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This question is about employer.
How to onboard new employees
To onboard new employees you should start with the pre-boarding process, give new employees a tour of the facilities, and have them attend an orientation. Here are some details on these steps and others you can take to successfully onboard employees:
Start with the pre-boarding process
Before the onboarding process begins you should start with the pre-boarding process. Pre-boarding is a new hire method that takes place before the new employee's first day, and can be accomplished by sending any new employee an email with some or all of the following contents:
Any necessary paperwork that new hires at your company need to fill out
The start date, time, and location for your new employees
A PDF or other file format of your employee handbook
The schedule of the employee's first day and first week
Any relevant usernames or passwords for company accounts that a new employee needs
A list of items employees need for their first day, like relevant documents or other necessary information
A document with details on your company's dress code policy
Instructions for parking and entrance into your company's building or facility
If there is any other company-specific information that a new hire should know before their first day, include it in this communication.
Prepare new employees' workspaces
If possible you should prepare any new hire's working environment before their first day. This goes for those working in private offices, cubicles, or within an open office floor plan. If you have an IT team or technology department, work with them to set up any necessary tech for the new employee, like a desktop computer, or other systems.
Give new employees a tour of the facilities
You can do this prior to their first day, if your new hires need to be in office for any other reason, or on their first day of work. Have someone from HR or an experienced employee give them a tour of your space to help them get acclimated to the new environment. You should also give them a rundown of any essentials of their personal workspace.
Have new hires attend an orientation
You should try to set aside a specific time slot during their first day of work for an orientation. This gives the new employees the chance to sign any necessary documentation and also provides the opportunity for them to learn about your company's culture, review any organizational charts, and understand how different teams and departments collaborate.
Introduce new employees to current employees
This can be done during their tour of your facilities, or at some other point, but should be done on the first day of their job, or at least no later than one week after they start. You need to introduce them to all employees that they will be interacting with, and even ones that they might only work with on infrequent occasions. This helps new employees to feel at home.
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