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This question is about what a program assistant does and program assistant.
What are the roles of a program assistant?
The roles of program assistants can vary depending on the industry, but the main focus is carrying out administrative tasks that impact the daily operations of a business. Most program assistants are responsible for performing general office duties such as answering phone calls, keeping records, data entry, addressing customer concerns and so on.
Additional responsibilities depend on the organization and industry. Depending on the internal organizational structure of the company, program assistants may progress to become program managers or executive assistants.
Program assistant duties include:
Preparing documentation for grants
Managing online resources
Managing the Program Manager's calendar
Processing payments for vendors and suppliers
Attending staff meetings and taking minutes
Responding to emails and answering calls
Maintaining office calendars and sending out reminders of impending appointments
Typing letters and reports as may be required from time to time
Compiling and sending bulk mailings
Proofreading and making copies of documents
Assisting in the planning and overseeing significant events
Assisting in managing the budget for special and routine events
Making reservations for various off-site business meetings
Acting as a liaison between different departments
Relaying internal emails to staff
Reserving equipment and conference rooms for presentations and in-office meetings
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