Contracts Manager jobs at American University - 14 jobs

Manages the Kaplan Toronto IELTS test venue. Performs a variety of administrative functions. Provide excellent customer service to test takers and prospective candidates. Work towards growth of Toronto venue by identifying obstacles and implementing solutions. Provide supervision on weekly test days on Saturdays and Sundays. May compose memos, transcribe notes, and create presentations. May generate reports, handle multiple projects, and prepare and monitor invoices and expense reports. May assist with compiling and developing the annual budget. Work closely with Test Centre Administrator on every aspect of managing multiple test venues and test delivery. * Provide high quality customer service to candidates in all aspects of IELTS test such as registering, paying, remarking and sending results to receiving organizations * Develop and maintain a strong working knowledge of policies and procedures related to secure and smooth IELTS test administration * Operate IELTS and Kaplan electronic systems including ORS, IWAS, Plan Exams, IAM, CentreNet, EMM Portal, iSecure, ePC eXam (eScan), Microsoft Office, Class, and Moneris * Maintain records, inventory, compile reports, and securely handle confidential information and materials * Plan, coordinate and supervise test day, ensuring the highest standard of customer service, security, accurate counts of materials, appropriate space and staff; ensure timely completion of duties and strict compliance with IELTS policies * Plan, prepare and carry out pre-test, test day, and post-test administrative procedure * Planning and executing staff training to ensure the best quality of customer service and compliance * Financial management: record payments, produce & send receipts, produce and maintain staff payment records, etc. * Coordinate with IELTS and Kaplan marketing teams and subcontractors or venues as necessary to produce marketing and communication materials online, in print, radio, television or other media as required * Keep and maintain electronic records and backups of IELTS materials * Regularly communicate with partners, test takers, Kaplan staff, venue staff, and examiners * Maintain and update test centre Website using Wordpress, Elementor, etc. * Coordinate mailings of test results on expedited and regular schedules, handle and organize shipments of test material to other venues * Create and update social media sites and marketing materials * Hiring and managing of test day examiners and staff as needed * Work with Test Centre team to plan and implement strategies to grow the Toronto IELTS venue Minimum Qualifications * Minimum 1-2 years' experience in customer-centric sales and business or operational setting * A sales-oriented, target driven individual with an entrepreneurial attitude * A flexible and positive outlook, coupled with a creative mindset * An understanding of students' needs and a customer-centric, empathic perspective * Great team spirit and the willingness to go above and beyond * Ability to build strong relationships, internally & externally * Exceptional interpersonal and communication skills and confidence to engage with leads * Bachelor's Degree or equivalent * Ability to work evenings and weekends * Must be authorized to work in Canada * Strong Computer Skills (Word, Excel, PowerPoint) * Strong English skills (Advanced, IELTS 7 or higher) * Ability to work at more than 1 location as necessary * Excellent organizational skills, communication skills, time management ability * Attention to detail, commitment to problem-solving Preferred Qualifications * Prior experience with exam supervision, particularly IELTS. * Familiarity with IELTS platforms such as ORS, IWAS, Plan Exams, IAM * Experience in a higher education business or operational setting * Experience with database systems * One or more foreign language ability Once hired, must * Be aware of who is the designated safeguarding Lead for Kaplan Languages * Be aware of how to identify safeguarding concerns and how to appropriately respond to these * Complete, in a timely fashion, any safeguarding training assigned to you * Report any safeguarding concerns to the Designated Safeguarding Lead (DSL) in the school * As a member of the school team, be responsible for all aspects of our students safeguarding and welfare in conjunction with the wider school and company management teams * Must pass a criminal background check Physical Requirements * Sitting * Standing * Walking * Climbing * Lifting up to 50+ pounds * Pulling * Pushing * Carrying * Grasping * Reaching * Bending * Visual Acuity * Color Determination * Speaking * Listening * An equivalent degree abroad or acceptable experience in lieu of education: two years of experience for every year of formal education required Location Vancouver, BC, CAN Employee Type Contingent Worker Job Functional Area Operations Kaplan lnternational is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.

The Contract Management Associate's responsibilities include the development, negotiation, execution, and management of contracts under the direction of the Associate General Counsel/Team Leader of Legal Department. This position is based in Washington, DC where we have a hybrid work environment (roughly 40% of the time in the office). Major Duties and Responsibilities: * Collaborates with business leads across the College to define contractual needs and relationships. * Drafts complex and specialized contractual agreements, including but not limited to service agreements, collaboration agreements, license agreements, and hotel and meeting agreements. Maintains and updates contractual templates for use across the organization. * Provides guidance to business team members for appropriate contract structure and Statement of Work development. * Assists business lines in preparing requests for proposals, reviews complex solicitations and assists business lines in the preparation of specialized and/or non-routine responses for proposals, bids, and contract modifications. Maintains and updates proposal templates. * Assists business lines in the negotiation of contractual terms and conditions adhering to established standard operating procedures. Maintains a boilerplate of contractual provisions for use in all contracts with applicable regulations and policies. * Applies knowledge of tax-exempt organization requirements to the contracting process, including through advisement on proper tax treatment of income and associated contractual provisions necessary to maximize non-taxability. * Facilitates contract review and sign-off process. * Participates in contract initiation procedure including reviewing contractual terms with the business leads and communicating action items necessary for contractual compliance. * Works with business leads to assist, as appropriate, with the administration of executed contracts, specifically to ensure contractual compliance with emphasis on adhering to the terms and conditions, adhering to payment schedules and stated deadlines, and complying with all applicable laws. * Maintains contractual records. * Evaluates opportunities to enhance the contract management process through technical innovation. * Monitors best practices in the contract management profession and assess feasibility of implementation of such practices. * Advises business leads on issues arising from executed contracts, including matters of intellectual property rights and contract breach. * Develops strong cooperative working relationships between both internal and external customers. * Performs other duties as assigned. Required Qualifications: * Bachelor's Degree or Paralegal Certification * Five years minimum professional experience within contracts, grants, or procurement department with experience in contract management or procurement. Strong preference for contract professionals with experience in tax-exempt organizations, healthcare matters, and licensing arrangements. * Proven ability to cultivate, maintain and grow relationships with customers, vendors, volunteers and staff. * Excellent verbal and written communication skills with attention to detail. * Contract negotiation skills, familiarity with legal terms, and experience working with commercial contracts. * Ability to work well with little direct supervision and operate in a self-directed mode. * Dedication to customer service and ability to positively represent the organization. About Us: At the American College of Cardiology, we bring our hearts to work. We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for the past 70 years. When you join our team, you become part of a passionate culture that envisions a world where innovation and knowledge optimize cardiovascular care and outcomes. Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as one of Modern Healthcare's Best Places to Work in Healthcare please visit our site at: ***************** What We Offer: ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings: ********************************************** Please note that these offerings may change at any time. ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed. For this role in Washington, DC (and other high-cost of labor markets if applicable, including California, Colorado, Illinois, Maryland, New York, Washington) the base salary range is: $100,000 - $115,000. The salary ranges for other locations in the US will vary based on the local labor market; ACC's Recruitment Team will be able to provide more information to candidates during initial discussions. ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans. ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Katie Sarreal, HR Business Partner, People Resources & Engagement at **************** or *************.

We are seeking an upbeat and detail oriented, customer focused contract administrator to join a leading insurance provider. The contract administrator is responsible for providing existing contract holders and producers with timely information and overall performance of their portfolio. Monday - Thursday 8:00am - 5:00pm Fridays 8:00am - 1:00pm Wage - $18/hour 100% paid benefit upon hire Responsibilities include: * Processing client request for annuity surrenders, withdrawls, transfers. * Adhering to State and Federal Regulations, Conduct and Compliance * Verifying all distributions and direct deposits * Providing written and verbal communication to producers and clients * Illustrate quotes and annuitize existing policies * Other duties as assigned Requirements: * Highschool diploma or GED * Excellent customer service * Excellent computer skills and attention to detail * Typing skills of approximately 50 WPM For immediate consideration please email resume to ********************* or apply at *******************

The UWMedicine **Supply Chain Management Contracts** team has an outstanding opportunity for an **Contracts Specialist - IT** **Work Schedule** Full time (40 hr/week) Hybrid Schedule (In office 2x a week **)** **DEPARTMENT DESCRIPTION** UW Medicine Supply Chain provides strategic sourcing and contracting services to support clinical, research, and administrative operations across UW Medicine. Our team ensures compliance, cost-effectiveness, and alignment with institutional goals while delivering exceptional customer service. **POSITION HIGHLIGHTS** Lead IT contracting and strategic sourcing activities, including complex agreements for software, hardware, and cloud services. Conduct financial and risk analysis to support data-driven procurement decisions. Develop long-term sourcing strategies and maintain expertise in emerging IT market trends. Build strong partnerships with departments and suppliers to maximize contract benefits and ensure compliance. **PRIMARY JOB RESPONSIBILITIES** Manage & Execute Contracts + Lead all aspects of IT contracting, including solicitation, negotiation, and administration of complex agreements for software, hardware, and cloud services, ensuring compliance with institutional policies, cybersecurity standards, and risk management requirements. Analyze Data + Perform financial and risk analysis using Supply Chain tools to support data-driven procurement decisions and maintain IT project savings and risk reduction tracking. Develop and Maintain Commodity Expertise + Research and monitor emerging IT market trends to maintain expertise in assigned commodity areas and inform sourcing strategies. Develop and Maintain Positive Department Support Relationships + Build strong partnerships with departments and suppliers to promote utilization of IT contracts, resolve performance issues, and maximize contract benefits. Support Departmental Initiatives + Participate in process improvement projects, contribute to long-term planning, and assist with operational activities such as reporting and contract maintenance. System Proficiency + Demonstrate proficiency in procurement systems and provide guidance to customers and suppliers for efficient system use. **Minimum Qualifications** + Bachelor's degree with an emphasis in healthcare IT, supply chain management, or another quantitative field. + Three (3) years of experience in procurement and contracting activities supporting a healthcare organization, preferably in the public sector or a research/teaching setting. + Knowledge of medical terminology and items commonly used in a hospital setting. + Demonstrated experience developing, negotiating, and administering major IT and technology-related contracts. + Proficiency in computer applications including spreadsheets, word processing, email, and web-based tools. + Equivalent combination of education and experience may substitute for stated requirements, except where legally required. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $78,000.00 annual **Pay Range Maximum:** $104,568.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

**The** **Department of Medicine: Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine** **has an outstanding opportunity for a** **Grants and Contracts Manager/Specialist** **to join their team.** This position manages grants, contracts and related financial management and payroll obligations for two divisions in the Department of Medicine; Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine. This position works directly with award sponsors, scientific collaborators and University offices, representing the Division. **Position Complexities:** This position is responsible for establishing policies and ensuring adherence by physician researchers (principal investigators), research staff, trainees and collaborators. This position is responsible for coordinating post-award research administration activities with staff of multiple research centers (e.g., Adult Cystic Fibrosis Center, Center for Lung Biology, Cystic Fibrosis Foundation Theurapeutic Development Network, UW Medicine Cambia Palliative Center of Excellence, etc.,) and will maintain the divisions' portfolio of training grants and early career faculty awards (T32, F32, K, Foundation grants, etc). This position conducts ongoing local and federal policy review and provides updates and recommendations to Division leadership and Principal Investigators. This position is responsible for eGC1 preparation and submission and award reporting in accordance with Sponsor and University guidelines. Working with the Manager of Program Operations, this position has responsibility to assist in the ongoing implementation of updated business and payroll practices resulting from the implementation and integration of Workday Finance. The Grant and Contract Specialist is responsible for reviewing contractual materials for accuracy and timely implementation, identifying implementation barriers, developing successful response strategies, communicating compliance requirements, establishing deadlines and communicating documentation requirements, providing timely status updates and to ensure that deliverables are accomplished, invoiced and reported. This position will also manage research and clinical payroll including ensuring costing allocations are complete and accurate, analyzing payroll reports to catch and correct errors, managing complex pay arrangements (administrative supplements, clinical coverage overload, stipends, etc.). **Position Dimensions and Impact to the University:** The Divisions of Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine hold large and varied research portfolios that include funding from the National Institutes of Health, Department of Defense, numerous private foundations and pharmaceutical industry sponsored clinical trials. The Divisions are regularly involved in nation-wide, multi-site clinical research programs that require coordination with other academic research groups and the management of numerous sub-contractual agreements resulting from these research programs. **DUTIES AND RESPONSIBILITIES** **_Research Administration - post-award operations/grants and contract management (75%)_** + Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. Promote and continually assess compliance and risk management best practices in all aspects of operations. Approve expenditures within the proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities. Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated. Post-award activities commonly comprise but are not limited to: + Work with collaborating staff to ensure award expenditures are reviewed and reconciled using best practices and investigators are provided with reports. Develop updated reporting templates using BI portal and Workday data. + Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership team. + Utilize multiple UW research administration systems (SAGE, Workday Finance, OnCore, etc.,) used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. + Obtain advance award authorization including worktags allowing for expenditures and allocations, process no-cost extensions and obtain approval for deployment of carry forward and surplus funds. + Coordinate with Division, Department or School research administration staff to correctly track and allocate research efforts. Continuously review funding allocations for correlation to assigned work. Identify and implement corrective strategies as needed. + Manage outgoing subawards and interagency personnel agreements. Ensure accuracy of Award line data, while timely documenting the execution and invoicing. + Manage two NIH institutional training awards (T32 mechanism) including but not limited to updating academic appointments for use of stipend compensation option, process required NIH Xtrain system appointment transactions and payback agreements, and produce NIH Xtract system reports to meet reporting obligations. + Design and develop financial analysis and reports on a regular cadence and forecast the grant year-end financial projections. + Perform comprehensive and independent review of all documents and data related to the clinical trial funding, including study budget, protocol, contract, and other supporting documentation. + Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. Serve as a resource for clinical trial managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. + Manage clinical trial invoicing including use of Clinical Trial Management System for multiple clinical research groups including cystic fibrosis, interstitial lung disease, lung transplant, and pulmonary hypertension clinical trial programs. + Demonstrate knowledge and understanding of patient privacy rights. Maintain confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients. Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes. + Supporting the Pulmonary and Critical Care Medicine T32 with strategic meetings with PIs, xTrain and xTract maintenance, assistance with the annual RPPR and associated training meetings and activities. Maintenance of the RedCap database for ongoing trainee tracking. **_Payroll Management (25%)_** + Manage the payroll activities for two divisions including costing allocation entry, timesheet compliance management, entering and troubleshooting complex pay arrangements in Workday (stipend positions, clinical coverage overload, administrative supplements, etc.). Maintain complex spreadsheets of funding allocation for faculty and staff. Review regularly and make recommendations based on financial analysis to the Division Administrator and PIs when adjustments are needed. + Prepare and distribute monthly intensive care unit moonlighting payments. + Review and prepare analysis on clinical payroll, salary over cap, and other division commitments for the Division Administrator. **MINIMUM REQUIREMENTS** + Bachelor's Degree in accounting or related field and three years of relevant work experience. _Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration._ **A** **D** **DITIONAL REQUIREMENTS** + High attention to detail, comfortable with effective communication, and knowledge of running reports **DESIRED QUALIFICATIONS** + Experience with Grants (NIH or DOT, or HRSA), Experience with post-award, knowledge of current University of Washington processes, Workday, grants.gov, etc. + Payroll and financial analysis experience. \#UWDeptMedicineJobs **Compensation, Benefits and Position Details** **Pay Range Minimum:** $76,200.00 annual **Pay Range Maximum:** $101,448.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

The UWMedicine Supply Chain Management Contracts team has an outstanding opportunity for an Contracts Specialist - IT Work Schedule Full time (40 hr/week) Hybrid Schedule (In office 2x a week) DEPARTMENT DESCRIPTION UW Medicine Supply Chain provides strategic sourcing and contracting services to support clinical, research, and administrative operations across UW Medicine. Our team ensures compliance, cost-effectiveness, and alignment with institutional goals while delivering exceptional customer service. POSITION HIGHLIGHTS Lead IT contracting and strategic sourcing activities, including complex agreements for software, hardware, and cloud services. Conduct financial and risk analysis to support data-driven procurement decisions. Develop long-term sourcing strategies and maintain expertise in emerging IT market trends. Build strong partnerships with departments and suppliers to maximize contract benefits and ensure compliance. PRIMARY JOB RESPONSIBILITIES Manage & Execute Contracts Lead all aspects of IT contracting, including solicitation, negotiation, and administration of complex agreements for software, hardware, and cloud services, ensuring compliance with institutional policies, cybersecurity standards, and risk management requirements. Analyze Data Perform financial and risk analysis using Supply Chain tools to support data-driven procurement decisions and maintain IT project savings and risk reduction tracking. Develop and Maintain Commodity Expertise Research and monitor emerging IT market trends to maintain expertise in assigned commodity areas and inform sourcing strategies. Develop and Maintain Positive Department Support Relationships Build strong partnerships with departments and suppliers to promote utilization of IT contracts, resolve performance issues, and maximize contract benefits. Support Departmental Initiatives Participate in process improvement projects, contribute to long-term planning, and assist with operational activities such as reporting and contract maintenance. System Proficiency Demonstrate proficiency in procurement systems and provide guidance to customers and suppliers for efficient system use. Minimum Qualifications Bachelor's degree with an emphasis in healthcare IT, supply chain management, or another quantitative field. Three (3) years of experience in procurement and contracting activities supporting a healthcare organization, preferably in the public sector or a research/teaching setting. Knowledge of medical terminology and items commonly used in a hospital setting. Demonstrated experience developing, negotiating, and administering major IT and technology-related contracts. Proficiency in computer applications including spreadsheets, word processing, email, and web-based tools. Equivalent combination of education and experience may substitute for stated requirements, except where legally required. Compensation, Benefits and Position Details Pay Range Minimum: $78,000.00 annual Pay Range Maximum: $104,568.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full-time faculty members, 460 courtesy faculty members, and over 350 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $65 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department's research mission involves over 100 faculty. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department. The overall annual operations funding from all sources is over $150 million. The Department of Psychiatry and Behavioral Sciences is recruiting for a **full time Grants and Contracts Manager/Specialist.** This position affects opportunities and risk related to faculty members' and trainees' research and training portfolios and their opportunity for promotion, the research reputation of the Department, the revenue of the Department, and relationships with partner organizations. The Grants and Contracts Manager will be responsible for administering incoming and outgoing awards and contracts with diverse organizations and their performance will affect valuable funder and collaborator relationships. The purpose of this position is to provide strategic oversight and administration for a grant and contract portfolio of up to $15 million within the Department of Psychiatry and Behavioral Sciences. The position is responsible for managing a diverse financial portfolio that involves many sources of funding, complex compliance and policies unique to the School of Medicine and to each specific funding sponsor. With a portfolio of up to 20 faculty members, this position serves valuable roles including faculty and staff effort certification, liaison with the UW office of sponsored projects and the primary interface to outside funders. Under the supervision of the Assistant and Associate Director for Research Operations, the grant and contract manager exercises independent judgement and has delegated decision making authority regarding the management of sponsored grants and/or sponsored and no-sponsored contract budgets and revenue generating activities, as well as gift management for faculty under their umbrella. The position will be responsible for providing post-award, contract and gift administration and reporting for up to 20 faculty members within the Department who are located across multiple on-campus sites. The position will design, develop, evaluate and interpret financial information systems and budget/fiscal policies and procedures for management and operations staff. They will perform complex technical fiscal analysis and financial reporting including planning, projecting, interpreting and review of fiscal operations to achieve the strategic goals of the organization. They will act in an advisory capacity for senior management, including the Associate Director for Research, Assistant Director for Research and Principal Investigators, in support of the strategic goals of the department; perform complex post-award research administration; technical fiscal analyses and financial reporting including planning, interpreting, reviewing and making recommendations to PIs and staff. The position has signature approval authority for costing allocations, purchasing, budget allocation, and other financial transactions. **Responsibilities:** Sponsored Projects Management - Post Award Administration (Compliance, Budgeting, Analysis, Reporting and Reconciliation) - 75% Responsible for major compliance and budget functions such as set-up, reconciliation, projections/forecasting and budget close-out. Track and update faculty effort and staff costing allocations. Follow established procedures and methods for developing and monitoring budgets and fiscal functions, and for collecting, analyzing, interpreting and disseminating budget information for grants, contracts, state funds, gift funds and/or program funds. Responsible for major budget functions such as allocation control. Responsible for establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems which have department-wide impact. The Department currently has four T32 training grants. This position may manage the coordination of T32 training grants, tracking appointments and terminations, assisting PIs with progress reports and being the primary contact for T32 renewal table requests. This is an opportunity to organize and develop processes to streamline the management of our training grants. This position will be expected to meet independently with faculty members and make recommendations based on their portfolio trends. They will monitor budgets for compliance with regards to sponsor requirements. Serve as primary liaison with OSP, GCA and other central University of Washington entities to ensure all reporting and documentation deadlines are met. They will also liaison with external partners to ensure continuity of sponsored projects and contracts. + Managing $12M - 15M in annual post-award budgets. + Management of grant and contract budgets from set-up to close-out. This includes creating Award Set-up Requests and Modifications in the UW SAGE system, of SAGE budgets as needed, ensuring proper set up in Workday. Running Workday budget reports to track expenses, effort allocations, assisting with progress reports as needed, and working with GCA to complete all necessary closeout tasks. + Based on faculty preferences, schedule and meet regularly to review and discuss reports. + Provide monthly budget projections that identify trends, advise PI and research staff, and address financial concerns. + Serve as an advisor to faculty and staff on allowable costs on budgets from multiple sources; interpret existing budget policies for staff and other administrative personnel. + Serve as a liaison between the PI and other departments to identify concerns and resolve issues in a proactive manner. + Maintain an overall view of a research group's portfolio to identify shortfalls in advance, and provide advice on how to achieve planned objectives while staying within planned budget. + Consult with funding agencies regarding budget/fiscal matters and to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures; advise and assist unit staff regarding budgetary policies and procedures. + Serves as fiscal authority or delegated authority per PI request. + Monitor and manage various fiscal functions related to budgets including set-up and monitoring of costing allocations, tracking deliverables, and creating invoices. + Track faculty effort and salary cap cost share related to specific sponsor limitations. + Reconcile budgets from Workday reports and insure PI reviews/approves within 45 day compliance deadline. + Work proactively with Faculty and designated staff to ensure timelines for budget transfers are known and completed in time for monthly reconciliation and reporting efforts. + Provide assistance to PI and project/lab manager with RPPR and/or other sponsor progress and financial reporting, OSP concurrence letters, effort reduction communications, carry forward requests, food approval, no-cost extensions (NCE), etc. + Monitor expiring budgets and payroll distributions. + Independently resolve problems related to financial transactions. + Perform related duties as required. Financial Support for Operating, Planning, Strategic Support, and Pre-Award - 20% Work directly with PIs to support their clinical or goods and services contracts, as well as gift management. Support budgeting, scope of work and planning. Serve as a resource to department HR when hiring staff and faculty on good and services budgets for new positions. Performs ad-hoc financial analysis and pro-formas at request of PI or department leadership. Partners with center/ division leadership to support budgeting and spending plan for operating funds, revenue generating activities, gifts, and other internal funding provided by the Department/School/other areas of the Institution. Prepare and administer proposal submissions outside of the Administrative Business Center's purview. Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives, if not going through ABC. Advise faculty PIs on compliance with sponsor requirements, particularly for specialized program announcements and non-federal sponsors. Use independent judgement and decision making to complete work on time and within compliance policies. + Provide pre-award support for grants and contracts that do not go through ABC. + Provide guidance on developing budgets and budget justifications for grants, contracts and service agreements. + Develop budgets for goods and services agreements, clinical contracts, create contract invoices in Workday. + Maintain project continuity by obtaining advance budgets or budget extensions, as allowable. Work to resolve problems and assist faculty to obtain approvals. + Manage effort and maintain Other Support documents. + Manage effort certifications for faculty and staff. + Contribute to Departmental process improvement and strategic planning. + Attend and participate in School and University committees, as requested by department leadership. + Perform related duties as required. Other Duties as Assigned - 5% **Minimum Requirements** + A Bachelor's degree in Business Administration, Accounting, or related field, AND a minimum of three years of related budget/fiscal experience to include administration of departmental financial processes and systems, OR equivalent combination of education/experience. Relevant on-line grant and/or contract application/submission experience required. + Familiarity with UW financial and HR systems including SAGE, Workday, and Award Portal. + Excellent office computer skills to include MS Word, Excel, and willingness to learn other applications/programs as necessary. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **Desired Qualifications** + Flexible in the face of changing priorities. + Excellent written and oral communication skills. + Proven accuracy and attention to detail. + Self-motivated and able to work independently, as well as collaboratively. + Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures. + Pre-Award knowledge and experience. + In depth knowledge of compliance requirements for a variety of funding sources including grants and contracts. + Post-award experience with industry and federally sponsored clinical trials. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $67,632.00 annual **Pay Range Maximum:** $101,448.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Human Centered Design and Engineering is an academic department within the College of Engineering with over $10M in annual expenditures. The department is highly interdisciplinary with collaborative research programs that cross over departmental, college and institutional boundaries as well as involving local, national, and international research organizations and foundations. This position will be responsible for administering incoming and outing subawards and contracts with these diverse organizations. Human Centered Design and Engineering serves over 500 students annually, grants bachelors, masters, and PhD degrees, including a certificate in User-Centered Design (UCD). As of January 2025, the department has 19 tenure-track faculty, 7 teaching faculty, and 12 staff. HCDE averages approximately $5M in research expenditures per year, and submits over 30 proposals per year, all of which are managed by the Grant and Contract Manager. The work that we do is continuous. We are committed to the ongoing, evolving process of teaching and practicing equitable design, acknowledging our responsibility for the things we create and actions we take by following these principles: + We respect all individuals, communities and their agency. We assume positive intent on behalf of those we work with and strive to understand before acting. + We celebrate innovation, iteration, and reflection using interdisciplinary methods and perspectives. We see opportunities for collaborative exploration and partnerships. + We are action-oriented toward challenges while continually questioning and improving. The position includes exercising independent judgment and has delegated decision-making authority for funds management and contract administration. Primary responsibilities include proposal preparation, fiscal planning, budget management, grant/contract administration (federal, industry, & self-sustaining), purchasing and payroll oversight. This position is responsible for problem solving, prioritizing and multi-tasking of assignments, requests and report deadlines. The role is fast-paced and often requires responding to deadlines with short lead times. **Duties and responsibilities:** **Pre-Award Responsibilities & Duties (35%)** + Provide technical and administrative support to principal investigators during proposal submissions. + Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation. + Work with staff in HCDE, other campus units, and collaborative institutions to prepare proposal budget and compile sponsor-required data for student training grants and center proposals. + Obtain documentation related to matching and department support. **Post-Award Responsibilities & Duties (35%)** + Provide administrative and grant/contract support for individual research programs for all principal investigators. + Position is expected to act as a liaison with sponsors, subcontractors and other UW units. + Manage and administer multiple, complex budgets including state, federal, university/industry cooperative, industry contracts and subcontracts. + Interface directly with UW units, funding agencies and subcontractors to handle invoices, supplements, extensions, fiscal reports and compliance. **Financial Reporting, Communications, and Requirements (15%)** + Meet with the PIs to present the financial status of each program and possible problem areas. + Provide representation for each program and provide information related to the content, policies, procedures and activities of each. + Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements. + Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures. + Analyze and develop cost saving strategies, provide recommendations, and implement necessary changes, following sponsor guidelines and requirements. **Compliance and Budgetary Requirements (5%)** + Advise PIs on payroll compliance and budgetary requirements for staff supported by their grants and contracts. + Coordinate with payroll managers and advising staff in HCDE and in other departments (e.g. CSE, ISE, ME) that are home to the PIs and research staff supported by the PIs. + Develop systems to track FEC reports, and manage and oversee cost-share and compliance. **Training, Sponsor Policy, and Requirements (5%)** + Train and advise staff regarding sponsor compliance and policy requirements on all grant expenditures which include significant and complex expenditures, travel, purchasing, and large equipment orders. Initiate cost transfers, journal vouchers and reverse expenditures. **Development of Internal Policies and Procedures (5%)** + Develop, lead, train on all policies and procedures related to the administration of financial management functions, both pre-and -post award across all components of this large research division to manage systems that will safeguard compliance with all institutions, local, state and federal regulations regarding grant and contract financial management and reporting. This includes development of system and process improvements, such as forms, budget reporting templates, and complex tracking tools. **Minimum requirements:** + Bachelors degree in Business, Accounting, Finance, or related degree + Three years of experience working in a fast-pace research oriented environment **Additional Requirements** + Excellent oral and written communication skills + Strong organizational skills and attention to detail + Ability to prioritize and handle multiple tasks on a frequent basis; demonstrated ability to effectively interact with faculty, staff and students, and industry representatives + Ability to interact with people from diverse backgrounds, working knowledge of Microsoft Office, including Word and Excel, and Adobe Acrobat. _Equivalent experience can substitute for degree requirement._ **Desired Qualifications** + Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds. + Self-starter who is highly organized with a strong attention to detail. + Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities. + Open to receiving direction and to asking for assistance when needed. + Ability to work both independently and collaboratively. + Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts. + Experience with UW Systems particularly SAGE and MyFD. + Understanding of UW grant and contract management policies and practice. + Experience with federal grants and contracts policies and procedures. + Experience with subcontract agreements. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $89,448.00 annual **Pay Range Maximum:** $101,448.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **POSITION PURPOSE** **The Department of Environmental and Occupational Health Sciences** **(DEOHS)** **has an outstanding opportunity for a Part Time Grants and Contracts Manager/Specialist** to join our innovative and effective administrative team. Under the general supervision of the department administrator, this individual will manage a portfolio of grants, contract and sub-awards focused on maternal and child health. This position reports directly to the senior faculty member overseeing a large and complex research and service portfolio comprised of 10-12 projects. The overall team of five faculty and investigators (faculty, staff, post-doctoral fellows and doctoral students) and four research staff rely on this position to develop, submit and manage multiple grants. This position will provide administration and day-to-day management of all research activities, assuring operational efficiency for the faculty, students and staff of the research group. The person in this position is in regular contact with sponsor agencies, investigators within the University of Washington as well as directors and investigators at other research organizations (domestic and international). The Department Chair and Administrator will rely on this position to answer all key questions and manage issues related to research administration. Additionally, this position will provide support for study material development and improvement for a large pregnancy cohort study. **DUTIES AND RESPONSIBILITIES** **Pre-Award Management 30%** - Manage preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals. - Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub-awards, applying appropriate stewardship of available funding streams. - Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into ME's grants and contracts to ensure compliance. - Provide technical advice and interpretation of governmental and foundation regulations as well as University policies and procedures to Principal Investigators (PIs), researchers, chair, administrator, related support staff, and third parties. - Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, NSF, DOD, foundations, etc.) as well as academic offices. Prepare and route electronic and paper forms to resolve related questions. - Oversee and complete grant transfers from other institutions to ME as necessary. - Provide training and orientation to faculty and staff concerning pre-award and post-award management. - Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases. **Post-Award Management 30%** - Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable. - Assure compliance with non-IRB related policies and procedures at the UW and sponsors. - Authorize actions by central university offices and ME in matters concerning the establishment and continuation of grant, contract, and research sub-awards. - Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices. Implement, monitor, and manage budgets. - Work through the administrative details of research sub-awards with various institutions domestically and internationally. Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented. - Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs. Work through the close-out at the end of grants. - Supervise revolving fund accounts for paying research subjects. - Coordinate arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits. - Ensure cost-share processing, as appropriate. **Sponsor and Internal Reporting for Grants and Contracts. 10%** - Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports. Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements. - Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges. - Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators. - Meet with principal investigators to review project plans and projections. - Ensure timely and accurate completion of faculty effort certification report. - Manage the subcontracts thru Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact. **Administrative Duties 20%** - Conduct ongoing review of existing procedures and develop new approaches as needed. - Review and approve grant expenditures and purchases in Workday while verifying funding and compliance. - Allocate effort according to award including setting up and maintaining costing allocations for PIs and supporting staff. - Process Payroll Accounting Adjustments and Costing Allocations updates as needed. - Act as the co-grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations. Serve as co-Faculty Effort Coordinator for department. - Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings. - Advise Administrator of research activities and issues on a regular basis. - Research, lead and delegate special projects as needed. - Other duties as assigned. **Communication and Outreach Material Development 10%** - Collaborate with the department communication team to improve and maintain public websites. - Contribute to production of materials for community and participant engagement, such as fact sheets and study newsletters. **MINIMUM REQUIREMENTS** Bachelor's Degree in Finance, Business, Program Management or related field and a minimum three years of relevant experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **ADDITIONAL REQUIREMENTS** - Experience in academic research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management. - Experience developing and monitoring complex budgets. - In-depth knowledge and understanding of federal funding agencies policies and regulations (NIH/DOD/NSF/DOE), private foundations and/or industry - Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. - Experience interacting with faculty and department leadership in project management context. - Excellent written and verbal communication, editing, time management and organizational skills. - Ability to take initiative and work in a collaborative team environment. - Advanced experience with Microsoft Office, particularly Excel. - Experience and/or strong commitment to working with diverse populations. **DESIRED QUALIFICATIONS** + UW grant management and UW systems experience strongly preferred (SAGE, Workday, Grant Tracker, MyResearch Portal). + Familiarity with federal grant policies and proposal systems (Assist, Grants.gov, eRA Commons); strong knowledge of UW and OSP regulations and policies (GIMs). + Experience managing externally funded projects with complex features including international operations, multiple sub-contracts, mandatory cost share, multiple interdisciplinary organizations and campus units + Knowledge and expertise in international research conduct and compliance + Human subject ethics training (if not taken previously, this training will be provided). + Experience working with low- or middle-income country populations. **Pay Rate Information** The salary information provided below is for a full-time position and will be prorated for part-time. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $84,540.00 annual **Pay Range Maximum:** $101,448.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 60.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. POSITION PURPOSE The Department of Environmental and Occupational Health Sciences (DEOHS) has an outstanding opportunity for a Part Time Grants and Contracts Manager/Specialist to join our innovative and effective administrative team. Under the general supervision of the department administrator, this individual will manage a portfolio of grants, contract and sub-awards focused on maternal and child health. This position reports directly to the senior faculty member overseeing a large and complex research and service portfolio comprised of 10-12 projects. The overall team of five faculty and investigators (faculty, staff, post-doctoral fellows and doctoral students) and four research staff rely on this position to develop, submit and manage multiple grants. This position will provide administration and day-to-day management of all research activities, assuring operational efficiency for the faculty, students and staff of the research group. The person in this position is in regular contact with sponsor agencies, investigators within the University of Washington as well as directors and investigators at other research organizations (domestic and international). The Department Chair and Administrator will rely on this position to answer all key questions and manage issues related to research administration. Additionally, this position will provide support for study material development and improvement for a large pregnancy cohort study. DUTIES AND RESPONSIBILITIES Pre-Award Management 30% • Manage preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals. • Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub-awards, applying appropriate stewardship of available funding streams. • Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into ME's grants and contracts to ensure compliance. • Provide technical advice and interpretation of governmental and foundation regulations as well as University policies and procedures to Principal Investigators (PIs), researchers, chair, administrator, related support staff, and third parties. • Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, NSF, DOD, foundations, etc.) as well as academic offices. Prepare and route electronic and paper forms to resolve related questions. • Oversee and complete grant transfers from other institutions to ME as necessary. • Provide training and orientation to faculty and staff concerning pre-award and post-award management. • Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases. Post-Award Management 30% • Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable. • Assure compliance with non-IRB related policies and procedures at the UW and sponsors. • Authorize actions by central university offices and ME in matters concerning the establishment and continuation of grant, contract, and research sub-awards. • Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices. Implement, monitor, and manage budgets. • Work through the administrative details of research sub-awards with various institutions domestically and internationally. Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented. • Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs. Work through the close-out at the end of grants. • Supervise revolving fund accounts for paying research subjects. • Coordinate arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits. • Ensure cost-share processing, as appropriate. Sponsor and Internal Reporting for Grants and Contracts. 10% • Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports. Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements. • Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges. • Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators. • Meet with principal investigators to review project plans and projections. • Ensure timely and accurate completion of faculty effort certification report. • Manage the subcontracts thru Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact. Administrative Duties 20% • Conduct ongoing review of existing procedures and develop new approaches as needed. • Review and approve grant expenditures and purchases in Workday while verifying funding and compliance. • Allocate effort according to award including setting up and maintaining costing allocations for PIs and supporting staff. • Process Payroll Accounting Adjustments and Costing Allocations updates as needed. • Act as the co-grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations. Serve as co-Faculty Effort Coordinator for department. • Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings. • Advise Administrator of research activities and issues on a regular basis. • Research, lead and delegate special projects as needed. • Other duties as assigned. Communication and Outreach Material Development 10% • Collaborate with the department communication team to improve and maintain public websites. • Contribute to production of materials for community and participant engagement, such as fact sheets and study newsletters. MINIMUM REQUIREMENTS Bachelor's Degree in Finance, Business, Program Management or related field and a minimum three years of relevant experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS • Experience in academic research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management. • Experience developing and monitoring complex budgets. • In-depth knowledge and understanding of federal funding agencies policies and regulations (NIH/DOD/NSF/DOE), private foundations and/or industry • Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. • Experience interacting with faculty and department leadership in project management context. • Excellent written and verbal communication, editing, time management and organizational skills. • Ability to take initiative and work in a collaborative team environment. • Advanced experience with Microsoft Office, particularly Excel. • Experience and/or strong commitment to working with diverse populations. DESIRED QUALIFICATIONS UW grant management and UW systems experience strongly preferred (SAGE, Workday, Grant Tracker, MyResearch Portal). Familiarity with federal grant policies and proposal systems (Assist, Grants.gov, eRA Commons); strong knowledge of UW and OSP regulations and policies (GIMs). Experience managing externally funded projects with complex features including international operations, multiple sub-contracts, mandatory cost share, multiple interdisciplinary organizations and campus units Knowledge and expertise in international research conduct and compliance Human subject ethics training (if not taken previously, this training will be provided). Experience working with low- or middle-income country populations. Pay Rate Information The salary information provided below is for a full-time position and will be prorated for part-time. Compensation, Benefits and Position Details Pay Range Minimum: $84,540.00 annual Pay Range Maximum: $101,448.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 60.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

The Department of Medicine: Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine has an outstanding opportunity for a Grants and Contracts Manager/Specialist to join their team. This position manages grants, contracts and related financial management and payroll obligations for two divisions in the Department of Medicine; Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine. This position works directly with award sponsors, scientific collaborators and University offices, representing the Division. Position Complexities: This position is responsible for establishing policies and ensuring adherence by physician researchers (principal investigators), research staff, trainees and collaborators. This position is responsible for coordinating post-award research administration activities with staff of multiple research centers (e.g., Adult Cystic Fibrosis Center, Center for Lung Biology, Cystic Fibrosis Foundation Theurapeutic Development Network, UW Medicine Cambia Palliative Center of Excellence, etc.,) and will maintain the divisions' portfolio of training grants and early career faculty awards (T32, F32, K, Foundation grants, etc). This position conducts ongoing local and federal policy review and provides updates and recommendations to Division leadership and Principal Investigators. This position is responsible for eGC1 preparation and submission and award reporting in accordance with Sponsor and University guidelines. Working with the Manager of Program Operations, this position has responsibility to assist in the ongoing implementation of updated business and payroll practices resulting from the implementation and integration of Workday Finance. The Grant and Contract Specialist is responsible for reviewing contractual materials for accuracy and timely implementation, identifying implementation barriers, developing successful response strategies, communicating compliance requirements, establishing deadlines and communicating documentation requirements, providing timely status updates and to ensure that deliverables are accomplished, invoiced and reported. This position will also manage research and clinical payroll including ensuring costing allocations are complete and accurate, analyzing payroll reports to catch and correct errors, managing complex pay arrangements (administrative supplements, clinical coverage overload, stipends, etc.). Position Dimensions and Impact to the University: The Divisions of Pulmonary, Critical Care and Sleep Medicine and Gerontology and Geriatric Medicine hold large and varied research portfolios that include funding from the National Institutes of Health, Department of Defense, numerous private foundations and pharmaceutical industry sponsored clinical trials. The Divisions are regularly involved in nation-wide, multi-site clinical research programs that require coordination with other academic research groups and the management of numerous sub-contractual agreements resulting from these research programs. DUTIES AND RESPONSIBILITIES Research Administration - post-award operations/grants and contract management (75%) Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. Promote and continually assess compliance and risk management best practices in all aspects of operations. Approve expenditures within the proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities. Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated. Post-award activities commonly comprise but are not limited to: Work with collaborating staff to ensure award expenditures are reviewed and reconciled using best practices and investigators are provided with reports. Develop updated reporting templates using BI portal and Workday data. Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership team. Utilize multiple UW research administration systems (SAGE, Workday Finance, OnCore, etc.,) used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. Obtain advance award authorization including worktags allowing for expenditures and allocations, process no-cost extensions and obtain approval for deployment of carry forward and surplus funds. Coordinate with Division, Department or School research administration staff to correctly track and allocate research efforts. Continuously review funding allocations for correlation to assigned work. Identify and implement corrective strategies as needed. Manage outgoing subawards and interagency personnel agreements. Ensure accuracy of Award line data, while timely documenting the execution and invoicing. Manage two NIH institutional training awards (T32 mechanism) including but not limited to updating academic appointments for use of stipend compensation option, process required NIH Xtrain system appointment transactions and payback agreements, and produce NIH Xtract system reports to meet reporting obligations. Design and develop financial analysis and reports on a regular cadence and forecast the grant year-end financial projections. Perform comprehensive and independent review of all documents and data related to the clinical trial funding, including study budget, protocol, contract, and other supporting documentation. Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. Serve as a resource for clinical trial managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. Manage clinical trial invoicing including use of Clinical Trial Management System for multiple clinical research groups including cystic fibrosis, interstitial lung disease, lung transplant, and pulmonary hypertension clinical trial programs. Demonstrate knowledge and understanding of patient privacy rights. Maintain confidentiality of all medical, financial, or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize the privacy of patients. Accesses and uses the minimum necessary patient identifiable information to perform job responsibilities and duties and only for authorized purposes. Supporting the Pulmonary and Critical Care Medicine T32 with strategic meetings with PIs, xTrain and xTract maintenance, assistance with the annual RPPR and associated training meetings and activities. Maintenance of the RedCap database for ongoing trainee tracking. Payroll Management (25%) Manage the payroll activities for two divisions including costing allocation entry, timesheet compliance management, entering and troubleshooting complex pay arrangements in Workday (stipend positions, clinical coverage overload, administrative supplements, etc.). Maintain complex spreadsheets of funding allocation for faculty and staff. Review regularly and make recommendations based on financial analysis to the Division Administrator and PIs when adjustments are needed. Prepare and distribute monthly intensive care unit moonlighting payments. Review and prepare analysis on clinical payroll, salary over cap, and other division commitments for the Division Administrator. MINIMUM REQUIREMENTS Bachelor's Degree in accounting or related field and three years of relevant work experience. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. ADDITIONAL REQUIREMENTS High attention to detail, comfortable with effective communication, and knowledge of running reports DESIRED QUALIFICATIONS Experience with Grants (NIH or DOT, or HRSA), Experience with post-award, knowledge of current University of Washington processes, Workday, grants.gov, etc. Payroll and financial analysis experience. #UWDeptMedicineJobs Compensation, Benefits and Position Details Pay Range Minimum: $76,200.00 annual Pay Range Maximum: $101,448.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full-time faculty members, 460 courtesy faculty members, and over 350 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $65 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department's research mission involves over 100 faculty. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department. The overall annual operations funding from all sources is over $150 million. The Department of Psychiatry and Behavioral Sciences is recruiting for a full time Grants and Contracts Manager/Specialist. This position affects opportunities and risk related to faculty members' and trainees' research and training portfolios and their opportunity for promotion, the research reputation of the Department, the revenue of the Department, and relationships with partner organizations. The Grants and Contracts Manager will be responsible for administering incoming and outgoing awards and contracts with diverse organizations and their performance will affect valuable funder and collaborator relationships. The purpose of this position is to provide strategic oversight and administration for a grant and contract portfolio of up to $15 million within the Department of Psychiatry and Behavioral Sciences. The position is responsible for managing a diverse financial portfolio that involves many sources of funding, complex compliance and policies unique to the School of Medicine and to each specific funding sponsor. With a portfolio of up to 20 faculty members, this position serves valuable roles including faculty and staff effort certification, liaison with the UW office of sponsored projects and the primary interface to outside funders. Under the supervision of the Assistant and Associate Director for Research Operations, the grant and contract manager exercises independent judgement and has delegated decision making authority regarding the management of sponsored grants and/or sponsored and no-sponsored contract budgets and revenue generating activities, as well as gift management for faculty under their umbrella. The position will be responsible for providing post-award, contract and gift administration and reporting for up to 20 faculty members within the Department who are located across multiple on-campus sites. The position will design, develop, evaluate and interpret financial information systems and budget/fiscal policies and procedures for management and operations staff. They will perform complex technical fiscal analysis and financial reporting including planning, projecting, interpreting and review of fiscal operations to achieve the strategic goals of the organization. They will act in an advisory capacity for senior management, including the Associate Director for Research, Assistant Director for Research and Principal Investigators, in support of the strategic goals of the department; perform complex post-award research administration; technical fiscal analyses and financial reporting including planning, interpreting, reviewing and making recommendations to PIs and staff. The position has signature approval authority for costing allocations, purchasing, budget allocation, and other financial transactions. Responsibilities: Sponsored Projects Management - Post Award Administration (Compliance, Budgeting, Analysis, Reporting and Reconciliation) - 75% Responsible for major compliance and budget functions such as set-up, reconciliation, projections/forecasting and budget close-out. Track and update faculty effort and staff costing allocations. Follow established procedures and methods for developing and monitoring budgets and fiscal functions, and for collecting, analyzing, interpreting and disseminating budget information for grants, contracts, state funds, gift funds and/or program funds. Responsible for major budget functions such as allocation control. Responsible for establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems which have department-wide impact. The Department currently has four T32 training grants. This position may manage the coordination of T32 training grants, tracking appointments and terminations, assisting PIs with progress reports and being the primary contact for T32 renewal table requests. This is an opportunity to organize and develop processes to streamline the management of our training grants. This position will be expected to meet independently with faculty members and make recommendations based on their portfolio trends. They will monitor budgets for compliance with regards to sponsor requirements. Serve as primary liaison with OSP, GCA and other central University of Washington entities to ensure all reporting and documentation deadlines are met. They will also liaison with external partners to ensure continuity of sponsored projects and contracts. * Managing $12M - 15M in annual post-award budgets. * Management of grant and contract budgets from set-up to close-out. This includes creating Award Set-up Requests and Modifications in the UW SAGE system, of SAGE budgets as needed, ensuring proper set up in Workday. Running Workday budget reports to track expenses, effort allocations, assisting with progress reports as needed, and working with GCA to complete all necessary closeout tasks. * Based on faculty preferences, schedule and meet regularly to review and discuss reports. * Provide monthly budget projections that identify trends, advise PI and research staff, and address financial concerns. * Serve as an advisor to faculty and staff on allowable costs on budgets from multiple sources; interpret existing budget policies for staff and other administrative personnel. * Serve as a liaison between the PI and other departments to identify concerns and resolve issues in a proactive manner. * Maintain an overall view of a research group's portfolio to identify shortfalls in advance, and provide advice on how to achieve planned objectives while staying within planned budget. * Consult with funding agencies regarding budget/fiscal matters and to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures; advise and assist unit staff regarding budgetary policies and procedures. * Serves as fiscal authority or delegated authority per PI request. * Monitor and manage various fiscal functions related to budgets including set-up and monitoring of costing allocations, tracking deliverables, and creating invoices. * Track faculty effort and salary cap cost share related to specific sponsor limitations. * Reconcile budgets from Workday reports and insure PI reviews/approves within 45 day compliance deadline. * Work proactively with Faculty and designated staff to ensure timelines for budget transfers are known and completed in time for monthly reconciliation and reporting efforts. * Provide assistance to PI and project/lab manager with RPPR and/or other sponsor progress and financial reporting, OSP concurrence letters, effort reduction communications, carry forward requests, food approval, no-cost extensions (NCE), etc. * Monitor expiring budgets and payroll distributions. * Independently resolve problems related to financial transactions. * Perform related duties as required. Financial Support for Operating, Planning, Strategic Support, and Pre-Award - 20% Work directly with PIs to support their clinical or goods and services contracts, as well as gift management. Support budgeting, scope of work and planning. Serve as a resource to department HR when hiring staff and faculty on good and services budgets for new positions. Performs ad-hoc financial analysis and pro-formas at request of PI or department leadership. Partners with center/ division leadership to support budgeting and spending plan for operating funds, revenue generating activities, gifts, and other internal funding provided by the Department/School/other areas of the Institution. Prepare and administer proposal submissions outside of the Administrative Business Center's purview. Prepare complex budgets and other administrative sections of proposals for grants and contracts based on knowledge of sponsor requirements and program objectives, if not going through ABC. Advise faculty PIs on compliance with sponsor requirements, particularly for specialized program announcements and non-federal sponsors. Use independent judgement and decision making to complete work on time and within compliance policies. * Provide pre-award support for grants and contracts that do not go through ABC. * Provide guidance on developing budgets and budget justifications for grants, contracts and service agreements. * Develop budgets for goods and services agreements, clinical contracts, create contract invoices in Workday. * Maintain project continuity by obtaining advance budgets or budget extensions, as allowable. Work to resolve problems and assist faculty to obtain approvals. * Manage effort and maintain Other Support documents. * Manage effort certifications for faculty and staff. * Contribute to Departmental process improvement and strategic planning. * Attend and participate in School and University committees, as requested by department leadership. * Perform related duties as required. Other Duties as Assigned - 5% Minimum Requirements * A Bachelor's degree in Business Administration, Accounting, or related field, AND a minimum of three years of related budget/fiscal experience to include administration of departmental financial processes and systems, OR equivalent combination of education/experience. Relevant on-line grant and/or contract application/submission experience required. * Familiarity with UW financial and HR systems including SAGE, Workday, and Award Portal. * Excellent office computer skills to include MS Word, Excel, and willingness to learn other applications/programs as necessary. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Desired Qualifications * Flexible in the face of changing priorities. * Excellent written and oral communication skills. * Proven accuracy and attention to detail. * Self-motivated and able to work independently, as well as collaboratively. * Knowledge of UW policies, regulations, and institutional/state accounting and/or budget procedures. * Pre-Award knowledge and experience. * In depth knowledge of compliance requirements for a variety of funding sources including grants and contracts. * Post-award experience with industry and federally sponsored clinical trials. Compensation, Benefits and Position Details Pay Range Minimum: $67,632.00 annual Pay Range Maximum: $101,448.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Human Centered Design and Engineering is an academic department within the College of Engineering with over $10M in annual expenditures. The department is highly interdisciplinary with collaborative research programs that cross over departmental, college and institutional boundaries as well as involving local, national, and international research organizations and foundations. This position will be responsible for administering incoming and outing subawards and contracts with these diverse organizations. Human Centered Design and Engineering serves over 500 students annually, grants bachelors, masters, and PhD degrees, including a certificate in User-Centered Design (UCD). As of January 2025, the department has 19 tenure-track faculty, 7 teaching faculty, and 12 staff. HCDE averages approximately $5M in research expenditures per year, and submits over 30 proposals per year, all of which are managed by the Grant and Contract Manager. The work that we do is continuous. We are committed to the ongoing, evolving process of teaching and practicing equitable design, acknowledging our responsibility for the things we create and actions we take by following these principles: * We respect all individuals, communities and their agency. We assume positive intent on behalf of those we work with and strive to understand before acting. * We celebrate innovation, iteration, and reflection using interdisciplinary methods and perspectives. We see opportunities for collaborative exploration and partnerships. * We are action-oriented toward challenges while continually questioning and improving. The position includes exercising independent judgment and has delegated decision-making authority for funds management and contract administration. Primary responsibilities include proposal preparation, fiscal planning, budget management, grant/contract administration (federal, industry, & self-sustaining), purchasing and payroll oversight. This position is responsible for problem solving, prioritizing and multi-tasking of assignments, requests and report deadlines. The role is fast-paced and often requires responding to deadlines with short lead times. Duties and responsibilities: Pre-Award Responsibilities & Duties (35%) * Provide technical and administrative support to principal investigators during proposal submissions. * Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation. * Work with staff in HCDE, other campus units, and collaborative institutions to prepare proposal budget and compile sponsor-required data for student training grants and center proposals. * Obtain documentation related to matching and department support. Post-Award Responsibilities & Duties (35%) * Provide administrative and grant/contract support for individual research programs for all principal investigators. * Position is expected to act as a liaison with sponsors, subcontractors and other UW units. * Manage and administer multiple, complex budgets including state, federal, university/industry cooperative, industry contracts and subcontracts. * Interface directly with UW units, funding agencies and subcontractors to handle invoices, supplements, extensions, fiscal reports and compliance. Financial Reporting, Communications, and Requirements (15%) * Meet with the PIs to present the financial status of each program and possible problem areas. * Provide representation for each program and provide information related to the content, policies, procedures and activities of each. * Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements. * Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures. * Analyze and develop cost saving strategies, provide recommendations, and implement necessary changes, following sponsor guidelines and requirements. Compliance and Budgetary Requirements (5%) * Advise PIs on payroll compliance and budgetary requirements for staff supported by their grants and contracts. * Coordinate with payroll managers and advising staff in HCDE and in other departments (e.g. CSE, ISE, ME) that are home to the PIs and research staff supported by the PIs. * Develop systems to track FEC reports, and manage and oversee cost-share and compliance. Training, Sponsor Policy, and Requirements (5%) * Train and advise staff regarding sponsor compliance and policy requirements on all grant expenditures which include significant and complex expenditures, travel, purchasing, and large equipment orders. Initiate cost transfers, journal vouchers and reverse expenditures. Development of Internal Policies and Procedures (5%) * Develop, lead, train on all policies and procedures related to the administration of financial management functions, both pre-and -post award across all components of this large research division to manage systems that will safeguard compliance with all institutions, local, state and federal regulations regarding grant and contract financial management and reporting. This includes development of system and process improvements, such as forms, budget reporting templates, and complex tracking tools. Minimum requirements: * Bachelors degree in Business, Accounting, Finance, or related degree * Three years of experience working in a fast-pace research oriented environment Additional Requirements * Excellent oral and written communication skills * Strong organizational skills and attention to detail * Ability to prioritize and handle multiple tasks on a frequent basis; demonstrated ability to effectively interact with faculty, staff and students, and industry representatives * Ability to interact with people from diverse backgrounds, working knowledge of Microsoft Office, including Word and Excel, and Adobe Acrobat. Equivalent experience can substitute for degree requirement. Desired Qualifications * Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds. * Self-starter who is highly organized with a strong attention to detail. * Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities. * Open to receiving direction and to asking for assistance when needed. * Ability to work both independently and collaboratively. * Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts. * Experience with UW Systems particularly SAGE and MyFD. * Understanding of UW grant and contract management policies and practice. * Experience with federal grants and contracts policies and procedures. * Experience with subcontract agreements. Compensation, Benefits and Position Details Pay Range Minimum: $89,448.00 annual Pay Range Maximum: $101,448.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.