How to hire an apartment locator

How to hire an apartment locator, step by step

Here's a step-by-step apartment locator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an apartment locator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new apartment locator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the apartment locator you need to hire. Certain apartment locator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an apartment locator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an apartment locator that fits the bill.

   This list shows salaries for various types of apartment locators.

   Type of Apartment Locator	Description	Hourly rate
   Apartment Locator	Property, real estate, and community association managers take care of the many aspects of residential, commercial, or industrial properties. They make sure the property is well maintained, has a nice appearance, and preserves its resale or leasing value.	$20-40
   Building Manager	Building managers are executives who oversee the maintenance and safety of properties and make sure that these properties comply with the organization's goals. The managers coordinate and manage the safety, security, and maintenance of the general building... Show more	$17-56
   Leasing Manager	A leasing manager is responsible for processing the lease requirements of multiple properties for potential renters and ensuring that all documents are filed accurately, following the standards of property management and clients' qualifications. Leasing managers develop marketing campaigns to advertise leasing properties through media relations and posting on social media platforms... Show more	$14-36

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Real Estate

   Responsibilities:

   • Accomplish financial objectives by collecting rents, accounts payable and receivable, payroll, and prepare annual budget.
   • Assist clients in locating apartments or rental housing within the DFW area while providing in-depth marketing information.
   • Assist buyers and sellers in purchasing residential housing within the DFW area while providing in-depth marketing and informative broker services.
   • Screen potential residents, process HUD paperwork including TRACS submissions, initial certifications and annual certifications.
   • Generate a comprehensive strategy that combines reductions in property amenities, staffing retention and adjustments, financial projections and marketing programs.

3. Make a budget

   Including a salary range in your apartment locator job description is a great way to entice the best and brightest candidates. An apartment locator salary can vary based on several factors:

   • Location. For example, apartment locators' average salary in louisiana is 47% less than in connecticut.
   • Seniority. Entry-level apartment locators earn 49% less than senior-level apartment locators.
   • Certifications. An apartment locator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an apartment locator's salary.

   Average apartment locator salary

   $60,262yearly

   $28.97 hourly rate

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   Entry-level apartment locator salary

   $43,000 yearly salary

   Updated January 21, 2026

4. Writing an apartment locator job description

   An apartment locator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an apartment locator job description:

   Apartment locator job description example

   Stop Chasing a Dream in Real Estate...Chase a Career:
   
   Are you tired of real estate interviews that sound more like a multi-level marketing pitch than a real job? Do you spend time and money looking for leads rather than helping clients? Desk fees and marketing expenses got you down? Stressed out over an environment with no guaranteed income or job security? Consider a career as an Apartment Locator...
   
   We do real estate different…
   
   We are looking for professional real estate agents with a solid work ethic and a passion for customer service. We offer a full time job with guaranteed income and real benefits. Our agents do what they do best; help clients. Our extensive support staff takes care of the rest. We'd love to tell you more about an incredible career opportunity helping renters find the perfect apartment!
   
   Who We Are:
   
   Sigma Relocation Group, LLC is the parent company of (url removed); the largest apartment locating company in Texas. We help renters find apartments, and apartments find renters…and we do it in a new and innovative way. Over the past 10 years our company grew from 5, to 25, to just under 100 employees. Along the way we built a competitive business and an amazing team. We want to expand that team to include rock stars like you!
   
   What We Provide Our Agents:
   
   Ready to hear what awesome benefits we offer? We provide our agents with…
   
   Guaranteed Income: Every agent gets paid a guaranteed base plus bonuses.
   
   Benefits: We have legit benefits including comprehensive insurance, paid time off and more.
   
   A Real Job: Our agents are W2 employees; not independent contractors with no guaranteed paycheck. P.S. That means we also cover a large chunk of your payroll taxes.
   
   A Real Career: Let's be honest; real estate has more turnover than a used car lot. We're different. Our average agent has been with us for more than 5 years*. Our size and success also provides advancement opportunities for agents that want to build a long term career. (*average tenure across all full time office agents as of November 2019)
   
   Training & Development: You're not alone. We provide the training and ongoing sales development to ensure every employee has the tools they need to be successful. We provide contests on a consistent basis to keep our employees engaged and to promote healthy competition amongst our agents.
   
   No Agent Expenses: No desk fees or additional expenses. We set you up with everything you need (desk, computer, phone, fax, etc.) and we even cover your marketing material and some license renewal fees.
   
   Leads: We have leads. Every agent receives at least 180 new leads per month. Every lead is a renter that has registered on our website.
   
   Support: Our 20 person support staff handles everything including invoicing, collections, moves, rebates, tech support, IT, HR, advertising / marketing, and more. Need help? We have a person for that.
   
   Technology is Our Thing: We employ an in-house team of coders that are building the sickest apartment locating system on planet earth. Our proprietary tools help you easily manage a pipeline of thousands of customers. Apartment Locating; Welcome to 2018.
   
   Personal Agent Websites: We build a personal website for every agent. Use your website to generate leads and let clients search listings (here's an example:
   
   Referral Program: Increase your pipeline using our automated client referral program. Every client receives thank you letters, emails and business cards without you lifting a finger. #ThatWasEasy
   
   BYOB (Bring Your Own Business): Honestly, we don't really need your leads - So we reward you with a 70% commission split on all Self-Generated leases. Want to sell houses? That's cool too. While most of our agents focus exclusively on their “9 to 5” Office Agent role, we provide the flexibility to pursue all real estate endeavors.
   
   Realtor Designation Optional: Want to be a Realtor? We're setup for that. Would you rather avoid the Realtor fees? That's fine too. Realtor designation is optional for our agents.
   
   Income Expectations:
   
   Income Potential: Our average agent earns $53,000 per year ($58,000 average including benefits) and our top producers earn a lot more ($120K+) * The numbers above are the average gross income across all of our full time Office Agents, after the first 12 months of employment, for year 2019. Actual range was $32,499 to $120,722 (or $36,722 to $125,154 with benefits included).
   
   Starting Pay: New agents make less. To support new agents as they ramp up we provide a minimum guaranteed base of $2000 to $2200 per month (based on hours worked) plus standing monthly and quarterly bonuses. The base is guaranteed; not a draw or advance. Agents meeting expectations receive raises monthly for the first four (4) months and quarterly thereafter.
   
   Requirements
   
   Texas Real Estate Commission (TREC) license required (active or inactive)
   
   Proven sales experience required
   
   Apartment Locating or on-site property management experience preferred
   
   Inside Sales experience (sales via phone, email and text) preferred
   
   Excellent verbal and written communication skills
   
   Hustle required - Ability to multi-task, prioritize, and manage time effectively
   
   Full Time: 37 to 40 per week minimum
   
   Relevant Job History: If you have job experience in any of the following fields you may be the perfect fit for this position - Real Estate Agent, Realtor, Apartment Locating Specialist, Apartment Locator, Apartment Leasing Agent, Leasing Specialist, Multifamily, Inside Sales, Sales Associate, and other related fields.
   
   Duties and Responsibilities:
   
   Work in a fast paced inside sales environment from our corporate office in Las Colinas, Irving, Texas
   
   Help renters find apartments that match their rental preferences
   
   Work 180+ new leads per month (we provide the leads)
   
   Maintain your database of prospects (past, present and future) using our software
   
   Assist renters, close leases and achieve quarterly sales quotas
   
   Inside Sales - 100+ calls per day. Frequent follow up via phone, email and text message
   
   In-Office Attendance Mandatory: Newly hired employees are considered Office Agents in Training for the first several months of employment. A key requirement of this position is the ability to work from our office located in Las Colinas, Irving, TX. Work-from-Home is not available to Office Agents in Training. To review COVID-19 precautions we have taken in our office, see the following video -
   
   Benefits
   
   Medical, Dental, Vision, and Life Insurance benefits
   
   Flexible Scheduling - Set your own schedule (37 hours / 5 days per week minimum)
   
   Generous Paid Time Off, Personal Leave, and Paid Holidays
   
   Work/Life Balance - We promote a healthy work/life balance by getting all of our work done in a standard 40 hour work week. Leave work at work.
   
   Ongoing Training and Continuing Education
   
   Find out for yourself what we're all about. Let's talk.
   
   Contact:
   
   Human Resources Manager
   Sigma Relocation Group, LLC | UMoveFree Apartment Locators
   (url removed)
   
   Learn More About Us:
   
   Sigma Relocation Group, LLC is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status
   
   

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5. Post your job

   To find the right apartment locator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with apartment locators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit apartment locators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your apartment locator job on Zippia to find and recruit apartment locator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit apartment locators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new apartment locator

   Once you have selected a candidate for the apartment locator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new apartment locator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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