Administrator jobs at America First Credit Union - 57 jobs

Employee Applicant Privacy Notice Who we are: Shape a brighter financial future with us. Together with our members, we're changing the way people think about and interact with personal finance. We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we're at the forefront. We're proud to come to work every day knowing that what we do has a direct impact on people's lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world. The Role: At SoFi, we are redefining the way financial services power human potential and we know that great technology management is at the heart of that mission. We are building a world-class IT Asset Management (ITAM) program on ServiceNow and are seeking a highly skilled ITAM & CMDB Admin to configure, maintain and support the ServiceNow SAM, HAM, APM and CMDB modules and support day to day operations. In this critical role, you will be a ServiceNow ITAM subject matter expert who has configured, maintained and monitored HAM Pro, SAM Pro, CMDB and APM modules in complex enterprise environments and can support the establishment and maturation of the ITAM function. You will bring deep expertise in ServiceNow and its integration with systems of records for asset lifecycle and CMDB. You will collaborate with internal teams across technology, cybersecurity, governance, and the business to support a best-in-class ITAM ecosystem that ensures compliance, optimizes costs, and supports SoFi's dynamic growth. This is your opportunity to leave your mark on a high-visibility, high-impact function in one of fintech's most innovative environments. What You'll Do * Design and Maintenance: Design, implement, and maintain the CMDB data model, ensuring it aligns with the business's IT infrastructure and the Common Service Data Model (CSDM). * Data Integrity and Governance: Develop and enforce governance policies to ensure the accuracy, completeness, and health of CMDB data. This includes defining data standards, managing relationship mappings between Configuration Items (CIs), and resolving data conflicts. * CMDB Discovery: Configure and manage ServiceNow Discovery to automatically populate the CMDB with CI data. * Integrations: Configure and maintain integrations with external systems to ensure the CMDB and ITAM data are always current and accurate * Cloud Asset Management: Integrate with cloud platforms like AWS, Azure, and Google Cloud to track and manage cloud-based assets. * Reporting and Dashboards: Create and maintain CMDB health dashboards and reports to provide actionable insights for IT and business stakeholders. * Asset/CI Lifecycle Automation: Automate the entire asset lifecycle, from procurement and deployment to maintenance and decommissioning, using ServiceNow workflows. * Asset Reconciliation: Define processes and implement automation for asset reconciliation * Hardware Asset Management (HAM Pro) and Software Asset Management (SAM Pro): Design, configure and maintain the modules and provide guidance and training to fully leverage their functionality. * Development efforts: Define requirements, collaborate with the ServiceNow developers, validate the results and production implementation of forms, business rules, automation, workflows and custom integrations. What You Bring * Minimum 5 years of SME experience in ServiceNow HAM Pro, SAM Pro, CMDB and APM modules * Background in Financial services or regulated industries strongly preferred * Deep understanding of ITAM best practices, hardware lifecycle management, and compliance frameworks. * Deep knowledge of the Common Service Data Model (CSDM) * ServiceNow Administrator certification (or equivalent ITAM certifications) * Analytical expertise paired with a data-driven approach to problem-solving. * A passion for continuous improvement and automation of manual tasks. * Expertise and experience in building a highly complete and accurate CMDB * Exceptional communication, negotiation, and stakeholder management skills across technical and non-technical audiences. * Experience in ServiceNow development is a plus. * Bachelor's degree in Information Technology, Business Administration, or a closely related field. Compensation and Benefits The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate's experience, skills, and location. To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page! Pay range: $105,600.00 - $198,000.00 Payment frequency: Annual This role is also eligible for a bonus, long term incentives and competitive benefits. More information about our employee benefits can be found in the link above. SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law. The Company hires the best qualified candidate for the job, without regard to protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. New York applicants: Notice of Employee Rights SoFi is committed to an inclusive culture. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email accommodations@sofi.com. Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time. Internal Employees If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.

Saturna Trust Company is seeking an Employer Services Administrator (Retirement Plan Administrator) with hands-on expertise in ERISA-governed 401(k) and employer-sponsored retirement plans. This position, located in Henderson, NV, will assist in the routine daily operations that accompany these types of accounts and be a key resource for accurate record keeping, compliance testing, and regulatory reporting. The successful candidate will be a self-starter who is team-oriented, detail-oriented and has great customer services skills and will ensure that our client's plans are managed precisely and in accordance with evolving laws. Applicants must be able to problem solve and work independently. Prior experience supporting qualified retirement plans, finance, and familiarity with ERISA is preferred. Location: Henderson, NV Hiring wage range: $25.08-$35.44 per hour Hiring rate will depend on qualifications and experience Primary duties include: Process account maintenance forms and transactions originating from participant exchanges, distributions, and loan requests Reconciliation of 401(k) account balances. Record keeping and plan administration for existing clients. Document generation and maintenance. Assist with processing transactions originating from 401(k) employer payroll contributions. Assist department with IRS and Department of Labor tax reporting. Provide sales and customer service support to current and prospective clients. Provide assistance to other departmental staff as needed. Provide ongoing maintenance and customer support for personal trust accounts including answering customer service calls, cutting checks from accounts, supporting clients with ongoing support per the direction of each trust document Position Requirements: Associates or Bachelor's Degree in finance, business administration, or related field; or equivalent combination of education and experience At least one year of experience working with 401(k) plans and be familiar with any 401(k) Administration software Prior experience with ERISA plans allowing immediate support of 401(k) plans Prior HSA experience, or willingness to learn HSA regulations within 6 months, allowing support of HSA plans at the end of six months of employment Familiarity or prior experience with Trust administration is a plus. Must have access to reliable internet connection when working outside of the office Computer proficiency - experience with Apple products is a plus, ability to master employer plan record keeping systems within 3 months is required Excellent verbal communication, active listening, and interpersonal skills; excellent accuracy and attention to detail Demonstrate ability to work collaboratively and communicate effectively Desire to obtain FINRA SIE, 7 and 63/66 within 9 months of employment Ability to obtain ASPPA Retirement Plan Fundamentals Certificate, or equivalent industry certification Candidates must successfully complete pre-employment requirements such as a logic test, background and credit check, drug screening and reference check. Our Employee Benefits package includes: Medical coverage; High-deductible plan offers full family coverage at no cost to employee. PPO plan is covered 100% for employees Health Savings Account, Employee Assistance Program, regular Wellness activities 401k with generous match Paid Personal and Vacation time Profit sharing and annual performance bonuses 10 paid holidays (per NYSE holiday schedule) Paid parental and bereavement leaves Childcare/tuition assistance Adult continuing education and professional development assistance Home-buyer assistance program Founded in 1989, Saturna Capital is an Investment Advisor to thirteen mutual funds and a variety of private clients and pooled investment funds. With an emphasis on sustainability and employee wellness, we strive to be a best place to work. We are an Equal Opportunity Employer and a Drug-free Workplace. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

City: Phoenix State/Province: Arizona Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients' most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 230,000 employees and business partners across 65 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. For additional information, visit us at ************** : Work Location: Phoenix, AZ (Onsite) Job Description: As a Jira Cloud Administrator, you will play a key role in supporting client's enterprise Agile tooling ecosystem. You will configure and optimize Jira Cloud to meet the needs of diverse Agile teams across technology, product, and business functions. This role is ideal for a hands-on Jira expert who understands large-scale governance, enterprise security, and complex workflow design in a regulated environment. * Administer and configure Jira Cloud (Software and Service Management) and Confluence Cloud environments for multiple lines of business. * Partner with Product Owners, Scrum Masters, Release Train Engineers and Software Engineers to implement Jira structures aligned with client's Scaled Agile Framework (SAFe) and enterprise Agile standards. * Design and maintain custom workflows, screens, schemes, fields, filters, and dashboards that enable effective portfolio and team-level tracking. * Manage user access, roles, and permissions through Atlassian Access and SSO integrations with other identity platforms. * Implement and maintain automation rules and integrations (e.g., with Slack, GitHub, and ServiceNow). * Support governance and compliance by ensuring configurations align with client security and audit standards. * Provide technical support and Tier 2/3 troubleshooting for Jira Cloud and Confluence Cloud users. * Develop documentation, training materials, and best practices to promote consistent usage across business units. * Participate in Atlassian Cloud upgrades, testing, and change management processes in coordination with Enterprise Technology teams. Required Experience: * 3-5+ years of experience as a Jira Administrator (including Jira Cloud) in a large enterprise environment. * Strong understanding of Agile, Scrum, and SAFe frameworks. * Proficient in JQL, workflow automation, and project configuration. * Hands-on experience with Atlassian Cloud administration, including user management, permission schemes, and global settings. * Experience managing large-scale user bases (5,000+ users preferred). * Excellent stakeholder communication and documentation skills. * Experience in governed or regulated environments (e.g., financial services, banking, or fintech). Preferred Experience: * Atlassian certifications such as ACP-120 (Jira Administration for Cloud) or ACP-620 (Managing Jira Projects in Cloud). * Familiarity with ScriptRunner, Automation for Jira, and Jira Service Management. * Experience integrating Jira Cloud with data analytics and reporting tools (e.g., PowerBI, Tableau). * Knowledge of Atlassian REST APIs or scripting (Python, Groovy, or JavaScript). * Exposure to Change Management, IIQ, and enterprise security compliance practices. Wipro is an Equal Employment Opportunity employer and makes all employment and employment related decisions without regard to a person's race, sex, national origin, ancestry, disability, sexual orientation, or any other status protected by applicable law. Mandatory Skills: JIRA . Experience: 5-8 Years . The expected compensation for this role ranges from $60,000 to $135,000 . Final compensation will depend on various factors, including your geographical location, minimum wage obligations, skills, and relevant experience. Based on the position, the role is also eligible for Wipro's standard benefits including a full range of medical and dental benefits options, disability insurance, paid time off (inclusive of sick leave), other paid and unpaid leave options. Applicants are advised that employment in some roles may be conditioned on successful completion of a post-offer drug screening, subject to applicable state law. Wipro provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applications from veterans and people with disabilities are explicitly welcome. Reinvent your world. We are building a modern Wipro. We are an end-to-end digital transformation partner with the boldest ambitions. To realize them, we need people inspired by reinvention. Of yourself, your career, and your skills. We want to see the constant evolution of our business and our industry. It has always been in our DNA - as the world around us changes, so do we. Join a business powered by purpose and a place that empowers you to design your own reinvention.

Carefree is recruiting for an experienced professional with a background in Arizona municipal management to be their next Town Administrator. Please review the below flyer for details. Interested applicants must complete the below application and submit it along with their resume and cover letter to MAG at ************. The deadline for applications is January 17, 2026. ************************************************************************ ************************************************************************ THE POSITION: The town administrator shall oversee the day-to-day conduct of town business in accordance with the directions of the mayor and council. 1. The town administrator shall be appointed by a majority of the council for an indefinite term. The administrator shall be chosen on the basis of their operational and administrative qualifications and their knowledge of accepted practice with respect to the duties of this office. The administrator shall hold office at the pleasure of the council. 2. The administrator shall function as the chief administrator and manage the town's business. No town business shall be conducted without the prior and continuing involvement of the administrator. The administrator shall be responsible for the operation of all town functions in keeping with the best practices within their respective functions. 3. The administrator shall provide a primary element of continuity to any business being conducted by the town in addition to addressing the short-term considerations inherent within each town officer's position; the administrator shall also be responsible for safeguarding the long-term interest of the town. The town administrator should have a familiarity with the Town of Carefree zoning, planning, codes, ordinances, and history as well as experience in town administration or management. ABILITY TO: * Develop and implement Town policy and regulations. * Encourage open communication, listens, facilitates and synthesizes multiple points of view. * Foster an organizational climate that attracts, retains and develops talent and innovation. * Supervise and mentor employees, to include organizing, prioritizing and scheduling work assignments. * Communicate effectively, orally and in writing, with Town staff, Town officials, citizens and business interests. * Develop and implement strategic business and operating plans, contracts, ordinances, agreements, financial documentation and associated analysis. * Synthesize complex and diverse information. * Work within an approved budget; develop and implement cost saving measures. * Establish and maintain effective working relationships with City officials, co-workers and the general public. * Exercise good judgment in handling sensitive information and situations. * Problem solve complex, confidential and sensitive topics. ESSENTIAL FUNCTIONS: The following duties and responsibilities of this position may include, but are not limited to, any combination of the following tasks: * Responsible for the daily operation of the Town. * On call 24 hours a day, 7 days per week to address/coordinate Town issues, natural disasters and/or states of emergency. * Works under the direction of the Town Council to accomplish annual goals and objectives. * Ability to multitask and to assign priorities to problems and work assignments when confronted with several pressing demands at one time. * Advise the Town Council on matters related to Town operations and policies. * Evaluate organizational issues and facilitates strategies to address issues. * Prepare/present the Town's annual operating budget to the Town Council for approval. * Meets with members of the public on matters of relevance to the community. * Maintain/participate in inter-governmental relations with other communities, Maricopa Association of Governments and other public and private organizations. * Communicate orally and in writing, with citizens, business interests, the media, civic groups and the Town Council to solve concerns/problems, answer questions and present information. * Negotiate terms of contracts for services to ensure the community's interests are preserved/enhanced while providing for financially beneficial solutions. * Coordinate and administer all contracts for services. * Work with business interests to help enhance and diversify the Town's revenue. * Coordinate and administer Town bidding/procurement process. * Oversee the implementation and interpretation of the Town Code, the Town Ordinances and other regulations or policies adopted by Town Council in compliance with Arizona Revised Statutes. * Work with a variety of officials representing State and County government in the coordination of activities related to the Town Administration/Management. * Supervise and coordinate the activities of staff, including training, scheduling, hiring decisions, written performance evaluations and possible disciplinary actions. * Perform other duties as assigned. Please refer to the flyer for complete details ************************************************************************

Job DescriptionDescription: FCCBH is seeking a master 's-level therapist, who is 5 years post-licensure, to assume the role of Clinical Admin Instructor at our administrative office. The Clinical Admin Instructor works directly with the Clinical Director to support the clinical team and will perform administrative duties as assigned. Administrative duties include training staff, providing SUD preauthorizations, supervising under-licensed therapists, etc. Must be available to work in the office 5 days a week and manage a small caseload. Management experience and crisis management experience are preferred. LCSW Therapist preferred due to supervision requirements. Must be currently licensed in Utah or eligible for Utah licensure. Full-time with a generous benefits package. The position starts at $43.80 per hour. Additional compensation based on experience and education. Maintaining confidentiality is essential. EOE w/ a drug-free workplace. Drug test, background checks, and a driver's license are required for more information call *************. Position open until filled. Requirements: Fully licensed as a Therapist in Utah or eligible for Utah licensure Drivers License

Full-time Description FCCBH is seeking a master 's-level therapist, who is 5 years post-licensure, to assume the role of Clinical Admin Instructor at our administrative office. The Clinical Admin Instructor works directly with the Clinical Director to support the clinical team and will perform administrative duties as assigned. Administrative duties include training staff, providing SUD preauthorizations, supervising under-licensed therapists, etc. Must be available to work in the office 5 days a week and manage a small caseload. Management experience and crisis management experience are preferred. LCSW Therapist preferred due to supervision requirements. Must be currently licensed in Utah or eligible for Utah licensure. Full-time with a generous benefits package. The position starts at $43.80 per hour. Additional compensation based on experience and education. Maintaining confidentiality is essential. EOE w/ a drug-free workplace. Drug test, background checks, and a driver's license are required for more information call *************. Position open until filled. Requirements Fully licensed as a Therapist in Utah or eligible for Utah licensure Drivers License Salary Description $43.80 - $48.00

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! About the Team: The Global Technology Service Management function is a new team charted with designing, implementing, and managing next generation Service Management policies, processes and solutions. Our mission is to ensure the appropriate controls and capabilities are in place to enable the delivery of stable, resilient, and available technology services to our customers and employees. Position Summary: The ServiceNow Platform Lead Administrator will play a leading role in maintaining the ServiceNow platform as defined by the Product teams. Our Operations team is responsible for level-2 end-user support, code migration/release support as well as production availability for over 10 ServiceNow instances. This role will provide hands on technical expertise to resolve service availability issues which includes coordinating cross team efforts to perform root cause analysis and problem resolution. You will work in a team environment to plan and implement software (or hardware) changes. We participate in various phases of the application lifecycle including plan, server build and software installation, release implementation, continuous improvement, and decommission. At these early stages of our ServiceNow deployment, sharing knowledge and developing a documentation library as a team will be essential to our success. This job is responsible for managing the day-to-day activities and functions for the assigned team. Key responsibilities include delegating work to team members, supervising work processes, providing informal leadership of sub teams or technology silos, managing on call and support schedules, and providing leadership, mentorship, and direction to team members. Job expectations include solving complex technical and analytical issues and effectively communicating results to senior management and Line of Business partners. Key responsibilities: Maintain and support the ServiceNow platform while adhering to bank policies and standards Manage ServiceNow code quality control processes and routines Lead and mentor a team of operations specialists assigned to work on ServiceNow Respond to incidents for application availability issues as part of on-call duties Respond to incidents/pages for application functional issues or questions as part of daily duties Use your technical knowledge to triage service availability issues and restore service Research and resolve system defects, lead root cause analysis, and drive permanent resolution Ensure appropriate monitoring is in place and maintained to ensure application availability Participate in software release implementation meetings Participate in and coordinate maintenance activities Prepare and maintain application support/process documentation Develop management jobs, automation routines, or deployment scripts Manages and prioritizes multiple tasks and assignments for the team including tracking tasks and tickets in system(s) of record, ensuring enterprise service level agreements are met, and participating in defect, incident, problem, and change review meetings and release activities Provides point of escalation for team members, peers, and partner teams, and shares the leadership Point of Contact for triage of high priority incidents or consulting engagements Performs all responsibilities of team members from applicable teams Works with appropriate teams to ensure alerts, monitoring, dashboards, and processes are established appropriately for new projects and initiatives Participates and helps with resource interviews and onboarding processes Performs access reviews, conducts compliance activities, and serves as a delegate for administrative processes Required Qualifications: 5+ years of experience with ServiceNow development and engineering with emphasis on platform management Must have an active and verifiable ServiceNow Certified System Administrator (CSA) certification Proven experience as an ServiceNow administrator in a highly-regulated environment Experience in maintaining multiple ServiceNow environments Experience monitoring and maintaining ServiceNow products, supporting software engineering, maximizing data processing systems, building cloud-compatible services, and operating within an enterprise IT lifecycle Experience supporting ServiceNow integrations for security, risk, and compliance Experience with ServiceNow instance cloning and management Experience maintaining both Windows and Linux MID servers Desired Qualifications: Bachelor's Degree in Computer Science or related field ServiceNow certified implementation specialist (CIS) ServiceNow certified application developer (CAD) Experience in financial institution information technology security, compliance with rules, regulations, and financial industry standards Experience leveraging MID servers for integration and automation Experience with ServiceNow Discovery and other Configuration Management Database (CMDB)population toolsets Skills: Collaboration Influence Risk Management Result Orientation Stakeholder Management Adaptability Automation Project Management Solution Delivery Process Shift: 1st shift (United States of America) Hours Per Week: 40 Pay Transparency details US - NJ - Jersey City - 101 Hudson St - 101 Hudson (NJ2101) Pay and benefits information Pay range$92,100.00 - $160,100.00 annualized salary, offers to be determined based on experience, education and skill set.Discretionary incentive eligible This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.BenefitsThis role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.

Understanding the Peoplesoft Finance Execute security related processes to update/maintain the PeopleSoft security structure. Create and maintain PeopleSoft dynamic security groups, user setup, and roles and dynamic queries. Responsible for synchronizing security roles and permissions to portal menu navigation, updating user profiles based on transactions processed, and processing approved system security access requests and changes. Maintain Query Access Manager and test potential security system changes before moving new methods to production. Evaluate PeopleSoft upgrades for impact on configuration and mitigates unintended consequences and maintains functional documentation for the PeopleSoft security configuration and processes. Respond to inquiries from internal and external auditors. Maintain and troubleshoot module related interfaces and maintain and update module foundation tables. Manage workflow and troubleshoot errors. Experience configuring and implementing Process Groups, Web Libraries, Web Services ; Experience with PeopleSoft reporting tools including Crystal, nVision, Query, and BI Publisher. Experience single signon configuration and LDAP/Active Directory integration; Experience working with Database and Network Administrators to ensure that security requirements are accurately enforced throughout the underlying infrastructure; Working knowledge of and experience with all aspects of the security audit process; Experience in Compare reports for upgrade and retro fit Custom Security roles and permission lists Base Salary Range: $100,000 - $130,000 per annum TCS Employee Benefits Summary: Discretionary Annual Incentive. Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans. Family Support: Maternal & Parental Leaves. Insurance Options: Auto & Home Insurance, Identity Theft Protection. Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement. Time Off: Vacation, Time Off, Sick Leave & Holidays. Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing. #LI-SV2 #LI-KUMARAN

Healthpeak Properties is a fully integrated real estate investment trust (REIT) and an S&P 500 company. We specialize in owning, operating, and developing high-quality real estate focused on healthcare discovery and delivery. Our impressive portfolio includes nearly 50 million square feet of medical outpatient buildings, lab and life science facilities and Senior Assisted Living centers throughout the country. POSITION RESPONSIBILITIES Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc. Maintain inventory of office supplies and property staff directory Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting Maintain property files in Box/Compass/etc. Assist PM's with entering new contracts into Quickbase for TI, Capital and Insurance related projects Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc. Occasionally assist Property Manager with AR collections Obtain and track expired Tenant COI's Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner Compiling and reviewing Tenant Billings and other miscellaneous charges Provide management team with aged delinquency reports and send delinquency letters Additional miscellaneous items as requested by Management POSITION REQUIREMENTS Must have a minimum high school diploma or GED, an associate's or bachelor's degree preferred Previous exposure to commercial property management Experience with Yardi preferred Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation and maintain a valid driver's license Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Job ID 489136 Posted since 17-Dec-2025 Organization Smart Infrastructure Field of work Sales Company Siemens Industry, Inc. Experience level Early Professional Job type Full-time Work mode Hybrid (Remote/Office) Employment type Permanent * Tempe - Arizona - United States of America Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you? Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives. Transform the everyday with us! Our Contract Administrators will provide administrative/contracts management support to the Area General Managers and Sales & Operations Management teams. As an integral part of our team, you will be handling customer contracts with additional requirements to support sales and sales administrative functions as determined by local management. Why is this role important? Your contributions are critical to the success of our areas and directly impact our organization, which is why your confidence, meticulous organization, and take-charge attitude is paramount to our success. As a Contract Handler Administrator, you will: * Review customer sales contracts, route to senior management for approval and signatures * Contract customers regarding contract issues, discuss discrepancies, and track sales contracts through finalization * Follow up on LOIs (Letter of Intent) and action-required contracts * Create and process addendums for the contracts that have red-line items * Process fully executed contract * Provide assistance to the sales team * Ability to occasionally work extended hours You will make an impact with these qualifications: Basic Qualifications: * High School degree or state-recognized GED * 1+ years of administrative experience supporting construction projects, project coordination experience, or sales contracts support experience * Ability to read and understand construction contracts * Ability and willingness to work from the local Siemens Lakewood or Tempe area office 3 days per week * Travel 5% of the time * Must be proficient in utilizing and mastering various Software Systems including: Customer Relationship Management Systems, Microsoft Office Suite-Tools, Adobe Tools, and Systems (Proficient in Word, Excel, PowerPoint, Outlook) * Must possess demonstrated good verbal and writing skills * Must be able to work as a team * Legally authorized to work in the United States on a continual and permanent basis without company sponsorship Preferred Qualifications: * Associate or Bachelor's Degree * Experience with COI (Certificate of Insurance) and OCIP (Owner Controlled Insurance Program)/CCIP (Contractor Controlled Insurance Program) branch management Ready to create your own journey? Join us today. About Siemens: We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Our Commitment to Equity and Inclusion in our Diverse Global Workforce We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-KB1 #Zone2-EREF You'll Benefit From Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: ***************************************************** The pay range for this position is $43,126 - $73,930 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location. Equal Employment Opportunity Statement Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law. Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you're unable to complete the form, you can reach out to our AskHR team for support at **************. Please note our AskHR representatives do not have visibility of application or interview status. Pay Transparency Siemens follows Pay Transparency laws. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here. Criminal History Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.

JIJob Title : JIRA Cloud Admin Experience Required - 5+ Years Must Have Technical/Functional Skills Selenium, Test NG, Automation, SQL, Python Roles & Responsibilities * Administer and configure Jira Cloud (Software and Service Management) and * Confluence Cloud environments for multiple lines of business. * Partner with Product Owners, Scrum Masters, Release Train Engineers and Software * Engineers to implement Jira structures aligned with Amex's Scaled Agile Framework (SAFe) and enterprise Agile standards. * Design and maintain custom workflows, screens, schemes, fields, filters, and dashboards that enable effective portfolio and team-level tracking. * Manage user access, roles, and permissions through Atlassian Access and SSO integrations with Amex identity platforms. * Implement and maintain automation rules and integrations (e.g., with Slack, GitHub, and ServiceNow). * Support governance and compliance by ensuring configurations align with Amex security and audit standards. * Provide technical support and Tier 2/3 troubleshooting for Jira Cloud and Confluence Cloud users. * Develop documentation, training materials, and best practices to promote consistent usage across business units. * Participate in Atlassian Cloud upgrades, testing, and change management processes in coordination with Enterprise Technology teams. Salary Range - $90,000 to $110,000 per year TCS Employee Benefits Summary: Discretionary Annual Incentive. Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans. Family Support: Maternal & Parental Leaves. Insurance Options: Auto & Home Insurance, Identity Theft Protection. Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement. Time Off: Vacation, Time Off, Sick Leave & Holidays. Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing. #LI-JS2

IT Systems Administrator Full Time (40 Hours) Monday - Friday Headquarters 630 Trade Center Drive Las Vegas, NV 89119 PURPOSE: The primary purpose of this position is to assist Silver State Schools Credit Union to live out its Mission, “Excellent Member Service and Financial Solutions - For Life,” by providing outstanding service to both members and internal members. To deliver service in alignment with our Service Commitments: I will earn respect and build trust by acting with integrity in every situation. I will understand my role in supporting the team to achieve our purpose. I will focus on people over products and build lasting relationships. I will take ownership and accept responsibility. I will treat my coworkers with the same high standards as I treat my member. I will continuously look for ways to improve myself, my credit union, and my community. I will accept there is no “they”. We are one working toward the same mission. I will commit to the core values. Meet all established service goals. SUMMARY: Under the direction of the IS Manager, the IT Systems Administrator will work along aside the IS Team to provide application support for all SSSCU systems. Oversight of key systems such as: Symitar Host Cloud VOIP Solution (RingCentral) Diebold and NCR ATMs Lending and Collection Platforms (Encompass, Temenos) Data Protection Solution (Commvault) Other system applications as needed ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. ATM Support; Support all SSSCU ATMs to ensure they meet industry and organizational standards and arranges for upgrades when needed. Recommend to IS Manager replacement or significant upgrades as needed. Produce and maintain detailed technical documentation for ATM fleet. Work closely with other IT staff and service affiliates as necessary to ensure uninterrupted ATM services and to solve day-to-day operational issues. Consults with others (internal management and external vendors) about issues such as equipment performance, output quality, and maintenance schedule. Maintain relationships with key ATM and IT vendors Assists Network team in troubleshooting WAN/LAN/Internet problems as it relates to ATM network Remains abreast of computer technology with an emphasis on ATMs Serve as cornerstone for escalating server issues; provide timely response to employee escalations. Perform other duties, as assigned. Application Support Responsibilities: Providing software application support under the supervision of the IS Manager. Performing analyses on software application functionality and suggesting improvements. Ensuring effective front-end and back-end functionality of applications. Consulting with internal users to improve application performance. Establishing the root causes of application errors. Keeping a record of configuration changes and scheduling application updates. Documenting processes and monitoring application performance metrics. Providing front-end support to users in other departments. Perform application upgrades, maintenance fixes, and vendor-supplied patches and ensure all applications are up to date and running as expected. Maintaining and updating technical documents and procedures VOIP System; Oversees all aspects if credit union telecommunication system(s). Analyzes telecommunication needs from both user and technical points of view. Install, troubleshoot, repair, and maintain telecommunication equipment and services. Identify future telecommunication technology opportunities and their application to the business. Manage all call flows to support the needs of departments and call menus Administer add, moves, changes to telecommunication systems Maintain and audit telecommunication user and device accounts on a regular basis Check help desk tickets for entries on telecommunication issues; prioritize and respond to help desk tickets as, appropriate. Produce and maintain detailed technical documentation for telecommunication system. Helpdesk; Manage self in helpdesk queue to help assists end users with network, hardware, and software problems, either by telephone or on-site support when possible. Create tracking tickets for incoming requests and, as necessary, assign to appropriate area for resolution. Monitor tickets for timely completion. Works closely with other IT staff in an efficient and effective manner to reach department goals. Works with users at all levels of the organization as required analyzing and defining system requirements and business processes and recommends solutions necessary to solve business problems. Coordinate the repair of defective equipment with our service provider maintaining inventory of all items in service. Responds to service calls which may include travel to appropriate branch locations. Perform other duties, as assigned. EDUCATION and/or EXPERIENCE: High School degree with a minimum of three years related experience and/or training; or equivalent combination of education and experience. Some college preferred. Strong understanding of application support, telecommunication PBX Systems and knowledge of Voice over IP. Possess strong writing skills, professional-level grammar, spelling, and communication skills. Excellent project management skills and ability to prioritize. Strong attention to detail, highly organized. *ONLY FULLY COMPLETED APPLICATIONS WILL BE CONSIDERED* **SEE RESUME ON APPLICATIONS WILL NOT BE CONSIDERED** SILVER STATE SCHOOLS CREDIT UNION IS AN EQUAL OPPORTUNITY EMPLOYER (EOE) DRUG-FREE WORKPLACE

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! About the Team: The Global Technology Service Management function is a new team charted with designing, implementing, and managing next generation Service Management policies, processes and solutions. Our mission is to ensure the appropriate controls and capabilities are in place to enable the delivery of stable, resilient, and available technology services to our customers and employees. Position Summary: The ServiceNow Platform Lead Administrator will play a leading role in maintaining the ServiceNow platform as defined by the Product teams. Our Operations team is responsible for level-2 end-user support, code migration/release support as well as production availability for over 10 ServiceNow instances. This role will provide hands on technical expertise to resolve service availability issues which includes coordinating cross team efforts to perform root cause analysis and problem resolution. You will work in a team environment to plan and implement software (or hardware) changes. We participate in various phases of the application lifecycle including plan, server build and software installation, release implementation, continuous improvement, and decommission. At these early stages of our ServiceNow deployment, sharing knowledge and developing a documentation library as a team will be essential to our success. This job is responsible for managing the day-to-day activities and functions for the assigned team. Key responsibilities include delegating work to team members, supervising work processes, providing informal leadership of sub teams or technology silos, managing on call and support schedules, and providing leadership, mentorship, and direction to team members. Job expectations include solving complex technical and analytical issues and effectively communicating results to senior management and Line of Business partners. Key responsibilities: * Maintain and support the ServiceNow platform while adhering to bank policies and standards * Manage ServiceNow code quality control processes and routines * Lead and mentor a team of operations specialists assigned to work on ServiceNow * Respond to incidents for application availability issues as part of on-call duties * Respond to incidents/pages for application functional issues or questions as part of daily duties * Use your technical knowledge to triage service availability issues and restore service * Research and resolve system defects, lead root cause analysis, and drive permanent resolution * Ensure appropriate monitoring is in place and maintained to ensure application availability * Participate in software release implementation meetings * Participate in and coordinate maintenance activities * Prepare and maintain application support/process documentation * Develop management jobs, automation routines, or deployment scripts * Manages and prioritizes multiple tasks and assignments for the team including tracking tasks and tickets in system(s) of record, ensuring enterprise service level agreements are met, and participating in defect, incident, problem, and change review meetings and release activities * Provides point of escalation for team members, peers, and partner teams, and shares the leadership Point of Contact for triage of high priority incidents or consulting engagements * Performs all responsibilities of team members from applicable teams * Works with appropriate teams to ensure alerts, monitoring, dashboards, and processes are established appropriately for new projects and initiatives * Participates and helps with resource interviews and onboarding processes * Performs access reviews, conducts compliance activities, and serves as a delegate for administrative processes Required Qualifications: * 5+ years of experience with ServiceNow development and engineering with emphasis on platform management * Must have an active and verifiable ServiceNow Certified System Administrator (CSA) certification * Proven experience as an ServiceNow administrator in a highly-regulated environment * Experience in maintaining multiple ServiceNow environments * Experience monitoring and maintaining ServiceNow products, supporting software engineering, maximizing data processing systems, building cloud-compatible services, and operating within an enterprise IT lifecycle * Experience supporting ServiceNow integrations for security, risk, and compliance * Experience with ServiceNow instance cloning and management * Experience maintaining both Windows and Linux MID servers Desired Qualifications: * Bachelor's Degree in Computer Science or related field * ServiceNow certified implementation specialist (CIS) * ServiceNow certified application developer (CAD) * Experience in financial institution information technology security, compliance with rules, regulations, and financial industry standards * Experience leveraging MID servers for integration and automation * Experience with ServiceNow Discovery and other Configuration Management Database (CMDB)population toolsets Skills: * Collaboration * Influence * Risk Management * Result Orientation * Stakeholder Management * Adaptability * Automation * Project Management * Solution Delivery Process Shift: 1st shift (United States of America) Hours Per Week: 40

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI

Montelucia Resort and Spa Nestled at the foot of the picturesque Camelback Mountain in the exclusive enclave of Paradise Valley, the Montelucia Resort & Spa features 253 luxurious guestrooms, 38 suites and two presidential suites. The property's distinctive architecture is inspired by the rich history, white-washed villages and sun-drenched hills of Spain's Andalusia region. The property also includes the award-winning Moroccan inspired Joya Spa, three resort pools and five dining options including the critically acclaimed restaurant, Prado. The resort, which is adjacent to the cities of Phoenix and Scottsdale, offers easy access to golf, recreation, nightlife and entertainment. Job Description Coordinate the work assignments for housekeeping staff including but not limited to room attendants, housemen, seamstress and turndown attendants, each day and answering guest and associate calls and dispatching work tickets appropriately. Responsible for the day to day office operations for the housekeeping department. Responsibilities Open and close Housekeeping Department daily. Maintain Lost and Found records. Dispatch all calls to appropriate discipline. Communicate effectively with all departments, including engineering. Update Synergy request. Respond to all phone calls/ requests from guests and other departments. Monitor computer system. Maintain clear and efficient communication with the Front Desk. Maintain cleanliness and organization in department. Walk the floors and inspect guest rooms. Qualifications Must be able to speak, read, write and understand the primary language(s) used in the workplace. Requires good communication skills, both verbal and written. Must possess basic computational ability. Must possess computer skills. Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

Why work for First Federal Bank? Our company culture is driven by our desire to serve our members and communities, something we have done for over 100 years. Along with doing meaningful work, enjoy perks and benefits that come along with being part of Idaho's only mutual bank - no stockholders or majority owners, just our account members! Eligible First Federal Bank employees receive paid vacation, sick leave, and holidays; health insurance, dental insurance, and vision insurance; 401(K) retirement; educational assistance; life insurance; and long-term disability insurance. Employees also receive paid community service hours and can participate in our Pay-It-Forward program to give back to the communities we serve. In addition, the First Federal Foundation has provided over $1.4 million to local non-profits since 2003. For a meaningful job and to be part of a community-focused team, as well as much more, apply today at ***************************** Essential Responsibilities The Assistant Network Administrator will: * Support Network Administrator duties to include maintenance, compliance, and support of bank technology. * Support regulatory compliance initiatives as directed. * Support the IT department with Help Desk requests and calls as needed, including escalations from technicians. * Assist in training IT department staff and support employee training for best practices. * Complete other duties as assigned. Minimum Qualifications * Associate degree in an IT related field, and * Two (2) years of network support experience in a mid to large business environment. Preferred Qualifications * Five (5) years of network support experience in a mid to large business environment. Job Requirements * Driver's license and insurability to drive bank vehicle; may be required to operate personal vehicle. * Periodic evening and weekend availability is required. * Periodically required to perform manual work, lift and carry up to 50 pounds independently and/or to participate in team lift. * Sitting or standing for extended periods of time and the ability to work and operate computer applications and equipment. * Able to perform essential responsibilities of the job with or without reasonable accommodation.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Are you a supportive, detail-oriented professional with a passion for processes and office operations? Do you thrive in a role where organization and relationship building are essential? Smith-Kastner is seeking someone with these qualities to join us as an Office Administrator in Opelika, Alabama. If you're a supportive, social, multitasker who thrives in a fast-paced environment and has a keen eye for detail, join us and help keep our team organized and connected. Company Overview: Smith-Kastner Wealth Management is a full-service financial planning firm with over 50 years of combined experience. At Smith-Kastner Wealth Management, we truly believe in a comprehensive and holistic approach to financial planning. Our advisors have gone above and beyond the basic licensing and education requirements to obtain professional credentials that cover all areas of financial planning, including insurance, investing, estate planning, and tax guidance. We are the only firm in the Auburn-Opelika area that has a dedicated estate planning attorney in our office. We believe we are unique in this respect, and our holistic approach to wealth management gives our clients an advantage that cannot be easily found elsewhere. Job Description: We are seeking an outstanding individual to fill the role of Office Administrator, which entails interacting with affluent clients, professional advisors, and their offices. This individual will play a crucial role in maintaining our practice's exceptional standards, requiring polished professionalism, exemplary communication skills, comfort with technology, and experience in a professional environment. Key Responsibilities & Essential Duties Deliver exceptional customer service to clients and professional advisors both in person and remotely, ensuring a positive first impression and ongoing experience. Manage all forms of communication-phone calls, emails, and digital platforms-with professionalism and accuracy, directing inquiries to the appropriate party. Coordinate and manage calendars, appointments, calls, meetings, conferences, and travel arrangements for the Owner/CEO and team members. Support insurance producers and the broader team in day-to-day activities, exercising independent judgment to prioritize competing demands. Maintain meticulous records for accounts payable and receivable, organize electronic files, and ensure compliance with industry standards. Handle invoicing, expense reports, compliance submissions, and occasionally assist with event planning and logistics for client relationship-building activities. Prepare and send weekly emails, update content across technology platforms, and report engagement results to leadership. Edit and manage correspondence, unlock PDFs, review data entry, and maintain pipeline reports for operational efficiency. Serve as the primary point of contact for office vendors (FedEx, UPS, USPS, shredding services) and manage office supplies and mail distribution. Oversee sponsorships, membership renewals, and conference/exhibit planning for the firm. Support marketing efforts by drafting/editing social media posts, sending invitations, and updating the company website. Foster a collaborative and inclusive work environment by coordinating office events, staff luncheons, and employee celebrations. Core Competencies: Exceptional verbal and written communication skills. Polished and professional demeanor. Strong organizational skills with attention to detail. Comfort with technology and digital platforms. Self-motivation and discipline. Proactive approach with the ability to prioritize. Ability to work effectively in a fast-paced, dynamic environment. Experience and Education: Associate's degree is preferred. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Proven experience in QuickBooks required. Familiarity with clientele and professional advisors is a plus.

Are you a supportive, detail-oriented professional with a passion for processes and office operations? Do you thrive in a role where organization and relationship building are essential? Smith-Kastner is seeking someone with these qualities to join us as an Office Administrator in Opelika, Alabama. If you're a supportive, social, multitasker who thrives in a fast-paced environment and has a keen eye for detail, join us and help keep our team organized and connected. Company Overview: Smith-Kastner Wealth Management is a full-service financial planning firm with over 50 years of combined experience. At Smith-Kastner Wealth Management, we truly believe in a comprehensive and holistic approach to financial planning. Our advisors have gone above and beyond the basic licensing and education requirements to obtain professional credentials that cover all areas of financial planning, including insurance, investing, estate planning, and tax guidance. We are the only firm in the Auburn-Opelika area that has a dedicated estate planning attorney in our office. We believe we are unique in this respect, and our holistic approach to wealth management gives our clients an advantage that cannot be easily found elsewhere. Job Description: We are seeking an outstanding individual to fill the role of Office Administrator, which entails interacting with affluent clients, professional advisors, and their offices. This individual will play a crucial role in maintaining our practice's exceptional standards, requiring polished professionalism, exemplary communication skills, comfort with technology, and experience in a professional environment. Key Responsibilities & Essential Duties Deliver exceptional customer service to clients and professional advisors both in person and remotely, ensuring a positive first impression and ongoing experience. Manage all forms of communication-phone calls, emails, and digital platforms-with professionalism and accuracy, directing inquiries to the appropriate party. Coordinate and manage calendars, appointments, calls, meetings, conferences, and travel arrangements for the Owner/CEO and team members. Support insurance producers and the broader team in day-to-day activities, exercising independent judgment to prioritize competing demands. Maintain meticulous records for accounts payable and receivable, organize electronic files, and ensure compliance with industry standards. Handle invoicing, expense reports, compliance submissions, and occasionally assist with event planning and logistics for client relationship-building activities. Prepare and send weekly emails, update content across technology platforms, and report engagement results to leadership. Edit and manage correspondence, unlock PDFs, review data entry, and maintain pipeline reports for operational efficiency. Serve as the primary point of contact for office vendors (FedEx, UPS, USPS, shredding services) and manage office supplies and mail distribution. Oversee sponsorships, membership renewals, and conference/exhibit planning for the firm. Support marketing efforts by drafting/editing social media posts, sending invitations, and updating the company website. Foster a collaborative and inclusive work environment by coordinating office events, staff luncheons, and employee celebrations. Core Competencies: Exceptional verbal and written communication skills. Polished and professional demeanor. Strong organizational skills with attention to detail. Comfort with technology and digital platforms. Self-motivation and discipline. Proactive approach with the ability to prioritize. Ability to work effectively in a fast-paced, dynamic environment. Experience and Education: Associate's degree is preferred. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Proven experience in QuickBooks required. Familiarity with clientele and professional advisors is a plus.