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This question is about facilitator.
What is the role of a facilitator?
The role of a facilitator is to plan, guide, and manage an event for a group. A facilitator is responsible for planning an event to be structured. They should plan it to include everyone's participation, encourage ideas, and cover necessary topics. A facilitator should consider if it would be beneficial to break the larger group into break-out groups during the event as well as to cover more detailed topics.
It is also essential to guide the event. Creating an agenda is the key to guiding it. It gives not only the facilitator but the participants an order of presentation, how others will participate, and help to understand the purpose of the meeting. The agenda can give timeframes, locations, and overall objectives.
Guiding the event includes setting the ground rules, giving basic instructions, and keeping things moving. However, it is also important that the facilitator recognizes when a break is necessary, and checks in with groups occasionally to determine progress. You should be aware of distractions, as well as be well aware of the time to keep things running efficiently.
Another important step to being a facilitator is to keep a record of the outputs of an event. In a larger event, you should ensure that there are people to be tasked with this. Having record and clarification of discussions and outcomes make it possible to put the outcomes into action as they were planned. A facilitator should be prepared to plan, guide, and manage an event from start to finish.
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