Administrative Services Coordinator jobs at Arden Courts - 1095 jobs

Broward Health Imperial Point Shift: Shift 3 FTE: 0.010000 Oversees patient-care operations, staffing, quality improvement, and ensures smooth operations between all hospital departments. Supervises the delivery of patient care, nursing personnel, performance, and other hospital services during all shifts to assure appropriate care. Participates in the identification and resolution of problems, education, and evaluation of staff and patient care as necessary. Education: Essential: * BSN Education specialization: Essential: * Minimum Education and/or: Graduate of an accredited nursing school (BSN). Experience: Essential: * Five years of related experience Credentials: Essential: * Registered Nurse * BLS & ACLS required Visit us online at ********************* or contact Talent Acquisition * Bonus Exclusions may apply in accordance with policy HR-004-026 Broward Health is proud to be an equal opportunity employer. Broward Health prohibits any policy or procedure which results in discrimination on the basis of race, color, national origin, gender, gender identity or gender expression, pregnancy, sexual orientation, religion, age, disability, military status, genetic information or any other characteristic protected under applicable federal or state law. At Broward Health, the dedication and contributions of veterans are valued. Supporting the military community and giving back to those who served is a priority. Broward Health is proud to offer veteran's preference in the hiring process to eligible veterans and other individuals as defined by applicable law.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 2450 N ORANGE BLOSSOM TRL **City:** KISSIMMEE **State:** Florida **Postal Code:** 34744 **Job Description:** + Coordinates programs and meetings, ensuring all logistical details are managed efficiently. + Schedules rooms and prepares detailed schedules for various events and meetings. + Takes accurate meeting minutes and distributes them promptly to relevant parties. + Maintains organized and up-to-date records and documentation. Prepares check requests and payment authorizations as needed. + Assists in preparing performance evaluations and tracking time and attendance. **Knowledge, Skills, and Abilities:** - Professional attitude and conduct [Required] - Confidentiality [Required] - Proficient Microsoft Office Word, Excel, Outlook, PowerPoint skills [Required] - Organizational and prioritization skills [Required] - Ability to follow instructions [Required] **Education:** - High School Grad or Equiv [Preferred] **Field of Study:** - or equivalent **Work Experience:** - N/A **Additional Information:** - N/A **Licenses and Certifications:** - N/A **Physical Requirements:** _(Please click the link below to view work requirements)_ Physical Requirements - **************************** **Pay Range:** $15.46 - $24.73 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Administrative & Executive Services **Organization:** AdventHealth Kissimmee **Schedule:** Full time **Shift:** Day **Req ID:** 150710211

OB-GYN Shady Grove of Advantia is seeking a full-time Administrative Coordinator. OB-GYN Shady Grove of Advantia has 1 office location in Rockville, MD. Job Responsibilities: Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries. Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone. Ensures availability of treatment information by filing and retrieving patient records. Maintains patient accounts by obtaining, recording, and updating patient charts. Protects patients' rights by maintaining confidentiality of medical, personal, and financial information. Maintains operations by following policies and procedures, reporting needed changes. Contributes to team effort by accomplishing related results as needed. Qualifications: Must have substantial knowledge of HIPAA and OSHA regulations and general understanding of medical terminology. Call center experience in medical practice required. Bilingual in Spanish required. Experience with Athena preferred. Benefits & Compensation: Health, Dental, and Vision Insurance Health Savings Account (HSA) and Flexible Savings Account (FSA) Option 401k Retirement Plan + company provided match after 1 year of employment Life and Disability Insurances Paid holidays & PTO Compensation Range: $17.50-$20.50/hr Please note compensation is based on years of experience. About Advantia Health: To provide the highest quality patient care available, OB-GYN Shady Grove of Advantia is partnered with Advantia Health. Advantia is transforming healthcare for all women - setting a higher standard of care and convenience while reducing unnecessary costs. Compassion and value inspire everything we do. We take time to listen, answer questions completely, and offer helpful technology between visits so that our patients are empowered and at ease. Alongside coordinated care, Advantia is pioneering care models that align incentives with the best interests of women and their families. Please note: OB-GYN Shady Grove of Advantia is dedicated to providing unparalleled healthcare to our customers by employing the most highly-qualified individuals. If you are selected for further consideration, you will be subject to a background investigation. COVID-19 and Flu vaccination is a required condition of employment. Advantia Health is an Equal Opportunity Employer that is committed to global diversity: It is a place where good people want to work, and customers want to continue to engage in EOE M/F/D/V.

The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service. As a Scheduling Specialist at Lakeside Physicians you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefits package which may include health insurance, 401(k), licensure/certification reimbursement, tuition reimbursement, and student loan assistance for eligible roles. Essential Functions Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources. Notifies patients of appointment confirmations, cancellations, or reschedules, and provide necessary information and instructions. Accurately enters patient information, appointment details, and updates into the hospital's electronic medical records (EMR) or scheduling system. Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules. Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions. Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files. Receives orders from the Order Facilitator and reviews to make sure the orders are valid. Contacts patients to complete scheduling procedure(s) and or test(s) in Cerner Scheduling. Asks the necessary questions for specific tests and provide the required procedure preparation or instructions. Schedules appointments via phone with doctor's office if requested, once valid order is received. Processes STAT order immediately. Notifies ordering offices if unable to contract their patient to schedule procedures. Addresses patient inquiries regarding scheduling, appointment changes, and concerns, ensuring a high level of patient satisfaction. Offers alternative scheduling options when needed to accommodate patient preferences and medical needs. Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs. Performs other duties as assigned. Maintains regular and reliable attendance. Complies with all policies and standards. Qualifications Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred 0-2 years of experience in scheduling, patient coordination, or administrative support within a healthcare setting required Experience with Electronic Health Records (EHR) or scheduling software preferred Knowledge, Skills and Abilities Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines. Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams. High attention to detail and accuracy, particularly in data entry and record-keeping. Ability to work in a fast-paced environment while maintaining a calm, professional demeanor. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software. Knowledge of medical terminology is a plus. This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for any employer.

Pritikin Longevity Center & Spa is one of the world's leading health and lifestyle-change resorts. For over 50 years, our program has given people the tools they need to feel better and live better. We are located in Doral, FL, surrounded by 650 acres of tropical paradise at the famed Trump National Resort and Spa. We are currently searching for a Manager of Medical Administration, as follows: Responsible for all aspects of administration and support services for the medical department. Responsible for guest satisfaction as it pertains to medical services. Optimize the guest experience. Ensure appropriate staffing levels and achieve per guest cost targets and department budget. Essential Job Functions: Act as Medical department guest experience leader. Provide "white-glove" service to guests, and ensure that all Medical staff does, as well. Supervise and direct all non-physician support services that include attendance, work output, record keeping and superior guest service. Ensure compliance with medical department and company policies and procedures that includes HIPAA and related laws. Act as HIPAA Compliance Officer for the Company. Keep AHCA license and all requirements up to date. Responsible for maintaining EMR (AdvancedMD) software and related processes. Revise guest schedules as requested. Prepare, manage, and adhere to medical department budget. Improve medical processes to maximize the guest experience. Support the Medical Director, Director of Clinical Services, and COO as required. Interact with guests and staff in a professional, ethical, and service-focused manner. Ensure final guest medical reports are sent on a timely basis. Develop and maintain Department processes. The salary range for this position is between $60,000-$67,000. Requirements: Pritikin requires all new hires to provide proof of immunity (i.e. vaccination or past infection) prior to starting work. Experience: 3-5 years of leading/administering a health-related department, clinic or business with a proven track record of improving processes and delivering superior patient/guest services in an efficient manner. Required Skills: Strong leadership, analytical, and communication skills. Prior experience using an EMR system. Proficiency in non-physician related medical services (guest interaction, scheduling, and medical record processing). Excellent planning and organizational skills. Ability to prioritize multiple tasks and complete them on a timely basis. Preferred Skills: Must have knowledge of a variety of computer software applications. Word, Excel, Outlook and electronic medical records systems as well as other medical related products and dictation software. Pritikin offers competitive salary and benefits, including: Medical, Dental, Vision, and Long Term and Short Term Disability 401(k) Paid Time Off 6 Company Holidays Free meals during shift Free use of our exercise facility And more! Visit our website at **************** to learn more about our scientifically proven program to help people achieve a healthier lifestyle.

Our promise to you: Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: * Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance * Paid Time Off from Day One * 403-B Retirement Plan * 4 Weeks 100% Paid Parental Leave * Career Development * Whole Person Well-being Resources * Mental Health Resources and Support * Pet Benefits Schedule: Full time Shift: Day (United States of America) Address: 1130 BEVILLE RD City: DAYTONA BEACH State: Florida Postal Code: 32114 Job Description: Contacts assigned patients via telephone, greets them appropriately, updates and verifies patient demographics, and processes/scans all forms into the appropriate systems. Screens assigned patients using standardized templates, such as dates of last cancer screening and mental health screening. Prepares electronic medical charts for patients already scheduled for an Annual Wellness Visit add-on. Provides necessary education to patients regarding patient portal use, Annual Wellness Visit, Preventative Services, and follow-up actions. Documents appropriately within the office's designated system to ensure regulatory requirements are met, including MIPS, PCMH, and other quality programs. The expertise and experiences you'll need to succeed: QUALIFICATION REQUIREMENTS: High School Grad or Equiv (Required) Pay Range: $16.63 - $26.60 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

**Our promise to you:** Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better. **All the benefits and perks you need for you and your family:** + Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance + Paid Time Off from Day One + 403-B Retirement Plan + 4 Weeks 100% Paid Parental Leave + Career Development + Whole Person Well-being Resources + Mental Health Resources and Support + Pet Benefits **Schedule:** Full time **Shift:** Day (United States of America) **Address:** 1130 BEVILLE RD **City:** DAYTONA BEACH **State:** Florida **Postal Code:** 32114 **Job Description:** + Contacts assigned patients via telephone, greets them appropriately, updates and verifies patient demographics, and processes/scans all forms into the appropriate systems. + Screens assigned patients using standardized templates, such as dates of last cancer screening and mental health screening. + Prepares electronic medical charts for patients already scheduled for an Annual Wellness Visit add-on. + Provides necessary education to patients regarding patient portal use, Annual Wellness Visit, Preventative Services, and follow-up actions. + Documents appropriately within the office's designated system to ensure regulatory requirements are met, including MIPS, PCMH, and other quality programs. **The expertise and experiences you'll need to succeed:** **QUALIFICATION REQUIREMENTS:** High School Grad or Equiv (Required) **Pay Range:** $16.63 - $26.60 _This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances._ **Category:** Health Information Management **Organization:** AdventHealth Medical Group Daytona Beach **Schedule:** Full time **Shift:** Day **Req ID:** 150658627

Physician recruitment agency and healthcare locums staffing firm focused on providing excellent service to our practitioners and clients. We have won multiple industry awards including Best Places to Work, and Diamond Award Winner for Best of Staffing Client and Talent Satisfaction. Why work for us: 8 weeks of in-depth training. Great culture and support team. Dynamic and collaborative team environment. Eligibility to enroll in medical benefits after one month, as well as 401K plan. Strong company commitment to community outreach initiatives. Recipient of multiple industry awards, including Best Places to Work and Diamond Award. Winner for Best of Staffing Client & Talent Satisfaction. Job Duties: Execute administrative processes that support scheduling providers into assignments. Work with the credentialing department, sales consultants, and providers to track and follow the documents required for assignments related to: Internal credentialing, Hospital Privileges, Licensing requests, Etc. Support sales staff by attending daily meetings. Coordinate necessary housing and travel arrangements required for the providers' assignment. Organize and collect Timesheet processing for provider candidates and clients. Contributes to a positive culture. Assists Client Representatives/Provider Representatives in responding to new inquiries and/or questions from potential clients/doctors. Performs miscellaneous job-related duties as assigned Qualifications: Bachelor's Degree preferred 1-2 years of experience in Sales, Support, Operations and Systems. Ability to organize and prioritize work and manage multiple priorities. Excellent verbal and written communication skills. Ability to establish and maintain effective working relationships with providers, management, and staff. Ability to use independent judgment to manage and impart confidential information. Ability to make administrative/procedural decisions and judgments that drive results.

Primary Location: Connecticut-Norwich-Backus Hospital (10309) Job: AdministrativeOrganization: Backus HospitalJob Posting: Jan 15, 2026 Administrative Services Coordinator - (25165030) Description Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Since 1893, Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut. We are home to the only trauma center in New London and Windham counties and are the only area hospital with LIFE STAR helicopter services. We deliver and coordinate a continuum of high-quality healthcare with the goal of improving the health of our communities. JOB SUMMARYProvides administrative, scheduling and project support to East Region Cabinet Members and Senior Leaders in the East Region. The role of the Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, support departmental and cross-functional meetings by preparing agendas and meeting materials, taking minutes and identifying follow-up items, guiding workflow on standard processes, communicating with colleagues, and managing limited scope, short-term functional area projects, processing invoices and other administrative responsibilities as necessary. Qualifications EducationHigh school diploma Experience2-3 years administrative or scheduling experience Knowledge, Skills and Ability Requirements:Advanced proficiency in Microsoft Office Suite required (Outlook, Word, PowerPoint, Excel) Excellent written and verbal communication skills Technology proficient - ability to manage video conferencing systems, knowledge of best practices and ability to troubleshoot issues Strong organizational skills, ability to multi-task, manage and prioritize various responsibilities and maintain confidentiality Strong interpersonal skills and ability to build effective relationships Demonstrated ability to manage multiple concurrent priorities Demonstrated ability to work in a fast-paced working environment. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. RegularStandard Hours Per Week: 40Schedule: Full-time (40 hours)

Education High school diploma Experience 2-3 years administrative or scheduling experience Knowledge, Skills and Ability Requirements: Advanced proficiency in Microsoft Office Suite required (Outlook, Word, PowerPoint, Excel) Excellent written and verbal communication skills Technology proficient - ability to manage video conferencing systems, knowledge of best practices and ability to troubleshoot issues Strong organizational skills, ability to multi-task, manage and prioritize various responsibilities and maintain confidentiality Strong interpersonal skills and ability to build effective relationships Demonstrated ability to manage multiple concurrent priorities Demonstrated ability to work in a fast-paced working environment. We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment. Work where every moment matters. Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common\: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network. Since 1893, Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut. We are home to the only trauma center in New London and Windham counties and are the only area hospital with LIFE STAR helicopter services. We deliver and coordinate a continuum of high-quality healthcare with the goal of improving the health of our communities. JOB SUMMARY Provides administrative, scheduling and project support to East Region Cabinet Members and Senior Leaders in the East Region. The role of the Administrative Services Coordinator is to coordinate and schedule meetings with internal and external stakeholders, complete travel and expense reports, support departmental and cross-functional meetings by preparing agendas and meeting materials, taking minutes and identifying follow-up items, guiding workflow on standard processes, communicating with colleagues, and managing limited scope, short-term functional area projects, processing invoices and other administrative responsibilities as necessary.

The Richmond Behavioral Health Authority is seeking a full time Adminstrative Coordinator to support our General Services Team. The successful candidate must be able to perform advanced technical work overseeing facility maintenance, operation and general vendor management including but not limited to, building security, safety, parking, housekeeping services, and RBHA property. Position will oversee general functions of housekeeping and security employees, while performing other duties as apparent or assigned. Willingness to support unannounced or unscheduled events at a moment's notice to ensure the continuous operation and safety of the facility. Work is performed under the general direction and limited supervision of the General Services Manager. Essential Functions Support programmatic operations by coordinating with various departments to ensure their facility-related needs are met. Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports Answers telephone; provides administrative support to an assigned division within the Authority. Updates database records and various tracking documents as needed. Assist with timesheet preparation for manager review and approval. Maintains Authority vehicles insurance. Process, track, report small purchase credit cards transactions for payment and discrepancy. (BOA, Sams Club, Etc.) Maintains an inventory of office supplies; orders supplies as needed for general services. Track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance. Process invoices for timely payment; verifies accuracy of invoices; reviews and submits reimbursement and refund requests as necessary or required. Prepares monthly meeting minutes of staff meetings and other meetings as required. Create, revise, and maintain facility operating manuals and standard operating procedures to promote safe and compliant worksites. Assist supervisor with the oversight of general services vendors to support continuity of daily operations. Serve as a backup to other general services employees and lobby receptionist as requested and necessary. Collects and compiles statistical data to prepare monthly reports. Provides training for other staff on various software packages; troubleshoots hardware, software and office Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations. Maintains vendor contact list including company listings, email address book and websites.

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better? Job Description The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. Responsibilities: Independently performs high level technical and administrative work supporting the division or unit. Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. Uses organizational software applications to research and prepare documents and presentations. Collects, analyzes, and manage data. Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. Independently plans and executes events, activities, and meetings. Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information. Authors responses on behalf of director or department. Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors. Records meeting discussions by attending meetings and recording key discussions and conclusions. May perform other duties as assigned. Qualifications Required: Associates degree or equivalent relevant admin experience Knowledge of Microsoft Office, PowerPoint and Excel. Ability to organize and think independently. Excellent interpersonal skills. Preferred: Bachelor of Arts degree or business equivalent. 5 years business experience. Additional Information Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Job Title: Administrative Services Coordinator CPUP Department: Cardiac Electrophysiology Location: Hospital of the University of Pennsylvania- 3400 Spruce St (Clifton Center of Medical Breakthroughs) Hours: Full Time Summary: + The Administrative Coordinator for the Director of the Electrophysiology Program at HUP is responsible for supporting a heavy volume clinical practice. The incumbent will provide expertise in administrative and project coordination, communications, and event management. The Administrative Coordinator is a key point of contact for important clinic operating functions such as responsible for all patient care responsibilities from scheduling patient office visits in multiple locations, coordinating and scheduling EP lab procedures, to communication back to the referring physician for the EP program director. Managing the epic schedule for multiple locations and calendars. Implementation and management of follow-up items from meetings, and maintaining administrative oversight of meeting schedules in a highly dynamic and complex setting. Programmatic responsibilities as assigned. Tech savvy individual with high organizational skills, excellent communication skills, follow through, and critical thinking. Leadership capabilities. Very heavy call volume practice. Cross covering additional physicians in the practice, as needed. Makes travel arrangements and prepares travel advance and expense reports, reconciles travel documents and requests reimbursements. + The Administrative Coordinator manages routine office administrative functions, as well as provides high-level programmatic support as needed. Assists the Electrophysiology Program at the University of Pennsylvania Health System in maintaining a patient/customer focus, supports the delivery of high quality care, shares a passion for patient and customer-centered care, and assists in meeting or exceeding patient satisfaction and financial/operational targets. + This position is an advancement for an Administrative Assistant that is looking for the next step in his/her career that likes complexity and high work volume. Responsibilities: Oversight and Lead Responsibilities - Independently owns, prioritizes and initiates implementation of assigned work functions - Serves a point of escalation for Admin Services team. - Participates in and supports select projects to be determined by leadership - Evaluates and manages workload distribution of the Admin Services staff - May assist with recruitment, onboarding, performance evaluations and performance management of Admin Services staff per practice needs Clinical Duties - Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances. - Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed. - Ensures diagnostic testing and other evaluations are completed before visit if applicable. - Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable. - Schedules required procedures and OR/Lab for patients at provider's direction. - Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages. - Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure - Processes medication refill requests, triaging to appropriate clinical staff. - Coordinates and schedules cases with medical equipment representatives as required. - Completes medication authorizations and obtains prior authorizations for procedures. - Obtains medication pricing and coverage information for patients. - Initiates Tier 1 prescription exemptions as needed. - Schedules tests, procedures, and other clinical follow-up services as requested by the providers. - Completes medical records requests. - Handles all patient correspondence, including my PennMedicine messages Admin Duties - Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff. - Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours. - Maintains physician Epic template. - Attends and take minutes in meetings when necessary. - Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses. - Updates CVs in FEDs. - Create/Edit and distribute letters per attending physician direction. - Coordinates submission and approval of journal articles and permissions as directed - Coordinates visits for visiting scholars. - Coordinates visits and interview schedule for the recruitment of faculty - On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc Billing Duties - Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis - Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes. - Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals. - Ensures all pre-registration items are completed to allow for timely and complete billing Research Related Responsibilities - Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies. - Schedule follow up studies as directed by the trial protocol. - Coordinate submission and approval of journal articles, manuscripts and permissions as directed. Special Projects - Training of staff and mentoring new team members - Update of procedural manual - Special assignments in regards to fellowship etc - Subject Matter Expert in specific area(s) - Performs duties in accordance with Penn Medicine and entity values, policies, and procedures - Other duties as assigned to support the unit, department, entity, and health system organization Education or Equivalent Experience: + H.S. Diploma/GED (Required) + 5+ years Medical office experience, or 5 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience. + Bachelor of Arts or Science (preferred) + Previous experience in an executive staff support or program development role We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 300381

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? **Job Title:** Administrative Services Coordinator CPUP **Department:** Med Outpatient CA HUP CHOP **Location:** Hospital of the University of Pennsylvania - 3400 Spruce St **Hours:** Mon-Fri office hours **Summary:** + The Administrative Services Coordinator is a key point of contact for important clinic operations in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. The Administrative Services Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for the clinic. The Administrative Services Coordinator may have oversight and lead responsibilities of the Administrative Services staff **Responsibilities:** + Oversight and Lead Responsibilities: Independently owns, prioritizes and initiates implementation of assigned work functions. Serves a point of escalation for Admin Services team. Participates in and supports select projects to be determined by leadership. Evaluates and manages workload distribution of the Admin Services staff. May assist with recruitment, onboarding, performance evaluations and performance management of Admin Services staff per practice needs. + Clinical Duties: Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances. Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed. Ensures diagnostic testing and other evaluations are completed before visit if applicable. Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable. Schedules required procedures and OR/Lab for patients at provider's direction. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages. Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure Processes medication refill requests, triaging to appropriate clinical staff. Coordinates and schedules cases with medical equipment representatives as required. Completes medication authorizations and obtains prior authorizations for procedures. Obtains medication pricing and coverage information for patients. Initiates Tier 1 prescription exemptions as needed. Schedules tests, procedures, and other clinical follow-up services as requested by the providers. Completes medical records requests. Handles all patient correspondence, including my PennMedicine messages. + Admin Duties: Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff. Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours. Maintains physician Epic template. Attends and take minutes in meetings when necessary. Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses. Updates CVs in FEDs. Create/Edit and distribute letters per attending physician direction. Coordinates submission and approval of journal articles and permissions as directed Coordinates visits for visiting scholars. Coordinates visits and interview schedule for the recruitment of faculty On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc. + Billing Duties: Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes. Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals. Ensures all pre-registration items are completed to allow for timely and complete billing. + Research Related Responsibilities: Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies. Schedule follow up studies as directed by the trial protocol. Coordinate submission and approval of journal articles, manuscripts and permissions as directed. + Special Projects: Training of staff and mentoring new team members. Update of procedural manual. Special assignments in regards to fellowship etc. Subject Matter Expert in specific area(s). **Education or Equivalent Experience:** + H.S. Diploma/GED (Required) + And 5+ years Medical office experience, or 5 years of customer service experience (Required). + Related clinical office experience (Required) + Prior customer service or insurance verification experience in a healthcare setting preferred. + A degree (Associate's, Bachelor's, Master's) may be considered in lieu of some experience. + Previous experience in an executive staff support or program development role preferred. We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 294768

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Job Title: Administrative Services Coordinator CPUP Department: Otorhinolaryngology Location: Hospital of the University of Pennsylvania- 3400 Spruce St **Hours:** Full Time Summary: + The Administrative Services Coordinator is a key point of contact for important clinic operations in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. The Administrative Services Coordinator manages routine office administrative functions, as well as provides high-level programmatic support for the clinic. The Administrative Services Coordinator may have oversight and lead responsibilities of the Administrative Services staff Responsibilities: Oversight and Lead Responsibilities + Independently owns, prioritizes and initiates implementation of assigned work functions + Serves a point of escalation for Admin Services team. + Participates in and supports select projects to be determined by leadership + Evaluates and manages workload distribution of the Admin Services staff + May assist with recruitment, onboarding, performance evaluations and performance management of Admin Services staff per practice needs Clinical Duties + Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances. + Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed. + Ensures diagnostic testing and other evaluations are completed before visit if applicable. + Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary. traveling to clinic location if applicable. + Schedules required procedures and OR/Lab for patients at provider's direction. + Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages. + Responsible for the timely submission of pre-op cases, and ensures accuracy of information and correct forms completed and signed in advance of procedure + Processes medication refill requests, triaging to appropriate clinical staff. + Coordinates and schedules cases with medical equipment representatives as required. + Completes medication authorizations and obtains prior authorizations for procedures. + Obtains medication pricing and coverage information for patients. + Initiates Tier 1 prescription exemptions as needed. + Schedules tests, procedures, and other clinical follow-up services as requested by the providers. + Completes medical records requests. + Handles all patient correspondence, including my PennMedicine messages Admin Duties + Answers and screens all phone calls and patient inquiries. Take appropriate messages/delegate to appropriate staff. + Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours. + Maintains physician Epic template. + Attends and take minutes in meetings when necessary. + Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses. + Updates CVs in FEDs. + Create/Edit and distribute letters per attending physician direction. + Coordinates submission and approval of journal articles and permissions as directed + Coordinates visits for visiting scholars. + Coordinates visits and interview schedule for the recruitment of faculty + On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc Billing Duties + Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis + Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes. + Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals. + Ensures all pre-registration items are completed to allow for timely and complete billing Research Related Responsibilities + Interact with individuals/patients associated with clinical trials as well as supply information to patients enrolled in these studies. + Schedule follow up studies as directed by the trial protocol. + Coordinate submission and approval of journal articles, manuscripts and permissions as directed. Special Projects + Training of staff and mentoring new team members + Update of procedural manual + Special assignments in regards to fellowship etc + Subject Matter Expert in specific area(s) + Performs duties in accordance with Penn Medicine and entity values, policies, and procedures + Other duties as assigned to support the unit, department, entity, and health system organization Education or Equivalent Experience: + H.S. Diploma/GED (Required) + 5+ years Medical office experience, or 5 years of customer service experience. Related clinical office experience required. Prior customer service or insurance verification experience in a healthcare setting preferred. A degree (Associate's, Bachelor's, Master's) may be considered in lieu of experience. + Bachelor of Arts or Science (preferred) + Previous experience in an executive staff support or program development role We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. REQNUMBER: 289866

is $22.31 - $29.01 (Hourly Rate) Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more. Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine. We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service. Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment. Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being. Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups. From discovery to delivery, come help us shape the future of medicine. Benefits: * $10,000 Tuition Reimbursement per year ($5,700 part-time) * $10,000 Student Loan Repayment ($5,000 part-time) * $1,000 Professional Development per year ($500 part-time) * $250 Wellbeing Fund per year ($125 for part-time) * Matching 401(k) * Excellent medical, dental and vision coverage * Life insurance * Annual Employee Salary Increase and Incentive Bonus * Paid time off and Holiday pay Description The Administrative Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. Responsibilities: * Independently performs high level technical and administrative work supporting the division or unit. * Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. * Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility. * For issues outside responsibility, makes recommendations and, following managerial review, implements changes. * Uses organizational software applications to research and prepare documents and presentations. * Collects, analyzes, and manage data. * Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. * Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. * Independently plans and executes events, activities, and meetings. * Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. * Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information. * Authors responses on behalf of director or department. * Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors. * Records meeting discussions by attending meetings and recording key discussions and conclusions. * May perform other duties as assigned. Qualifications Required: * Associates degree or equivalent relevant admin experience * Knowledge of Microsoft Office, PowerPoint and Excel. * Ability to organize and think independently. * Excellent interpersonal skills. Preferred: * Bachelor of Arts degree or business equivalent. * 5 years business experience. Equal Opportunity Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status. Background Check Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act. Artificial Intelligence Disclosure Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. Benefits We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more. Sign-on Bonus Eligibility: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

Cost Center 151 Contact Center Scheduled Weekly Hours 16 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Join our team as an Executive Administrator supporting the Senior Vice President of Research & Development within our Advanced Technologies organization. This role supports an SVP with enterprise-wide and global R&D responsibilities, requiring an administrator who can navigate a complex matrix leadership structure and coordinate across multiple functions and geographies. The position goes beyond traditional administrative tasks, acting as a strategic enabler for global initiatives and team connectivity. GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world. Job Description Key Responsibilities * Provide comprehensive administrative support to the SVP, including calendar management, travel coordination, expense reporting, and meeting logistics. * Act as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up. * Prepare and edit presentations, reports, and other documents for executive meetings. * Coordinate and organize leadership team meetings, offsites, and special projects. * Maintain confidentiality and handle sensitive information with discretion. * Support departmental initiatives and assist with project tracking and documentation. * Meeting Preparation & Follow-Through: Prepare agendas, briefing materials, capture notes and action items, and ensure decisions translate into execution through follow-up sessions or other actions. * Event Management: Plan and orchestrate high-profile meetings and events (internal and external), including travel and hotel logistics, event location setup, A/V vendor coordination, catering, and meeting space management. * Act as a Connective Hub for the AT Team: Coordinate staff priorities, maintain the AT operating calendar, organize staff events, global all-employee meetings, and recognition programs. Required Qualifications * Education & Experience: Bachelor's degree from an accredited university or college (or a high school diploma/GED with 6+ years of relevant experience). * Communication Excellence: Exceptional written and verbal communication skills to engage confidently with internal and external stakeholders, translating complex ideas into clear, actionable messages. * Organizational Skills: Proven ability to manage multiple priorities simultaneously, demonstrating strong project management skills, attention to detail, and the ability to meet deadlines in a fast-paced environment. * Adaptability & Agility: Thrives in dynamic settings, adjusting seamlessly to shifting priorities and evolving business needs while maintaining focus on delivering results. * Technical Proficiency: Advanced expertise in Microsoft Word, PowerPoint, Outlook, and Excel, with the ability to create polished presentations and reports for senior leadership. Comfortable navigating web applications and leveraging technology to streamline processes. Experience with cloud-based business applications (e.g., Smartsheet, SharePoint, Teams). Active use of AI tools for productivity (e.g., summarization, scheduling, workflow automation). We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership -always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

Jackson North Medical Center Department: Central Staffing Shift details: Full-Time, Days The Administrative Support Specialist is advanced in work involving administrative responsibility in the management of a central administrative division, an organizational unit, or a special program. Employees in this classification may perform a broad range of responsible duties in assisting departmental management in carrying out required administrative operations. Employees may be assigned varied duties such as cost analysis, budget preparation, expenditure control, purchasing, procurement and inventory work, the collection, manipulation and presentation of statistical data, report or grant proposal preparation, or planning, scheduling, reviewing and controlling the work of clerical subordinates. Based on responsibilities and/or staffing may regularly report to the department head. This position acts in a confidential capacity to assist or aid department management. The position will have a significant role in processing confidential information, which may be used in collective bargaining and in discussions concerning labor matters.The incumbent may attend management meetings and may be involved directly or indirectly around confidential management decisions Responsibilities Assists department in administrative support function, which includes managing appointments, scheduling meetings, special occasions, conferences, and other important matters. Maintains control of correspondence flow through the office, insures that deadlines are met, that all information distributed is complete, and assists in composing and responding to correspondence selecting the appropriate reply form. Regularly, directs, receives and screens telephone calls and visitors; and answers requests for information involving divisional activities and established policies and procedures. Assists clerical employees as questions arise concerning established procedures. Functions as office manager in requisitioning office equipment and supplies. Requisitions contract vendors for maintenance services and capital equipment. Maintains time, material and equipment rental cost accounts records for capital improvement and maintenance projects. Updates emergency notification, anniversary and hurricane information and plan report. Performs all other unit specific related job duties as assigned. Experience Generally requires 1 to 3 years of related experience. Education High school diploma is required. Skill Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications. Credentials Valid license or certification is required as needed, based on the job or specialty. Unit Specific Credential Working Conditions Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC). Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).