Alumni relations coordinator job description

* Work type: Full Time
* School/Department: Columbia Business School
* Grade: Grade 9
* Categories: Administrative Support
* Job Type: Support Staff - Union
* Bargaining Unit: Local 2110
* Regular/Temporary: Regular
* End Date if Temporary:
* Hours Per Week: 35
* Salary Range: $54,625 - $65,571

Position Summary

Reporting to the Director, Alumni Engagement and Programs, the Coordinator, Alumni Relations is responsible for providing logistical support for Alumni Relations signature events and programing, maintaining the alumni database, coordinating online event management and alumni tours of the campus, and tracking alumni engagement. The Coordinator works as an integral part of the Alumni Relations team and is the first point of contact for most of the alumni and external parties that interact with the department. S/he will be a strong and motivated team member, invested in raising the bar for Alumni Relations at Columbia Business School and in strengthening communication both within the Alumni Relations team, and with other teams in Development & Alumni Relations, the Business School, and the University at large. This individual will meet core and partnership values of teamwork, integrity, accountability, and respect.

Responsibilities

* Coordinates planning and execution of School-sponsored alumni events; secure space bookings and vendors; organizes event details, team calendars and meetings, and ensures efficient on-site management through effective planning and delegation; and manage event registration for all signature events.
* Assistant the Associate and Assistant Directors with event communications, invitation development and distribution, collateral materials, club related travel vouchers, and reconcile event attendance in corresponding databases.
* Responsible for managing and responding to the alumni inbox and messaging system. Responds to alumni inquiries in a timely manner, or shares to appropriate person for follow up. Supports alumni engagement inquiries and responds to customer service requests for the team with the highest level of customer service.
* Handles invoices, expenses and reconciliation of accounts. Manages contracts for alumni reunion weekend registration vendor. Works with the Director and the Financial Planning Office to ensure that expenses are charged to the correct accounts.
* Support Columbia Business School reunion efforts through managing event registration, and assisting with coordination and logistics of reunion committee correspondence.
* Maintain and update online and internal regional alumni events calendars. Tracks club and regional events and updates internal Alumni Relations calendar, as well as alumni website calendar with date, time, and location of domestic and international events throughout the year.
* Update and maintain the alumni database of approximately 50,000 alumni, ensures that the information is inputted accurately, prepares reports for the Director to track alumni engagement.
* Maintains the alumni online registration, vetting, tracking process for monthly tours of MHVL. Works closely with student government representatives and event ops to coordinate and facilitate tours for alumni.
* Represents the department at internal and external events and communicates program details to students, alumni, and staff.
* Perform related duties and special projects as needed and assigned.

Minimum Qualifications

High School Diploma or its equivalent required, some college preferred. Minimum of three years related experience, or the equivalent combination of education and experience required.

The successful candidate must be able to work independently as needed and have the ability to handle detailed work on multiple projects. Must have demonstrated strong verbal, organizational, written, editorial, and interpersonal skills. The successful candidate must have knowledge and interest in education, hospitality, and event management. Ability to handle detailed work on multiple projects in a fast-paced, flexible team environment is required. Some evening and weekend hours required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Applications open: Oct 14 2022 Eastern Daylight Time Applications close:

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Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.

Menlo is dedicated to providing a challenging academic curriculum complemented by outstanding creative arts and athletic programs. The School helps students develop positive values and nurtures character development in a supportive environment that upholds the highest moral and ethical standards. Our program encourages students to reach their fullest potential and to develop the skills necessary to respond intelligently and humanely to the complexities of a diverse and increasingly interconnected world.

At Menlo School, equity, diversity, and inclusion are at the core of our organizational identity. Through our daily efforts, the School demonstrates a shared commitment to the development of all stakeholders by supporting a campus ethos where equity, diversity, inclusion and belonging reflect the major cornerstones of our community.

The Alumni Relations Coordinator is responsible for supporting the Associate Director of Development, Alumni Relations in engagement, giving, communications, and events for alumni and parents of Alumni (PALs).
Key Responsibilities:

+ Help manage and support the alumni relations calendar, including annual events, appeals, and communications

+ Manage the Alumni Class Notes section for the School's digital magazine

+ Support alumni outreach by updating content for various digital platforms

+ Maintain alumni website with current and up-to-date information as needed

+ Attend and take minutes at the Alumni Executive Committee meetings and PAL committee meetings

+ Work with Assoc. Dir. of Development, Alumni Relations on the planning and execution of Reunion weekend and Athletic Hall of Fame (HOF), including reunion giving.

+ Work with the Assoc. Director of Development, Alumni Relations to manage MenloConnect, the online database and networking platform for Menlo Alumni

+ Support for organizing Alumni and PAL regional events

+ Provide administrative support as necessary to the Associate Director of Development, Alumni Relations

Education and Skills Needed:

+ Bachelor's Degree

+ Being an alum of Menlo School is a huge bonus!

+ Excellent writing, interpersonal and oral communication skills

+ Excellent communication skills (verbal and written) and the ability to represent Menlo School professionally both internally and externally to our constituents

+ Proven success working as part of a team, independently, and with a diverse group of people

+ Firm understanding of web technologies and applications, including Google Workspace, Adobe Creative Suite tools, and social media platforms as well as knowledge of current communication trends.

+ Familiarity with email marketing platforms such as MailChimp or Constant Contact is a plus

+ High professional and ethical standards for handling confidential information

+ Comfort in a fast-paced environment, ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines

+ Ability to travel and work evenings and weekends as needed for regional and local events

We offer:

+ An exceptional work environment and caring community

+ Highly competitive pay

+ Free lunch on campus when school is in session

When you join NWHSU you're not simply doing a job, you're making a difference. You'll see passion for our mission, our work, and our future growth opportunities all around you. Culture is extremely important to us. We're a small enough organization that you'll get to know everyone, have a voice, make an impact, and feel the enthusiasm of everyone you work with. Yet we're large enough to offer exceptional benefits including a university contribution to our 403(b), generous PTO and a flexible environment. It's an ideal blend and a superb organization to expand your career.

What can you expect?

• Our goal? Preparing the next generation of healthcare professionals to deliver and advance healthcare.
• Every role and individual contributes to our success. No matter what department you work in, you'll see passion for our work and respect for one another.
• Belonging is important to us - we all bring different backgrounds, perspectives, and value to the organization. And that makes us stronger.
• We're committed and engaged. You'll see that in every meeting, every discussion and everything we do. It shows and we're proud of it.
• We don't simply say we have a team environment - we live it. Your ideas and suggestions matter. We listen to one another and when something makes sense, we do it.
• We've still got that entrepreneurial spirit, even though we've been around for 80+ years. And we like that.
• We share information and have fun - through monthly Open Forum meetings with our senior leaders, to random employee celebration events throughout the year.
• We build in flexibility in roles whenever we can. We work in a hybrid environment. Each manager works with their team members to ensure there is a healthy work-life balance.
• Your personal and professional work opportunities are important to us - we provide these benefits so you can continue to excel in your career.

Position Information:

Are you looking for an interesting position with variety and responsibilities? Are you a curious person that likes to dig in and conduct research? If so, our new opportunity in the Advancement and Alumni Relations division is the position for you.

The Advancement and Alumni Relations Coordinator will support fundraising, donor & alumni engagement strategies, and tactics to ensure that fundraising and alumni engagement goals are achieved. This position supports database management, gift processing, alumni and donor communications, just to name a few.

This is a full-time, benefits eligible opportunity.

Work Location: Bloomington, MN with flexibility to work 3+ days per week remotely; must live local and be able to come to campus as needed

Duties:

• Manages the data and information management system (Raiser's Edge), which tracks gift/financial and biographical information on alumni, friends, and donors
• Enters data into Raiser's Edge and responsible for ensuring accurate and up to date gift records, contact information, and information on alumni and donor engagement with NWHSU
• Develop and maintain efficient systems for data cleansing, data entry, and gift processing
• Create and run reports
• Provide basic prospect research assistance including donor research, synthesizing information, and generating user-friendly profiles, memos, and/or reports
• Participates on a team to plan, organize logistics, recruit, execute and engage attendees for all Advancement & Alumni events.
• Manages RSVPs, assists participants in event registration, and answers questions from event stakeholders.
• Assists in the preparation of event materials and acts as an additional onsite point person for event administration
• Assist with other departmental duties as needed or assigned

What you need to have?

• Associates degree or two-year program required
• Prior experience in development, customer service and/or fundraising
• Data entry experience
• Proficient in Microsoft Office suite
• Experience working with a relational database and ability to download and export data
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
• Strong attention to detail

Does this sound like the type of role you could excel in? Where your background and experience may contribute to the growth of our organization? A role where you can add your passion and enthusiasm, and make a difference? If you believe you have the education and experience to meet the qualifications for this role, we'd value talking to you. Non-traditional backgrounds are welcome.

Our Benefits:

NWHSU is proud to offer a comprehensive benefits package to meet your current needs an anticipate your future needs. Our generous time away helps you enjoy a healthy work life rhythm.

• Paid Time Off (earn 17 days per year)
• Holiday (15 days in 2022)
• Discounted and free on-site clinic services for you and your family
• 403(b) Plan (4.75% University contribution with a 2% employee contribution)
• Medical, dental, vision
• Flexible Spending Accounts
• Short-term and long-term disability
• Life insurance
• EAP and other wellness benefits
• Tuition Reimbursement for external programs
• Tuition Reduction for internal programs (includes family members)
• On-site fitness center

NWHSU Overview:

Founded in 1941, NWHSU is a progressive institution educating the next generation of health care professionals. While the institution's history is rooted in the chiropractic profession, NWHSU now focuses more broadly on integrative care, health, and wellness. In addition to our Doctor of Chiropractic, we offer a Doctor of Acupuncture with a specialization in Chinese Herbal Medicine, Masters' offerings in Acupuncture, Chinese Medicine, Functional and Integrative Nutrition, and Integrative Care, and undergraduate offerings in massage therapy, health sciences, and allied health professions - medical assisting, medical laboratory science, medical laboratory technology, radiation therapy, and radiologic technology. We are a mission- and vision-driven university and intend to be a leader in creating integrative care solutions.

Equal Opportunity Employer:

Northwestern Health Sciences University is an Equal Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate.

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