Executive Assistant jobs at Amazon

Immediate need for a talented Administrative Assistant IV. This is a 06 months contract opportunity with long-term potential and is located in Owings Mills ,MD(Hybrid). Please review the job description below and contact me ASAP if you are interested. Job ID:25-94478 Pay Range: $30 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: Provide support to assigned executives during peak periods, absences, or transitional phases, supporting complex calendar and meeting management, document preparation, communications, and planning. Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring completion timely. Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution. Book travel, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E. Provides support on ad hoc assignments and specialized administrative projects. Key Requirements and Technology Experience: Key Skills; Calendar Management Traveling management Expense Concur MS Office Excel Excellent verbal, written, and interpersonal communication skills, exceptional customer service, organizational, and time management skills. Strong ability in anticipating needs, taking initiative while building trust with executives, team members, and business partners, while upholding service standards for operational excellence. Strong analytical, critical thinking, problem-solving skills, high attention to detail, and quality control with ability to identify errors, inconsistencies, and gaps in complex or messy data. High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, & Power BI), and Team, Zoom, & Adobe. High school diploma or GED required. 5 years of experience supporting C-Suite executives required. Experience managing projects, developing workflows, reporting, or digital administrative tools, highly desired. Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Admin assistant Duration: through June 30, 2026 Full-time. Monday-Friday with the hours of either 8 AM - 5 PM or 9 AM - 6PM. Administrative Tasks/ Admin assistant The temporary employee assigned to administrative duties will add cases from the FTP site to the IRIS system and as needed, contact victims or claimants to request information. Qualifications Strong attention to detail and accuracy. Comfortable talking with victims and providers via phone or email. Ability to follow established procedures. Comfortable working with data systems and handling confidential information. Medical bill paying knowledge is appreciated. This includes understanding CMS-1500/UB-04 bills, reading Explanations of Benefits, and deciphering details from a medical record. Professional communication skills.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

Essential Duties & Responsibilities Accounts Payable Support (Light AP) • Enter and code invoices into the accounting system • Scan, organize, and upload invoice documentation • Verify approvals and match invoices to purchase orders (when applicable) • Assist with vendor file maintenance and updates • Support weekly check run preparation Accounting Support • Maintain and organize digital and physical accounting files • Assist with basic reconciliations and data entry • Update logs, spreadsheets, and financial trackers • Prepare packets, reports, and documents for management • Assist with month-end prep (gathering documents, organizing files, etc.) • Process incoming mail and route accounting-related items appropriately Administrative Support (Accounting-Focused) • Answer phones and route calls related to vendor inquiries or accounting needs • Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable • Assist with document formatting and PDF preparation • Maintain supply inventory related to accounting workflows • Support special accounting projects as assigned Compliance & Recordkeeping • Ensure all documentation is filed according to company policy • Maintain confidentiality of financial and vendor information • Assist with audit prep and internal document reviews Qualifications Required • 1+ year administrative experience (preferably in an accounting environment) • Basic understanding of Accounts Payable processes • Strong attention to detail and accuracy • Proficiency in Microsoft Excel, Word, and PDF tools • Strong organizational and multitasking abilities • Ability to follow instructions and meet deadlines • Professional communication and customer service skills Preferred • Experience with Sage 100 Contractor or similar accounting software • Prior AP or AR support experience • Strong Excel skills (filters, sorting, basic formulas)

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

Get to Know Us: It's fun to work in a company where people truly believe in what they're doing! At BlackLine, we're committed to bringing passion and customer focus to the business of enterprise applications. Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance. Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers. Work, Play and Grow at BlackLine! Make Your Mark: As a key member of the customer organization, this role will provide support for the day to day operation of the leadership team, including event planning and scheduling, tracking the execution of various group initiatives, preparing management reports and presentation, and collaborating with other departments, customers and partners. This role interfaces with the Customer Team and other departments directly and is expected to build good working relationships at all levels. Responsibilities include: managing multiple calendars, arranging travel, and managing expenses, meeting preparation and organization, preparing reports and presentations, planning offsites, handling information requests, and managing group communications and internal and external events. This is a dynamic, fast-paced organization, and this position requires a high-energy individual with strong administrative and interpersonal skills. This position reports directly to the Chief Customer Officer, communicates regularly with internal BlackLine staff, executives, and external clients and partners. You'll Get To: * Maintain up-to-date awareness of the executive's obligations to proactively assist and/or anticipate needs; able to provide support to leaders before they realize they need it; and expand the reach of the leadership team * Prioritize conflicting needs, handle matters expeditiously, proactively and confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures. * Act as a proxy for the CCO and leadership team in certain situations and decisions not needing their full review; ensure confidence and trust so that you can learn and act in this manner. * Manage a variety of special projects, as directed by the leadership team, across departments. * Provide analysis on various metrics, and insight into the workings of various projects and departments, to evaluate the efficacy of certain programs. * Develop and maintain productive and professional working relationships with executive level staff, as well as clients and partners. * Exercise strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience appropriate. * Comfortable behind the stage, supporting the person in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken. * Triage problems to reduce distractions and allow the leadership team to focus on what's most important to the company while also bringing pertinent issues to their leader's attention in an organized, succinct manner. * Schedule meetings for the CCO and other Customer Team leaders using knowledge and understanding of the key business priorities of the Customer Team and leaders at BL. * Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective. * Demonstrate comprehensive knowledge of the department's overall function. * Lead strategic initiatives as directed by the CCO; own the effort and bring the right teams together to analyze, design and implement change or recommendations. * Provide a broad variety of administrative tasks including, but not limited to, organizing travel arrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings. * Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support. * Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance. * Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed. * Partner with the executive assistant team and others to provide help with meetings and events, as needed. What You'll Bring: Years of Experience in Related Field: 10+ years of experience as an executive assistant or equivalent role supporting senior executives with project management experience Education: Bachelor's degree or equivalent experience Technical/Specialized Knowledge, Skills, and Abilities: Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint Proficiency in expense reporting systems, preferably Concur * Excellent communication skills. * Proven success in managing multiple schedules and calendars, with the ability to anticipate obstacles and respond to a constantly changing working environment * Ability to understand the big picture and be pro-active to prevent problems/conflict * Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly and professional manner * Exceptional organization skills * Strong attention to detail, ensuring that all communications, deliverables, and projects are accurate, professional, and audience-appropriate * Ability to solve problems and initiate logical solutions * Ability to multitask and manage multiple projects in a fast-paced environment * Build and facilitate strong professional relationships with team members and executive management * Ability to communicate effectively in one-on-one and group situations- both written and verbally * Requires a high level of confidentiality * Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations * Effective travel logistic planning skills. * We offer a hybrid work schedule, requiring three days a week in-office, with options to work from our Woodland Hills, CA, or Pleasanton, CA locations. We're Even More Excited If You Have: Experience working in a SaaS company that has experienced rapid growth and/or change management. Thrive at BlackLine Because You Are Joining: * A technology-based company with a sense of adventure and a vision for the future. Every door at BlackLine is open. Just bring your brains, your problem-solving skills, and be part of a winning team at the world's most trusted name in Finance Automation! * A culture that is kind, open, and accepting. It's a place where people can embrace what makes them unique, and the mix of cultural backgrounds and varying interests cultivates diverse thought and perspectives. * A culture where BlackLiner's continued growth and learning is empowered. BlackLine offers a wide variety of professional development seminars and inclusive affinity groups to celebrate and support our diversity. BlackLine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, ethnicity, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws. BlackLine recognizes that the ways we work and the workplace itself have shifted. We innovate in a workplace that optimizes a combination of virtual and in-person interactions to maximize collaboration and nurture our culture. Candidates who live within a reasonable commute to one of our offices will work in the office at least 2 days a week. Salary Range: USD $128,000.00/Yr. - USD $160,000.00/Yr. Pay Transparency Statement: Placement within this range depends upon several factors, including the applicant's prior relevant job experience, skill set, and geographic location. In addition to base pay, BlackLine also offers short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans. BlackLine is committed to creating an inclusive and accessible experience for all candidates. If you require a reasonable accommodation that would better enable your success during the application or interview process, please complete this form. Accommodations: BlackLine is committed to creating an inclusive and accessible experience for all candidates. If you require a reasonable accommodation that would better enable your success during the application or interview process, please complete this form.

ESSENTIAL FUNCTIONS * Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. * Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare vouchers * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. * Manage the Executive's contacts. * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle executive matters. * Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS * Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant * 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. * Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) * Ability to communicate effectively and professionally. * Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS * Active government clearance. * Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. * Commitment to excellence - perform duties at the highest level possible on a consistent basis. * Excellent communicator - able to interact with people of all levels in a confident, professional manner. * Demonstrate ability and temperament to work with sensitive information. * Team player - have team-oriented experience and approach. * Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. * Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS * Employer Paid, High Quality Employee Medical, Dental & Vision Care * Low-Cost Family Health Care offered * 11 Federal Holidays and 3 weeks' vacation * 401k with Generous Employer Match * Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

ESSENTIAL FUNCTIONS Provide and lead support to the PDA and SEO with a high level of professionalism, efficiency and speed in a manner that reflects positively on the organization. Maintain scrutiny and organization of the daily calendar of meetings and events; deconflict issues and ensure read ahead / preparatory materials are attached within proper time frames. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare vouchers Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare documents and preparatory notebooks for internal announcements, meetings, and organizations that the executive is involved with. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle executive matters. Represent NA-90 and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance. MINIMUM QUALIFICATIONS Bachelor's degree or demonstrable specialized experience as a Senior Executive Assistant 5+ years of related experience required in working in an executive assistant role supporting Senior Executives or C-Level executives. Advanced Proficiency in Microsoft Office (SharePoint, Teams, Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Ability to obtain and maintain a government clearance. PREFERRED QUALIFICATIONS Active government clearance. Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the Executive and other senior team members by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. LOCATION: This is an on-site position in Washington, DC. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. BENEFITS Employer Paid, High Quality Employee Medical, Dental & Vision Care Low-Cost Family Health Care offered 11 Federal Holidays and 3 weeks' vacation 401k with Generous Employer Match Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.

Intapp provides cloud software solutions that address the unique operating challenges and regulatory requirements of the global professional and financial services industry. Our customers are the largest law, accounting, consulting and financial services firms in the world. We are a public company trading on the NASDAQ exchange under the stock symbol INTA. We are looking for an outstanding Senior Executive Assistant to play a key role in our company's growth and success. In this position you will work primarily with our Chief Marketing Officer. We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp. We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications. What you will do: Provide support for the CMO Expert in planning, scheduling, and coordinating skills to create a smooth workflow Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks Use good judgment in setting work priorities, planning and organizing workload Handle multiple projects with the possibility of changing priorities Handle domestic and international travel arrangements for executives and other staff members Protect the confidentiality of information related to the organization and assist with sensitive matters Assist with special meetings and event planning Manage Concur for expenses and travel platform Evaluate and streamline processes and procedures Finance management, including budgeting and assisting with budget planning and forecasting Purchase request management and generation Vendor management, including contract management, agreement renewals, and the acquisition of vendor quotes for purchase request General project and task management Generating, capturing, and presenting metrics, as needed Schedule and organize activities such as meetings and conferences Assist with preparation for meetings and presentations, including organization of meeting materials and logistics What you will need: 5-10 years of experience supporting high tech executives and working in a startup environment Bachelor's degree (preferred but not required) Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Experience using SharePoint for internal documents Knowledge of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills Exceptional ability to work independently as well as with all levels of management and staff Ability to relate and maintain calm in high stress situations Experience making independent decisions following standard policies and procedures Diplomatic, with the ability to exercise proper discretion and judgment Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities Possess common sense and professionalism with strong work ethic Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities Willingness to explore creative and innovative ways to organize team, improve processes, etc. Strong oral and written communication and interpersonal skills Highly discrete with confidential information and diplomatic What you'll gain at Intapp: At Intapp, you'll get the opportunity to bring your talents and intellectual curiosity to create better outcomes for our people and our clients. You'll be part of a growing public company, with a modern work environment that's connected yet flexible and where your professional growth and well-being are top priorities. We'll collaborate and grow together, supporting each other in a positive, open atmosphere that fosters creativity, innovation, and teamwork. Here, you will have the opportunity to: ·Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career. Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day. Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about. Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of. Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at ****************************************** If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.

We are looking for a results-driven, multi-brand operator who can support ownership across several growing businesses and help bring big ideas to life. This role is for someone who loves variety, thrives in fast-moving environments, and enjoys being the person who can walk into chaos, organize it, and execute. You will support a portfolio of brands that includes construction, development, hospitality, ranching, real estate, retreats, and a personal leadership brand. Every day will look different. You might be helping with financial tracking one hour, assisting with content or branding the next, and preparing materials for an investor meeting by the afternoon. If you're the type who takes initiative, learns quickly, and loves seeing real progress happen because of your work, you will love this role. This is not a traditional administrative job. This is a multi-brand, entrepreneurial, get-things-done role with major upward mobility. What You'll Do Executive Support & Leadership Coordination Manage priorities, calendars, meetings, and travel Keep projects, commitments, and follow-ups organized and moving Anticipate needs and support high-level decision-making Help ownership stay aligned, informed, and freed up to focus on growth Multi-Brand Operations Assist with operations across several companies and projects Build simple spreadsheets, track key data, and support light financial organization Help prepare materials for lenders, investors, and partners Coordinate between contractors, vendors, and strategic partners Identify roadblocks and help solve problems quickly Marketing, Branding & Content Support Help collect photos, write captions, and coordinate social media posts Assist with Canva graphics, simple website edits, and presentation materials Support branding and project showcases across multiple businesses Prepare packets, pitch decks, and one-pagers for meetings or events Special Projects & Growth Initiatives Help plan retreat-style events or curated experiences Assist with launching new ideas, products, or ventures Research tools, systems, and opportunities to keep the company moving forward Handle cross-company tasks that require coordination, communication, and execution This role touches everything. You will become the go-to person who keeps the engine running and helps drive growth. Compensation & Growth Salary range: $65,000-$85,000 DOE Eligible for performance bonuses after onboarding Full Premier Systems benefits PTO and holidays Huge growth potential into: Operations Manager Executive Operations Lead Chief of Staff Director of Multi-Brand Operations Leadership role within Dammen Enterprises (parent company) This role has significant long-term opportunity for someone who wants to grow into a key seat within a fast-growing, multi-entity organization. How to Apply Email your resume and a brief introduction explaining why you thrive in fast-paced, multi-brand environments and how you approach getting results. Job requirements Who You Are Highly organized, but also adaptable and fast-moving A true self-starter who doesn't wait to be told what to do Someone who loves learning and can figure out anything with a little direction Comfortable juggling multiple brands and shifting priorities Excellent communicator with strong writing and people skills Quick to pick up new technology and tools Discreet, professional, and grounded Someone who enjoys the entrepreneurial world and the excitement that comes with it A person who sees opportunity everywhere and wants to grow with a company that's scaling Experience That Helps 3-5+ years supporting a business owner, executive, or founder Experience in operations, coordination, EA work, or project management Comfort with spreadsheets, Google Workspace, QuickBooks basics, and Canva Exposure to small business, construction, development, real estate, events, or marketing is a plus (but not required) What Success Looks Like Ownership feels supported, informed, clear, and prepared Projects move forward without needing to be chased You take action quickly and accurately You help turn ideas into real progress You make everything run smoother across the entire portfolio You grow into a leader who helps run the enterprise, not just assist it All done! Your application has been successfully submitted! Other jobs

Full Job Description The Company: Mesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirows culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribunes Top Places to Work and Crains Best Places to Work in Chicago. Our advisors provide investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With over $8.2B in assets under management, we have earned a reputation for effectively managing our clients needs and goals. Wealth Management has been Mesirows flagship business for over 80 years, built around our trusted advisors, with an average tenure of over 20 years. The Opportunity: We are seeking a Senior Executive Assistant to support the President and CEO of our Wealth Advisors business. In addition, this role will provide support to the Managing Director of Operations and other leadership team members. The position will be located at our Highland Park office with occasional travel to our Chicago Headquarters. The position requires a wide range of administrative skills, excellent attention to detail, the ability to work independently, maintain confidentiality, exercise judgment and deal with competing demands. Primary Duties and Responsibilities: Provide advanced administrative support including but not limited to, managing the calendar, monitoring e-mail and voicemail, screening calls, handling mail, travel arrangements, preparing presentations, gathering material in preparation for meetings and compiling and submitting expense reports. Responsible for producing professional, grammatically correct, C-suite level correspondence without editing or oversight. Manage and assemble highly confidential and sensitive information in a professional and discrete manner. Coordinate, follow-up and confirm travel arrangements and changes, such as flights, lodging and ground transportation. Provide professional representation on all aspects of work including answering phones, greeting and interacting with internal and external clients. Ability to help plan and execute internal employee events along with client events (in conjunction with our marketing team). Act as liaison to Mesirows information technology department with respect to various project implementations, technology enhancements, and maintaining an adequate inventory of equipment. Assist in the onboarding of new Wealth Management employees. Serve as a liaison between corporate facilities and the Highland Park office. Maintain electronic and paper files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material. Assist in ad-hoc special projects as requested by Wealth Management Leadership. Requirements: Bachelors degree preferred. 5-10 years of administrative or operational support experience, preferably within financial or professional services or other client service business. Advanced knowledge of MS 365 and the Internet, and strong technical aptitude. Ability to handle heavy demands efficiently, meet deadlines and work effectively in stressful situations. Experience analyzing and resolving office administrative and procedural issues. Ability to exercise discretion and maintain confidential information and display the highest personal and professional integrity. Excellent organizational skills with the ability to complete tasks with superior accuracy. Polished written and verbal communication skills, strong interpersonal skills. Positive and approachable demeanor. Excellent attention to detail. Ability to complete tasks on own initiative, be a self-starter, and work with autonomy. Contact management, including Microsoft Dynamics, is a plus Flexibility in schedule to provide assistance outside of normal business hours and the ability to work from our Chicago office as necessary. EOE

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: This role offers an exciting opportunity to support a high-performing executive while contributing to the smooth operation of a growing legal practice. As an Executive Assistant with Job Duck, you will handle a wide variety of responsibilities that keep daily operations organized, efficient, and aligned with strategic priorities. The ideal candidate thrives in fast-moving environments, communicates with clarity, and takes initiative without needing direction for every task. You will serve as the primary support for the CEO while coordinating essential functions across legal, intake, and marketing workflows. This position is perfect for someone who takes pride in structure, organization, and providing seamless executive support. • Salary Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Support legal workflow organization including deadlines and document tracking • Support marketing tasks such as scheduling content, maintaining files, updating the website, and tracking deliverables • Assist intake processes by monitoring follow up tasks and lead tracking • Monitor subscriptions and prepare simple operational or cost tracking reports • Support website updates by uploading blogs, organizing digital content, reviewing links, and maintaining resources • Document workflows and processes for consistency across departments • Ensure onboarding materials, client handbooks, and templates remain accurate and current • Maintain firm systems including Notion, Scribe, Flipbook, OneDrive, Teams, and Clio • Monitor email, manage correspondence, follow ups, and confidential communication • Coordinate departmental efforts to ensure priorities and deadlines align with the CEO's directives • Plan and coordinate travel including flights, accommodations, transportation, and detailed itineraries • Prepare daily and weekly schedules and briefings for the CEO • Manage and organize the CEO's business and personal calendars including appointments, calls, meetings, and deadlines • Maintain and update digital filing systems within Microsoft 365, OneDrive, Teams, and Notion • Track priority tasks for the CEO and ensure timely completion • Coordinate internal alignment with staff to ensure scheduling reflects operational and court-related requirements Requirements: Required Skills • 1 - 2 years of experience in Family Law firms. • Exceptional organizational skills • Strong written and verbal communication abilities • Detail-oriented approach to tasks • Ability to anticipate needs and think proactively • Comfortable managing multiple priorities independently • Professionalism and discretion when handling confidential information • Strong problem solving and critical thinking skills • Adaptability within fast-paced environments • Ability to work effectively in a fully digital, remote environment • Resourceful and proactive work style • High level of reliability and follow through • Ability to coordinate both personal and professional tasks for an executive Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.

Cisco-Eagle is seeking a highly organized, detail-oriented Executive Assistant & Office Coordinator to support our leadership team and help manage day-to-day operations at our corporate headquarters. This role combines executive support, coordination, and administrative organization-perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced, team-oriented, employee-owned environment. Key Responsibilities Manage calendars and schedule meetings for leadership. Coordinate airfare, hotels, and rental cars for employees that travel. Take notes during meetings and calls; track and follow up on action items. Prepare and format documents, reports, and presentations with exceptional accuracy and attention to detail. Set up conference rooms and handle catering or logistics for meetings and events. Maintain well-organized electronic files, shared folders, and company records. Assist with internal communications, meeting summaries, and company events. Support leadership with special projects and recurring tasks that require precision and reliability. Willingness to help. Qualifications Strong organization, communication, and time-management skills. Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams. Exceptional attention to detail - accurate, thorough, and dependable. Professional demeanor, confidentiality, and ability to handle multiple priorities. Self-starter who anticipates needs and follows through without prompting. 1-2 years of administrative or coordination experience a plus. Compensation & Benefits Employee ownership through our ESOP program. Comprehensive benefits package including health, dental, vision, life, 401(k), and PTO. Opportunity to grow within a stable, employee-owned company with over 50 years of success.

Title: Sr Executive Assistant I Duration: 2 years with possible extension Shift: Hybrid, 2X a week or as needed Pay Range: $35/hr. - $39.40/hr. On W2. Required: Strong MS Office (Excel and Power Point), strong communication skills, highly professional. Need someone we will be confident in as they will be supporting top level executives. Will be required to help with PP presentations and coordinate town halls in addition to EA duties. Experience in technology and business transformation initiatives is highly desirable. Overview: We are seeking an exceptional and detail-oriented Executive Assistant & Program Coordinator to support four senior executives spearheading a major multi-year Technology Enabled Business Transformation. This position blends high-level administrative support with critical program coordination responsibilities, requiring a dynamic professional who thrives in a fast-paced, transformative environment. Executive Support: Calendar Management: Proactively manage complex, dynamic schedules for four senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management. Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly. Communication: Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights. Travel Coordination: Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives'schedules and preferences. Prepare detailed travel briefings with all necessary documents and contacts. Administrative Support: Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives'office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies. Program Coordination: Project Coordination: Collaborate with the transformation team to plan and execute project activities, ensuring alignment with strategic goals and timelines. Maintain project trackers, dashboards, and documentation to provide accurate and up-to-date project status. Meeting Facilitation: Organize and facilitate cross-functional project meetings, ensuring all participants are prepared and have access to necessary documentation. Record and distribute meeting minutes, tracking action items and follow-up tasks to ensure accountability and completion. Communication and Reporting: Develop and maintain strong relationships with key stakeholders across the organization to enhance communication flow and stakeholder engagement. Prepare comprehensive project reports and presentations for executive review, distilling complex data into clear, actionable insights. Risk and Issue Management: Assist in the identification and monitoring of project risks and issues, facilitating the development of mitigation strategies. Maintain a risk register and work with project leads to ensure proactive management and resolution of issues. Budget and Resource Monitoring: Support the tracking and management of project budgets, ensuring resources are allocated efficiently and expenditures are within planned limits. Assist in preparing financial reports and forecasts for review by the project leadership team. Qualifications: Bachelor's degree in Business Administration, Management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with a keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.G., MS Project, JIRA, Trello). Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism. Experience in technology and business transformation initiatives is highly desirable. Project Management Professional (PMP) certification or equivalent is advantageous but not required. Key Competencies: Attention to Detail: Demonstrated ability to manage intricate scheduling and project components accurately and efficiently. Proactive Problem-Solving: Capacity to anticipate needs and potential challenges, offering innovative and timely solutions. Time Management: Proven track record of balancing multiple priorities and deadlines effectively in a fast-paced environment. Interpersonal Skills: Strong relationship-building skills, with the ability to work collaboratively across teams and with various stakeholders. Adaptability: Ability to thrive in a dynamic, rapidly changing environment and manage ambiguity with confidence.

Belong. Believe. Be You. Belden. Propel your career surrounded by a diverse team of innovative, goal-oriented individuals who are pursuing the next generation of connectivity solutions. At Belden, you'll participate in work that will challenge you and position you to excel. You'll collaborate with colleagues from around the world, gaining exposure to a broad base of expertise and perspectives. Together, we'll continue on a journey of innovation, creating a connected world and paving the way for automation. Join us and let's build the future. The Project Coordinator & Executive Assistant supports the Vice President of Project Bridge IT and the Vice President of Project Bridge Business in delivering on Belden's complex, global, multi-year project (Project Bridge) to adopt and implement a single Enterprise Resource Planning (ERP) system called SAP S/4. This dual role blends project coordination, executive support, and cross-functional collaboration to ensure alignment, efficiency, and measurable impact within Belden's digital transformation journey.