Administrative Assistant jobs at Archdiocese Of San Antonio - 112 jobs

Employment Status: Full-Time FLSA Status: Non-Exempt (Hourly) Schedule: Monday - Thursday 9 am - 6pm & Friday 9am - 3pm / 40 hours per week (unpaid lunch) Reports to: Finance Manager Full-Time Benefits include: * Paid Holidays/Holy Days (vary by location) * 403b Retirement * 401 (a) Pension Plan * Medical, Dental, Vision, Life * Employee Assistance Program * Short-term/Long-term Disability Summary: The Administrative Assistant promotes a welcoming atmosphere to parishioners and community members via phone calls and visits to the parish office. Manages and maintains the parish calendar for liturgies, celebrations of sacraments and parish events/meetings. Direct communications appropriately between Pastor, parishioners, vendors and staff. Record and maintain parish sacramental registers and parish database. Position Responsibilities: 1. Welcoming: Create, promote, and maintain a welcoming atmosphere for staff, parishioners, and visitors so they feel the hospitality of the St. Francis of Assisi community. * *Maintain a neat and clean reception area * *Greet and assist visitors to the office * Answer the phone and receive people in a welcoming manner * Direct any calls to the staff in a courteous and professional manner * *Accept payment for Masses, sanctuary candles, registrations, etc. 2. Scheduling: Facilitate and schedule the use of parish facilities for the following: * Maintain pastor's parish calendar * Scheduling of all Masses and maintain the Mass intention book * Scheduling of infant baptisms * Scheduling of other parish events * Schedule priests for Masses, penance services, retreats, etc. as needed * Schedule parish facilities, develop and maintain a calendar that identifies the time, date, and name of organization as well as the room schedule for use * Coordinates key check-out for use of facilities 3. Communications: Prioritize and direct all communications of parish events and the pastor's correspondence to keep everyone informed of the ongoing activities to build up the community. * *Answer parish phones and handle telephone inquiries; direct calls to appropriate personnel in a courteous and professional manner * *Take messages when office staff in unavailable to take calls(use voicemail text messaging, or email as much as possible) * *Serve as secretary to Pastor * *Assist as needed with any communication needs * *Notify Pastor and Director of Parish & Family Life of any deaths or hospitalizations of parishioners * *Sort and distribute all incoming mail 4. Record: Record and maintain all sacraments received at the parish and update parish census database with this information to enable current and future generations to access accurate information. * *Record all sacraments in Church registers in accordance with archdiocesan guidelines and requirements; type and mail certificate and/or notifications to appropriate persons or parishes * *Maintain office filing system * *Maintain parish death record book 5. Other Responsibilities * Attend all staff meetings * Perform copy services for parish office and organizations as requested * *Prepare correspondence as needed * Keep informed of an comply with diocesan and local policies and regulations concerning primary job function * Handle walk-in and mail-in receipts; log and secure in accordance with Archdiocesan internal controls and parish procedures * Train and supervise qualified front desk volunteers * Maintain front desk reference manual with current information * Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. * Other duties as assigned Other Requirements: * *Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, adults, volunteers, and parish staff. * *Assist with service opportunities, Vacation Bible School, Halloween Carnival, All Soul's Day prayer service, Christmas Children's Mass, Good Friday way of the cross, Easter egg hunt, and other events. * *Strong organizational and time management skills. * *Ability to work in fast-paced environment. * Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability tot share the Catholic faith. * *Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory. * *Adhering to safety training and protocols and taking precautionary measure to ensure the safety and well-being of self, others. * *Responsible for protecting the confidentiality of any information or material obtained in the service to the parish. * Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. * Performs other duties as assigned. * Essential Functions Requirements Minimum Qualifications: Education: * High school Diploma or equivalent * Associate's degree preferred Experience: * At least four (4) years' experience of working in an administrative role providing direct support Knowledge, Skills, and Abilities: * Bilingual in English and Spanish is required; verbal and written; * Experience with computer software and Microsoft Office Applications; * Must be detail oriented, organized, self-motivated, work well independently and on a team; * Must have good written and verbal skills; * Must have good critical thinking and problem solving skills. License and Credentials: * Reliable transportation * Valid driver's license * Valid vehicle insurance This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

ABOUT OUR CLIENT Our Client is a commercial real estate organization known for its dynamic leadership and fast-paced, high-performance environment. The company values precision, discretion, and operational excellence, and supports senior leadership with trusted professionals who thrive behind the scenes. ABOUT THE ROLE The Executive Personal Assistant will provide high-level administrative and personal support to the CEO, ensuring seamless day-to-day operations across both professional and personal responsibilities. This role is ideal for a highly organized, proactive professional who anticipates needs, exercises sound judgment, and handles sensitive matters with absolute discretion. RESPONSIBILITIES Provide comprehensive personal and executive administrative support to the CEO Manage billing, personal finances, and expense tracking for the CEO and family members Oversee payment schedules and coordination for household staff Coordinate meetings, appointments, complex travel arrangements, and conference calls Prepare agendas, briefing materials, and follow-up action items for meetings Take meeting minutes and ensure timely follow-through on deliverables Liaise with internal and external stakeholders including clients, vendors, and board members Screen, prioritize, and respond to incoming calls and emails on behalf of the CEO Draft, edit, and proofread correspondence, reports, and presentations Maintain highly organized electronic and paper filing systems Monitor daily AMEX activity for the CEO and staff, ensuring proper limits, payments, and receipt collection Prepare monthly reconciliation reports for both company and personal expenses Coordinate with the Office Manager to manage office supplies and vendor relationships Ensure the CEO's office environment remains organized, efficient, and fully functional QUALIFICATIONS Bachelor's degree in Business Administration, Communications, or a related field preferred Minimum of five years of experience in an executive assistant or similar senior administrative role Experience managing complex schedules, logistics, and competing priorities Strong organizational and time management skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion, professionalism, and confidentiality Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Ability to multitask, prioritize effectively, and work independently with minimal supervision Strong interpersonal skills and a polished professional demeanor PREFERRED QUALIFICATIONS Additional training or experience as an Accounting Assistant or Administrative Assistant Prior experience supporting a C-level executive in a fast-paced environment

General Responsibilities: Responsible to coordinate corporate prayer initiatives (Chapel, IBOT, WDOP, IPF, 50 Days of Prayer, May Prayer Event, Devotions Prayer Tracking). Also responsible to manage the intlmin inbox and organize incoming emails. Supports the preparation of reports, regional prayer meetings, while providing administrative backup assistance as assigned so we may reach Every Child, Every Nation, Every Day. Realizes the importance of the CEF Culture Points and commits to upholding them personally and in the ministry of CEF (the importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel, and of a commitment to excellence, for the glory of God). Qualifications Specific Responsibilities: Coordinates prayer requests for Chapel, IBOT, WDOP, IPF, 50 Days of Prayer, May Prayer Event, and Devotions Prayer Tracking. Manages, organizes and categorizes emails for the intlmin inbox and ensures timely responses. Create Prayer Chapel quarterly bulletins and additional resources for prayer chapel. Schedules and facilitates Regional Prayer Coordinators Meetings; supports the Powered by Prayer initiative. Collection and compiling Regional Director IBOT reports Performs additional duties as assigned. Essential Job Functions: Have 1-2 years' experience in communications, administration, or a related field, or a bachelor's degree in a relevant discipline. Demonstrate proficiency with Microsoft Office Suite, email platforms, and messaging applications such as WhatsApp; experience with mail merge and basic spreadsheet functions preferred. Very detail oriented with strong organizational skills and the ability to manage multiple deadlines. Possess excellent written and verbal communication skills and cross‑cultural awareness. Be team‑oriented and exhibit a servant attitude, supporting colleagues and volunteers. Have a passion for prayer ministry and willingness to facilitate corporate prayer efforts. Desire to uphold and personally embody the CEF Culture Points in daily work. Willing to sign remote work agreement

Job DescriptionBenefits: Qualified Retirement Plan Bonus based on performance Child Evangelism Fellowship of Virginia, Peninsula Chapter is seeking a committed servant of God to serve as Chapter Administrator. This position will be a full-time, hourly staff position. The administrator will report to the Local Coordinator and oversee the administrative operations of the Chapter. Specific responsibilities include, but are not limited to: General Responsibilities: Promote and assist the local coordinator/director and district team leaders with all CEF ministries, including Prayer Groups, Good News Clubs, Christian Youth in Action, 5-Day Clubs, and Christmas Party Clubs Conform to the requirements of the CEF USA Operations and Policy Manual, CEF of Virginia Peninsula Committee guidance, and the local coordinators supervision Work with technology applications and social media necessary to assist with all CEF ministries and to communicate with the Virginia Peninsula Chapter staff, volunteers, supporting churches and the public Specific Responsibilities: First point of contact for mail/email to local chapter, referring communication to staff Purchase necessary office supplies with reimbursement, maintain chapter printer, and written files Maintain donor records; send timely receipt letters, and end-of-year giving records Support all chapter fundraising efforts by overseeing campaign mailings and aiding in event coordination Assists in designing, formatting, and distribution of newsletters and seasonal evites for training as well as promotional events Maintain segmented lists on Mailchimp system for ease of communication with donors, volunteers, and others Compile and submit monthly reports to Virginias state office, the Peninsula Committee, and manage CEF USAs online reporting Update and maintain online eGiving site If requested, take minutes for Chapter committee meetings Other duties, as assigned Qualifications for Ministry Staff: * Is born again, has the assurance of salvation and is willing to give a testimony of his/her salvation * Believes and signs CEF Statement of Faith and manifests a Christ-controlled and disciplined life * Has a burden and vision to reach lost children with the Gospel * Is called to serve in this ministry and can explain that calling * Demonstrates an active dependence on prayer and is a continual student of the Word of God * Participates in raising ministry support Other Qualifications Needed: * Has the ability to multi-task and is a self-starter: flexible with an ability to work independently * Possesses excellent oral and written communication skills, as well as attention to detail * Proficient in Microsoft Office 365, including Word, Power Point, Excel, and Publisher As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion. Work remote temporarily due to COVID-19.

Benefits: Qualified Retirement Plan Bonus based on performance Child Evangelism Fellowship of Virginia, Peninsula Chapter is seeking a committed servant of God to serve as Chapter Administrator. This position will be a full-time, hourly staff position. The administrator will report to the Local Coordinator and oversee the administrative operations of the Chapter. Specific responsibilities include, but are not limited to: General Responsibilities:· Promote and assist the local coordinator/director and district team leaders with all CEF ministries, including Prayer Groups, Good News Clubs, Christian Youth in Action, 5-Day Clubs, and Christmas Party Clubs· Conform to the requirements of the CEF USA Operations and Policy Manual, CEF of Virginia Peninsula Committee guidance, and the local coordinator's supervision· Work with technology applications and social media necessary to assist with all CEF ministries and to communicate with the Virginia Peninsula Chapter staff, volunteers, supporting churches and the public Specific Responsibilities: · First point of contact for mail/email to local chapter, referring communication to staff· Purchase necessary office supplies with reimbursement, maintain chapter printer, and written files· Maintain donor records; send timely receipt letters, and end-of-year giving records· Support all chapter fundraising efforts by overseeing campaign mailings and aiding in event coordination· Assists in designing, formatting, and distribution of newsletters and seasonal evites for training as well as promotional events· Maintain segmented lists on Mailchimp system for ease of communication with donors, volunteers, and others· Compile and submit monthly reports to Virginia's state office, the Peninsula Committee, and manage CEF USA's online reporting· Update and maintain online eGiving site· If requested, take minutes for Chapter committee meetings· Other duties, as assigned Qualifications for Ministry Staff: * Is born again, has the assurance of salvation and is willing to give a testimony of his/her salvation* Believes and signs CEF Statement of Faith and manifests a Christ-controlled and disciplined life* Has a burden and vision to reach lost children with the Gospel* Is called to serve in this ministry and can explain that calling * Demonstrates an active dependence on prayer and is a continual student of the Word of God* Participates in raising ministry support Other Qualifications Needed: * Has the ability to multi-task and is a self-starter: flexible with an ability to work independently* Possesses excellent oral and written communication skills, as well as attention to detail* Proficient in Microsoft Office 365, including Word, Power Point, Excel, and Publisher As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion. Work remote temporarily due to COVID-19. Compensation: $18.00 per hour Get Involved Child Evangelism Fellowship (CEF) is a church-assist organization focused on evangelizing and teaching children ages 4-14. CEF Virginia trains ministry teams of volunteers to conduct evangelistic events. We serve churches and individuals by equipping them to fulfill the great commission as an ambassador for Christ - reconciling the lost with the message of the gospel. Our Focus Is On Children And Church Ministries Child Evangelism Fellowship (CEF) of Virginia is a church-assist organization focused on evangelizing and teaching children ages 4-14. Simply stated, CEF Virginia trains ministry teams who volunteer to conduct evangelistic events usually outside the church walls. Child Evangelism Fellowship of Virginia serves churches and individuals by equipping them to fulfill the great commission. We help them to be an ambassador for Christ, equipping them to reconcile the lost with the message of the gospel. CEF Virginia serves all of the state chapters throughout Virginia. We have several different ministries for children such as the Good News Club , 5-Day Club and CYIA . We host several events through these ministries thereby serving the churches with proven children's ministry training, materials and methods. This in turn allows us to lead the chapter communities in evangelizing children

VA Coordinator Adminstrative Assistant Compensation: $19.00 - $25.00/hr Schedule: Full-time | Monday - Friday | 8:00 A.M. - 5:00 P.M. We are seeking a highly organized, detail-oriented, and personable VA Administrative Assistant to support our VA Coordinator and play a key role in the VA Community Care referral process. This position is essential to ensuring seamless scheduling, accurate documentation, and clear communication for our veteran patients. Why You'll Love This Role Mission-driven work serving U.S. Veterans Flexible Hybrid schedule Work in a Positive, Team-Oriented Environment Opportunity for Growth & Career Development Competitive Pay + Perks Perks & Benefits Employee Discount on dental services for you and your family - because your smile matters to us. Flexible Schedule to fit your lifestyle - work-life balance made easy. Comprehensive Health Coverage - protecting your well-being every step of the way. Life Insurance for peace of mind - security for you and your loved ones. Clear Vision with Vision Insurance - see the world with clarity. Paid Time Off - because we believe in cherishing the moments that make life extraordinary. Referral Bonus Program - unlock the power of connections and earn rewards. Health Savings Account (HSA) - save for medical expenses with pre-tax dollars and invest in your future health. Employee Assistance Program (EAP) - confidential support and resources when you need them most. 401(k) Retirement Savings Plan - invest in your future with ease and prepare for the retirement you deserve. Pay on Demand! Enjoy financial flexibility! Access a portion of your earned wages before payday What You'll Do: Serve as a primary point of contact for veterans, providing professional, empathetic phone support Create and manage veteran patient charts in Open Dental, including attaching VA insurance coverage using referral documentation Download, organize, and track VA referral documents and dental records in compliance with HIPAA and VA requirements Assist with coordinating and scheduling VA-authorized dental appointments based on veteran availability and clinic capacity across multiple locations Prepare and submit Request for Services (RFS) packets, including treatment plans, through the VA portal Support the VA Coordinator with administrative tasks to ensure timely and accurate referral processing

Benefits: Competitive salary Paid time off Training & development Location: Approved Remote Location Type of Role: Full-time OR Part-time; Hourly/non-exempt Date: December 2025 About TEAM: TEAM - The Evangelical Alliance Mission is a global Christian ministry organization founded in 1890 that partners with churches to equip and send global workers who make disciples of Jesus Christ among the nations. TEAM is both an equal opportunity employer and a faith-based religious organization. For this reason, TEAM hires only candidates who wholeheartedly and without reservation agree with and live according to TEAM's Statement of Faith. TEAM staff thoroughly embrace the purpose, vision, beliefs, and values of TEAM. About the Role: The Global Ministries Administrative Assistant plays a vital role in the worldwide ministry of TEAM. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough understanding of the organization TEAM and the different functions of each office. In addition, the Global Ministries Administrative Assistant manages a variety of tasks such as communications, scheduling, and TEAM conference arrangements on behalf of the Senior Directors for Global Ministry. In this role, a ministry of investing and caring for our missionaries will develop. Key Responsibilities include but are not limited to: Communications: Assist with directing general inquiries and communication to the appropriate individuals Coordinate communications with staff, TEAM leadership, and Ministry Area Leaders Respond to inquiries and write email/ letters on behalf of Global Ministries Leadership Assist with team communications within the Global Ministries Leadership Manage a large variety of e-mail and other communication on a daily basis Prepare documents and reports as requested by Global Ministries Leadership Scheduling/planning: Schedule/screen appointments for Global Ministries Leadership Assist Global Ministries Leadership by scheduling and planning work to meet project deadlines and to be prepared for meetings Projects: Carry out special projects as assigned by Global Ministries Leadership including research, event management, and/or implementation of special projects Coordinate the logistical planning and organization of large group events as needed Manage specific tasks/projects as requested by Global Ministries Leadership such as mailings, surveys, scheduling, or basic research Handle special projects assigned by Global Ministries Leadership such as organizing conference calls, and administering regional conferences or leaders consultations Administrative / Secretarial: Provide administrative and secretarial support to Global Ministries Leadership for reports, correspondence, articles, etc. Edit, format, and proof reports and correspondences Set up and maintain an efficient filing and retrieval system Record, edit, and distribute meeting notes Make travel arrangements (air/accommodation/ground transportation) for events Work independently and/or on a team in special events. For example, overseeing reservations, housing, and meals for periodic gatherings Participate in scheduled prayer times Qualifications of the Role: Spiritually mature with a growing relationship with Jesus Christ and passion for reaching the world with the gospel Minimum of two years of prior administrative experience Bachelor's degree in a related field preferred A self-starter who has a track record of successful planning, execution, and follow-through to accomplish agreed upon objectives Detail-oriented and accurate, yet outgoing, personable, and eager to serve others Demonstrate an attitude of love, compassion, and respect to the employees, missionaries, and partner organizations that we serve Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database preferred Able to maintain confidentiality and be professional in communication Team oriented, teachable, highly organized Above-average typing, phone skills, and coordination of fast-paced communication while maintaining the accuracy of details Experience in global missionary service with TEAM or similar agency preferred Experience with CRM systems such as Salesforce preferred Disclaimer: The information in this document indicates the general nature and level of work to be performed. It is not designed to contain or be interpreted as totally comprehensive of every job duty, responsibility, or qualification required by an employee assigned to this position. An employee may be required to perform other assignments not listed here. How to apply for this position: Submit your resume, cover letter and application to ************************************************************** Only candidates with all three documents on file will be considered for the role. In case of technical difficulty uploading your documents to the portal, they may be submitted by email to *************. This is a remote position. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. TEAM's Mission Our mission is to partner with the global Church in sending disciples who make disciples and establish missional churches to the glory of God.

Who work remotely and use technology to deliver services to clients globally. Most work from their home offices and receive their project instructions by phone, fax, e-mail or even instant message. Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls (parent company), receiving and directing visitors, word processing, filing, and faxing. Extensive A software skill is a must, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate. Social media and blogging is very important also. Priorities Relieve management of administrative detail, all projects Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Keep projects on schedule Maintain procedures manual to ensure consistent performance of routines Communication Monitor online chat support during business hours Compose correspondence/reports for own or manager's signature Arrange essential mail in priority action order for boss Check deadlines on incoming requests and put preliminary work in play Process replies on own initiative or from bosses' dictation or notes Research, draft or abstract reports Phone Handle all inquiries within my capacity Arrange "callbacks" to protect boss's time Provide back-up materials for callbacks Route calls elsewhere as needed Do phone surveys/inquiries as needed Appointments/Meetings -Prepare agenda in advance -Arrange meeting facilities -Act as recording secretary; prepare action minutes

ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 40 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications Must have the ability to multi-task and remain calm under pressure. Enthusiastic, welcoming demeanor and professional customer service skills. Attention to detail Two years office experience preferred Computer proficient, ready to learn our center operations software. Organizational skills and ability to self-direct. Ability to work well under pressure. Ability to maintain confidentiality. Ability to react to change productively and handle other essential tasks as assigned. Ability to pass a federal background check. Ability to prioritize, multi-task, and produce high quality and accurate work. Ability to create a welcoming and professional front desk environment for our students, families, and community.

Job DescriptionDescription: We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive's effectiveness throughout the Partnership. They will provide high-level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in-person meetings and appointments and business details. Primary Duties and Responsibilities The following responsibilities are essential to job performance: · Perform a wide variety of administrative duties as required by daily operations of the office of the SVP · Independently respond to letters and general correspondence of a routine nature · Organize and maintain file system and files correspondence and other records · Receive and screen communications to the SVP including telephone calls and e-mail messages and help determine those requiring priority attention · Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software · Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day-to-day administrative and operational issues · Greets scheduled visitors and directs them to the appropriate area or person · Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars · Provides project management support as assigned · Salesforce and Excel database maintenance of membership directory · Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings · Research and analyze routine and special projects and prepare first-draft reports · Prepares outgoing mail and correspondence, including e-mail · Review, code, and process payment of invoices prior to presenting to SVP · Maintains good public relations and interacts with members and co-workers in a respectful and professional manner · Other duties as assigned Requirements: Knowledge, Skills, and Abilities The following knowledge, skills, and abilities are desirable for job success: · Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc. · Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint · Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization · Experience with virtual meeting applications such as Zoom, Teams, etc. · Able to maintain administrative data and prepare expense reports · Strong knowledge of business English, correspondence formats, spelling, and grammar · Work independently, with a high level of dependability, consistency, and commitment · Able to complete work assignments within tight deadlines · Work constructively with others, be an effective team player · Able to organize, plan, prioritize, and coordinate own work, as well as the SVP's and other assigned projects · Able to multi-task and work with frequent interruptions · Maintain the confidentiality of private information · Able to follow general office practices and operate office equipment Education Requirements Associates degree or higher from an accredited college or university or equivalent experience. Preferred Experience · Minimum 5 years' experience in administrative support, accounting, or related field.

We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive's effectiveness throughout the Partnership. They will provide high-level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in-person meetings and appointments and business details. Primary Duties and Responsibilities The following responsibilities are essential to job performance: · Perform a wide variety of administrative duties as required by daily operations of the office of the SVP · Independently respond to letters and general correspondence of a routine nature · Organize and maintain file system and files correspondence and other records · Receive and screen communications to the SVP including telephone calls and e-mail messages and help determine those requiring priority attention · Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software · Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day-to-day administrative and operational issues · Greets scheduled visitors and directs them to the appropriate area or person · Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars · Provides project management support as assigned · Salesforce and Excel database maintenance of membership directory · Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings · Research and analyze routine and special projects and prepare first-draft reports · Prepares outgoing mail and correspondence, including e-mail · Review, code, and process payment of invoices prior to presenting to SVP · Maintains good public relations and interacts with members and co-workers in a respectful and professional manner · Other duties as assigned Requirements Knowledge, Skills, and Abilities The following knowledge, skills, and abilities are desirable for job success: · Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc. · Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint · Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization · Experience with virtual meeting applications such as Zoom, Teams, etc. · Able to maintain administrative data and prepare expense reports · Strong knowledge of business English, correspondence formats, spelling, and grammar · Work independently, with a high level of dependability, consistency, and commitment · Able to complete work assignments within tight deadlines · Work constructively with others, be an effective team player · Able to organize, plan, prioritize, and coordinate own work, as well as the SVP's and other assigned projects · Able to multi-task and work with frequent interruptions · Maintain the confidentiality of private information · Able to follow general office practices and operate office equipment Education Requirements Associates degree or higher from an accredited college or university or equivalent experience. Preferred Experience · Minimum 5 years' experience in administrative support, accounting, or related field.

ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 35 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications Must have the ability to multi-task and remain calm under pressure. Enthusiastic, welcoming demeanor and professional customer service skills. Attention to detail Two years office experience preferred Computer proficient, ready to learn our center operations software. Organizational skills and ability to self-direct. Ability to work well under pressure. Ability to maintain confidentiality. Ability to react to change productively and handle other essential tasks as assigned. Ability to pass a federal background check. Ability to prioritize, multi-task, and produce high quality and accurate work. Ability to create a welcoming and professional front desk environment for our students, families, and community.

Secretarial/Clerical/Bookkeeper Date Available: Open Until Filled Closing Date: Open Until Filled Starting Salary: $20.65 per hour + approved work experience The State Board for Educator Certification will require all first time applicants for an initial credential to be fingerprinted as part of a national criminal background check. Equal Opportunity Employer

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: Assist in preparing audit reports, presentations, confirmation letters, and other workpapers Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards Coordinate meetings, record minutes, update calendars, and track action items Manage incoming/outgoing mail, emails, and internal communications Handle travel arrangements and lodging for audit personnel Support data collection and basic audit analytics Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage Maintain confidentiality in handling sensitive financial and personnel information Qualifications: High school diploma or equivalent; associate degree in business, accounting, or related field preferred 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46 th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: Assist in preparing audit reports, presentations, confirmation letters, and other workpapers Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards Coordinate meetings, record minutes, update calendars, and track action items Manage incoming/outgoing mail, emails, and internal communications Handle travel arrangements and lodging for audit personnel Support data collection and basic audit analytics Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage Maintain confidentiality in handling sensitive financial and personnel information Qualifications: High school diploma or equivalent; associate degree in business, accounting, or related field preferred 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Job Description Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking an Administrative Assistant to support our Audit team in Houston, TX. The ideal candidate provides essential support to audit team, ensuring smooth administrative operations and effective coordination of audit activities. This role supports auditors through documentation management, scheduling, communication, and data handling. Responsibilities: • Assist in preparing audit reports, presentations, confirmation letters, and other workpapers • Provide general administrative support to auditors and the audit department (e.g., scheduling, document prep, correspondence) • Organize, maintain, and file audit documentation (physical and digital), ensuring compliance with firm standards • Coordinate meetings, record minutes, update calendars, and track action items • Manage incoming/outgoing mail, emails, and internal communications • Handle travel arrangements and lodging for audit personnel • Support data collection and basic audit analytics • Perform routine office duties: photocopying, scanning, supply inventory, front-desk coverage • Maintain confidentiality in handling sensitive financial and personnel information Qualifications: • High school diploma or equivalent; associate degree in business, accounting, or related field preferred • 2+ years of administrative or audit support experience, preferably within finance/accounting/audit environments • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with audit/file management software (e.g., Engagement, Suralink) is a plus Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Currently pursuing a degree in Social Work, Psychology, Criminal Justice, Public Health, Communications, Sociology, or related field. Work experience: Experience working with vulnerable youth, survivors, or trauma-impacted populations. Demonstrated leadership or supervisory capacity through academics or professional experience. Summary: The Community Outreach & Administrative Intern supports the BCFS HHS - Common Thread - TX Outreach and Training Program by assisting with community engagement initiatives, development of outreach materials, volunteer program support, and general administrative functions. This role is designed for a student completing academic field hours toward degree completion in a human services-related field. The intern contributes to outreach efforts aimed at increasing awareness of human trafficking, strengthening community partnerships, and supporting prevention initiatives while gaining valuable experience in program development, event coordination, and organizational operations within a trauma-informed framework. Critical Action Items & Measurable Deliverables: Community Outreach: • Assist in outreach to specialized professionals and populations at risk for trafficking • Represent BCFS HHS - Common Thread - TX at outreach events and resource fairs • Support awareness campaigns and prevention activities Outreach & Training Materials: • Assist in the development and design of outreach and training materials • Support preparation of community awareness and professional training content • Research best practices in trafficking prevention and survivor services Volunteer Engagement Support: • Assist in sustaining the volunteer engagement program • Support volunteer recognition initiatives • Track and verify volunteer hours in volunteer database Administrative Support: • Provide general administrative assistance • Support special event planning and coordination • Assist with in-kind initiatives and logistics • Support documentation and reporting tasks Research & Program Development: • Create a bibliography of current research on human trafficking • Support program planning and innovation initiatives Requirements: 1. Pass all required background checks and screenings 2. Participate in all program trainings 3. Demonstrate strong communication, emotional regulation, organization, and leadership potential 4. Ability to work independently and as part of a multidisciplinary team 5. Completion of at least 60 academic credit hours preferred 6. Pass required criminal background and child abuse registry checks 7. Maintain confidentiality of sensitive information 8. Demonstrate strong organizational and time management skills 9. Exhibit professionalism, reliability, and strong work ethic 10. Willingness to accept direction from program staff 11. Arrive on time for all assigned shifts 12. Complete tasks within assigned timelines 13. Commit to weekly supervision meetings 14. Participate in weekly team meetings English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Other#LI-Internship#LI-Internship

ABOUT OUR CLIENT Our Client is a respected leader in the industrial services sector, known for its commitment to quality, reliability, and teamwork. Their collaborative office environment supports employees in delivering exceptional service and operational excellence to a diverse customer base. ABOUT THE ROLE The Administrative Accounting Assistant plays a key role in supporting daily operations across accounting, sales, and service functions. This position ensures accurate financial processing, smooth communication between departments, and consistent attention to detail in every task. The ideal candidate will be highly organized, dependable, and experienced in accounts receivable within a fast-paced, team-oriented environment. RESPONSIBILITIES Perform high-volume data entry with accuracy and efficiency Assist with accounts receivable processes, including billing, collections, and cash receipts Monitor daily productivity reports and ensure timely updates Track, order, and maintain inventory parts to ensure accuracy and availability Follow up on parts orders to confirm timely delivery Process sales invoices and reconcile service orders Prepare completed service tickets daily and ensure proper documentation flow Prepare monthly expense reports and maintain accurate records Update and maintain client contact information in the company database Order and track office supplies as needed Answer phones and provide courteous, professional customer service Use Sage and Vizio software for processing and reporting Perform additional administrative duties as assigned QUALIFICATIONS High school diploma or GED required; 1-3 years of related administrative or accounting experience preferred Strong accounts receivable experience preferred Proficiency with Microsoft Excel, Outlook, and Word Ability to adapt quickly and learn new processes and systems Excellent communication skills, both written and verbal High attention to detail and strong organizational skills Dependable, punctual, and able to work both independently and as part of a team Mechanical knowledge or experience in an industrial setting is a plus PREFERRED QUALIFICATIONS Experience using Sage or similar accounting software Previous experience in a fast-paced industrial or service-oriented office environment

About CCS CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer's expectations. Acerca de CCS CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes. Job Details: We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you! Key Responsibilities: Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics. Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy. Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly. Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail. Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets. Collaborate with various teams within the organization, providing administrative support as needed. Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings. Qualifications: 2 plus years of experience as an Administrative Assistant or in a similar role. Fluency in both English and Spanish is required. Familiar with basic budgeting or financial responsibilities Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Excellent written and communication skills Strong organizational and multi-tasking skills Strong attention to detail Ability to collaborate in a fast-paced environment. High school diploma or equivalent Must be 18 years of age or older. Benefits: CCS Facility Services' business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience. A few added bonuses: Competitive pay and benefits package. Opportunities for professional development and advancement. Dynamic and collaborative work environment. Be a part of a growing company's success.