How to hire an animal hospital clerk

How to hire an animal hospital clerk, step by step

Here's a step-by-step animal hospital clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an animal hospital clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new animal hospital clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your animal hospital clerk job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an animal hospital clerk for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect animal hospital clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of animal hospital clerks.

   Type of Animal Hospital Clerk	Description	Hourly rate
   Animal Hospital Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$14-31
   Work Study Student	Work-study students are students who do part-time jobs to support their living and educational expenses. Usually, they offer their services in an organization related to their field of study... Show more	$7-17
   Front Office Coordinator	A front office coordinator is responsible for assisting clients with their inquiries and concerns and directing them to the appropriate department and personnel to immediately address their needs. Front office coordinators schedule appointments, verify visitors' identities by checking their credentials for security purposes, processing service payments, updating customers' data and visitation log on the database, and escalating high-level complaints... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • PET
   • Appointment Scheduling
   • Front Desk
   • Surgical Procedures
   • Body Fluids
   • Blood Samples

   Responsibilities:

   • Manage front office check-in, insurance verification and certifications from doctors.
   • Maintain cleanliness of the company warehouse, operate warehouse machinery and organize the warehouse to ensure proper product placement.
   • Make appropriate notations in Meditech system.

3. Make a budget

   Including a salary range in your animal hospital clerk job description is one of the best ways to attract top talent. An animal hospital clerk can vary based on:

   • Location. For example, animal hospital clerks' average salary in new mexico is 47% less than in massachusetts.
   • Seniority. Entry-level animal hospital clerks 53% less than senior-level animal hospital clerks.
   • Certifications. An animal hospital clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an animal hospital clerk's salary.

   Average animal hospital clerk salary

   $45,287yearly

   $21.77 hourly rate

   ---

   Entry-level animal hospital clerk salary

   $31,000 yearly salary

   Updated December 5, 2025

4. Writing an animal hospital clerk job description

   An animal hospital clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an animal hospital clerk job description:

   Animal hospital clerk job description example

   **Overview**
   
   Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed.
   
   **Responsibilities**
   
   + Set-up conference room for scheduled meetings
   
   + Disassemble conference room and store furniture and equipment
   
   + Organize and distribute supplies to client employees as detailed in job requests
   
   + Monitor inventory of equipment and supplies
   
   + Receive catering orders from vendors
   
   + Prepare food for delivery
   
   + Prepare food for delivery to conference rooms by placing on service carts
   
   + Food service setup in conference room as per order details
   
   + Ensure timely delivery of all catering orders
   
   + Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
   
   + Clean and organize conference room by removing food and catering supplies
   
   + Clean table tops, phones and dry erase boards
   
   Additional responsibilities may include:
   
   + Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
   
   + Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
   
   + Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
   
   + Log outgoing and incoming items as required and review for accuracy/completeness
   
   + Clean, stock, and organize pantries with appropriate items
   
   + Order food and beverages for meetings / functions when needed
   
   + Clean-up meeting spaces at conclusion of meeting
   
   **Qualifications**
   
   + High school Diploma or equivalent
   
   + 1 year of related experience
   
   + Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.)
   
   + Excellent customer service, professional attitude and appearance are a must
   
   + Ability to work overtime & meet deadlines
   
   **PHYSICAL DEMANDS**
   
   + Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
   
   + May lift and/or move up to 50lbs.
   
   **What We Offer:**
   
   Competitive pay & benefits!
   
   Comprehensive training and development programs that prepare employees to advance from within.
   
   A company focused on creating a positive work and client environment.
   
   Employee discounts on entertainment, products, and services nationwide!
   
   **_Come Join Our Team!_**
   
   **Job Locations** _US-CA-San Francisco_
   
   **Posted Date** _2 months ago_ _(8/11/2022 6:35 PM)_
   

   Copy this example

   

5. Post your job

   To find animal hospital clerks for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any animal hospital clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level animal hospital clerks with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your animal hospital clerk job on Zippia to find and recruit animal hospital clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with animal hospital clerk candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new animal hospital clerk

   Once you've decided on a perfect animal hospital clerk candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new animal hospital clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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