What does an alumni relations coordinator do?
An alumni relations coordinator is in charge of spearheading and overseeing alumni activities and services. Their responsibilities include organizing events such as reunions and fundraisers, liaising with vendors and suppliers, arranging meetings, and handling calls and correspondence. They may also maintain documents, answer inquiries, disseminate information and invitations, create alumni programs and projects, and develop strategies to optimize operations. Furthermore, as a coordinator, it is essential to maintain an active communication line with team members while implementing the institution's policies and regulations.
Alumni relations coordinator responsibilities
Here are examples of responsibilities from real alumni relations coordinator resumes:
- Manage timelines and projects including expenses, booking travel and presentations.
- Create new social networking presence; develop alumni Facebook page for managing events, employing user-friendly system and existing user base.
- Manage and implement ways to engage alumni in e-communications, including e-news and Facebook.
- Manage and prepare PowerPoint presentations for high level meetings between senior management and external clients.
- Coordinate development and implementation of intranet and Internet sites with web design staff and internal customers to coordinate with marketing campaigns.
- Monitor news media and collect newspaper clips, in addition to estimate return on investment (ROI).
- Arrange client reports, which consist collecting clips from multiple print publications and web sites into an archive system.
- Work with executive administration, medical personnel and catering to prepare for internal meetings, VIP visits and events.
- Participate in SOx and ISO audits, audit training, and audit preparation.
- Assist with grievance resolution, investigation of policy violations, settlement option analysis, collective bargaining negotiations and arbitration case preparation.
Alumni relations coordinator skills and personality traits
We calculated that 12% of Alumni Relations Coordinators are proficient in Alumni Relations, PowerPoint, and Alumni Events. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Problem-solving skills.
We break down the percentage of Alumni Relations Coordinators that have these skills listed on their resume here:
- Alumni Relations, 12%
Developed and maintained alumni relations endeavors, including alumni contact networking program and medical residency support services.
- PowerPoint, 8%
Prepared PowerPoint presentations for community leaders demonstrating, the financial and other advantages of continuing franchise agreements with the company.
- Alumni Events, 8%
Monitored department budget and processed code and submitted all alumni reimbursements for university wide alumni events.
- Event Planning, 7%
Implemented and coordinated all building signage for tenants and event planning.
- Alumni Engagement, 7%
Developed an alumni database used to increase alumni engagement and involvement.
- Background Checks, 6%
Conduct reference and background checks for candidates in final rounds.
"alumni relations," "powerpoint," and "alumni events" are among the most common skills that alumni relations coordinators use at work. You can find even more alumni relations coordinator responsibilities below, including:
Interpersonal skills. To carry out their duties, the most important skill for an alumni relations coordinator to have is interpersonal skills. Their role and responsibilities require that "public relations specialists deal with the public and the media regularly." Alumni relations coordinators often use interpersonal skills in their day-to-day job, as shown by this real resume: "utilize excellent organizational, analytical, oral/written communication and interpersonal skills while ensuring compliance with corporate business requirements are maintained. "
Organizational skills. Another soft skill that's essential for fulfilling alumni relations coordinator duties is organizational skills. The role rewards competence in this skill because "public relations specialists are often in charge of managing several events or communications at the same time, which requires excellent skills in coordinating arrangements." According to an alumni relations coordinator resume, here's how alumni relations coordinators can utilize organizational skills in their job responsibilities: "composed organizational publications for internal and external audiences, including clients newsletters and press releases. "
Problem-solving skills. alumni relations coordinators are also known for problem-solving skills, which are critical to their duties. You can see how this skill relates to alumni relations coordinator responsibilities, because "public relations specialists sometimes must explain how a company or client is handling sensitive issues." An alumni relations coordinator resume example shows how problem-solving skills is used in the workplace: "resolved all rca and ge inquiries via the established hotline for executive vip, answer center referred, and general consumers"
Speaking skills. alumni relations coordinator responsibilities often require "speaking skills." The duties that rely on this skill are shown by the fact that "public relations specialists regularly speak on behalf of clients or their organization." This resume example shows what alumni relations coordinators do with speaking skills on a typical day: "represented the department and the university at alumni events. "
Writing skills. Another crucial skill for an alumni relations coordinator to carry out their responsibilities is "writing skills." A big part of what alumni relations coordinators relies on this skill, since "public relations specialists must be able to write well-organized and clear press releases, speeches, and social media posts." How this skill relates to alumni relations coordinator duties can be seen in an example from an alumni relations coordinator resume snippet: "improved chapter and alumnae relations by increasing emails, facebook posts, organizing events, and letter writing. "
The three companies that hire the most alumni relations coordinators are:
- Americorps5 alumni relations coordinators jobs
- Panda Express3 alumni relations coordinators jobs
- Kiewit2 alumni relations coordinators jobs
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Compare different alumni relations coordinators
Alumni relations coordinator vs. Publicist
Public Relations Supervisors are responsible for implementing the media and public relations strategy of an organization. Their duties include developing public relations campaigns, organize public relations events, assist in emergency response planning, updating documentation, monitoring media, improve management of press office, and manage media databases. They are responsible for assisting with journalistic content writing, refine internal processes, and track public relations activity performance. They help prepare reports as well as undertake competitor and market research.
There are some key differences in the responsibilities of each position. For example, alumni relations coordinator responsibilities require skills like "alumni relations," "alumni events," "alumni engagement," and "background checks." Meanwhile a typical publicist has skills in areas such as "press materials," "public relations campaigns," "instagram," and "writing press releases." This difference in skills reveals the differences in what each career does.
Publicists tend to make the most money working in the media industry, where they earn an average salary of $52,774. In contrast, alumni relations coordinators make the biggest average salary, $47,937, in the non profits industry.On average, publicists reach similar levels of education than alumni relations coordinators. Publicists are 4.7% less likely to earn a Master's Degree and 0.3% more likely to graduate with a Doctoral Degree.Alumni relations coordinator vs. Social media specialist
A social media specialist is an individual who is responsible for creating and administering content on all social media platforms to build an audience and ensure customer engagement. By using platforms such as Facebook and Twitter, social media specialists must create content that resonates with the interests of the intended audience. They are required to understand social media metrics so that they can use the information to ensure success in their social media strategy. Social media specialists must also work with industry professionals and influencers via social media to create a strong network.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that alumni relations coordinator responsibilities requires skills like "alumni relations," "alumni events," "alumni engagement," and "background checks." But a social media specialist might use other skills in their typical duties, such as, "social media marketing," "instagram," "digital marketing," and "social media management."
Social media specialists earn a higher average salary than alumni relations coordinators. But social media specialists earn the highest pay in the professional industry, with an average salary of $52,527. Additionally, alumni relations coordinators earn the highest salaries in the non profits with average pay of $47,937 annually.social media specialists earn similar levels of education than alumni relations coordinators in general. They're 4.5% less likely to graduate with a Master's Degree and 0.3% less likely to earn a Doctoral Degree.Alumni relations coordinator vs. Communications associate
A communications associate is responsible for assisting with writing and communication projects and tasks within an organization. They are responsible for planning and implementing communication strategies, overseeing the company's media promotion, and editing and proofreading communication materials and texts. As a communications associate, you will be most likely to manage an organization's online presence by developing, updating, or revising its website and creating copy for social media. You also must cultivate and consolidate good media relations, and oversee the company's promotion campaigns and advertising.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from alumni relations coordinator resumes include skills like "alumni relations," "alumni events," "alumni engagement," and "background checks," whereas a communications associate is more likely to list skills in "customer service," "patients," "project management," and "web content. "
Communications associates earn the highest salary when working in the finance industry, where they receive an average salary of $63,395. Comparatively, alumni relations coordinators have the highest earning potential in the non profits industry, with an average salary of $47,937.communications associates typically earn similar educational levels compared to alumni relations coordinators. Specifically, they're 0.6% less likely to graduate with a Master's Degree, and 0.6% less likely to earn a Doctoral Degree.Alumni relations coordinator vs. Public relations
Public relations is a strategic way of developing and maintaining a client's or company's public image through media coverage, appearances, and press releases by designing and developing events to raise funds or to spread awareness to the public regarding products, brands, or individuals. It involves research and evaluation of programs including financial, marketing, employee, or government relations using topics of public interest and news items. Due to our present technological innovations, public relations now use webinars, blogs, and downloadable resources under one convenient website.
Types of alumni relations coordinator
Updated January 8, 2025
