How to write a proof of employment letter

Employer address. This refers to your company's headquarters address or the employee's sub-office. Your letterhead might also include this information, but adding it within the format of the letter is still a good idea.

Name and address of the third party requesting the employment verification letter. You should include the address of the party that is requesting this information.

Proof of employment letters can come from many different third-party entities that your employee might be affiliated with in some way. You should always include the third-party address for standard documentation purposes.

Employee name. Include your employee's full name. You might also include their job position or job title, if applicable. Make sure to use their legal name and not any nickname or abbreviation. This helps to avoid any confusion on the requester's end concerning who the letter is about.

Employment dates. This information refers to the first day your employee started working at your company or business up until the current date. You should also note that the employee is still working for your company.

This is very important as it verifies that your company currently employs your employee. This is the main proof of employment in the letter.

Employee job description. You can also include the employee's job position or title here.

You should detail the employee's specific role, responsibilities, level, and tasks associated with their job. You should not go too in-depth, but breaking down their role in terms of some key bullet points is a good idea.

Employee's current salary. You should include the employee's gross and net salary in this section. The gross salary is the employee's salary before any tax deductions or contributions, and the net salary represents your employee's salary after tax deductions or contributions.