team and agency operations. This role will spend approximately 3 days in-person weekly in our South End office. Specific duties for an administrative assistant include: ADMINISTRATIVE SUPPORT Maintain various accounts payable clerical work such as downloading monthly invoices, integrate batches, enter invoices, initiate vendor payments, and more (approx. 16 hrs/week). Effectively keep RPG offices organized and running by coordinating mailing, shipments, and supplies requests. Provide support to the chairman, president, and other leaders with tasks including travel, expense reporting, and meeting planning - both in-person and online. AGENCY OPERATIONS Support critical onboarding/offboarding efforts by distribution and collection of tech equipment. Update and maintain RPG tools and subscriptions. Coordinate, update, and manage travel profiles and policy in our travel management platform. EVENT SUPPORT Provide event support in the form of travel, transportation, and coordination management, attendee swag, and more as needed. Support client event activities including travel, products, and gifts as needed OUR CULTURE EMBRACES FLEXIBILITY. PEOPLE WHO EXCEED IN THIS ROLE: Are extremely detail-oriented, organized, proactive, and possess great time management skills. Have strong written and oral communications skills. Consistently meets deadlines, are able to prioritize multiple tasks, deliver the highest quality work, and take ownership of projects and execute effectively. Maintain the highest standard of confidentiality of employee and company information. Embrace autonomy, accountability, and practice a service and growth mindset

Job Title: Administrative Assistant Schedule: Full-Time Assist in coordinating and monitoring agency systems including electronic records, building maintenance requests, human rights, program evaluation, special events, inter and intra-agency communication, correspondence, mail, purchasing, attendance, and professional activities. Education, Experience and Special Skills: Associate or Bachelor's degree in business or related field preferred or five years of relevant experience as an Administrative Assistant. Skilled in customer service, telephone etiquette, typing and data entry, organization, multitasking, problem solving, and prioritization according to deadlines. Must be knowledgeable and have experience working with Microsoft office programs (Word, Excel, Outlook, Access, PowerPoint, etc.). Professional interactions with clients, employees, families, and outside agencies must be maintained at all times

Job Description We believe that real estate should be a pleasure. Not a pressure. At Jack Conway, you'll feel the difference immediately. We're the largest independently-owned real estate company in our region. So we've got the reach, and the connections, to take good care of your every real estate need. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

+ Welcomes clients, both scheduled and local walk-in's, to the Cambridge, MA office. + Supports employees with various tasks related to onboarding, appointment setting and travel arrangements. + Provides meeting assistance through scheduling, presentation preparation and diligent note taking. + Handles various office tasks related to communication and organization. + Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments. + Notary Public preferred. + Dress code - Business Casual. + In-office only, hours 8:15-4:15 Tuesday, Wednesday and Thursday. **Responsibilities:** + Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. + Provides support for daily Executive operations including meeting arrangements, travel and expenses. + Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. + Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. + Maintains Executive calendars, contact lists and provides ad-hoc support as needed. **Experience:** + 2+ Years Preferred **Education:** + High School Preferred **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description 5 Mon-Fri 9-5pm with half hour lunch break. Administrative and Clerical duties in an Executive office. Duties And Responsibilities: Perform administrative and clerical duties for the Commissioners office, ensuring an organized filing system and timely processing of requests. Distribute time-sensitive mail and correspondence, including 51As, to the Ombuds team and other units. Coordinate staff onboarding and manage the Commissioners office budget. Prepare Commissioners travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook. Exercise discretion in handling confidential information and assess the priority level for meeting requests. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules. Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach. Upload, track, and update information on the Commissioners document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties. Plan and coordinate and Departments annual employee recognition programs in collaboration with the Commissioners support team. Provide support to the Commissioners Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governors Office, EOHHS, OCA, legislature, sister agencies, and federal government. Provide coordination and coverage support for other Central Office units as needed. Perform additional duties as assigned by the Executive Support Manager.

Are you ready to jump into the dynamic world of Property Management? The Apartment Industry is booming, and the opportunities are endless! Let BGSF, one of the largest staffing firms in the nation, assist in mapping out the best career path for you! Working with BGSF gives you access to the top Property Management Companies in the area while also allowing you to sharpen your leasing and/or maintenance skills! Benefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available! May be eligible for paid sick leave and/or paid time off in accordance with applicable state and/or local law. OPPORTUNITY for Entry Level Leasing Consultants! No Leasing experience? No problem! We offer exclusive FREE training for qualified candidates with our Tomorrow's Talent program! Are you friendly and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for closing a sale? Whatever your skill set is, we have the job for you! The ideal candidate will possess attention to detail and the ability to follow directions. You will be responsible for showing and leasing apartment homes to prospective residents. Entry Leasing Job Duties (Administrative Assistant) * Administrative duties as needed include answering the phone, making coffee, filing, etc. * Customer service responsibilities include working with residents to resolve concerns and submitting service requests * Touring the community & apartment homes * Sell/ Lease apartment inventory * Assist with completion of required application and lease paperwork * Assist with Marketing as needed * Assist with community events and resident retention Entry Leasing Job Requirements (Administrative Assistant) * Software requirements may apply - Yardi, OneSite, BlueMoon, etc. * Fair Housing knowledge preferred - Tomorrow's Talent course may be required * Have dependable transportation to and from work * Have a strong work ethic with reliability and dependability * Ability and desire to jump in and assist with other community projects * Enjoy working with others and taking direction when needed * Maintain a friendly and customer service-oriented approach to co-workers and customers APPLY TODAY! #Work4BG Once your application is received a member of our Talent Acquisition team will reach out to start your journey to your career in Property Management! Can't wait to start your new job?! Check out www.BGSF.com and register today! This will ensure you are first in line! Know anyone else looking for an amazing opportunity in a multifamily career?! We reward referrals! Ask us how you can make an extra $50*! BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

About MHA MHA - Mental Health Association is a nonprofit organization dedicated to helping people live their best life. We provide a wide range of services across Western Massachusetts, including outpatient therapy, substance use recovery, supports for individuals with developmental disabilities or brain injuries, and residential and housing programs. MHA serves individuals impacted by mental illness, substance use, developmental disabilities, brain injuries, and homelessness. Our mission is rooted in inclusion, dignity, and empowering people to lead fulfilling, independent lives. About Integration & Community Living (ICL) MHA's Integration & Community Living (ICL) program supports individuals with developmental disabilities and brain injuries in living independently and meaningfully in the community. In partnership with the Department of Developmental Services (DDS), ICL provides person-centered residential and outreach services throughout Western Massachusetts. With over 60 years of experience, MHA has been a leader in helping individuals transition from institutional settings into homes where they can grow, make choices, and fully participate in community life. Services range from supported and shared living to emergency respite and privately funded care, all tailored to promote independence, dignity, and connection. _______________________________________________________________________________________________ Position Summary The Administrative Assistant will provide essential administrative support to the Integration & Community Living. This role is responsible for ensuring smooth and efficient administrative operations to facilitate the delivery of high-quality services. The Administrative Assistant is expected to bring prior experience in administrative tasks, with a background in medical services, case management, scheduling, or supply coordination being advantageous. Pay Rate: $20 an hour Open Shift: Monday through Friday 9am-5pm (40h) Key Responsibilities Maintain and organize employee compliance records and participant files (both physical and electronic). Develop and update forms, worksheets, and organizational tools. Coordinate with vendors for deliveries, purchases, and maintenance needs. Take and distribute meeting minutes, schedule meetings and appointments with departments, vendors, and external partners. Make reminder calls or texts to team members regarding appointments, trainings, and meetings. Serve as a liaison between departments and other administrative professionals. Manage schedules, assist with open positions, onboarding processes, and staff administrative training. Oversee participant consents, documentation deadlines, and compliance. Support daily administrative tasks such as copying, compiling reports, data entry, and scanning records. Follow up with doctors' offices to ensure proper documentation is received. Equal Opportunity Statement The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Requirements Strong ability to collaborate effectively with a diverse team. Excellent time management skills with the ability to handle multiple priorities simultaneously. Attention to detail in notetaking and adherence to established processes and procedures. High level of respect and professionalism when interacting with team members, vendors, and external contacts. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, OneNote). Knowledge of Access is a plus but not required. Ability to quickly learn new software, such as Complete Payroll, EHANA (electronic health record system), and RELIAS (online training portal). Competency with administrative tasks such as phone communication, scanning, emailing, and scheduling. Basic math skills for assisting with financial transaction auditing. Experience in creating forms, newsletters, reports, spreadsheets, and other administrative tools. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (403B, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Long Term Disability $20 an hour

CHD is seeking an organized, collaborative Full Time Administrative Assistant to provide a variety of office duties for our Appleton Clinic located in Holyoke Ma. Duties will include reception, insurance verification, electronic health record maintenance, and other administrative supports for outpatient and crisis service operations. Responsibilities: Overseeing the reception area, insurance verification, electronic health record maintenance, and other administrative supports for outpatient and crisis service operations. Scheduling and coordinating provider schedules, supply management and inventory, record keeping, data entry, and copayment collection. The Administrative Assistant supports and engages with Persons served, a multi-disciplinary service team, ancillary services, insurance carriers and community agencies. Experience in an office environment and knowledge of office procedures is strongly preferred. SUCCESS FACTORS: The Administrative Assistant should be a professional who actively supports the philosophy of the Agency and maintains a high level of commitment to program staff. Personality traits should include: High energy level; self-initiated Open, direct interpersonal style; works well as a team member Organized and efficient Dependable Detail-oriented and accurate Flexibility Bilingual candidates in Spanish, English, and/or American Sign Language are encouraged to apply. Schedule: 30 weekly. Monday 9a-7p, Tuesday-Saturday 9a-1p. MINIMUM QUALIFICATIONS: High school diploma Prior office experience Computer experience is a must The pay rate is $20.00/hr. (differential offered for candidates who are Spanish speaking) Take advantage of a phenomenal benefit package that includes, Dental, Health and Life insurance, a flexible schedule, paid time off, earned vacation time and paid holidays just to name a few. At Center for Human Development, CHD, Care Finds A Way: The Center for Human Development (CHD) provides a broad range of high quality, community-oriented human services dedicated to promoting, enhancing, and protecting the dignity and welfare of people in need. At CHD we are celebrating differences, inclusion is not just a policy- it is a daily practice. Multicultural, multilingual, and fluent in sign language, CHD is a reflection of those we serve. Connect with our team today! If this sounds like the right job for you, do not wait - apply today to join our team. We look forward to hearing from you!

Job Details AEI - Boston - [5BOS] - Braintree, MA Internship $20.00 - $20.00 HourlyDescription Overall Responsibility: Assists Project Managers, Project Controls Specialists and Project Coordinators with administrative functions for all active projects and general office support. Essential Functions: Technical Support: Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations. Project Documentation Management: Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance. Project Coordination: Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation. Reporting and Analysis: Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making. Document Management: Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards. Secondary Functions: Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager Day-to-day tasks. Qualifications Needed Skills: Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities. Ability to maintain confidentiality. Excellent communication skills, particularly phone skills, written and spoken English. Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status. Ability to work as a team member and to collaborate across all levels in the organization. Demonstrate ability to use time management techniques. Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders. Ability to create and maintain professional working relationships with colleagues, vendors, and visitors. Willing and able to travel to other office sites when needed. Hold a legal right to work in the US. Education/Experience Minimum: Background in A/E or construction field preferred or pursuing a related field of study Administrative work experience preferred. ABOUT THE ORGANIZATION: ARORA ENGINEERS, LLC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.