Procurement Contract Administrator
Contracts Administrator Job in Denver, CO
Under minimal supervision, identify contract renewal needs. Run reports and analyze data to identify cost reduction and standardization opportunities. Prepare contract documentation and savings potential. Knowledge of public purchasing/contracting practices and of contracting a wide variety of equipment related to the healthcare industry. Knowledge of Legal Contracting to include interpretation skills of legal contract terms and conditions. Skill in researching and analyzing information related to work assignment. Negotiating skills. Skill in utilizing the principles and practices of effective and persuasive communications to elicit and /or present explanatory information. Organizational skills. Ability to interpret and apply written and verbal guidelines, precedents and work practices to standardized work situations or specific cases. Ability to work accurately and attend to details. Ability to communicate positively and effectively. Strong project management skills.
1.Reviews procurement specifications and prepares formal and informal purchase bids (contracts). Awards contracts that provide DHHA the best value for equipment and related supportive services. Negotiates the lowest total cost for the contract.
2.Performs analytics Monitors existing contracts and works with DHHA customers to insure the correct equipment is purchased. Included in the overall cost and terms is training, service, add-on costs, and staging / installation. It could also include disposal of old equipment. Coordinates all purchases with department managers and project managers.
3.Awards purchase orders and service contracts. Determines and approves sole source and no-substitution requests. Confers and negotiates with vendors to obtain price and product information.
4.Conducts vendor site visits and evaluates vendor capability and references when applicable. Organizes, sets up and coordinates trial evaluations and in-services on new products and equipment.
5.Develops non-discriminatory contract terms and conditions. Verifies contract terms are in place and that bonding, insurance, licensure, indemnification and other specialized bid requirements are accounted for and enforced.
6.Independently represents the Purchasing Department to DHHA committees including the construction management committee. Gives details of the procurement process to agency staff, including approval of specifications, introduction of new vendors and products, and procedures training.
7.Negotiates the contract for move planning associated with construction projects. Helps to coordinate the move of equipment and personnel to support the project plan.
8.Determines solutions concerning DHHA/vendor disputes and maintains internal controls, including timely payment to vendors.
9.Act as Lawson and Purchase-to-Payment (PTP) Superuser as needed to support department objectives.
10.Support Purchasing Card (PCard) management for policy, oversight and reporting to leadership.
11.Lead onboarding process for new hire Contract Administrators as needed for departmental success.
12.Other duties as assigned.
Knowledge, Skills and Abilities
1.Knowledge of group purchasing organizations and of contracting a wide variety of products and services related to the healthcare industry.
2.Excellent customer service aptitude, organization, problem solving and time management skills. 3.Skill in utilizing the principles and practices of effective and persuasive communications to elicit and /or present explanatory information.
4.Ability to interpret and apply written and verbal guidelines, precedents and work practices to standardized work situations or specific cases.
5.Ability to work independently and coordinate several activities at the same time with accuracy and attention to details.
6.Ability to maintain discretion in dealing with confidential matters.
7.Knowledge of public purchasing/contracting practices and of purchasing hardware and software applications.
8.In depth knowledge of Legal Contracting to include interpretation skills of legal contract terms and conditions.
9.Proven negotiating skills.
10.Must have proven ability to interact at and communicate to all levels of an organization.
11.Creating and successfully executing strategic plans for highly complex issues.
Computers and Technology
1.Ability to research, analyze and prepare spreadsheets, database and materials management computer applications.
2.Advanced Excel skills such as Vlookup and PivotTables.
Education & Experience
1. Bachelor's Degree and five years related experience required
2. Associates Degree and eight years related experience required
3. High school diploma/GED and eleven years related experience required.
4. Related experience is defined as: materials management, strategic sourcing, value analysis, contracting, medical sales or procurement Degree concentration in Business, Nursing or related field preferred.
Denver Health Main Campus
All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.
is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver's 911 emergency medical response system, 10 family health centers, 18 school-based health centers, Rocky Mountain Poison and Safety, a Public Health department, an HMO and The Denver Health Foundation.
As Colorado's primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.
Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.
We strongly support diversity in the workforce and Denver Health is an equal opportunity employer (EOE).
Denver Health is committed to provide equal treatment and equal employment opportunities to all applicants and employees. As an EOE, Denver Health does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.