Accounting Clerk jobs at American Institutes for Research

- 147 jobs

Jr. Staff Accountant
Arthaus Partners 3.5
Oakland, CA jobs
About Us Riaz Capital is a Bay Area-based real estate developer and asset manager with 3,700 units under management and development across California. The firm got its start developing for-sale condominiums and luxury properties over 45 years ago, later transitioning to and perfecting workforce and entry-level housing products. Between our 40 team members, we bring together a combined 120 years of development experience, 100 years of real estate finance experience, and 75 years of portfolio management. Our disciplined approach and deep market knowledge across each of our key functions - development, finance, and asset management - allows us to continue performing throughout the typical real estate cycles. Since 2020, we have completed 15 projects, delivering over 1,000 workforce housing residences to the Bay Area. To date, the firm has raised over $1 billion of capital, comprising $450 million in private equity and more than $550 million in financing. After dispositions and refinancings, the firm oversees an $800 million real-estate asset base. Our investment team is skilled at identifying and capitalizing on opportunities - like EB-5 financing and Welfare Tax Exemptions - to enhance asset value. Over the 45-year history of our firm, we have established a resilient asset management platform. We, like all real estate firms, are not immune to significant market corrections but we have navigated them successfully by maintaining strict underwriting discipline, including stress-testing assumptions, ensuring financing flexibility, and maintaining appropriate contingencies and equity cushions. These principles mean that we have never lost an asset or missed a loan payment. During the pandemic, we maintained high occupancy across our portfolio, successfully refinanced debt amid rising interest rates, and secured construction financing despite industry-wide disruptions. By continually evaluating opportunities and structuring deals for redundancy and long-term viability, we deliver both community impact and strong risk-adjusted returns for our investors. Job Overview We are looking for a proactive and detail-oriented Junior Staff Accountant to join our in-house accounting team. This role is central to managing accounts payable workflows across our vertically integrated platform, including property operations, construction, corporate, holding entities, and family office accounts. The Junior Staff Accountant will also play a key role in the month-end close process, vendor coordination, and internal reporting. While this is an entry-level position, the individual will manage a remote offshore support team to assist with data entry and transactional tasks, providing an excellent opportunity to develop supervisory and process management skills early in their career. Key Responsibilities Accounts Payable Management (Primary Focus) Oversee full-cycle AP for all business segments: property operations, construction projects, corporate entities, and family office. Manage the AP calendar: ensure invoices are received, coded, and entered by weekly deadlines, and follow through on timely payment. Review invoice coding and approvals, resolve discrepancies, and communicate with vendors and internal staff as needed. Ensure AP aging reports are current and accurate; follow up to clear outstanding payables. Distribute weekly AP summary reports to key stakeholders, including aging trends, pending approvals, and upcoming payment priorities. Coordinate with the remote offshore team to delegate AP data entry and documentation support tasks; review and approve their outputs. Cash and Bank Reconciliation Perform monthly bank reconciliations for all assigned accounts; resolve variances promptly. Assist with initiating and tracking intercompany wires and internal transfers. Assist with reviewing and posting all incoming receipts, including manual checks and electronic deposits. Month-End Close Support Support monthly close timelines by verifying trial balances, reviewing ledger activity, and preparing necessary schedules. Reconcile and post corporate credit card activity by the 5th of each month. Help ensure monthly financial reporting is completed by the 15th. Generate internal billing sheets for property management and asset management fees and coordinate with corporate accounting to issue invoices. Support with intercompany billing for credit card transactions ensure expenses are reimbursed in timely manner Insurance, Tax & Compliance Track and coordinate timely insurance premium payments and ensure coverage remains active across all properties and entities. Assist with monthly loan reconciliations and compliance reporting. Monitor and process property tax payments, including tracking supplemental bills and coordinating with appropriate internal teams. Property Onboarding and Stabilization Support the transition of newly completed construction projects into stabilized, operating assets. Maintain onboarding and reporting checklists to ensure financial setup and operational readiness. Coordinate financial handoff between construction, accounting, and operations teams. Vendor and Offshore Team Coordination Serve as primary liaison for vendor inquiries, ensuring timely response and resolution. Manage workload delegation to offshore accounting support staff, including invoice entry, payment processing prep, and documentation. Conduct regular quality control checks on offshore team outputs to maintain accuracy and consistency. General Accounting & Administrative Support Assist with analytical support on variances in operating expenses, utilities, and rent rolls. Support payroll billback tracking by preparing and reviewing labor worksheets for upload into the accounting system. Execute ad hoc assignments and support cross-functional projects as directed by the Assistant Controller or Controller. Qualifications Bachelor's degree in Accounting 1-2 years of general ledger analytic experience 1-2 years of experience in accounting or AP; real estate or construction accounting is a plus. Familiarity with accounting software (Yardi preferred); strong Excel skills required. Excellent organizational skills, attention to detail, and ability to manage deadlines. Strong interpersonal and communication skills-especially in coordinating across teams and time zones. Willingness to work with and manage offshore support staff in a process-driven environment. *NO RECRUITER INQUIRIES PLEASE*
$550 monthly 2d ago
Accounting Clerk - San Antonio
Big Brothers Big Sisters of South Texas 2.8
San Antonio, TX jobs
For a description, see file at: ************ bigmentor. -Accounting-Clerk. pdf
$31k-36k yearly est. 39d ago
Accounting Assistant
Goodwill Industries of Northwest Texas 3.7
Lubbock, TX jobs
Job Titl e: Accounting Assistant - Purchasing/Payroll Reports To: Accounting Manager Status: Non-Exempt Department: Accounting To assist the Accounting Manager and CFO in the record keeping and financial reporting requirements of Goodwill Industries. Responsible for assisting accounting department in different areas as assigned. Essential Duties and Responsibilities: Receive daily the receipt of retail sales envelopes. Assist with the auditing of stores randomly for accuracy and completion. Order supplies used in common for the supply closet. Scan checks received into bank software and enter transaction in Accounting System. Inventory and distribution of employee t-shirts for retail and document destruction. Cross train in other areas in the accounting department. Receive orders for store supplies monthly, as well as other orders from company personnel and fulfill orders in a timely manner. Payroll Process all employee's data into the payroll system bi-weekly, checking for accuracy. Handle direct deposit and pay cards. Maintain personnel information. Handle employee complaints about incorrect payments and resolve discrepancies. Prepare 401k reporting. Bi-weekly payroll reporting into accounting system. Provide excellent customer service to both external and internal customers. Other duties as assigned. Supervisory Responsibilities: None Qualifications: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High School Diploma or equivalent required with 2 years of experience in accounting or finance preferred. Post-secondary education can be substituted for experience. Other Skills and Abilities: Should be proficient with personal computers, including use of spreadsheets; possess some typing skills; attention to detail; ability to juggle multiple tasks effectively; ability to use payroll and accounting software and MS Office products, (Outlook, Word, Excel); organizational skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. Computer Work and Data Entry The employee must occasionally lift/and move up to 50 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions The noise level in the environment is usually moderate Goodwill Industries of Northwest Texas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$29k-34k yearly est. Auto-Apply 4d ago
Accounting Assistant
Goodwill Industries of Northwest Texas 3.7
Lubbock, TX jobs
Job Title: Accounting Assistant - Purchasing/Payroll Reports To: Accounting Manager Status: Non-Exempt Department: Accounting To assist the Accounting Manager and CFO in the record keeping and financial reporting requirements of Goodwill Industries. Responsible for assisting accounting department in different areas as assigned. Essential Duties and Responsibilities: Receive daily the receipt of retail sales envelopes. Assist with the auditing of stores randomly for accuracy and completion. Order supplies used in common for the supply closet. Scan checks received into bank software and enter transaction in Accounting System. Inventory and distribution of employee t-shirts for retail and document destruction. Cross train in other areas in the accounting department. Receive orders for store supplies monthly, as well as other orders from company personnel and fulfill orders in a timely manner. Payroll Process all employee's data into the payroll system bi-weekly, checking for accuracy. Handle direct deposit and pay cards. Maintain personnel information. Handle employee complaints about incorrect payments and resolve discrepancies. Prepare 401k reporting. Bi-weekly payroll reporting into accounting system. Provide excellent customer service to both external and internal customers. Other duties as assigned. Supervisory Responsibilities: None Qualifications: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High School Diploma or equivalent required with 2 years of experience in accounting or finance preferred. Post-secondary education can be substituted for experience. Other Skills and Abilities: Should be proficient with personal computers, including use of spreadsheets; possess some typing skills; attention to detail; ability to juggle multiple tasks effectively; ability to use payroll and accounting software and MS Office products, (Outlook, Word, Excel); organizational skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. Computer Work and Data Entry The employee must occasionally lift/and move up to 50 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions The noise level in the environment is usually moderate Goodwill Industries of Northwest Texas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$29k-34k yearly est. Auto-Apply 2d ago
Accounting Clerk - Payroll
California Academy of Sciences 4.1
San Francisco, CA jobs
About the California Academy of Sciences The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco's Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum-all under one living roof-our mission is to regenerate the natural world through science, learning, and collaboration. Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling. When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it. About the Opportunity The Accounting Clerk - Payroll reports to the Payroll Senior Accountant and provides administrative and technical support for payroll processing. This role assists in ensuring accurate and timely payroll transactions, responds to employee payroll inquiries, and supports related accounting functions as assigned. The California Academy of Sciences welcomes individuals of all backgrounds, identities, and beliefs to join us in advancing our mission to regenerate the natural world through science, learning, and collaboration. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to foster a culture rooted in mutual respect, equal opportunity, and shared success. Organizational Culture Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs , Thriving California , and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at ****************************************************** We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every qualification for the position. This position is based in San Francisco, California. This position is part of a bargaining unit represented by Cal Academy Workers United, and will be subject to the terms and conditions of that contract. Key Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Prepare payroll transmittals and submit payroll reports to internal stakeholders and external partners. Enter and maintain tax levies, garnishments, and other payroll-related deductions. Collaborate with PACT and Finance teams to ensure the accuracy of employee data and pay information. Research and resolve routine payroll inquiries from employees and external agencies. Generate and process manual payroll checks as needed. Verify and reconcile data transfers between Dayforce and Kronos to ensure system accuracy and completeness. Submit work tickets to the payroll application support team for system issues or data corrections as directed. Prepare and reconcile simple balance sheet accounts related to payroll. Provide supporting documentation for financial statements and the annual Form 990. Prepare standardized journal entries for routine payroll transactions and adjustments, ensuring proper account coding and authorization. Serve as backup for other accounting clerk roles, including Accounts Receivable, Accounts Payable, and Cash Management. Perform additional duties as assigned. Qualifications: A successful candidate will have the following: The qualifications listed below represent the knowledge, skills, and abilities required or preferred. EDUCATION and/or EXPERIENCE: A qualified candidate will have a combination of the following education and/or equivalent experience: High school diploma or equivalent required; business associate degree or coursework in business, accounting or finance preferred. Minimum of 2+ years' experience in a high-volume payroll or related accounting environment. KNOWLEDGE, SKILLS, & ABILITIES: Strong working knowledge of payroll principles and practices. Basic understanding of general ledger accounts, debits, and credits. Intermediate Excel proficiency preferred. Demonstrated ability to problem-solve Excellent interpersonal and customer service skills Proven ability to work independently and as part of a team. Compensation and Benefits: The salary range for this position is $30.63 - $33.15. Actual compensation will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications and aligned with the internal peer group. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process. Schedule: Full-Time, 40 hours per week How to Apply: Interested candidates should submit a resume and application through our Careers Page portal. The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
$30.6-33.2 hourly Auto-Apply 9d ago
Accounting Clerk - Payroll
California Academy of Sciences 4.1
San Francisco, CA jobs
Job Description About the California Academy of Sciences The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco's Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum-all under one living roof-our mission is to regenerate the natural world through science, learning, and collaboration. Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling. When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it. About the Opportunity The Accounting Clerk - Payroll reports to the Payroll Senior Accountant and provides administrative and technical support for payroll processing. This role assists in ensuring accurate and timely payroll transactions, responds to employee payroll inquiries, and supports related accounting functions as assigned. The California Academy of Sciences welcomes individuals of all backgrounds, identities, and beliefs to join us in advancing our mission to regenerate the natural world through science, learning, and collaboration. We place diversity, equity, and inclusion at the heart of our recruiting efforts and strive to foster a culture rooted in mutual respect, equal opportunity, and shared success. Organizational Culture Join a team dedicated to the Academy's mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives - Hope for Reefs , Thriving California , and Islands 2030 - that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at ****************************************************** We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every qualification for the position. This position is based in San Francisco, California. This position is part of a bargaining unit represented by Cal Academy Workers United, and will be subject to the terms and conditions of that contract. Key Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Prepare payroll transmittals and submit payroll reports to internal stakeholders and external partners. Enter and maintain tax levies, garnishments, and other payroll-related deductions. Collaborate with PACT and Finance teams to ensure the accuracy of employee data and pay information. Research and resolve routine payroll inquiries from employees and external agencies. Generate and process manual payroll checks as needed. Verify and reconcile data transfers between Dayforce and Kronos to ensure system accuracy and completeness. Submit work tickets to the payroll application support team for system issues or data corrections as directed. Prepare and reconcile simple balance sheet accounts related to payroll. Provide supporting documentation for financial statements and the annual Form 990. Prepare standardized journal entries for routine payroll transactions and adjustments, ensuring proper account coding and authorization. Serve as backup for other accounting clerk roles, including Accounts Receivable, Accounts Payable, and Cash Management. Perform additional duties as assigned. Qualifications: A successful candidate will have the following: The qualifications listed below represent the knowledge, skills, and abilities required or preferred. EDUCATION and/or EXPERIENCE: A qualified candidate will have a combination of the following education and/or equivalent experience: High school diploma or equivalent required; business associate degree or coursework in business, accounting or finance preferred. Minimum of 2+ years' experience in a high-volume payroll or related accounting environment. KNOWLEDGE, SKILLS, & ABILITIES: Strong working knowledge of payroll principles and practices. Basic understanding of general ledger accounts, debits, and credits. Intermediate Excel proficiency preferred. Demonstrated ability to problem-solve Excellent interpersonal and customer service skills Proven ability to work independently and as part of a team. Compensation and Benefits: The salary range for this position is $30.63 - $33.15. Actual compensation will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications and aligned with the internal peer group. We believe in fair and equitable compensation practices and are committed to providing competitive salaries within the industry and market standards. The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked. Further details regarding compensation and benefits will be discussed during the interview process. Schedule: Full-Time, 40 hours per week How to Apply: Interested candidates should submit a resume and application through our Careers Page portal. The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
$30.6-33.2 hourly 9d ago
Bookkeeper
Food and Flame 4.4
Amarillo, TX jobs
$21.00 * Medical * Dental * Vision * 3 Weeks Paid Time Off * 401k 100% Match up to 6% The Store Bookkeeper maintains an accurate accounting of the sales revenue, cash/credit receipt and inventory reconciliation of the store assets. The candidate will promote a clean and friendly work environment. The essential job functions include, but are not limited to: $21 / hour Manage daily bookkeeping and reporting outcomes to management in a timely and accurate manner Accurately complete and post the control of store cash, fuel, and inventory of shift reports Prepare the Daily Settlement Report Oversee change fund management including, back office and front safes Balance numerous daily cash register reports and safe drop log to cash deposit Prepare bank deposits to ensure timeliness and accuracy Accurately file store bookkeeping copies in our repository Assure vendor deliveries are being completed properly and in compliance with policy Perform general office duties such as filing, answering telephones, and handling routine correspondence Organization skills, with strong attention to detail and accuracy Interact professionally with all levels of the team Frequent bending, stooping, crouching, reaching, balancing, climb, pushing, pulling (e.g. ice cart with 50 or more 20 lb. bags of ice, and lifting product or material weighing 40 lbs. or more) Perform other duties as required and/or assigned Employee must be able to perform essential functions of the job with or without reasonable accommodation The position requirements include, but are not limited to: High school diploma or equivalent preferred Advanced skills in math, cash handling, and previous bookkeeping experience preferred Knowledge of Point of Sale (POS) front counter, and PDI Joining our team puts you on a path where opportunity for advancement is available. Buc-ee's, Ltd. is an Equal Opportunity Employer
$21 hourly Auto-Apply 17d ago
Accounting Assistant
Turtle Bay Exploration Park 3.9
Redding, CA jobs
Job Details REDDING, CA Full Time $21.00 - $24.00 HourlyDescription Accounting Assistant Status: Non-Exempt Reports To: Chief Financial Officer Department: Finance SUMMARY Under the supervision of Chief Financial Officer, the Accounting Assistant verifies and posts details of transactions for accounts payable. Codes data for input into the financial data processing system according to Turtle Bay accounting procedures. Processes weekly check runs ensures that payments are up to date. The Accounting Assistant helps coordinate accounting projects and initiatives along with other members of the finance team. ESSENTIAL JOB FUNCTIONS Maintain strict confidentiality requirements for organization and staff information. Prepare accounting records and financial reports per company standards. Prepare deposits for daily pick up by the bank, and distribute transaction details for data processing into our systems. Review, reconcile and monitor all payables. Ensure all coding in accurate and invoices have the proper approvals. Process weekly check runs for invoices due. Participate in annual events as needed. Reconcile general ledger to accounts payable aging report. Maintain and reconcile the Admin/Finance petty cash account. Lead quarterly audits of all cash on hand accounts and petty cash funds. Participate in the annual financial audit including preparing documents and answering questions. Manage sales tax returns and prepayments. Manage exemption requests and business personal property filings Order office supplies for the organization, and maintain the office supply inventory for the Administration building. Keep the office supply area orderly and clean. Help IT maintain the organizations copiers including ordering toner, if needed. Post the outgoing mail and allocate monthly postage expenses. Attend Finance Committee meetings and Audit Committee meetings and produce documented meeting minutes. Participate in Finance departments cross training, and assist the team as backup wherever needed. As a member of the finance team, assist other team members as needed, including entering accounts receivable payments, assisting with greeting visitors, accepting deliveries, the weekly mail run and filing. Other duties as assigned. Qualifications EDUCATION AND EXPERIENCE One (1) to three (3) years accounting /finance experience Non-profit experience highly desired. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of accounting and spreadsheet software required. Blackbaud's Financial Edge and MS Office preferred. Excellent communication and interpersonal skills with a customer service focus. Excellent analytical, research and problem-solving skills. Ability to work with direct supervision or independently in a fast-paced environment. Must be detailed oriented, well organized, and able to set priorities and execute multiple tasks within deadlines. Possess a valid California driver's license or be able to acquire within (10) ten days, and provide a clean DMV report if requested. INSTITUTIONAL RESPONSIBILITIES All staff members play an important role in supporting and advancing the Turtle Bay's mission and vision for our role in the community. As such, we seek candidates who will share our path to: Support the museum's mission to inspire wonder, exploration and appreciation of our world, and share our vision of TBEP as a vibrant gathering place where our community is strengthened through education, cultural engagement and economic growth. Uphold our core values in one's day-to-day work including playfulness, real-world experiences, interdisciplinary learning, community, lifelong learning, integrity, and sustainability. Contribute to a positive organizational culture based on respect, cooperation, professionalism and teamwork, as we strive together to achieve our mission and vision.
$37k-44k yearly est. 59d ago
Bookkeeper
Food and Flame 4.4
Mount Crawford, VA jobs
$23.00 * Medical * Dental * Vision * 3 Weeks Paid Time Off * 401k 100% Match up to 6% The Store Bookkeeper maintains an accurate accounting of the sales revenue, cash/credit receipt and inventory reconciliation of the store assets. The candidate will promote a clean and friendly work environment. The essential job functions include, but are not limited to: $23 / hour Manage daily bookkeeping and reporting outcomes to management in a timely and accurate manner Accurately complete and post the control of store cash, fuel, and inventory of shift reports Prepare the Daily Settlement Report Oversee change fund management including, back office and front safes Balance numerous daily cash register reports and safe drop log to cash deposit Prepare bank deposits to ensure timeliness and accuracy Accurately file store bookkeeping copies in our repository Assure vendor deliveries are being completed properly and in compliance with policy Perform general office duties such as filing, answering telephones, and handling routine correspondence Organization skills, with strong attention to detail and accuracy Interact professionally with all levels of the team Frequent bending, stooping, crouching, reaching, balancing, climb, pushing, pulling (e.g. ice cart with 50 or more 20 lb. bags of ice, and lifting product or material weighing 40 lbs. or more) Perform other duties as required and/or assigned Employee must be able to perform essential functions of the job with or without reasonable accommodation The position requirements include, but are not limited to: High school diploma or equivalent preferred Advanced skills in math, cash handling, and previous bookkeeping experience preferred Knowledge of Point of Sale (POS) front counter, and PDI Joining our team puts you on a path where opportunity for advancement is available. Buc-ee's, Ltd. is an Equal Opportunity Employer
$23 hourly Auto-Apply 60d+ ago
Bookkeeper and Office Administrator In Office
Global Impact Group LLC 4.0
Raleigh, NC jobs
Job DescriptionBenefits: Competitive salary Opportunity for advancement Training & development About Us Global Impact Group LLC, doing business as Global Language System, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 & ISO 17100 certified company that delivers high-quality language and staffing solutions across the country. Our work is driven by a commitment to excellence, efficiency, and inclusivity. We are seeking a dependable and detail-oriented Bookkeeper & Office Administrator to join our in-office team in Raleigh, NC. This role blends bookkeeping and office administration while also supporting our Project and Scheduling Coordinator. Position Summary The ideal candidate will be responsible for maintaining accurate financial records, providing in-office client support, managing daily administrative operations, and assisting the Project and Scheduling Coordinator with interpreter scheduling and client coordination. Key Responsibilities Bookkeeping Maintain and update accounts payable/receivable in QuickBooks Reconcile bank statements and generate routine financial reports Prepare and track invoices and payments Assist with timesheet reviews and payroll coordination Office Administration Answer and direct phone calls and emails from clients and vendors Greet visitors and manage front desk duties Order and manage office supplies and files Respond to general inquiries and ensure smooth day-to-day operations Project & Scheduling Support Support the Scheduling Coordinator in assigning interpreters and tracking assignments Communicate with linguists to confirm availability and scheduling needs Enter and update appointment data in scheduling platforms Help coordinate last-minute or emergency interpreter requests Qualifications Required: 1+ year of bookkeeping experience (QuickBooks or similar) Strong communication and interpersonal skills Basic knowledge of office systems (Microsoft Word, Excel, Outlook) Comfortable working in a fast-paced, multitasking environment Reliable, punctual, and highly organized Preferred: Experience in scheduling or administrative coordination Familiarity with interpreter scheduling platforms (a plus) Bilingual (Spanish or French) is a strong asset Experience working in a client-facing environment What We Offer A collaborative and respectful team culture Opportunities for training and growth A mission-driven organization serving diverse communities Free on-site parking
$35k-47k yearly est. 23d ago
Part-Time Events Bookkeeper, Contracts
Sola Impact 4.5
Los Angeles, CA jobs
The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments. THIS POSITION IS PART-TIME, UP TO 28 HOURS PER WEEK ***PAY RATE: $25 PER HOUR*** WEEKLY HOURS: 20-25 HOURS PER WEEK ABOUT THE COMPANY SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity --- allowing us to deploy well over $1.5 billion - toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council. As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub The Beehive serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future for all. ESSENTIAL DUTIES Maintain accurate financial records of event-related transactions, including purchases and receipts Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments Monitor internal costs for third-party services and rentals, aligning them with contract budgets Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports Organize, file, and maintain event contracts within the department's shared Google Drive Ensure invoicing and billing compliance with client contract terms Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts Primarily remote, with in-office attendance required once per week or as directed by management Requirements EDUCATION & EXPERIENCE Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management Experience in event management, hospitality, or a related industry is a plus Prior experience working with a small team or startup environment is beneficial SKILLS & ABILITIES Advanced Excel proficiency (90% of tasks require Excel usage) Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms Experience with invoicing and billing processes Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions Strong communication and relationship management skills Exceptional attention to detail and ability to follow up on assigned tasks Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality Flexibility in schedule to address urgent inquiries outside of standard work hours Benefits SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind. At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly. SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. Disclaimer: SoLa Impact conducts thorough background checks, including education and employment verification, following an offer letter extension. We are committed to upholding the highest standards of integrity throughout our hiring process. Candidates are advised to ensure all information provided in their resume and application is true and accurate. Any discrepancies may affect your eligibility for employment and may result in an offer letter rescindment.
$25 hourly Auto-Apply 60d+ ago
Bookkeeper
Illinois Baptist State Association 3.4
Springfield, IL jobs
Job DescriptionDescription: Responsible for performing routine bookkeeping duties with accuracy and efficiency to support the financial reporting needs of the Organization and for maintaining internal controls over financial processes as designed and implemented by the Illinois Baptist State Association (IBSA) and its auditor. Requirements: Duties and responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Cash Receipts: Post daily cash receipts received from churches and file proper supporting documentation and reports. Update daily record of designated giving. Prepare confirmation of receipts to be mailed to churches. Accounts Payables: Verify proper supporting documentation and approval for invoices submitted for payment. Prepare checks and distribute to teams for mailing. File proper supporting documentation and reports. General Ledger: Post journal entries to AccuFund the accounting software. Run certain General Ledgers each month and format to be sent to responsible staff for classification. Credit Cards: Prepare monthly credit card statements and distribute to responsible staff for processing. Ensure timely processing by teams. Once returned, verify proper supporting documentation and approval. Prepare final packet of credit card documentation for approval by Administrative Director of Operations. Once approved, post to AccuFund. Camp Accounting: Process invoices for payment for Lake Sallateeska and Streator Baptist Camps. Process cash receipts received by mail at the IBSA building for both camps. Process camp credit cards by obtaining all supporting documentation and approval from camp managers to support charges on the statement and preparing credit card spreadsheets for processing. Electronic Receipts: Assist the Administrative Director of Operations with importing electronic payments into AccuFund by helping to download and format electronic detail of electronic cash receipts for import. Family Travel: Ensure Family Travel reports are turned in each month by applicable staff. Maintain spreadsheet total of Family Travel for use at year-end in reporting taxable benefit. Tax: Obtain and maintain current W-9s for individuals receiving non-employee compensation from IBSA. Prepare 1099's for those individuals meeting IRS requirements by reporting deadline set by the IRS each year. Financial Reports: Prepare certain financial reports on a monthly basis, including but not limited to CP Giving by Funded Church Plants, Checks to Churches and Associations, and the Utility Analysis. Run additional reports as requested. Audit: Assist the Administrative Director of Operations in preparing for the annual audit by pulling supporting documentation and preparing reports or supporting schedules as requested. Accept other responsibilities as assigned by Administrative Director of Operations, Associate Executive Director or Executive Director. Skills and Qualifications At time of employment Experience in the performance of responsible administrative/clerical work. Bookkeeping experience preferred. Knowledge of modern office methods and procedures, including but not limited to filing, telephone, and office equipment such as the copier. Familiarity with computer concepts and working knowledge of Microsoft Word, Excel, and Outlook. Ability to perform data input and bookkeeping functions with speed and accuracy without constant supervision. Ability to maintain a good working relationship with all coworkers and those on the field. Ability to use good judgment regarding matters of confidentiality. Familiarity with Southern Baptist organization and programs, and ability to learn and understand functions of convention structure. Expertise and accuracy using a 10-key number pad. As an IBSA employee Should be an active member of a local Southern Baptist church Working conditions Office setting Physical requirements Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer and extensive reading.
$34k-44k yearly est. 9d ago
Bookkeeper and Office Administrator In Office
Global Impact Group 4.0
Raleigh, NC jobs
Benefits: Competitive salary Opportunity for advancement Training & development About Us Global Impact Group LLC, doing business as Global Language System, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and ISO 9001 & ISO 17100 certified company that delivers high-quality language and staffing solutions across the country. Our work is driven by a commitment to excellence, efficiency, and inclusivity. We are seeking a dependable and detail-oriented Bookkeeper & Office Administrator to join our in-office team in Raleigh, NC. This role blends bookkeeping and office administration while also supporting our Project and Scheduling Coordinator. Position Summary The ideal candidate will be responsible for maintaining accurate financial records, providing in-office client support, managing daily administrative operations, and assisting the Project and Scheduling Coordinator with interpreter scheduling and client coordination. Key Responsibilities Bookkeeping Maintain and update accounts payable/receivable in QuickBooks Reconcile bank statements and generate routine financial reports Prepare and track invoices and payments Assist with timesheet reviews and payroll coordination Office Administration Answer and direct phone calls and emails from clients and vendors Greet visitors and manage front desk duties Order and manage office supplies and files Respond to general inquiries and ensure smooth day-to-day operations Project & Scheduling Support Support the Scheduling Coordinator in assigning interpreters and tracking assignments Communicate with linguists to confirm availability and scheduling needs Enter and update appointment data in scheduling platforms Help coordinate last-minute or emergency interpreter requests Qualifications Required: 1+ year of bookkeeping experience (QuickBooks or similar) Strong communication and interpersonal skills Basic knowledge of office systems (Microsoft Word, Excel, Outlook) Comfortable working in a fast-paced, multitasking environment Reliable, punctual, and highly organized Preferred: Experience in scheduling or administrative coordination Familiarity with interpreter scheduling platforms (a plus) Bilingual (Spanish or French) is a strong asset Experience working in a client-facing environment What We Offer A collaborative and respectful team culture Opportunities for training and growth A mission-driven organization serving diverse communities Free on-site parking Compensation: $15.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Global Impact Group LLC is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Minority-Owned enterprise based in Raleigh, North Carolina, providing innovative and quality-driven solutions in Staffing, Language Services, Consulting, Janitorial, and Employment Placement. As an ISO 9001 and ISO 17100 certified firm, we serve government, healthcare, education, and corporate clients with excellence, efficiency, and cultural competence. Our mission is to deliver tailored services that empower individuals, strengthen organizations, and create lasting impact in the communities we serve.
$15 hourly Auto-Apply 60d+ ago
Bookkeeper
Enlace Chicago 4.2
Chicago, IL jobs
Full-time Description Enlace Chicago convenes, organizes and builds the capacity of stakeholders of Little Village to confront systemic inequities and barriers to economic and social access. The organization is dedicated to making a positive difference in the lives of Little Village residents by fostering a safe and healthy environment and by championing opportunities for educational advancement and economic development. It is committed to accountability and transparency to ensure integrity, believes in building community power through collaboration and grassroots leadership, promotes livable communities with access and opportunity for all, and values social justice and systems change. Position Overview: The Bookkeeper supports the Finance Department by managing daily financial tasks, including deposits, data entry, document management, and assisting with grant compliance. This role helps ensure accurate financial records and smooth coordination between finance team members and program staff. Key Responsibilities: Review and distribute all mail. Check the Finance inbox and collect any payments or financial documentation received. Prepare and make bank deposits; accurately enter all deposits into the accounting system (Sage). Review program payment requests for compliance with grant terms and budget alignment; convert approved requests into invoices and generate related reports for internal review. Record accounts receivable (AR) for private grants once grant agreements are executed. Responsible for gathering, collecting, and organizing supporting documentation for government voucher submissions. Maintain organized filing systems (both digital and physical) for financial records. Download and save monthly bank statements, payroll reports, ACH payment records, benefits summaries, and any other supporting documentation to the Finance shared drive. Download and organize credit card statements and receipts in collaboration with program and finance staff. Enter financial transactions in Sage, ensuring accuracy and timeliness. Provide general support across the finance team as needed, contributing to collaborative, cross-functional workflows. Assist in grant and annual audits. Other duties as assigned. Core Competencies: (leadership, management, etc) Attention to Detail Consistently produces accurate financial records and identifies discrepancies quickly Organization & Time Management Manages multiple priorities and meets deadlines while maintaining thorough documentation. Confidentiality Handles sensitive financial information with discretion and integrity. Technical Proficiency Skilled in accounting software (e.g., Sage) and Microsoft Excel; comfortable with digital file management. Analytical Thinking Reviews and reconciles data to ensure compliance and accuracy in financial reporting. Collaboration & Communication Works effectively across departments and with external partners to support finance operations. Adaptability Responds to changing priorities and supports team needs in a dynamic environment. Requirements Additional Qualifications: Associate's degree in Accounting, Business, or related field preferred. 1-2 years of bookkeeping or general accounting experience, preferably in a nonprofit setting. Experience with accounting software (e.g., Sage) and proficiency with Microsoft Excel. Strong attention to detail and organizational skills. Ability to manage multiple priorities and work collaboratively with team members. Commitment to maintaining confidentiality and accuracy in handling financial information. Compensation: The salary range for this position annually is between 40,000 and 50,000. Salary is commensurate with experience in addition to the generous benefits package listed below. Benefits: Health benefits. Enlace Chicago offers you and your family access to a low-cost comprehensive health care plan, which includes medical (Bluecross Blue Shield), dental (Guardian), and vision (VSP) coverage. Enlace Chicago also provides life insurance coverage and short-term and long-term disability insurance at no cost to you with options of additional coverage. Retirement program. Enlace Chicago offers a voluntary 403(B) plan which begins at a 1% contribution. Enrollment is available after a 90-day grace period beginning on the first day of employment. An enrollment packet will be mailed to you. Paid time off. You will receive 96 hours of Upon Hire hours, which will be prorated depending on your start date. After your 3rd month, you will accrue 3.33 hours per pay period or a total of 6.66 per month . All vacation days are considered above and beyond the approved holiday schedule. Enlace has 12 paid holidays with a Holiday week between Christmas and New Year's Day that will not be deducted from your PTO. Our Commitment to Diversity, Equity, & Inclusion: At Enlace Chicago, we are deeply committed to fostering a diverse, equitable, and inclusive environment where all voices are heard and valued. We believe that diverse perspectives are essential to addressing the complex social challenges we seek to solve, and we strive to create a culture that promotes belonging, respect, and opportunity for all. Our mission is rooted in uplifting the stories of those who have been historically marginalized, and we actively work to ensure that our programs, partnerships, and workplace reflect these values. We welcome individuals from all backgrounds and encourage candidates who share our passion for social justice, equity, and inclusion to apply. Enlace Chicago is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status. Deadline for submission: Open until filled.
$34k-42k yearly est. 60d+ ago
Bookkeeper
Enlace Chicago 4.2
Chicago, IL jobs
Job DescriptionDescription: Enlace Chicago convenes, organizes and builds the capacity of stakeholders of Little Village to confront systemic inequities and barriers to economic and social access. The organization is dedicated to making a positive difference in the lives of Little Village residents by fostering a safe and healthy environment and by championing opportunities for educational advancement and economic development. It is committed to accountability and transparency to ensure integrity, believes in building community power through collaboration and grassroots leadership, promotes livable communities with access and opportunity for all, and values social justice and systems change. Position Overview: The Bookkeeper supports the Finance Department by managing daily financial tasks, including deposits, data entry, document management, and assisting with grant compliance. This role helps ensure accurate financial records and smooth coordination between finance team members and program staff. Key Responsibilities: Review and distribute all mail. Check the Finance inbox and collect any payments or financial documentation received. Prepare and make bank deposits; accurately enter all deposits into the accounting system (Sage). Review program payment requests for compliance with grant terms and budget alignment; convert approved requests into invoices and generate related reports for internal review. Record accounts receivable (AR) for private grants once grant agreements are executed. Responsible for gathering, collecting, and organizing supporting documentation for government voucher submissions. Maintain organized filing systems (both digital and physical) for financial records. Download and save monthly bank statements, payroll reports, ACH payment records, benefits summaries, and any other supporting documentation to the Finance shared drive. Download and organize credit card statements and receipts in collaboration with program and finance staff. Enter financial transactions in Sage, ensuring accuracy and timeliness. Provide general support across the finance team as needed, contributing to collaborative, cross-functional workflows. Assist in grant and annual audits. Other duties as assigned. Core Competencies: (leadership, management, etc) Attention to Detail Consistently produces accurate financial records and identifies discrepancies quickly Organization & Time Management Manages multiple priorities and meets deadlines while maintaining thorough documentation. Confidentiality Handles sensitive financial information with discretion and integrity. Technical Proficiency Skilled in accounting software (e.g., Sage) and Microsoft Excel; comfortable with digital file management. Analytical Thinking Reviews and reconciles data to ensure compliance and accuracy in financial reporting. Collaboration & Communication Works effectively across departments and with external partners to support finance operations. Adaptability Responds to changing priorities and supports team needs in a dynamic environment. Requirements: Additional Qualifications: Associate's degree in Accounting, Business, or related field preferred. 1-2 years of bookkeeping or general accounting experience, preferably in a nonprofit setting. Experience with accounting software (e.g., Sage) and proficiency with Microsoft Excel. Strong attention to detail and organizational skills. Ability to manage multiple priorities and work collaboratively with team members. Commitment to maintaining confidentiality and accuracy in handling financial information. Compensation: The salary range for this position annually is between 40,000 and 50,000. Salary is commensurate with experience in addition to the generous benefits package listed below. Benefits: Health benefits. Enlace Chicago offers you and your family access to a low-cost comprehensive health care plan, which includes medical (Bluecross Blue Shield), dental (Guardian), and vision (VSP) coverage. Enlace Chicago also provides life insurance coverage and short-term and long-term disability insurance at no cost to you with options of additional coverage. Retirement program. Enlace Chicago offers a voluntary 403(B) plan which begins at a 1% contribution. Enrollment is available after a 90-day grace period beginning on the first day of employment. An enrollment packet will be mailed to you. Paid time off. You will receive 96 hours of Upon Hire hours, which will be prorated depending on your start date. After your 3rd month, you will accrue 3.33 hours per pay period or a total of 6.66 per month . All vacation days are considered above and beyond the approved holiday schedule. Enlace has 12 paid holidays with a Holiday week between Christmas and New Year's Day that will not be deducted from your PTO. Our Commitment to Diversity, Equity, & Inclusion: At Enlace Chicago, we are deeply committed to fostering a diverse, equitable, and inclusive environment where all voices are heard and valued. We believe that diverse perspectives are essential to addressing the complex social challenges we seek to solve, and we strive to create a culture that promotes belonging, respect, and opportunity for all. Our mission is rooted in uplifting the stories of those who have been historically marginalized, and we actively work to ensure that our programs, partnerships, and workplace reflect these values. We welcome individuals from all backgrounds and encourage candidates who share our passion for social justice, equity, and inclusion to apply. Enlace Chicago is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status. Deadline for submission: Open until filled.
$34k-42k yearly est. 30d ago
Bookkeeper
Alamo Handyman 4.4
San Antonio, TX jobs
Bookkeeper job duties include creating and analyzing financial reports and ensuring legal requirements compliance, processing accounts payable and receivable, and managing invoices and tax payments. Our ideal candidate has the experience and is familiar with accounting and scheduling software packages, like HouseCall Pro and QuickBooks. Ultimately, the Bookkeeper's responsibilities are to accurately record all day-to-day financial transactions of our company. Responsibilities: Accurately record all financial transactions Verify that transactions are recorded in the correct day book Complete tax forms Enter data, maintain records and create reports and financial statements Process accounts receivable/payable Balance the general ledger Create and distribute invoices Create financial statements File tax returns Manage company accounts Manage staff weekly payroll Monitor compliance with local accounting laws and regulations Post debits and credits Track deviations from the budget Requirements: Experience with QuickBooks Experience with monthly and quarterly reporting to the IRS, State comptroller, and Texas Workforce Commission. Must have excellent communication and organizational skills. References and a background check are required. Benefits: Paid time off Valuable experience Competitive salary Compensation: $18.00 per hour
$18 hourly Auto-Apply 60d+ ago
Bookkeeper
Catholic Diocese of Fort Worth 4.1
Decatur, TX jobs
The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. General Position Summary: Responsible for providing bookkeeping services. Performs routine bookkeeping functions under the direct supervision of the business manager. Principal Accountabilities: Helps to maintain the financial bookkeeping system for the parishes including accounts payable by ledgers and financial statements. Maintains budget spreadsheets. Maintains bank accounts for parish, including processing check requests, assuring proper authorization for expenditures. Maintains records of parishioner's contributions and other money received. Prepares and mails yearly contribution statements. Coordinates volunteers for money counting and record keeping including screening, training, supporting and overseeing the work of volunteers for these tasks. Assists in budget creation process parish. Maintains vendor payment information. Prepares and mails yearly Forms 1099 and Form 1096. Provides bookkeeping services for those who direct the various fund-raising efforts for the parishes, including Annual Appeal and special collections. Completes month-end and year-end close processes. Record adjusting journal entries as necessary. Assist with the creation of monthly financial statements. Coordinate monthly electronic funds transfers. Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes. Other duties as assigned. RECORD RETENTION RESPONSIBILTIES: Maintains a current work process binder for each project or major area of responsibility. Maintains an inventory of correspondence. Internal Contacts: Diocese Pastors, Priests, and employees. External Contacts: Parishioners, Diocese vendors, local, state, and federal agency representatives, and auditors Working Conditions and/or Physical Requirements: This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads. This role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary, extending arms and reaching files stored in multiple levels on file shelves; climbing up a stepladder to access files. Database entry via computer keyboard that requires hand and wrist movements. Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance. Travel Requirements: Travel may be required to Diocesan Parishes and/or the Catholic Center. Education and Experience Preferred: Accounting and/or finance degree is preferred, or an equivalent combination of education and experience. Previous bookkeeping experience required. Knowledge and Skills Preferred: Knowledge of generally accepted accounting principles. Experience with SAGE Intacct Accounting system preferred. Ability to produce accurate and current parish financial data as requested by the pastor. Ability to use various computer software programs (Microsoft Office products). Ability to learn church software. Ability to use various office machines (copier, fax, phones, etc.) or ability to learn. Ability to meet deadlines and follow directives from pastor in a timely manner Ability to honor and maintain confidentiality. Catholic in good standing preferred. Bilingual - English/Spanish verbal and written preferred FLSA Designation - Non-Exempt, PT , ## hours per week, Onsite.
$32k-42k yearly est. Auto-Apply 60d+ ago
Bookkeeper
Catholic Diocese of Fort Worth 4.1
Fort Worth, TX jobs
The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. General Position Summary: Responsible for providing bookkeeping services primarily for the school and acting as back-up for the parish bookkeeper. Performs routine bookkeeping functions under the direct supervision of the business manager. Principal Accountabilities: Helps to maintain the financial bookkeeping system for the parish including accounts payable and receivable ledgers and financial statements. Sends and tracks sales at parish store, enters relevant data into inventory system. Maintains budget spreadsheets. Maintains bank accounts for parish, including processing check requests, assuring proper authorization for expenditures. Maintains records of parishioner's contributions and other money received. Prepares and mails yearly contribution statements. Coordinates volunteers for money counting and record keeping including screening, training, supporting and overseeing the work of volunteers for these tasks. Assists in budget creation process parish. Maintains vendor payment information. Prepares and mails yearly Forms 1099 and Form 1096. Provides bookkeeping services for those who direct the various fund-raising efforts for the parish, including Annual Appeal and special collections. Completes month-end and year-end close processes. Record adjusting journal entries as necessary. Assist with creation of monthly financial statements. Coordinate monthly electronic funds transfers. Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes. Other duties as assigned. Internal Contacts: Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees. External Contacts: Diocese vendors, local, state, and federal agency representatives, and auditors Working Conditions and/or Physical Requirements: This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary, extending arms and reaching files stored in multiple levels on file shelves; climbing up a stepladder to access files. Database entry via computer keyboard that requires hand and wrist movements. Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance. Travel Requirements: Travel may be required to Diocesan Parishes and/or the Catholic Center. Education and Experience Preferred: Accounting degree preferred, or an equivalent combination of education and experience. Previous bookkeeping experience required. Knowledge and Skills Preferred: Knowledge of generally accepted accounting principles. Experience with SAGE Intacct Accounting system preferred. Ability to produce accurate and current parish financial data as requested by the pastor. Ability to use various computer software programs (Microsoft Office products). Ability to learn church software. Ability to use various office machines (copier, fax, phones, etc.) or ability to learn. Ability to meet deadlines and follow directives from pastor in a timely manner Ability to honor and maintain confidentiality. Catholic in good standing preferred. Bilingual - English/Spanish verbal and written preferred FLSA Designation - Exempt, FT, 40 hours per week
$33k-42k yearly est. Auto-Apply 60d+ ago
Bookkeeper
Catholic Diocese of Fort Worth 3.3
Fort Worth, TX jobs
The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. General Position Summary: Responsible for providing bookkeeping services primarily for the school and acting as back-up for the parish bookkeeper. Performs routine bookkeeping functions under the direct supervision of the business manager. Principal Accountabilities: Helps to maintain the financial bookkeeping system for the parish including accounts payable and receivable ledgers and financial statements. Sends and tracks sales at parish store, enters relevant data into inventory system. Maintains budget spreadsheets. Maintains bank accounts for parish, including processing check requests, assuring proper authorization for expenditures. Maintains records of parishioner's contributions and other money received. Prepares and mails yearly contribution statements. Coordinates volunteers for money counting and record keeping including screening, training, supporting and overseeing the work of volunteers for these tasks. Assists in budget creation process parish. Maintains vendor payment information. Prepares and mails yearly Forms 1099 and Form 1096. Provides bookkeeping services for those who direct the various fund-raising efforts for the parish, including Annual Appeal and special collections. Completes month-end and year-end close processes. Record adjusting journal entries as necessary. Assist with creation of monthly financial statements. Coordinate monthly electronic funds transfers. Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes. Other duties as assigned. Internal Contacts: Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees. External Contacts: Diocese vendors, local, state, and federal agency representatives, and auditors Working Conditions and/or Physical Requirements: This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary, extending arms and reaching files stored in multiple levels on file shelves; climbing up a stepladder to access files. Database entry via computer keyboard that requires hand and wrist movements. Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance. Travel Requirements: Travel may be required to Diocesan Parishes and/or the Catholic Center. Education and Experience Preferred: Accounting degree preferred, or an equivalent combination of education and experience. Previous bookkeeping experience required. Knowledge and Skills Preferred: Knowledge of generally accepted accounting principles. Experience with SAGE Intacct Accounting system preferred. Ability to produce accurate and current parish financial data as requested by the pastor. Ability to use various computer software programs (Microsoft Office products). Ability to learn church software. Ability to use various office machines (copier, fax, phones, etc.) or ability to learn. Ability to meet deadlines and follow directives from pastor in a timely manner Ability to honor and maintain confidentiality. Catholic in good standing preferred. Bilingual - English/Spanish verbal and written preferred FLSA Designation - Exempt, FT, 40 hours per week
$33k-44k yearly est. 8d ago
Payroll Administrator/Accounting Assistant
Fleet Science Center 3.7
San Diego, CA jobs
Job Details Fleet Science Center - San Diego, CA $30.29 - $32.21 HourlyDescription General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Assist with month-end closing procedures. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including having the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred
$37k-48k yearly est. 60d+ ago