How to make an availability schedule

To make an availability schedule, follow these steps:

• Determine the time frame

Depending on your specific needs the time frame may consist of any length, such as one week, one month, or even one whole year.

• Identify your availability

Next you need to determine your availability. This should include the specific times you are available for work or any other important commitments you have, such as school, online classes, doctor appointments, or other types of personal obligations.

• Create a grid or table

Then you need to create a grid or table using a software program, such as Microsoft Excel, to exhibit the days and times you are available for work or other activities. You can choose to do this with a physical paper calendar, instead of a digital one.

• Fill in your availability on the grid or table

When filling in your availability on the grid or table it is a good idea to use a color-coded or symbol-based system. Make use of different colors or symbols to exhibit when you are available for your various jobs, or other obligations and activities.

• Share your availability schedule with the right people

Once you have completed the availability schedule for your set time, you then want to share it with the appropriate parties. This might be your employer(s) or anyone else who needs to know your schedule and availability.

• Update your availability schedule regularly

It is also important to update your schedule regularly, so the information it reflects is accurate and up to date. This concerns any changes in your overall availability or commitments you might have.

• Use your availability schedule

Use this helpful document to plan your work schedule and make sure you have enough time for your commitments and obligations.