Contracts Manager Jobs At American University

Special Education Services/Billing Specialist Department: Special Services Reports To: Executive Director of Special Services Supervises: N/A Classification: Classified/Non-Exempt 1.0 FTE/ 260 days per year (Mon-Fri 8hr/day) Hourly Rate: Step 1/Year 1 ($24.33 per hr) - Step 5/Year 5 ($27.38 per hr) SUMMARY: The primary role and responsibilities of the Special Services Billing Specialist will be to develop, manage and maintain a system to bill public and private insurance for families receiving early intervention services and school district consortium services. This work will be in coordination with an off-site billing agency and ESD fiscal staff. ESSENTIAL FUNCTIONS: Provide billing and administrative support for the Special Services Department staff Assemble accurate documentation needed for credentialing providers with insurance companies Assist service providers with guidance and support needed to submit timely documentation for billing purposes Verify, compile, and update public and private insurance information for monthly billing Maintain system to reconcile outstanding insurance claims and payments received Provide Department Administrators with regular accounting reports and status updates for all invoicing and related contracts Ensure compliance with Early Intervention Program contract requirements and school district consortium contracts Develop monitoring and data tracking tools for program level development and compliance Communicate effectively and efficiently with providers and school districts regarding billing procedures Collaborate and build relationships with internal and external partners Facilitate securing potential funding sources to create additional department revenue Ensure completion and updates of System of Payments and Fees (SOPAF) documentation, including but not limited to consent to bill insurance, insurance collection within 45 days post-intake and pre-evaluation, annual IFSP and service change updates Provide fiscal support as requested, including connecting with clients and partners to coordinate and ensure child eligibility Develop and maintain accurate records Follow all applicable Board policies and procedures Maintain Confidentiality OTHER JOB FUNCTION: Performs related duties as assigned.* *Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work. QUALIFICATIONS: High School diploma or equivalent Associate degree or equivalent credit hours, in related field preferred Two (2) years of experience in accounts receivable, collections, billing, and/or data processing, preferred Competence with the use of Microsoft Office, Google Suite, and relevant equipment and software applications Must be detail orientated and complete tasks according to agency deadlines, policies and project timelines Exceptional personal/office organizational, teamwork and communication skills Ability to work independently and adjust to a changing work environment Ability to maintain a good working relationship with co-workers, school district personnel, and other stakeholders Ability to maintain confidential information under both HIPPA/FERPA requirement Ability to operate all standard office machines and equipment. Represent agency in a professional manner WSP/ FBI background clearance required TRAITS THAT YOU MUST POSSESS Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it. Flexible and can thrive in a fast-paced environment where you may have to wear several hats. Possess confidence while being humble- lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually. Hungry- always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step an opportunity. Smart- have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions. THESE STATEMENTS MUST RESONATE WITH YOU: “Yes, that is possible. Let me handle it, I'll figure it out.” “I am not sure, but I will find out for you.” “I have not done that before, but I can do it.” “I take a see-it, own-it, solve-it, do-it approach.” Requires knowledge of: Family Educational Rights and Privacy Act (FERPA) Health Insurance Portability and Accountability Act (HIPPA) Department of Children Family and Youth Services (DCYF), Early Support for Infants & Toddlers (ESIT) policies and procedures Individuals with Disabilities Education Act (IDEA), Part C, Early Intervention and (IDEA) Part B requirements Requires the ability to: Organize and prioritize time and schedule Make decisions and solve problems Actively participate in a team Complete detail-oriented tasks Manage multiple projects and timelines Operate effectively under stress POSITION BENEFITS: Opportunities to receive on the job training Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.) Access to the agency's wellness and employee assistance program Paid sick leave (8 hours per month) Paid vacation leave (start at 8 hours per month) Paid personal leave (2 days per year) Paid holidays (13 days per year) ABOUT OUR TEAM AND AGENCY Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, “Yes, and…” Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission. We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

Required Qualifications A Bachelor's degree or equivalent, which must include 18 quarter or 12 semester hours in accounting, auditing, or budgeting and one year of relevant professional experience; OR equivalent education/experience. Preferred Qualifications Excellent working knowledge of Microsoft Office (including Excel, Word), AIS applications, Budget Planning System, and Business Objects. Knowledge of WSU Business Policies and Procedures. Experience in higher education, local or state agency, or equivalent.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The HEALWA program, part of the UW Libraries, has an outstanding opportunity for a Contract Manager. This position reports to the Senior Director (PI) for HEALWA, and will provide program management including designing budget planning and reporting systems, projecting expenses, establishing policies and procedures, and ensuring compliance with the Washington State Department of Health (DOH) regulations. Leads the Interlibrary Loan and Document Delivery program as well as the production of the annual report. The CM works in a small team environment within the HEALWA department to provide day-to-day financial and communication operations support for the clinical library program. The CM independently leads the development of policies and procedures for licensing of resources and maintaining HEALWA library content. HEALWA provides clinical library service to 28 health professions in Washington State and is available to 238,000 licensed healthcare professionals statewide. This is an exciting opportunity to join a small dynamic and supportive team dedicated to continuous improvement. This is a hybrid position. Remote work arrangements are available 4 days/week. DUTIES AND RESPONSIBILITIES Program Management and Delivery Establishes policies and procedures for budget planning and fiscal activities of the HEALWA program, in consultation with the Senior Director (PI) and Director. Designs budget systems, policies and procedures, interprets exisiting procedures and performs fiscal analyses. Using extensive knowledge of Workday, produces reports and projections and recommends adjustments and actions for continous process improvement. Leads the planning, preparation, and submmission of single year and multi-year budgets towards new state contracts and makes recommendations for improvements. Works with Senior Director and Director to approve all budget requests and transactions, maintains budget status reports Responds to fiscal notes and audit requests. Analyzes proposed legislation and projects fiscal impacts. Oversees the Interlibrary Loan and Document Delivery Services (DDS) program for HEALWA as part of the overall operations of the library. Provides technical guidance and resolves issues such as general communications and complaints, processing materials, and bibliographic checking. Fulfills orders within specified timeframe. Develops, implements, and maintains ILL policies and procedures; ensuring compliance with library and academic policies. Manages the ILL/DDS budget, tracking expenditures, and making recommendations for resource allocation. Collaborates with other libraries and institutions to facilitate resource sharing and ensure efficient ILL/DDS operations. Collects and analyzes ILL/DDS statistics from NLM DOCLINE and Article Galaxy Scholar to assess service performance and identify areas for improvement. Represents the ILL/DDS service to patrons and other library staff, providing guidance and support to users. Collaboratively fosters strong lines of communication with Office of Procurement and UW Libraries Financial Services. Licensing and Maintaining HEALWA Library Content Establishes procedures for the licensing of electronic resources including price quotes, contracts, and invoices for new and existing products. Organizes vendor agreements and invoices in Microsoft Teams work environment. Monitors legislative activities pertaining to HEALWA, and prepares responses to inquires for information. Publication Project Management Leads production and distribution of annual report sent to state legislators and key stakeholders. This involves overseeing the production process, ensuring accuracy, and meeting deadlines. The role also involves collaborating with various stakeholders, including marketing, finance, and design teams. Organizes and compiles content, ensuring accuracy and quality, and manages production schedule, partnering with UW graphic designers and printers to create the final product for distribution. Creates promotional materials for HEALWA and arranging printing/delivery, as needed. Communication Communicates appropriately, effectively, and positively. Plays an active role in staying informed and participating in Libraries and unit meetings, activities, and events. Is familiar with and understands the UW Libraries Personal Communication Responsibility Guidelines. Builds relationships with government officials, healthcare professionals and other stakeholders. Maintains knowledge of DOH organization and personnel. Assumes responsibilities as assigned and performs other duties as required. MINIMUM REQUIREMENTS Bachelor's degree in relevant field and 2 years of work experience Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Experience managing grant and/or contract program budgets. DESIRED QUALIFICATIONS Experience with UW Systems, such as Workday Finance and the UW Connect ticketing system. Proficiency with MS Office 365 (Outlook, Word, Excel, PPT, Teams). Self-starter with a positive attitude and ability to collaborate on a small team. Ability to work professionally and effectively communicate across various health professions and adapt quickly to meet set goals. Familiarity with Washington health programs, and applicable Washington State regulations. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Department: INFORMATION SCHOOL Appointing Department Web Address: ********************* Closing Info: Closes On 05/21/2025 Salary: $6,333 - $6,917 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (******************************************************************************************************************************************************** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Information School has an outstanding opportunity for a Grants & Contracts Specialist to join their team.** **POSITION PURPOSE** Researchers in the Information School work to solve information problems from many disciplinary perspectives with funding from many different sponsors. The range and complexity of the research enterprise in the school requires high-quality, professional grants management support for novice and experienced researchers; continual monitoring, analysis, and improvement of procedures, policies, and resources for the conduct of research in the Information School; and regular engagement with professionals in other units in the Information School and the UW. The Grants and Contracts Specialist is responsible for the effective, timely, and compliant analysis and administration of research grants and contracts. They work with principal investigators, research partners, sponsors, and University research support offices to manage the full lifecycle of grants and contracts. The Grants and Contracts Specialist works independently to design, develop, manage, and ensure timely submission of complex grant and contract proposals. They ensure effective receipt, budgeting, and expenditure of awards, in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. In collaboration with the Director of Research Administration, they are responsible for post-award procedures, record keeping, analysis, monitoring and reporting systems. In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool's core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff. **DUTIES AND RESPONSIBILITIES** The Grants and Contracts Specialist provides overall management of proposals and awards for approximately one-third of the active researchers in the school. Pre-award proposal analysis and support (45%) Manage the preparation of competitive and non-competitive grant and contract proposals for submission to sponsoring agencies. Provide review and analysis of proposals to ensure complete and successful submissions. Responsibilities and areas of oversight include: + Manage preparation and submission of complex proposal budgets, including cost sharing documentation. + Manage preparation and submission of all other administrative and compliance components, including those related to narrative portions of proposals. + Advise researchers on sponsor guidelines and University and funding agency policies and procedures. + Establish timelines for and administer submission of grant and contract proposals in accordance with school, UW, and sponsor requirements and deadlines. + Assist and act on behalf of principal investigators in negotiating terms of research grants, contracts, and subcontracts. + Act on behalf of investigators in communicating with research partners, sponsors, and UW offices of research administration.Post-Award financial analysis and support (45%) Manage research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, reconciliation, and reporting for research grants and contracts. Responsibilities and areas of oversight include:In collaboration with/on behalf of principal investigators: + Research, interpret, and implement funding agency fiscal guidelines and rules. + Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes. + Initiate and monitor sub-budget allocations and sub-contract accounts; coordinate with other UW departments and external partners. + Monitor financial activity on grants and contracts, gifts, and internal funding allocations; provide regular budget projections; determine the need for revision of fiscal plans; respond to budget variances. + Perform complicated expenditure transactions; review UW systems used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. + Prepare, analyze, and distribute monthly budget management and compliance monitoring reports for research grants, contracts, and gifts - including review and reconciliation of monthly transactions and actual expenditures in comparison to budget plans. + Analyze, verify, and coordinate salary certification report approvals (FECs and GCCRs). + Oversee all sponsor reporting requirements including managing and timely submission of all reports (RPPR, etc.). + Monitor, track, and document cost share commitments. + Prepare just-in-time documents as required by sponsor. + Communicate and coordinate with iSchool Human Resources staff on payroll additions or changes for research project personnel as indicated by budget plans approved by principal investigators. + Communicate and coordinate with iSchool Finance staff on internal reporting, policy and procedure development, travel expenditures, and internal budget transfers. + In collaboration with the Director of Research Administration: + Design and develop complex budget and expenditure monitoring and management reports, including compliance and audit reporting. + Develop, revise, and administer policies and procedures for grant and contract financial management, record keeping, monitoring and reporting. + Assist in the design, preparation, and interpretation of analytical reports on school-wide research funding and expenditure trends and projections for iSchool administrative leaders (primarily Associate Dean for Research, Assistant Dean for Planning & Administration, and Dean). + Respond to compliance and other fiscal information requests from iSchool management, UW central administration, and other external partners, including reviewing and approving eGC1's, business elements of proposals, no cost extensions, travel and expense reimbursements.Other (10%) + Coordinate and prepare documents for audits or other special external reviews. + Participate in the development and deployment of new administrative and fiscal tools and resources for iSchool researchers. + Special projects as assigned. + Attend monthly MRAM and other research administrative-related campus presentations, workshops and trainings. + Participate in professional development opportunities. + Attend meetings and participate in committee and iSchool events and activities as appropriate. + Perform other related duties as needed and assigned. **MINIMUM REQUIREMENTS** + Bachelor's degree in Business, related field, or equivalent combination of education and experience. + Minimum of two years' experience in pre- and post-award grants and contracts management. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS** + Proficient with complex budget development, analysis, and reporting. + Skilled in using MS Office, including creating and using complex MS Excel spreadsheets, pivots tables, and workbooks. + Experience using databases for queries and reports. + Experience and commitment to providing accurate, detailed work products. + Ability to operate independently and as part of a collaborative team. + Excellent written and oral communication skills. + Ability to work effectively with faculty, researchers, and staff. + Ability to effectively problem-solve. + Ability to leverage experience while exercising expertise and informed professional judgment. + Strong commitment to excellence in grants management and fiscal services. + Demonstrated ability to manage time and priorities among competing demands. + Ability to adapt to change and adopt new procedures and systems and contribute to process improvement. + Demonstrated success working with diverse populations. **DESIRED QUALIFICATIONS** + Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts. + Experience with managing federal grants and contracts and knowledge of related policies and procedures. + Experience with using Workday to perform grant and contract management duties at UW. + Working knowledge of other systems used for grant management at UW, particularly SAGE, NSF FastLane, Research.gov, NIH ASSIST, and other sponsor systems. + Project management experience. + Ability to assess and lead improvements in processes and work products. **CONDITIONS OF EMPLOYMENT** + This position requires the ability to work a flexible schedule to meet deadlines as needed. This may occasionally include evening and weekend work to meet critical deadlines. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to building stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities, and unique resources in an environment noted for academic excellence, intellectual excitement, artistic pursuits, and natural beauty. The Unit: Within the Ocean Physics Department at the Applied Physics Laboratory (APL) is the Northwest Association of Networked Ocean Observing Systems (NANOOS). NANOOS is the coastal ocean observing system for the Pacific Northwest of the U.S. Integrated Ocean Observing System (IOOS) that uses long-term interdisciplinary observational programs from various platforms to understand short and long-term temporal and spatial changes in the ocean, and, further, to turn the data into useful information for myriad uses across society. The research aims to improve understanding of coastal ocean waters by using both observations and numerical simulations. Collaborations with local and federal agencies are critical to connecting observations and information products with resource managers and regulators. See Yourself at APL as a member of the Ocean Physics Department! We are seeking a full-time Grants and Contracts Manager to join the team. This position has a salary range of $90,000 to $114,000 per year ($7,500 - $9,500 monthly), along with great employment benefits and competitive total compensation incentives. The Position: Under the guidance of the program's Executive Director, this position will independently perform full-cycle (pre- and post-award) grant administration for NANOOS, including the management of a $27.5 million, 5-year cooperative agreement with the National Oceanic and Atmospheric Administration (NOAA), as well as $12 million additional funding through the Bipartisan Infrastructure Law (BIL), Inflation Reduction Act (IRA) and other NANOOS-adjacent projects. The 5-year NANOOS program requires a complex annual scope revision and resubmission that necessitates not only strong financial administration skills but also an immersion in the complexity of NANOOS's distributed program, with 6 subawards and up to 27 PIs across multiple institutions. This position will be tasked with managing budgets, performing budget modeling, analysis, and advising, coordinating various sub-projects, and making recommendations to PIs on how to optimize their project timelines and deliverables. This position requires direct communication with the researchers and a deep understanding of NOAA's grant administration protocols. This position will also advise on program capacity to support new hires and increase NANOOS's capacity for growth. This position will support with NANOOS program management, including attending and coordinating program meetings and supporting NANOOS Outreach and Engagement efforts. Grants and Contracts Manager Responsibilities: As a Grants and Contracts Manager, your responsibilities will include: Pre-Award Responsibilities: * Oversee the pre-award process, including outreach to PIs, project planning, and creation and submission of eGC1 proposals independently, for NANOOS competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals, as well as numerous sub-awards and complexities such as fabrication. * Develop complex budgets and other administrative sections of grant and contract proposals. Prepare non-technical portions of proposals and both incoming and outgoing research sub-awards. * Facilitate timely adherence to sponsor deadlines. Deliver required components related to administration and operations aspects in a timely manner and ensure that all parties are informed of relevant deadlines and requirements. * Coordinate with internal and external NANOOS PIs to produce Work statements and budgets. * Liaise directly with APL fiscal staff, the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and funding agencies (ONR, NSF, NOAA, etc.). * Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into NANOOS grants and contracts to ensure compliance. * Provide technical advice and interpretation of regulations as well as University policies and procedures to PIs and research staff. Implement and maintain compliant procedures and practices. Provide expert-level advice for investigators and research staff regarding all pre- and post-award activities. * Management of subawards including the coordination of subaward documentation at the proposal stage and subaward monitoring once awarded. Act as liaison with sub-awardee on behalf of PI's to resolve any questions or gather the required documentation. Keep sub-awardees informed of any changes that may impact their sub-award, including guidance on issues of compliance. Post-Award Responsibilities: * Maintain a current state understanding of each PI's portfolio across NANOOS's 5 major ($38 million) and 11 adjacent awards ($2 million), and proactively advise PIs as to how they may optimize their project timelines, deliverables, and budgets. * Provide monthly and quarterly reports to project personnel that analyze spending patterns and forecast the impacts of future project activity. These reports must communicate the status and progress of planned personnel actions, travel, equipment, research sub-awards, and other spending activities. Create ad hoc reports as requested. * Actively manage and liaise with sub-recipients to ensure proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PIs. * Establish and maintain account management procedures and ensure accurate reconciliation of expenditures. * Monitor salary charges on sponsored programs via the University's Employee Compensation Compliance (ECC) system. Conduct ongoing review of salary charges for all program staff and coordinate accounting adjustments for any errors that need to be corrected. * Provide innovative problem-solving for NANOOS projects, scoping, and staffing to enhance the organization's effectiveness and capabilities and resolve issues to ensure the research project goals are met. * Work with PIs and research staff to facilitate the set-up and reconciliation of fabrication projects. * Independently review and approve purchasing requests and travel in Workday. Liaise directly with APL Purchasing and UW Procurement to maintain fiscal compliance with department, state, federal, University, and sponsor regulations as outlined in the proposals. * Collaborate with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures. Quality Assurance: * Conduct a thorough review of all proposal documentation ensuring that all meet the solicitation requirements and are compliant with University policies. Identify any sections that could result in delay or an administrative rejection of the proposal at the University or sponsor level. Advise PI on how to correct any problematic section. * Enhance or develop communication pathways that provide regular updates to investigators and department leadership on matters of compliance and changes to processes. * Work with the NANOOS Executive Director to implement process improvements. * Enhance or develop policies and procedures for pre and post-award administrative functions that result in streamlined processes and increased efficiencies, ensuring alignment with the Business and Finance department. * Serve as a content expert and resource for researchers and other staff members regarding grant and contract proposals, post-award management, and compliance. * Collaborate and work closely with other grants, contracts, and fiscal staff members across the Laboratory to provide training and backup when needed. Serve as a mentor and "go-to" advisor for research administration topics. * Attend and participate in All Staff and Monthly Research Administration Meetings. * Attend Training for UW systems (MyFD, SAGE, SAGE, etc.). * Mentor/train new program staff on processes and procedures. Program Management: * Develop detailed and thorough submissions, reports, and sponsor engagements that properly align budgetary documents with NANOOS priorities, and regularly interact with NANOOS Management, and a diverse set of PIs at UW and other institutions. * Collaborate with PIs on progress reports. Track and assist PIs with the submission of RPPRs and other deliverables. * Coordinate communication with NANOOS program stakeholders, including the NANOOS Executive Committee and Governing Council. * Keep NANOOS records accurate and up to date (e.g., mailing lists, website info). * Alert NANOOS Management to critical needs including meeting submission deadlines, calling out operational or functional concerns, identifying budget shortfalls, and incorporating PI feedback as appropriate. General Requirements: Bachelor's degree in Business, Finance, or related discipline AND at least 5 years of experience with grants, accounting, and finances. * Prior experience with proposal preparation, award administration, and federal agency experience. * Experience interacting with department leadership. * Ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects with firm deadlines for deliverables. * Excellent written and verbal communication skills. * Ability to exercise independent judgment and manage competing priorities using strong organizational skills. * Advanced Microsoft Office skills using a range of software programs including Word and Excel. * Skilled at developing complex linked spreadsheets and financial reports. * Demonstrated ability and/or experience handling a high volume of diverse tasks, under deadlines, with consistently excellent accuracy and attention to detail. * Flexibility and resourcefulness. * High level of accountability - drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations. * Proactive problem solver and communicator, with a desire to improve systems. * Ability to independently lead full cycle grant and finance operations for NANOOS, including working with new staff and PI's on policies, procedures, compliance, and budget tracking. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. While not required, you'll stand out if you have: * Experience working with staff from UW operations (OSP, GCA, ISO, etc.) and sponsor program and research staff. * Experience with Workday and SAGE. * Comfortable in collaborative settings and working within and across cultures. * Advanced knowledge and experience in UW and sponsor administrative submission, personnel, acquisition, and reporting systems. About APL: The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics and imaging, polar science, remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world - at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world. We are focused on building and sustaining a laboratory where all students, staff, and collaborators can realize success. We believe every member of our team enriches our research enterprise by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We invite you to explore our laboratory, to find answers to Common Questions about the University's application process, and to See Yourself at APL. About the University's Application Process: The application process may include the completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Information School has an outstanding opportunity for a Grants & Contracts Specialist to join their team. POSITION PURPOSE Researchers in the Information School work to solve information problems from many disciplinary perspectives with funding from many different sponsors. The range and complexity of the research enterprise in the school requires high-quality, professional grants management support for novice and experienced researchers; continual monitoring, analysis, and improvement of procedures, policies, and resources for the conduct of research in the Information School; and regular engagement with professionals in other units in the Information School and the UW. The Grants and Contracts Specialist is responsible for the effective, timely, and compliant analysis and administration of research grants and contracts. They work with principal investigators, research partners, sponsors, and University research support offices to manage the full lifecycle of grants and contracts. The Grants and Contracts Specialist works independently to design, develop, manage, and ensure timely submission of complex grant and contract proposals. They ensure effective receipt, budgeting, and expenditure of awards, in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. In collaboration with the Director of Research Administration, they are responsible for post-award procedures, record keeping, analysis, monitoring and reporting systems. In the iSchool, there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool's core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff. DUTIES AND RESPONSIBILITIES The Grants and Contracts Specialist provides overall management of proposals and awards for approximately one-third of the active researchers in the school. Pre-award proposal analysis and support (45%) Manage the preparation of competitive and non-competitive grant and contract proposals for submission to sponsoring agencies. Provide review and analysis of proposals to ensure complete and successful submissions. Responsibilities and areas of oversight include: Manage preparation and submission of complex proposal budgets, including cost sharing documentation. Manage preparation and submission of all other administrative and compliance components, including those related to narrative portions of proposals. Advise researchers on sponsor guidelines and University and funding agency policies and procedures. Establish timelines for and administer submission of grant and contract proposals in accordance with school, UW, and sponsor requirements and deadlines. Assist and act on behalf of principal investigators in negotiating terms of research grants, contracts, and subcontracts. Act on behalf of investigators in communicating with research partners, sponsors, and UW offices of research administration. Post-Award financial analysis and support (45%) Manage research awards, ensuring compliance with budget and fiscal policies, procedures, monitoring, reconciliation, and reporting for research grants and contracts. Responsibilities and areas of oversight include: In collaboration with/on behalf of principal investigators: Research, interpret, and implement funding agency fiscal guidelines and rules. Provide financial planning and award administration support, including complex budget management, complicated expenditure transactions, and preparation of fiscal documents for external purposes. Initiate and monitor sub-budget allocations and sub-contract accounts; coordinate with other UW departments and external partners. Monitor financial activity on grants and contracts, gifts, and internal funding allocations; provide regular budget projections; determine the need for revision of fiscal plans; respond to budget variances. Perform complicated expenditure transactions; review UW systems used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. Prepare, analyze, and distribute monthly budget management and compliance monitoring reports for research grants, contracts, and gifts - including review and reconciliation of monthly transactions and actual expenditures in comparison to budget plans. Analyze, verify, and coordinate salary certification report approvals (FECs and GCCRs). Oversee all sponsor reporting requirements including managing and timely submission of all reports (RPPR, etc.). Monitor, track, and document cost share commitments. Prepare just-in-time documents as required by sponsor. Communicate and coordinate with iSchool Human Resources staff on payroll additions or changes for research project personnel as indicated by budget plans approved by principal investigators. Communicate and coordinate with iSchool Finance staff on internal reporting, policy and procedure development, travel expenditures, and internal budget transfers. In collaboration with the Director of Research Administration: Design and develop complex budget and expenditure monitoring and management reports, including compliance and audit reporting. Develop, revise, and administer policies and procedures for grant and contract financial management, record keeping, monitoring and reporting. Assist in the design, preparation, and interpretation of analytical reports on school-wide research funding and expenditure trends and projections for iSchool administrative leaders (primarily Associate Dean for Research, Assistant Dean for Planning & Administration, and Dean). Respond to compliance and other fiscal information requests from iSchool management, UW central administration, and other external partners, including reviewing and approving eGC1's, business elements of proposals, no cost extensions, travel and expense reimbursements. Other (10%) Coordinate and prepare documents for audits or other special external reviews. Participate in the development and deployment of new administrative and fiscal tools and resources for iSchool researchers. Special projects as assigned. Attend monthly MRAM and other research administrative-related campus presentations, workshops and trainings. Participate in professional development opportunities. Attend meetings and participate in committee and iSchool events and activities as appropriate. Perform other related duties as needed and assigned. MINIMUM REQUIREMENTS Bachelor's degree in Business, related field, or equivalent combination of education and experience. Minimum of two years' experience in pre- and post-award grants and contracts management. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Proficient with complex budget development, analysis, and reporting. Skilled in using MS Office, including creating and using complex MS Excel spreadsheets, pivots tables, and workbooks. Experience using databases for queries and reports. Experience and commitment to providing accurate, detailed work products. Ability to operate independently and as part of a collaborative team. Excellent written and oral communication skills. Ability to work effectively with faculty, researchers, and staff. Ability to effectively problem-solve. Ability to leverage experience while exercising expertise and informed professional judgment. Strong commitment to excellence in grants management and fiscal services. Demonstrated ability to manage time and priorities among competing demands. Ability to adapt to change and adopt new procedures and systems and contribute to process improvement. Demonstrated success working with diverse populations. DESIRED QUALIFICATIONS Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts. Experience with managing federal grants and contracts and knowledge of related policies and procedures. Experience with using Workday to perform grant and contract management duties at UW. Working knowledge of other systems used for grant management at UW, particularly SAGE, NSF FastLane, Research.gov, NIH ASSIST, and other sponsor systems. Project management experience. Ability to assess and lead improvements in processes and work products. CONDITIONS OF EMPLOYMENT This position requires the ability to work a flexible schedule to meet deadlines as needed. This may occasionally include evening and weekend work to meet critical deadlines. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Department: APPLIED PHYSICS LABORATORY Appointing Department Web Address: ****************************** Closing Info: Open Until Filled Salary: $7,500 - $9,500 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (****************************************************************************************************************************** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to building stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities, and unique resources in an environment noted for academic excellence, intellectual excitement, artistic pursuits, and natural beauty. **The Unit:** Within the Ocean Physics Department at the Applied Physics Laboratory (APL) is the Northwest Association of Networked Ocean Observing Systems (NANOOS). NANOOS is the coastal ocean observing system for the Pacific Northwest of the U.S. Integrated Ocean Observing System (IOOS) that uses long-term interdisciplinary observational programs from various platforms to understand short and long-term temporal and spatial changes in the ocean, and, further, to turn the data into useful information for myriad uses across society. The research aims to improve understanding of coastal ocean waters by using both observations and numerical simulations. Collaborations with local and federal agencies are critical to connecting observations and information products with resource managers and regulators. See Yourself at APL (******************************) as a member of the Ocean Physics Department! We are seeking a full-time Grants and Contracts Manager to join the team. This position has a salary range of $90,000 to $114,000 per year ($7,500 - $9,500 monthly), along with great employment benefits and competitive total compensation incentives. **The Position:** Under the guidance of the program's Executive Director, this position will independently perform full-cycle (pre- and post-award) grant administration for NANOOS, including the management of a $27.5 million, 5-year cooperative agreement with the National Oceanic and Atmospheric Administration (NOAA), as well as $12 million additional funding through the Bipartisan Infrastructure Law (BIL), Inflation Reduction Act (IRA) and other NANOOS-adjacent projects. The 5-year NANOOS program requires a complex annual scope revision and resubmission that necessitates not only strong financial administration skills but also an immersion in the complexity of NANOOS's distributed program, with 6 subawards and up to 27 PIs across multiple institutions. This position will be tasked with managing budgets, performing budget modeling, analysis, and advising, coordinating various sub-projects, and making recommendations to PIs on how to optimize their project timelines and deliverables. This position requires direct communication with the researchers and a deep understanding of NOAA's grant administration protocols. This position will also advise on program capacity to support new hires and increase NANOOS's capacity for growth. This position will support with NANOOS program management, including attending and coordinating program meetings and supporting NANOOS Outreach and Engagement efforts. **Grants and Contracts Manager Responsibilities:** As a Grants and Contracts Manager, your responsibilities will include: **Pre-Award Responsibilities:** - Oversee the pre-award process, including outreach to PIs, project planning, and creation and submission of eGC1 proposals independently, for NANOOS competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals, as well as numerous sub-awards and complexities such as fabrication. - Develop complex budgets and other administrative sections of grant and contract proposals. Prepare non-technical portions of proposals and both incoming and outgoing research sub-awards. - Facilitate timely adherence to sponsor deadlines. Deliver required components related to administration and operations aspects in a timely manner and ensure that all parties are informed of relevant deadlines and requirements. - Coordinate with internal and external NANOOS PIs to produce Work statements and budgets. - Liaise directly with APL fiscal staff, the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and funding agencies (ONR, NSF, NOAA, etc.). - Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into NANOOS grants and contracts to ensure compliance. - Provide technical advice and interpretation of regulations as well as University policies and procedures to PIs and research staff. Implement and maintain compliant procedures and practices. Provide expert-level advice for investigators and research staff regarding all pre- and post-award activities. - Management of subawards including the coordination of subaward documentation at the proposal stage and subaward monitoring once awarded. Act as liaison with sub-awardee on behalf of PI's to resolve any questions or gather the required documentation. Keep sub-awardees informed of any changes that may impact their sub-award, including guidance on issues of compliance. **Post-Award Responsibilities:** - Maintain a current state understanding of each PI's portfolio across NANOOS's 5 major ($38 million) and 11 adjacent awards ($2 million), and proactively advise PIs as to how they may optimize their project timelines, deliverables, and budgets. - Provide monthly and quarterly reports to project personnel that analyze spending patterns and forecast the impacts of future project activity. These reports must communicate the status and progress of planned personnel actions, travel, equipment, research sub-awards, and other spending activities. Create ad hoc reports as requested. - Actively manage and liaise with sub-recipients to ensure proposal requirements and timelines are met. Answer questions and provide guidance of a similar nature as provided to the UW PIs. - Establish and maintain account management procedures and ensure accurate reconciliation of expenditures. - Monitor salary charges on sponsored programs via the University's Employee Compensation Compliance (ECC) system. Conduct ongoing review of salary charges for all program staff and coordinate accounting adjustments for any errors that need to be corrected. - Provide innovative problem-solving for NANOOS projects, scoping, and staffing to enhance the organization's effectiveness and capabilities and resolve issues to ensure the research project goals are met. - Work with PIs and research staff to facilitate the set-up and reconciliation of fabrication projects. - Independently review and approve purchasing requests and travel in Workday. Liaise directly with APL Purchasing and UW Procurement to maintain fiscal compliance with department, state, federal, University, and sponsor regulations as outlined in the proposals. - Collaborate with funding agencies (both federal and non-federal) to resolve problems and/or obtain approval for deviation from authorized procedures. **Quality Assurance:** - Conduct a thorough review of all proposal documentation ensuring that all meet the solicitation requirements and are compliant with University policies. Identify any sections that could result in delay or an administrative rejection of the proposal at the University or sponsor level. Advise PI on how to correct any problematic section. - Enhance or develop communication pathways that provide regular updates to investigators and department leadership on matters of compliance and changes to processes. - Work with the NANOOS Executive Director to implement process improvements. - Enhance or develop policies and procedures for pre and post-award administrative functions that result in streamlined processes and increased efficiencies, ensuring alignment with the Business and Finance department. - Serve as a content expert and resource for researchers and other staff members regarding grant and contract proposals, post-award management, and compliance. - Collaborate and work closely with other grants, contracts, and fiscal staff members across the Laboratory to provide training and backup when needed. Serve as a mentor and "go-to" advisor for research administration topics. - Attend and participate in All Staff and Monthly Research Administration Meetings. - Attend Training for UW systems (MyFD, SAGE, SAGE, etc.). - Mentor/train new program staff on processes and procedures. **Program Management:** - Develop detailed and thorough submissions, reports, and sponsor engagements that properly align budgetary documents with NANOOS priorities, and regularly interact with NANOOS Management, and a diverse set of PIs at UW and other institutions. - Collaborate with PIs on progress reports. Track and assist PIs with the submission of RPPRs and other deliverables. - Coordinate communication with NANOOS program stakeholders, including the NANOOS Executive Committee and Governing Council. - Keep NANOOS records accurate and up to date (e.g., mailing lists, website info). - Alert NANOOS Management to critical needs including meeting submission deadlines, calling out operational or functional concerns, identifying budget shortfalls, and incorporating PI feedback as appropriate. **General Requirements:** Bachelor's degree in Business, Finance, or related discipline AND at least 5 years of experience with grants, accounting, and finances. - Prior experience with proposal preparation, award administration, and federal agency experience. - Experience interacting with department leadership. - Ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects with firm deadlines for deliverables. - Excellent written and verbal communication skills. - Ability to exercise independent judgment and manage competing priorities using strong organizational skills. - Advanced Microsoft Office skills using a range of software programs including Word and Excel. - Skilled at developing complex linked spreadsheets and financial reports. - Demonstrated ability and/or experience handling a high volume of diverse tasks, under deadlines, with consistently excellent accuracy and attention to detail. - Flexibility and resourcefulness. - High level of accountability - drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations. - Proactive problem solver and communicator, with a desire to improve systems. - Ability to independently lead full cycle grant and finance operations for NANOOS, including working with new staff and PI's on policies, procedures, compliance, and budget tracking. _Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration._ **While not required, you'll stand out if you have:** - Experience working with staff from UW operations (OSP, GCA, ISO, etc.) and sponsor program and research staff. - Experience with Workday and SAGE. - Comfortable in collaborative settings and working within and across cultures. - Advanced knowledge and experience in UW and sponsor administrative submission, personnel, acquisition, and reporting systems. **About APL:** The Applied Physics Laboratory is a research unit at the University of Washington. Our research expertise is in ocean physics and engineering, ocean and medical acoustics and imaging, polar science, remote sensing, and signal processing. We conduct research and development that is sponsored by a variety of federal and state agencies and take great pride in our long-standing status as a US Navy-designated University Affiliated Research Center (UARC). Our work takes place not only on the University of Washington campus and medical centers, but in field locations around the world - at sea, in the air, and on polar ice caps. We apply rigorous scientific inquiry and engineering excellence in pursuit of solutions to important problems for the good of our region, nation, and world. We are focused on building and sustaining a laboratory where all students, staff, and collaborators can realize success. We believe every member of our team enriches our research enterprise by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design, and deliver solutions. We invite you to explore our laboratory, to find answers to Common Questions (******************************common-questions/) about the University's application process, and to See Yourself at APL (******************************) . **About the University's Application Process:** The application process may include the completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Department: RADIATION ONCOLOGY Closing Info: Open Until Filled Salary: $5,636 - $8,454 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (******************************************************************************************************************************************************** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Department of Radiation Oncology has an outstanding opportunity for a Grants And Contracts Manager/Specialist to join their team.** This position manages the entire cycle of grants and contracts for the Radiation Oncology Research faculty & Medical Physics faculty, from pre-award to post-award to close-out reporting. Under the general direction of the Associate Director of Finance & Research, this position is responsible for program planning and award management, financial management and compliance related to grants and contracts. This position will supervise 1.0-2.0 FTEs This position will manage the complex grant cycle from pre-award to post award which requires use of independent judgment, strong leadership skills, excellent communication and thorough knowledge of grant & contract administration to effectively facilitate workflow and promote a collaborative work environment. The position provides training and leadership to the grant administration team **DUTIES AND RESPONSIBILITIES** Pre-award management 20% + Manage the pre-award process, work flow; collaborate with SoM ABC, to ensure deadlines are met and that all documents are appropriately prepared and ready for submission. + Provide pre-award oversight and expertise in planning, application preparation and submission for grants, contracts, and subcontracts, and clinical trials. + Collaborate with Clinical Research team to ensure timely start-up processes are in place and accurate detail budget billing for clinical trials. Facilitate with contract review process with OSP and other units. + Check for compliance with human subjects, animal use and conflict of interests. + Provide advice and interpretation of funding agencies regulations as well as UW policies and procedures to Principal Investigators and other project personnel. Ensure compliance with federal, state and UW policies, procedures and regulations. + Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and other non-funded collaborative research agreements. + Research new funding sources and opportunities for external funding.Post-award management 40% + Manage all post-award activities including but not limiting to Just-in-time requests, budget setup, spending control, expenditure report, projection, and closeout. + Work closely with OSP, GCA to ensure all post-award deadlines are met. + Collaborate closely with Assistant Director of Clinical Research Operations and Clinical Trial Business Manager and their team to ensure financial well-being of their trials (including but not limiting to ensuring timely sponsor billing/payment and financial projection are up-to-date). + Develop and manage billing and payment tracking tool and database and other grant management related resources. + Oversee service contracts and BPOs, ensure accurate and timely receiving and closeout. + Manage preparation and submission of performance and financial reports for funding agencies, working closely with PIs and GCA to ensure timely reporting and closeout. + Manage purchasing activities, reimbursement, and budget reconciliation. Create monthly budget expenditure reports and projections and meet regularly with PI and project team. + Manage PI and project personnel effort reporting, ensure compliance with UW policies and procedures. + Review and approve expenditure, advise faculty and Research/Lab Manager on FTE allocations. Manage payroll distributions for research personnel.Research fiscal and administrative compliance: 25% + Ensure funds are spent according to project purpose and are in compliance with sponsor and university guidelines and policies. + Ensure that grant activity is on time/on budget and that all deliverables and milestones are met. + Manage faculty effort certification reports, grant and contract certification reports, cost share reports. + Manage and monitor subcontract activities; ensure subcontractors meeting deliverables and invoices are accurate and submitted timely for processing. + Manage space inventory system and equipment inventory system. + Manage department research dashboard (proposals and awards reports). + Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies.Staff Supervision and other duties: 15% + Supervise 1.0-2.0 FTEs grant support staff. + Assign and manage a balanced workload for team members. + Responsible for HR matters including, recruitment, promotion, performance evaluation and corrective action. Provide orientation and training to new staff. + Create Policies and Procedures, streamline processes for award management, including how to navigate processes required by OSP, GCA, and other units. + Work with the Associate Director, Assistant Director of Clinical Research Operations, and other senior Managers to develop long-term strategic objectives. + Assist leadership team with database creation and ad hoc reports, and perform other duties as assigned. + Attend regular administrative meetings, continually learn best practices and new requirements for grants, contracts, clinical trials, and disseminate information to faculty and program staff. **MINIMUM REQUIREMENTS** + Bachelor Degree in Finance, Business, or related field. + AND a minimum of 3 years of progressive experience in grant and contract management and/or research finance management (including but not limiting to grant proposal preparation and submission, post-award financial management, financial reporting and compliance). **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **DESIRED QUALIFICATIONS** + Demonstrated experience of successfully and independently handing multiple projects with critical competing deadlines + Ability to work independently with a minimum level of supervision and high degree of reliability, accuracy and productivity + Strong problem-solving skills, work well under stress in a fast-paced environment with competing priorities + Intermediate computer skills - computer proficiency with spreadsheets (excel), word processing and databases in Windows environment + Exceptional organizational skill and strong leadership skill + Ability to communicate effectively with all levels of faculty, management and research staff + Thorough knowledge and ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience + Knowledge of federal, industry, and non-industry granting agency's regulations and UW research policies + Broad understanding of NIH, DOE, and other granting agency rules and regulations + Experience with UW financial and sponsored project systems and work-flows + Familiarity with UW systems (SAGE, Workday) + Knowledge of the Clinical Trials Policy and other federal, state and institutional clinical research regulations **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Department: MATERIALS SCIENCE & ENGINEERING Appointing Department Web Address: *************************** Closing Info: Open Until Filled Salary: $7,622 - $8,454 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (******************************************************************************************************************************************************** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Materials Science & Engineering in the College of Engineering has an outstanding opportunity for a Grants and Contracts Manager/Specialist. The department averages approximately $8 million in new awards per year, and the Grants and Contracts Manager/Specialist plays a crucial role in the department's goal of providing high-quality education and research programs that are at the forefront of national trends and integrate with regional strengths/issues/needs. Under the general supervision of the department administrator, the Grants and Contracts Manager/Specialist co-manages MSE's grant and contract program and is responsible for completing all pre- and post-award duties for a designated portfolio of departmental PIs. This position works to ensure successful grant proposal submission; does the financial reporting of grants, contracts, and sub-awards; and provides administration and day-to-day management of all research activities for their assigned portfolio of PIs. It also works closely with sponsor agencies, central UW offices, faculty, and departmental staff to ensure both that the department is in compliance with all sponsor, UW, federal, state, and industry policies and that grant administrative deliverables are being accomplished. The person in this position is expected to understand and interpret complex requirements and must be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times. This position requires a high degree of personal initiative, strong communication and organizational skills, high work standards, and an active interest in providing excellent customer service. **DUTIES AND RESPONSIBILITIES** **Pre-Award Management** + **Manage the preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals.** + **Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub- awards, applying appropriate stewardship of available funding streams.** + **Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into MSE's grants and contracts to ensure compliance.** + **Provide technical advice and interpretation of governmental and foundation regulations as well as University policies and procedures to Principal Investigators (PIs), researchers, chair, administrator, related support staff, and third parties.** + **Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements.** + **Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, NSF, DOD, foundations, etc.) as well as academic offices.** + **Prepare and route electronic and paper forms to resolve related questions.** + **Oversee and complete grant transfers from other institutions to MSE as necessary.** + **Provide training and orientation to faculty and staff concerning pre-award and post-award management.** + **Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases.** **Post-Award Management** + **Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable.** + **Assure compliance with non-IRB related policies and procedures at the UW and sponsors.** + **Authorize actions by central university offices and MSE in matters concerning the establishment and continuation of grant, contract, and research sub-awards.** + **Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices.** + **Implement, monitor, and manage budgets.** + **Work through the administrative details of research sub-awards with various institutions domestically and internationally.** + **Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented.** + **Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs.** + **Work through the close-out at the end of grants.** + **Coordinate arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits.** + **Ensure cost-share processing, as appropriate.** **Sponsor and Internal Reporting for Grants and Contracts** + **Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports.** + **Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements.** + **Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges.** + **Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators.** + **Meet with Principal Investigators to review project plans and projections.** + **Ensure timely and accurate completion of faculty effort certification report.** + **Manage subcontracts in Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact.** **Administrative Duties** + **Conduct ongoing review of existing procedures and develop new approaches as needed.** + **Review and approve grant expenditures and purchases in Workday while verifying funding and compliance.** + **Allocate effort according to award, including setting up and maintaining costing allocations for PIs and supporting staff.** + **Process expense transfers as needed.** + **Act as the co-grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations.** + **Serve as co-Faculty Effort Coordinator for department.** + **Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings.** + **Advise Administrator of research activities and issues on a regular basis.** + **Research, lead and delegate special projects as needed.** + **Other duties as assigned.** **MINIMUM REQUIREMENTS** + **Bachelor's degree or equivalent** + **Four years of experience in research administration and financial planning.** **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS** + **Experience developing and monitoring complex budgets.** + **Demonstrated experience adhering to local, state, federal, and sponsor financial rules and regulations.** + **Excellent written and spoken communication skills.** + **Ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity.** + **Ability to exercise independent judgment and work independently to resolve problems.** + **Commitment to continuous process improvement.** + **Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail.** + **Advanced experience with Microsoft Office, particularly Excel.** **DESIRED QUALIFICATIONS** + **Experience in UW research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management.** + **Experience managing payroll with NIH salary cap limitations.** + **Strong organizational and problem-solving skills, administrative creativity, and strong initiative.** + **Advanced knowledge and experience in UW and sponsor administrative submission, personnel, acquisition, and reporting systems such as NSF Fast lane, grants.gov, GrantTracker, e-Verify, SAGE, Workday, Grant and Contract Certification Reports, and Faculty Effort Certification reports.** **Application Process:** **The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Department: DEPARTMENT OF MEDICINE: GENERAL INTERNAL MEDICINE Closing Info: Open Until Filled Salary: $5,636 - $8,454 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (******************************************************************************************************************************************************** As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Division of General Internal Medicine is the largest division in the Department of Medicine and includes both clinical and research functions and operates on a total annual budget of over $60m. There are over 360 faculty in GIM with over 40 faculty involved in research, 85 staff, 125 current grant, contract and gift budgets and annual research expenses of $12 million per year. Faculty and staff are spread over 10+ sites. The Division of General Internal Medicine has a great opportunity for a full-time **Grants and Contracts Manager/Specialist.** This position will manage grants and contracts for the Division of General Internal Medicine (pre- and post- award activities). This position works directly with award sponsors, scientific collaborators and University offices, representing the Division. This position is responsible for establishing policies and ensuring adherence by physician/faculty researchers (principal investigators), research staff, trainees and collaborators. This position is responsible for coordinating pre- and post-award research administration activities with staff of multiple research units across the Division. This position conducts ongoing local and federal policy review and provides updates and recommendations to Division leadership and Principal Investigators. This position is responsible for proposal submission and award reporting in accordance with Sponsor and University guidelines. Working with Principal Investigators and the Division Administrator, this position has responsibility to review proposals for accuracy and feasibility, to identify resource and space needs required for successful implementation, to communicate compliance requirements, establish deadlines and communicate documentation requirements, to provide ongoing financial or other status updates and to ensure that deliverables are accomplished and appropriately reported. This position is responsible for ensuring timely payments for all milestone driven awards. **DUTIES AND RESPONSIBILITIES** Research Administration - pre-award operations (40%) + Provide overall management of a research portfolio consisting of established awards and new proposal production. + Manage both research and research training awards and contracts - operationalize grants and ensure extramurally funded awarded specific aims can be met. + Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. + Promote, train and assess compliance and risk management best practices in all aspects of operations on a continual basis, developing and leading quality improvement efforts as needed. + Determine viability of proposed research - address resource allocation requirements need to ensure successful completion of aims, track effort and resource commitments on the part of investigators and staff. + Identify and resolve space and IT requirements. + Interpret and integrate institutional, federal, and sponsor guidelines, policies, and regulations as they apply to research administration operations. + Provide counsel and mentoring to researchers and staff pertaining to these issues. + Work with Investigators and collaborators on budget development. + Act as liaison with collaborating sponsors, researcher's division, department, school administrators and OSP on submissions and processing of awards. + Critically assess budget proposals for accuracy and compliance with guidelines. + Lead and coordinate efforts with process partners to ensure timely and accurate management of all aspects of research administration including but not limited to timely proposal submission, award processing, timelines and strategic goals, accounting for revenue and expenditures, subcontract and consortium award management, technical and financial reporting. + Provides strategic, intellectual and technical assistance to faculty and staff on research revenue cycle policies, compliance and regulatory matters. + Develops ad hoc report and analysis for program and division leadership to support strategic planning for short and long term goals, ensuring the financial health of the research program. + Develops and maintain business operational policies and procedures and effectively manages internal controls and internal/external audits. + Revises policies and procedures as appropriate and on an ongoing basis. + Identifies system gaps and bottlenecks to better streamline program processes; independently initiates proposals for corrective action. + Consult with PI and determine recruitment related goals; communicate guidelines and provide financial analysis for short and long-term staffing plans based on funding availability. + Contributes to research program initiatives; providing technical and systematic guidance and support.Research Administration - post-award operations/grants (30%) + Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. + Promote and continually assess compliance and risk management best practices in all aspects of operations. + Approve expenditures within proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities. + Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated.Post-award activities commonly comprise but are not limited to: + Work with collaborating staff to ensure budgets are reviewed and reconciled using best practices and investigators are provided with customized, detailed monthly financial reports. + Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership. + Review UW systems used to track award activity for compliance and accuracy. + Troubleshoot and prepare expenditure corrections as necessary. + Obtain advance budget numbers and process no-cost extensions. + Responsible for ensuring accurate and up-to-date signature authority delegations, review and redirect expenditure allocations in accordance with appropriate policies and guidelines, train research staff on these topics. + Coordinate with Division, Department or School research administration staff to correctly allocate payroll efforts. + Continuously review funding allocations for correlation to assigned work. + Identify corrective strategies. + Designs and develops financial analysis and reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections.Research Administration - post-award operations/contracts (30%) + Perform comprehensive and independent review of all documents and data related to the research funding, including study budget, protocol, contract, and other supporting documentation. + Conduct statistical analyses involving data; develop long-term planning documents in support of strategic goals. + Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. + Serve as a resource for clinical trial managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. **MINIMUM REQUIREMENTS** + Bachelor's Degree in Accounting/Finance and at least 3-4 years of experience. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **ADDITIONAL REQUIREMENTS** + Ability to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgement in a fast paced, dynamic, deadline driven environment in an organized and professional manner. + Excellent communication skills (written and verbal) with all levels of colleagues; excellent interpersonal skills. + Strong time management and organizational skills. + Proficiency in MS Office products. **DESIRED QUALIFICATIONS** + Master's Degree in accounting/finance. + Working knowledge of OMB Circular A-21 and A-110 for federal requirements and UW Cost Accounting Standards for sponsored agreements. + 5+ years' experience in a clinical department or working with research units. + Experience in higher education administration, including budgeting and strategic planning. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.\#UWDeptMedicineJobs University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Radiation Oncology has an outstanding opportunity for a Grants And Contracts Manager/Specialist to join their team. This position manages the entire cycle of grants and contracts for the Radiation Oncology Research faculty & Medical Physics faculty, from pre-award to post-award to close-out reporting. Under the general direction of the Associate Director of Finance & Research, this position is responsible for program planning and award management, financial management and compliance related to grants and contracts. This position will supervise 1.0-2.0 FTEs This position will manage the complex grant cycle from pre-award to post award which requires use of independent judgment, strong leadership skills, excellent communication and thorough knowledge of grant & contract administration to effectively facilitate workflow and promote a collaborative work environment. The position provides training and leadership to the grant administration team DUTIES AND RESPONSIBILITIES Pre-award management 20% Manage the pre-award process, work flow; collaborate with SoM ABC, to ensure deadlines are met and that all documents are appropriately prepared and ready for submission. Provide pre-award oversight and expertise in planning, application preparation and submission for grants, contracts, and subcontracts, and clinical trials. Collaborate with Clinical Research team to ensure timely start-up processes are in place and accurate detail budget billing for clinical trials. Facilitate with contract review process with OSP and other units. Check for compliance with human subjects, animal use and conflict of interests. Provide advice and interpretation of funding agencies regulations as well as UW policies and procedures to Principal Investigators and other project personnel. Ensure compliance with federal, state and UW policies, procedures and regulations. Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and other non-funded collaborative research agreements. Research new funding sources and opportunities for external funding. Post-award management 40% Manage all post-award activities including but not limiting to Just-in-time requests, budget setup, spending control, expenditure report, projection, and closeout. Work closely with OSP, GCA to ensure all post-award deadlines are met. Collaborate closely with Assistant Director of Clinical Research Operations and Clinical Trial Business Manager and their team to ensure financial well-being of their trials (including but not limiting to ensuring timely sponsor billing/payment and financial projection are up-to-date). Develop and manage billing and payment tracking tool and database and other grant management related resources. Oversee service contracts and BPOs, ensure accurate and timely receiving and closeout. Manage preparation and submission of performance and financial reports for funding agencies, working closely with PIs and GCA to ensure timely reporting and closeout. Manage purchasing activities, reimbursement, and budget reconciliation. Create monthly budget expenditure reports and projections and meet regularly with PI and project team. Manage PI and project personnel effort reporting, ensure compliance with UW policies and procedures. Review and approve expenditure, advise faculty and Research/Lab Manager on FTE allocations. Manage payroll distributions for research personnel. Research fiscal and administrative compliance: 25% Ensure funds are spent according to project purpose and are in compliance with sponsor and university guidelines and policies. Ensure that grant activity is on time/on budget and that all deliverables and milestones are met. Manage faculty effort certification reports, grant and contract certification reports, cost share reports. Manage and monitor subcontract activities; ensure subcontractors meeting deliverables and invoices are accurate and submitted timely for processing. Manage space inventory system and equipment inventory system. Manage department research dashboard (proposals and awards reports). Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies. Staff Supervision and other duties: 15% Supervise 1.0-2.0 FTEs grant support staff. Assign and manage a balanced workload for team members. Responsible for HR matters including, recruitment, promotion, performance evaluation and corrective action. Provide orientation and training to new staff. Create Policies and Procedures, streamline processes for award management, including how to navigate processes required by OSP, GCA, and other units. Work with the Associate Director, Assistant Director of Clinical Research Operations, and other senior Managers to develop long-term strategic objectives. Assist leadership team with database creation and ad hoc reports, and perform other duties as assigned. Attend regular administrative meetings, continually learn best practices and new requirements for grants, contracts, clinical trials, and disseminate information to faculty and program staff. MINIMUM REQUIREMENTS Bachelor Degree in Finance, Business, or related field. AND a minimum of 3 years of progressive experience in grant and contract management and/or research finance management (including but not limiting to grant proposal preparation and submission, post-award financial management, financial reporting and compliance). Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS Demonstrated experience of successfully and independently handing multiple projects with critical competing deadlines Ability to work independently with a minimum level of supervision and high degree of reliability, accuracy and productivity Strong problem-solving skills, work well under stress in a fast-paced environment with competing priorities Intermediate computer skills - computer proficiency with spreadsheets (excel), word processing and databases in Windows environment Exceptional organizational skill and strong leadership skill Ability to communicate effectively with all levels of faculty, management and research staff Thorough knowledge and ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience Knowledge of federal, industry, and non-industry granting agency's regulations and UW research policies Broad understanding of NIH, DOE, and other granting agency rules and regulations Experience with UW financial and sponsored project systems and work-flows Familiarity with UW systems (SAGE, Workday) Knowledge of the Clinical Trials Policy and other federal, state and institutional clinical research regulations Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Division of General Internal Medicine is the largest division in the Department of Medicine and includes both clinical and research functions and operates on a total annual budget of over $60m. There are over 360 faculty in GIM with over 40 faculty involved in research, 85 staff, 125 current grant, contract and gift budgets and annual research expenses of $12 million per year. Faculty and staff are spread over 10+ sites. The Division of General Internal Medicine has a great opportunity for a full-time Grants and Contracts Manager/Specialist. This position will manage grants and contracts for the Division of General Internal Medicine (pre- and post- award activities). This position works directly with award sponsors, scientific collaborators and University offices, representing the Division. This position is responsible for establishing policies and ensuring adherence by physician/faculty researchers (principal investigators), research staff, trainees and collaborators. This position is responsible for coordinating pre- and post-award research administration activities with staff of multiple research units across the Division. This position conducts ongoing local and federal policy review and provides updates and recommendations to Division leadership and Principal Investigators. This position is responsible for proposal submission and award reporting in accordance with Sponsor and University guidelines. Working with Principal Investigators and the Division Administrator, this position has responsibility to review proposals for accuracy and feasibility, to identify resource and space needs required for successful implementation, to communicate compliance requirements, establish deadlines and communicate documentation requirements, to provide ongoing financial or other status updates and to ensure that deliverables are accomplished and appropriately reported. This position is responsible for ensuring timely payments for all milestone driven awards. DUTIES AND RESPONSIBILITIES Research Administration - pre-award operations (40%) Provide overall management of a research portfolio consisting of established awards and new proposal production. Manage both research and research training awards and contracts - operationalize grants and ensure extramurally funded awarded specific aims can be met. Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. Promote, train and assess compliance and risk management best practices in all aspects of operations on a continual basis, developing and leading quality improvement efforts as needed. Determine viability of proposed research - address resource allocation requirements need to ensure successful completion of aims, track effort and resource commitments on the part of investigators and staff. Identify and resolve space and IT requirements. Interpret and integrate institutional, federal, and sponsor guidelines, policies, and regulations as they apply to research administration operations. Provide counsel and mentoring to researchers and staff pertaining to these issues. Work with Investigators and collaborators on budget development. Act as liaison with collaborating sponsors, researcher's division, department, school administrators and OSP on submissions and processing of awards. Critically assess budget proposals for accuracy and compliance with guidelines. Lead and coordinate efforts with process partners to ensure timely and accurate management of all aspects of research administration including but not limited to timely proposal submission, award processing, timelines and strategic goals, accounting for revenue and expenditures, subcontract and consortium award management, technical and financial reporting. Provides strategic, intellectual and technical assistance to faculty and staff on research revenue cycle policies, compliance and regulatory matters. Develops ad hoc report and analysis for program and division leadership to support strategic planning for short and long term goals, ensuring the financial health of the research program. Develops and maintain business operational policies and procedures and effectively manages internal controls and internal/external audits. Revises policies and procedures as appropriate and on an ongoing basis. Identifies system gaps and bottlenecks to better streamline program processes; independently initiates proposals for corrective action. Consult with PI and determine recruitment related goals; communicate guidelines and provide financial analysis for short and long-term staffing plans based on funding availability. Contributes to research program initiatives; providing technical and systematic guidance and support. Research Administration - post-award operations/grants (30%) Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. Promote and continually assess compliance and risk management best practices in all aspects of operations. Approve expenditures within proposed and accepted scope of work, produce reports and work with research scientists, research coordinators and other division management staff to ensure compliance with proposal activities. Create tools and metrics to track and analyze implemented process improvements and ensures that program benchmarks are met and continually evaluated. Post-award activities commonly comprise but are not limited to: Work with collaborating staff to ensure budgets are reviewed and reconciled using best practices and investigators are provided with customized, detailed monthly financial reports. Provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs and expenditures and communicate status and progress directly to Principal Investigators, and Division leadership. Review UW systems used to track award activity for compliance and accuracy. Troubleshoot and prepare expenditure corrections as necessary. Obtain advance budget numbers and process no-cost extensions. Responsible for ensuring accurate and up-to-date signature authority delegations, review and redirect expenditure allocations in accordance with appropriate policies and guidelines, train research staff on these topics. Coordinate with Division, Department or School research administration staff to correctly allocate payroll efforts. Continuously review funding allocations for correlation to assigned work. Identify corrective strategies. Designs and develops financial analysis and reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections. Research Administration - post-award operations/contracts (30%) Perform comprehensive and independent review of all documents and data related to the research funding, including study budget, protocol, contract, and other supporting documentation. Conduct statistical analyses involving data; develop long-term planning documents in support of strategic goals. Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. Serve as a resource for clinical trial managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. MINIMUM REQUIREMENTS Bachelor's Degree in Accounting/Finance and at least 3-4 years of experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Ability to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgement in a fast paced, dynamic, deadline driven environment in an organized and professional manner. Excellent communication skills (written and verbal) with all levels of colleagues; excellent interpersonal skills. Strong time management and organizational skills. Proficiency in MS Office products. DESIRED QUALIFICATIONS Master's Degree in accounting/finance. Working knowledge of OMB Circular A-21 and A-110 for federal requirements and UW Cost Accounting Standards for sponsored agreements. 5+ years' experience in a clinical department or working with research units. Experience in higher education administration, including budgeting and strategic planning. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. #UWDeptMedicineJobs

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Materials Science & Engineering in the College of Engineering has an outstanding opportunity for a Grants and Contracts Manager/Specialist. The department averages approximately $8 million in new awards per year, and the Grants and Contracts Manager/Specialist plays a crucial role in the department's goal of providing high-quality education and research programs that are at the forefront of national trends and integrate with regional strengths/issues/needs. Under the general supervision of the department administrator, the Grants and Contracts Manager/Specialist co-manages MSE's grant and contract program and is responsible for completing all pre- and post-award duties for a designated portfolio of departmental PIs. This position works to ensure successful grant proposal submission; does the financial reporting of grants, contracts, and sub-awards; and provides administration and day-to-day management of all research activities for their assigned portfolio of PIs. It also works closely with sponsor agencies, central UW offices, faculty, and departmental staff to ensure both that the department is in compliance with all sponsor, UW, federal, state, and industry policies and that grant administrative deliverables are being accomplished. The person in this position is expected to understand and interpret complex requirements and must be able to balance multiple priorities and deadlines in a complex environment, with demonstrated ability to prioritize essential tasks with short lead times. This position requires a high degree of personal initiative, strong communication and organizational skills, high work standards, and an active interest in providing excellent customer service. DUTIES AND RESPONSIBILITIES Pre-Award ManagementManage the preparation and submission of all competitive and non-competitive grant proposals for submission to granting agencies, including multi-university and multi-department proposals. Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub- awards, applying appropriate stewardship of available funding streams. Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into MSE's grants and contracts to ensure compliance. Provide technical advice and interpretation of governmental and foundation regulations as well as University policies and procedures to Principal Investigators (PIs), researchers, chair, administrator, related support staff, and third parties. Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed. Deliver required components related to administration and operations aspects in a timely manner and ensure that other teams are informed of relevant deadlines and requirements. Interface with the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), funding agencies (NIH, NSF, DOD, foundations, etc.) as well as academic offices. Prepare and route electronic and paper forms to resolve related questions. Oversee and complete grant transfers from other institutions to MSE as necessary. Provide training and orientation to faculty and staff concerning pre-award and post-award management. Facilitate the review and processing of Non-Disclosure Agreements (NDAs) and Intellectual Property (IP) agreements related to research awards and purchases. Post-Award Management Independently manage multiple sponsored projects assuring that all transactions are allowable, allocable, and reasonable. Assure compliance with non-IRB related policies and procedures at the UW and sponsors. Authorize actions by central university offices and MSE in matters concerning the establishment and continuation of grant, contract, and research sub-awards. Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices. Implement, monitor, and manage budgets. Work through the administrative details of research sub-awards with various institutions domestically and internationally. Facilitate sub-award set up within the UW to ensure timely invoicing as needed. Ensure sub-recipient monitoring is adequate and documented. Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs. Work through the close-out at the end of grants. Coordinate arrangements for research program activities such as sponsor onsite review meetings, seminars, and visits. Ensure cost-share processing, as appropriate. Sponsor and Internal Reporting for Grants and Contracts Work with Principal Investigators to complete and submit required sponsor reporting such as progress reports and final reports. Provide financial information as required. Keep PIs abreast of deadlines and reporting requirements. Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges. Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities and communicate status and progress to principal investigators. Meet with Principal Investigators to review project plans and projections. Ensure timely and accurate completion of faculty effort certification report. Manage subcontracts in Workday (i.e. monitor the spending, invoice approval, etc.) and communicate with the subcontract administrative contact. Administrative Duties Conduct ongoing review of existing procedures and develop new approaches as needed. Review and approve grant expenditures and purchases in Workday while verifying funding and compliance. Allocate effort according to award, including setting up and maintaining costing allocations for PIs and supporting staff. Process expense transfers as needed. Act as the co-grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations. Serve as co-Faculty Effort Coordinator for department. Attend monthly/quarterly University, college, and departmental meetings, including MRAM, and research admin staff meetings. Advise Administrator of research activities and issues on a regular basis. Research, lead and delegate special projects as needed. Other duties as assigned. MINIMUM REQUIREMENTS Bachelor's degree or equivalent Four years of experience in research administration and financial planning. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Experience developing and monitoring complex budgets. Demonstrated experience adhering to local, state, federal, and sponsor financial rules and regulations. Excellent written and spoken communication skills. Ability to work collaboratively and independently with a high degree of reliability, accuracy, and productivity. Ability to exercise independent judgment and work independently to resolve problems. Commitment to continuous process improvement. Demonstrated ability to manage priorities to meet deadlines while maintaining attention to detail. Advanced experience with Microsoft Office, particularly Excel. DESIRED QUALIFICATIONS Experience in UW research management (pre- and post-award) with substantial responsibility for proposal development, financial reporting and subcontract management. Experience managing payroll with NIH salary cap limitations. Strong organizational and problem-solving skills, administrative creativity, and strong initiative. Advanced knowledge and experience in UW and sponsor administrative submission, personnel, acquisition, and reporting systems such as NSF Fast lane, grants.gov, GrantTracker, e-Verify, SAGE, Workday, Grant and Contract Certification Reports, and Faculty Effort Certification reports. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.