Administrative Assistant jobs at Arizona State University - 666 jobs

Job Profile: Administrative Support Assistant 2 Non-Exempt Job Family: Administrative Support Time Type: Full time Max Pay - Depends on experience: $25.00 USD Hourly Apply before 11:59 PM Arizona time the day before the posted End Date. Minimum Qualifications: High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. : Administrative Assistant Hourly Wage Range: $20.00 -$25.00 per hour; D.O.E. Job Description: The School for Engineering of Matter, Transport and Energy (SEMTE) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Administrative Assistant to provide essential support for departmental operations. Under general supervision, responsibilities include managing the SEMTE graduate seminar series, coordinating events, assisting designated faculty members, and providing backup support for Human Resources during peak periods. The successful candidate demonstrates strong interpersonal skills, delivers exceptional customer service, handles confidential information with discretion, and thrives in a fast-paced environment with shifting priorities. Working Environment: Primarily office-based in a climate-controlled setting with extended periods of sitting. Regular use of standard office equipment, including desktop computers. Ability to lift up to 20 pounds. Requires effective communication skills and adherence to general instructions for routine tasks and specific guidance for new assignments. Essential Duties: Graduate Seminar Coordination: Create and maintain seminar calendars, communicate with speakers, arrange travel, prepare and distribute promotional materials, track attendance, assist during events, and process related invoices and reimbursements. Event Planning: Help organize school events, including venue reservations, catering arrangements, communications, and on-sire support. Faculty Support: Help arrange travel, submit requests and expenses reports, schedule meetings, takes minutes, and provide general administrative support as needed. Correspondence: On own initiative, draft responses and interpret policies to address inquiries. Financial Transactions: Coordinate purchasing and reimbursement transactions using approved systems (e.g. purchasing cards and Workday). HR Support: Assist HR team with tasks during peak periods. Desired Qualifications: Experience working in a higher education environment. Experience providing administrative assistance, including travel coordination and meeting arrangements. Experience with event planning and coordination. Ability to manage high-volume workloads and multiple priorities effectively. Experience in record keeping and ensuring adherence with policies, practices, and regulations. Demonstrated ability to work collaboratively approach to working with faculty, staff and students. Proficiency in Microsoft Office and related applications (e.g., Excel, PowerPoint, Word, Outlook, Workday). Demonstrated customer service experience and strong written and verbal communication skills. Demonstrated knowledge of ASU financial policies related to travel, reimbursements, meals, and related processes. Department Statement: At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation - all at scale . The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology. The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups. We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future. The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we: Cultivate excellence. Deliver innovation that matters. Encourage bold thinking. Foster a community of learning and collaboration. Build a foundation for all to be successful. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Instructions to Apply: Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO: ************************************************************ To be considered, your application must include all of the following attachments: Cover letter Resume/CV Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position. Need help finding the right job? We can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit ************************************************************************ All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at ***************************************************** You may request a hard copy of the report by contacting the ASU Police Department at ************. Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit ********************************* Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: A fingerprint check is not required for this position.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! Essential Duties and Responsibilities Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments. Answers questions about the organization and provides callers with directions to, and information about, events at the facility. Monitors and welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and directs visitors as needed. Assists General Manager and department directors with general administrative support as required. Specific administrative assistance is required relative to event preparation, data entry, and data gathering tasks. Performs Cisco/Cox telephone system operations, updates, and functions. Maintains conference room calendars. Orders, receives, and maintains office supply inventory. Receives, sorts, and routes mail and the general inquiry inbox. Understands features, maintains paper tray supply, and assists users with fax, copy machines, and printers. Sends, retrieves, and routes faxes. Maintains and updates the current supply of fax cover sheet forms. Creates memos, correspondence, and develops reports, projects, and other documents when necessary or when directed by the General Manager or other department heads. Sort invoices and distribute them when necessary to the appropriate managers for approval. File event folders and back up documentation in appropriate files. Assist on-site during events as necessary. Performs other administrative duties as needed, including preparing file folders, filing, typing, photocopying, and collating. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be 18 years of age or older. Education and/or Experience High School diploma or G.E.D. Minimum 2 years related experience and/or training; or an equivalent combination of education and experience Additional experience may be substituted for education. Skills and Abilities Excellent organization skills. Ability to prioritize and manage multiple projects simultaneously. Good written, verbal, and interpersonal skills required; ability to interact with all levels of staff, including management. Professional presentation, appearance, and work ethic. Knowledge of Microsoft Office, including Excel, and must be able to learn the Maintenance Manager software program. Ability to work with limited supervision and as a team member. Requires ability to work events plus flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours. COMPENSATION Competitive wages, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and 401k plan. Salary Range: $23.00 - $26.00 per hour WORKING CONDITIONS Location: On Site - Pechanga Arena San Diego PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Executive Assistant to the Founder (with Personal Assistant Focus) Location: In‑office Environment: Fast‑paced, early‑stage start-up Schedule: Full-time, results‑based, flexible hours Compensation: $100,000-$150,000 About the Role We are seeking an energetic, adaptable, and resourceful Executive Assistant (EA) to support our Founder in both professional and personal capacities. This role is ideal for someone who thrives in a fast-moving, sometimes chaotic start-up environment, enjoys wearing many hats, and is comfortable taking initiative without needing heavy direction. You'll support the Founder across a wide range of tasks-from scheduling meetings and coordinating travel to handling personal errands and stepping in to solve problems before they become issues. Trust, responsiveness, and flexibility are essential, as the Founder frequently travels and may need support outside traditional office hours. This is a highly relationship‑driven position where your attentiveness, judgment, and reliability will directly contribute to the success of the business. Key Responsibilities Founder Support Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed. Coordinate personal errands and appointments Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized. Be available for occasional early morning or late evening communication based on the Founder's schedule and travel. Administrative & Operational Support Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance. Coordinate team lunches, offsites, and internal gatherings. Partner with the current remote EA to ensure seamless division of responsibilities and follow-through. Support office operations and execute any task-large or small-to keep the Founder and company running smoothly. Travel Coordination Organize complex domestic and international travel, often with fast-changing itineraries. Manage logistics for potential expansion activities (e.g., Singapore, Zurich). Ensure the Founder is fully prepared for all travel-related meetings and commitments. Who You Are A quick learner: You may have less formal experience, but you pick things up fast and love solving problems. Energetic and proactive: You're willing-and excited-to tackle a wide variety of tasks. Flexible and adaptable: You can pivot quickly, handle ambiguity, and stay calm when things get hectic. Smart, personable, and fun: You bring positive energy and feel comfortable being in the office daily. Caring and attentive: You build genuine trust with the Founder by anticipating needs and staying one step ahead. Responsive and reliable: Weekend or off-hours needs don't overwhelm you; you understand the nature of start-up leadership support. Organized and detail-oriented: You don't drop balls-you catch them early and keep things running smoothly. Working Environment Casual, non-corporate atmosphere No dress code; bring your authentic self Rapidly growing company with frequent Founder travel Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. About the Position The Golden State Valkyries are looking for a Sports Scientist/Performance Assistant who will collaborate across the full player performance continuum by bridging strength and conditioning, readiness monitoring and advance analytics. To be successful in this role, you will have extensive experience translating data from multiple sources (athlete load-monitoring platforms, strength and performance diagnostics, athlete-management systems, game analytics) into actionable insights. You will oversee and drive the end-to-end data lifecycle: from data collection, cleaning, processing and modeling to create dynamic dashboards and actionable reports that inform training and rehabilitation teams to make recovery, readiness and return-to-play (RTP) decisions. You will collaborate with strength and conditioning, medical, and performance to embed evidence-based, scalable decision-making frameworks This is an excellent opportunity to share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication! This is full-time position located in Oakland, CA with frequent travel to San Francisco. Key Responsibilities Create, implement and manage the data pipeline for athlete performance monitoring: ingesting data from IMU wearables, athlete management systems (AMS), strength and power diagnostics, force plates, sport technology, rehab/medical metrics and game/practice statistics Clean, validate and merge heterogeneous datasets to develop processes and ensure data integrity, timeliness and consistency Conduct exploratory and advanced analysis to evaluate athlete-workload relationships, readiness, fatigue/recovery status, injury-risk indicators, return-to-play benchmarks and performance outcomes Build, maintain and monitor dynamic dashboards and interactive visualizations via Power BI, Tableau, or custom web apps that deliver meaningful performance insights and training to coaches, performance medical staff and athletes Translate quantitative findings into clear, practical recommendations to inform training design, recovery strategies, competition readiness, and player availability decisions Lead applied sport-science research and continuous improvement by reviewing emerging literature, validate new monitoring technologies, pilot novel metrics and integrate them into operational frameworks Provide leadership to drive culture change toward a data-empowered performance environment and facilitate education and training of staff and ensure data becomes embedded in decision-making Maintain professional standards including strict confidentiality of athlete data, ensure ethical use of data, comply with relevant data protection/regulation (e.g., GDPR) and support regular review of processes and tools Assist Head of Strength and Conditioning as needed Required Experience & Skills Bachelor's degree in sports science, exercise science physiology, kinesiology, human performance or closely related field PhD in applied sport science, human performance, biomechanics, analytics or data science highly preferred 3+ years applied experience in a professional or elite sports organization, preferably within basketball (or comparable team sport) 7+ years of leadership experience in performance science, analytics or multi-disciplinary integration Certification in Strength & Conditioning (e.g., National Strength & Conditioning Association (NSCA) CSCS or equivalent) highly preferred Certification in Performance & Sport Science (e.g., NSCA CPSS or equivalent) higly preferred Proven proficiency in athlete monitoring systems and technologies (e.g., GPS/IMU platforms, force plates/power diagnostics, wellness platforms) and experience delivering load/ recovery/ readiness monitoring frameworks Extensive programming and data-analytics experience and ability to work with coding languages and tools such as Python and/or R, SQL Experience with data visualization/dashboard tools such as Power BI, Tableau, Shiny, and/or custom web app or similar data cleaning/processing and statistical analysis Excellent interpersonal and leadership skills with the ability to earn athlete and staff trust, present complex findings in clear formats and collaborate across multiple stakeholders Statistical modeling and advanced quantitative methods such as regression, time-series, Bayesian inference, causal inference, machine-learning models for prediction (e.g., load-response modelling) Time Commitment Ability to work flexible hours, including evenings, weekends, and holidays Compensation $75,000 - $85,000 + Bonus Comprehensive Medical, Dental and Vision benefits for employees and dependents Employer 401K match Vacation and a generous paid time off plan for pregnancy and parental leaves Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Golden State is an equal opportunity employer. We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Want to learn more about who we are and what we value? Visit *************************** Please refer to our California Privacy Notice for more information about how we process your personal information, and your data protection rights.

Department Administrative Assistant (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary: $4,047 per month Full CSU Classification Salary Range: $4,047 - $5,896 per month (Step 1 - Step 20). This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Job Summary Under the general supervision of the Chair of the Department of Economics and lead direction from the Chair of the Department of Marketing and Logistics, the incumbent supports the mission of the school and university by assuring that all administrative requirements are completed in a timely manner, and a high spirit of cooperation exists in dealing with all other staff, students, faculty, community members and administrators who are served. This position serves as the departmental contact and provides administrative information for chairs, faculty, staff, students, and community. The primary purpose of this position is to provide operational administrative support for the Department of Economics and Department of Marketing and Logistics (referred to as “the departments”). Accordingly, a high degree of autonomy is afforded the position requiring considerable judgment and discretion. In addition, the incumbent must take the initiative to independently plan, organize, coordinate, prioritize, and perform work in diverse areas of responsibility. Key Qualifications Knowledge of: Fully functional knowledge of and skill in standard office procedures and practices. Thorough knowledge of English grammar, spelling, and punctuation for independent preparation of correspondence. Knowledge of business mathematics. Expertise in using office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel, and PowerPoint). General office safety and training needs and ability to conduct training to communicate employee safety. Skill/Ability to: Ability to clearly communicate orally and in writing. A history of regular attendance, punctuality, and positive performance evaluations. Ability to handle student and staff issues confidentially, with professionalism and discretion. Demonstrated ability to organize and plan work and projects characterized by wide ranging job demands arriving simultaneously. Ability to multi-task in order to keep the department office functioning smoothly. Ability to compile, write, and present reports. Understand, interpret, and apply independently a wide variety of policies and procedures where specific guidelines may not exist. Excellent communication, interpersonal and problem-solving skills to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files. Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with a variety of individuals. Track and produce accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience A high school diploma or equivalent. Three years of equivalent training and administrative work experience. Experience working with Microsoft Office, Word, and Excel. Department Summary The Department of Economics offers a well-developed and balanced curriculum encompassing the major schools of modern economic thought. The program at Fresno State is designed to give the student maximum flexibility in the choice of courses offered for the economics major. The department offers theory courses and problem-oriented courses like environmental economics, history of economic thought, political economy, labor economics, international trade and finance, mathematical economics, public economics, women in the economy, regional economics, money and banking, economic development of poor nations, econometrics and health economics. Deadline & Application Instructions Applications received by December 1, 2025, will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to ****************. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC's bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits This is a part time, temporary, non-exempt position. The CSU Classification Step Range for this position is $19.96 - $27.96 per hour (step 1 - step 18). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 4, $21.19 an hour. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to *************. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at ****************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at ********************************************************************************** The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at ******************.

The Fowler College of Business (FCB) includes the Charles W. Lamden School of Accountancy and four academic departments: Finance, Management Information Systems, Management, and Marketing. FCB offers undergraduate and graduate degrees in business administration, as well as specialized master's programs. The college also hosts centers such as the Center for Student Success, Graduate Advising, the Partrick-Clayes Center for Career Development, the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence, and the Aztec Consulting Center, which advance its strategic initiatives. The Department of Management Information Systems prepares students to address global business challenges through expertise in information systems (IS) and supply-chain management (SCM). As firms increasingly rely on technology and worldwide networks, professionals with IS and SCM skills are in high demand. Career paths range from systems analysis, project management, and cybersecurity to executive roles such as CIO and COO, where aligning IT and business strategy is critical. The department's programs provide the knowledge and tools needed to succeed in these careers. For more information regarding the School of Accountancy, click here. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications * Excellent oral, written, and telephone communication skills, including a clear understanding of standard business communication formats. * Proficiency with word processing and standard office software on PC-based systems, including Microsoft Office Suite. * Knowledge of effective office practices and procedures, with the ability to interpret and carry out instructions accurately. * Ability to learn new tasks quickly, work with minimal supervision, and complete assignments accurately and professionally. * Ability to manage multiple priorities, work effectively under pressure, and remain productive amid frequent interruptions. * Strong interpersonal skills, with the ability to work effectively with faculty, staff, students, and the public, including handling sensitive interactions. * Experience performing more complex clerical or administrative work requiring independent judgment, accuracy, and attention to detail. * Experience in an academic or similar organizational setting and/or multiple years of general office experience; familiarity with enterprise or campus administrative systems is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: CSUEU Salary Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. * Initial step placement is not expected to exceed Step 3 ($3,709) for highly qualified candidates. * CSU Classification Salary Range: $3,565- $5,092 per month (Step 1 - Step 19). * Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: * Generous Time Off: 15 paid holidays, vacation, and sick leave. * Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. * Health Coverage: Medical, dental, and vision options at low or no cost. * Education Support: CSU tuition fee waiver for employees and eligible dependents. * Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. * Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by February 4, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************. Advertised: Jan 21 2026 Pacific Standard Time Applications close:

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities * Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries * Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support * Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions * Assist students with advising-related processes, registration questions, and Registrar procedures * Support orientation activities and coordinate advisor assignments and reassignments * Update and maintain the department website and social media platforms * Prepare and distribute department communications, flyers, newsletters, and promotional materials * Supervise and provide work direction to student assistants Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling * Ability to compose and appropriately format correspondence and reports * Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools * Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) * Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data * Ability to learn, interpret independently, and apply a variety of complex policies and procedures * Ability to identify deviations from applicable policies * Ability to perform accurately in a detail-oriented environment * Ability to handle multiple work priorities, organize and plan work and projects * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications * Completion of a high school program or its equivalent * One (1) year of experience in an office environment Preferred Qualifications * Associate degree or equivalent * Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Jan 13 2026 Pacific Standard Time Applications close:

Please Note: Review of applications will begin on January 27, 2026. This position serves as the primary point of contact for the Education Administrative Support Office in the College of Letters, Arts, and Social Sciences (CLASS). It covers a wide range of administrative, clerical, and general office support with varying levels of complexity. This position provides front-line customer service and operational support for the Education Administrative Support Office and serves as the primary point of contact for visitors, students, faculty, and staff. This role oversees daily office operations; coordinates routine administrative processes; and ensures accurate tracking and documentation of college activities. The position supports academic departments through tasks such as syllabus collection, faculty office hour posting, scholarship tracking, procurement card oversight, room scheduling, and permit distribution. This position also assists with purchasing, facilities requests, and maintaining college directories, while providing responsive support for special projects and other duties as assigned. Responsibilities General Administrative Support * Answers main phone line screen, take messages and direct callers to the appropriate personnel. * Greet all guests and visitors to the office and provides assistance as needed, such as but not limited to opening classrooms for instructors, directing students to their classrooms and assist guests with navigating the campus for services. * Distribute mail and packages daily; sends delivery notifications to appropriate personnel. * Purchases Office Supplies: purchase, maintain inventory and track fund balance according to University policy and procedures. * Submit work order requests with Facilities Operations. * Submit print orders to Duplicating Services as directed. * Maintain College Master Directory and update in all public facing locations virtual or physical. * Submit key requests, track and notify requester of status. Administrative Duties * Collects and renames Courses Syllabi for all Ed departments (Every Semester). * Collects and posts Faculty Office Hours. * Sends Grading Reminders (Every Semester). * Track CEAS Scholarship(s). * Serve as procurement card steward by monitoring card usage, ensuring compliance with campus and CSU policies. * Executes, per policy, Non-Academic rooming requests. * Distributes annual staff parking permits and faculty academic term permits, maintains accurate list of Faculty and Staff that receive parking permits and addresses any missing parking permit. Submits parking permit requests with Parking Services for college events/meetings. Minimum Qualifications * Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. * An ability to understand standard office procedures. * An ability to operate standard office equipment. * An ability to learn office technology systems. * An ability to perform basic mathematical calculations. * Typing and keyboard skills. * These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications * Strong interpersonal, professional, and customer service skills. * Strong written and oral communication skills. * Highly organized and detail-oriented both in a physical and virtual environment. * Ability to follow-up, prioritize and manage workload effectively and efficiently. * Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). * Proficient in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google, Outlook calendars and various web browsers. * Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher. * Knowledge in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. * Ability to interpret and follow instruction and policy guidelines. * Ability to perform mathematical calculations with speed and accuracy. * Demonstrated ability to maintain reliable and punctual attendance for front-desk operations. Preferred Skills and Knowledge * 2-4 years of experience in administrative or office environments preferably in a higher education setting. * 1-4 years of experience in a customer service/call center setting. * Ability to proof and add graphics to documents. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Learn more about working at the California State University and the impact of our mission. Advertised: Jan 12 2026 Pacific Standard Time Applications close:

Under the immediate supervision and direction of the Administrative Analyst specialist and Trades Administrative Coordinator or designee, this position assists in general administrative support for the Building Trades Department. Key Responsibilities * Assist with daily administrative operations of trades department including SUAMs, Work Order Management System entries, labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices. * Assist with all departmental purchasing and tracking of labor and services with different departments. Coordinates equipment repair and tracks cost. Manage blanket purchase orders and coordinate deliveries. * Compiling event / classroom reports for staff, monitoring of work orders for service request. Backlog Meetings and Blanket Purchase Bi-Monthly Review Meetings. * Support of commencement operations assisting with coordination of meetings and set up of staff schedules. Department Facilities Operation Department Description Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. As a large, thriving department, BBS provides facilities based comprehensive support to the campus in the areas of academics, activities and event services. These facilities contribute to a well-rounded and enriching campus experience for students, faculty and staff. BBS is proud to contribute to the dynamic and transformative educational and social events and programs that make CSU Long Beach one of the most sought-after institutions and a leader among the CSU campuses. Departments within BBS: * Environmental Health and Safety * Energy and Utilities * Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services) * Planning and Sustainability * Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops) * Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops) * Grounds and Landscaping Services * Custodial Services * Design and Construction Services BBS is composed of talented and skilled employees and dedicated administrators who work hard and collaborate to achieve our mission to "Build a Better Campus Every day." Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. Classification Administrative Support Assistant I Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. * CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,461 (Step 1) - $4,847 (Step 20) per month. Benefits At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program is just one way the CSU demonstrates its dedication to your success and well-being. Employees with a .50 FTE appointment exceeding six months and one day are eligible for full benefits. Eligible employees have access to this comprehensive benefits package, which includes: * Generous Paid Time Off: Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual. * Comprehensive Health Coverage: A variety of medical, dental, and vision plans to suit your needs. * Retirement Plans: Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457. * Educational Benefits: Tuition fee waivers for employees and eligible dependents. * Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families. * Additional Perks: Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance. The CSU offers comprehensive benefit packages tailored to individual bargaining units. Candidates are encouraged to review the applicable CSU Employee Benefits Summary for details on the benefits available. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements your base salary. Knowledge, Skills, and Abilities The ideal candidate is a highly organized, adaptable, and customer‑focused professional with strong computer skills, including working knowledge of spreadsheet and word‑processing programs and the ability to quickly learn and use campus maintenance and event management systems. They possess excellent oral and written communication skills and demonstrate the ability to interact effectively with all levels of administration, faculty, staff, contractors, and the general public. With a proven background in customer service-oriented environments, they excel in high‑pressure, high‑profile situations, multitasking and prioritizing responsibilities while maintaining professionalism and positive relationships. This individual is comfortable using paging systems such as radios and walkie‑talkies, as well as multi‑line phone systems, and brings strong interpersonal skills, creativity, and the ability to relate well to individuals from diverse backgrounds. Overall, the ideal candidate communicates clearly, delivers exceptional service, adapts easily to changing needs, and manages event and facility‑related tasks with efficiency and composure. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience * Equivalent to one year of administrative support experience required. * Bachelor's degree is preferred. Application Procedures Click "Apply Now" to complete the CSULB Online Employment Application. Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu. Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jan 22 2026 Pacific Standard Time Applications close: Feb 05 2026 Pacific Standard Time

MiraCosta College is accepting applications for temporary, hourly Police Support Assistant I's to substitute as needed on the Oceanside Campus. Substitutes may be asked to work anytime from Monday through Saturday, between the hours of 7:00 am and 11:00 pm. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a wide variety of responsible public counter and clerical support duties including accepting payments and updating student records in the Police Depart ment; provide information and assistance to students and the public; answer non-emergency calls and support dispatchers as assigned; and perform related duties as assigned. $28.57 per hour (range 14, step 1) on the 2025-2026 classified salary schedule.

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions Assist students with advising-related processes, registration questions, and Registrar procedures Support orientation activities and coordinate advisor assignments and reassignments Update and maintain the department website and social media platforms Prepare and distribute department communications, flyers, newsletters, and promotional materials Supervise and provide work direction to student assistants Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling Ability to compose and appropriately format correspondence and reports Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data Ability to learn, interpret independently, and apply a variety of complex policies and procedures Ability to identify deviations from applicable policies Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications Completion of a high school program or its equivalent One (1) year of experience in an office environment Preferred Qualifications Associate degree or equivalent Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This is a substitute pool. Positions may be fulltime or part time, based on the needs of the District. Administrative Secretary has recently been re-classified to Administrative Assistant III. BASIC FUNCTION: Under the direction of a Dean or Director, provide complex secretarial and administrative support to the head of a major division; plan, organize, coordinate and participate in clerical operations specific to the administrator's assigned areas of responsibility. REPRESENTATIVE DUTIES: Organize and manage the day-to-day activities of the administrator's office to assure efficient and effective office operations; coordinate communications; perform complex duties to relieve the administrator of detail. Assume responsibility for a variety of specialized functions and projects related to area of assignment as directed by assigned administrator. Perform complex and responsible administrative assistance duties requiring specialized and extensive knowledge of an assigned area of educational administration. Receive and transcribe dictation of letters and memoranda, including material of a confidential nature; prepare correspondence and memoranda independently or from oral instructions. Type a wide variety of materials such as correspondence, reports, forms, applications, memoranda, letters of recommendation and other documents. Serve as office manager and receptionist for the administrator; greet visitors and answer phones; order and maintain supplies; organize and establish filing and recordkeeping systems; open, route and sort department mail. Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. Provide information and answer questions from students, District personnel and the general public regarding District programs, policies, procedures and regulations. Maintain a variety of complex files and records; maintain budget and other financial records; record expenditures, transfer funds and maintain current account balances. Make decisions in accordance with laws and regulations and apply them to problem situations; receive and resolve complaints. Compile information and data for reports and assist in the preparation of statistical and narrative reports; conduct research as required. Inspect documents, forms, records and other materials for accuracy and completeness; process a variety of forms and documents according to established procedures; assure conformance to established guidelines and standards. Prepare agenda items for meetings; take and transcribe minutes and distribute to appropriate personnel. Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. Compose correspondence independently; determine appropriate format and presentation; develop and revise forms. Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors, other outside organizations and the public. Operate a variety of office equipment including microcomputer, calculator, copy machine, facsimile machine and dictation equipment; input and retrieve computerized data. Train and provide work direction and guidance to others as assigned; coordinate office workflow to assure the proper and timely completion of work. Perform related duties as assigned. Please click here to view the full Administrative Secretary has recently been re-classified to Administrative Assistant III. Job description above indicates the duties of the Administrative Secretary, as the job duties for Administrative Assistant III are still being completed, in line with the recent update/re-classification EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science and three years increasingly responsible secretarial and clerical experience, preferably including experience in an educational setting. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. This is a substitute pool. Positions may be fulltime or part time, based on the needs of the District. RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement will be no higher than a Step 1. Please click here to review current salary schedule. Administrative Secretary has recently been re-classified to Administrative Assistant III. Pay range above has been listed in accordance with this update/re-classification For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students. THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.

BASIC FUNCTION: Under direction from a Director or Manager, the Administrative Assistant provides a variety of responsible and confidential administrative duties and oversees the proper functioning of all administrative activities under their assigned area of responsibility, including coordination of communication for the Office. DISTINGUISHING CHARACTERISTICS: This classification is an entry level administrative position in the series of administrative classifications requiring a basic level of competency in communication, judgement, confidentiality, working independently, discretion, administrative skills, and governing rules and regulations applicable to the office or service area they are supporting. REPRESENTATIVE DUTIES: The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 1. Provide administrative assistance to the Director or Manager by coordinating and maintaining the calendar to schedule meetings, events, appointments, and workshops. 2. Organize and coordinate the flow of activities through the office in relation to priorities, schedules, and deadlines; perform administrative duties for the Director or Manager. 3. Research information and data; prepare and submit reports; maintain files and records. 4. Acts as an information resource regarding policies and procedures of assigned area responsibility; coordinate and track the review and updating of relevant department and office policies, procedures, and processes. 5. Assemble, prepare, review, and submit documents, forms, and supplemental materials for assigned area of responsibility to appropriate department level. Assist and coordinate with the appropriate Department or Administrative Assistant as required. 6. Prepare correspondence and reports for the Director or Manager, screen, and route incoming correspondence. Compose and prepare responses to correspondence and requests for public records. 7. Perform and manage administrative related projects and processes unique to assigned area of responsibility, i.e. special events and activities, reports, and special programs. 8. Monitor, provide work direction, and supervise student employees assigned to the office. 9. Coordinate and train office staff in their area of responsibility for department and office administrative policies, procedures, and processes as needed. 10.Act as a liaison for the Director or Manager; promote and maintain positive staff relations; screen incoming calls; greet visitors; maintain positive relations with employees and community. Answer inquiries, provide information, and offer referrals to appropriate sources. 11.Arrange meeting and event services for the Director or Manager's office such as reception coordination, planning logistics, and providing materials. 12.Assist with ordering, receiving, and storing supplies and materials. 13.Perform other job-related duties as assigned. Please click here to view the full job description EDUCATION AND EXPERIENCE: High School graduate or equivalent and one (1) year of administrative related experience. LICENSE AND OTHER REQUIREMENTS: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 10 ON THE UNREPRESENTED CLASSIFIED CONFIDENTIAL SALARY SCHEDULE: Salary placement is at Step 1. Please click here to review current salary schedule. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** EEO Information Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

BASIC FUNCTION Under direction of a Director, the Administrative Assistant II provides a variety of responsible and confidential administrative duties and oversees the proper functioning of all administrative activities under their assigned area of responsibility, including coordination of communication for the Office. DISTINGUISHING CHARACTERISTICS This classification is a mid-level administrative position in the series of administrative classifications requiring an increased level of competency in communication, judgement, confidentiality, working independently, discretion, administrative skills, and governing rules and regulations applicable to the department or service area they are supporting. ESSENTIAL DUTIES & RESPONSIBILITIES The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 1. Provide administrative assistance to the Associate Dean or Director by coordinating and maintaining the calendar to schedule meetings, events, appointments, and workshops. 2. Organize and coordinate the flow of activities through the office in relation to priorities, schedules, and deadlines; perform administrative duties for the Associate Dean or Director. 3. Research and analyze information and data; prepare and submit reports; maintain files and records. 4. Acts as an information resource regarding policies and procedures of assigned area responsibility; coordinate and track the review and updating of relevant department policies, procedures, and processes; maintain webpage for assigned area of responsibility. 5. Assemble, prepare, review, and submit Board agenda items and supplemental materials for assigned area of responsibility to appropriate divisional level. Assist and coordinate with the appropriate Administrative Assistant or Vice President's Executive Assistant as required. 6. Prepare correspondence and reports for the Associate Dean or Director, screen, and route incoming correspondence. Compose and prepare responses to correspondence and requests for public records. 7. Coordinate and prepare all necessary materials and documents in preparation for participatory governance and committee meetings; Prepare meeting agenda and take meeting notes and minutes as assigned. 8. Perform and manage administrative related projects and processes unique to assigned area of responsibility, i.e. recruitment, accreditation, program review, special events and activities, reports, and special programs. 9. Monitor, provide work direction, and supervise student employees assigned to the office. 10.Coordinate and train department staff in their area of responsibility for department administrative policies, procedures, and processes as needed. 11.Act as a liaison for the Associate Dean or Director; promote and maintain positive staff relations; screen incoming calls; greet visitors; maintain positive relations with employees and community. Answer inquiries, provide information, address complaints, and offer referrals to appropriate sources. 12.Arrange meeting and event services for the Associate Dean or Director's office such as reception coordination, planning logistics, and providing materials. 13.Compile and prepare federal, State and County reports as assigned; keep informed of pertinent laws, policies, and pending legislation. 14.Propose and administer the budget of the Associate Dean or Director's Office. Process purchase orders as required. 15.Plan and make travel arrangements and process travel claims as assigned. 16.Perform other job-related duties as assigned. Perform related duties as assigned. Please click here to view the full job description Education and Experience: High School graduate or equivalent and two (2) years of administrative related experience. Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 16 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1. Please click here to review current salary schedule. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students. THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.

This position operates on a 10-month school calendar year (mid-August through mid-June), with paid breaks during the school year. During the summer months, optional four-week summer camp employment opportunities are available. This is a full-time (37.5-hour/week) position; Monday - Friday (7:30 am - 3:30 pm. We offer a comprehensive benefits package, including health and dental insurance, as well as a 403(b) retirement plan. This is an especially exciting time to join Marin Montessori School, a highly regarded Bay Area independent school accredited by both the Association Montessori Internationale (AMI) and the California Association of Independent Schools (CAIS). For over 60 years, we have served the families of Marin County, providing a rich and authentic Montessori education that nurtures the development of the whole child-intellectually, physically, socially, creatively, and emotionally. Located on a stunning waterfront campus, our children enjoy expansive indoor and outdoor learning experiences year-round. Our sunlit classrooms and vibrant outdoor environments foster curiosity and independence. We are a collaborative and joyful community of educators, students, families, and administrators, all aligned in our mission: to guide children in becoming independent, responsible, and compassionate individuals who think critically and understand their role in the world. Required Qualifications: - A minimum of 6 Early Childhood Education (ECE) units; must be willing to complete 12 units promptly - A joyful, flexible, and collaborative attitude - A genuine respect for and interest in young children - Ability to lift up to 40 pounds and move comfortably between floor and standing positions - Ability to pass a criminal background check - Three professional references from recent supervisors Preferred Qualifications: - 12 or more ECE credits - Bachelor's degree - Experience working in a Montessori setting - Familiarity with Montessori philosophy and practices Why Join Us? Marin Montessori School is a community of passionate educators and engaged families. Our values-driven work environment emphasizes lifelong learning, collaboration, and professional growth. We are deeply committed to diversity, equity, and inclusion, and seek individuals who reflect and support these values. Reasonable accommodations are available to enable individuals with disabilities to perform essential job functions. If you're enthusiastic about supporting young learners and bringing the joy of language to life, we'd love to hear from you. Marin Montessori School is an Equal Opportunity Employer.

The Administrative Support Assistant II supports the daily operations of the Department of Management Information Systems (MIS) and the Charles W. Lamden School of Accountancy within the Fowler College of Business. Serving as a first point of contact for students, faculty, and external partners, this role provides administrative and operational support to departmental leadership in a fast-paced academic environment. Key Responsibilities: Provide clerical, secretarial, and administrative support to the MIS Department and the Lamden School of Accountancy, supporting daily operations and departmental needs. Serve as a front-line point of contact by responding to phone, email, and in-person inquiries from students, faculty, and external stakeholders. Prepare, process, and maintain administrative documents, correspondence, records, and files with accuracy and confidentiality. Utilize standard office software and systems to support scheduling, communication, data tracking, and reporting. Apply independent judgment to interpret and follow university policies and procedures, referring complex issues as appropriate. Why Join Us? Be part of a respected academic unit within the Fowler College of Business at SDSU. Support faculty, students, and academic programs in a collaborative, service-oriented environment. Use and expand your administrative and organizational skills in a dynamic university setting. Work closely with department leadership and colleagues while managing varied and meaningful responsibilities. Join an institution committed to professionalism, excellence, and continuous learning. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is eligible for telecommuting up to 1 day per week, following a training period during which on-site presence is required. Department Summary The Fowler College of Business (FCB) includes the Charles W. Lamden School of Accountancy and four academic departments: Finance, Management Information Systems, Management, and Marketing. FCB offers undergraduate and graduate degrees in business administration, as well as specialized master's programs. The college also hosts centers such as the Center for Student Success, Graduate Advising, the Partrick-Clayes Center for Career Development, the Lavin Entrepreneurship Center, the Corky McMillin Center for Real Estate, the Wendy Gillespie Center for Advancing Global Business, the Corporate Governance Institute, the Institute for Inclusion and Diversity, the Center for Integrated Marketing Communication, the James Silberrad Brown Center for Artificial Intelligence, and the Aztec Consulting Center, which advance its strategic initiatives. The Department of Management Information Systems prepares students to address global business challenges through expertise in information systems (IS) and supply-chain management (SCM). As firms increasingly rely on technology and worldwide networks, professionals with IS and SCM skills are in high demand. Career paths range from systems analysis, project management, and cybersecurity to executive roles such as CIO and COO, where aligning IT and business strategy is critical. The department's programs provide the knowledge and tools needed to succeed in these careers. For more information regarding the School of Accountancy, click here. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Excellent oral, written, and telephone communication skills, including a clear understanding of standard business communication formats. Proficiency with word processing and standard office software on PC-based systems, including Microsoft Office Suite. Knowledge of effective office practices and procedures, with the ability to interpret and carry out instructions accurately. Ability to learn new tasks quickly, work with minimal supervision, and complete assignments accurately and professionally. Ability to manage multiple priorities, work effectively under pressure, and remain productive amid frequent interruptions. Strong interpersonal skills, with the ability to work effectively with faculty, staff, students, and the public, including handling sensitive interactions. Experience performing more complex clerical or administrative work requiring independent judgment, accuracy, and attention to detail. Experience in an academic or similar organizational setting and/or multiple years of general office experience; familiarity with enterprise or campus administrative systems is preferred. Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation: CSUEU Salary Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines. Initial step placement is not expected to exceed Step 3 ($3,709) for highly qualified candidates. CSU Classification Salary Range: $3,565- $5,092 per month (Step 1 - Step 19). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes: Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by February 4, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at *****************.

Music@Menlo is seeking Arts Administration and Operations Interns for its 2026 season. Playing a key role within the operations team, the Arts Admin and Ops Intern will have the opportunity to learn more about what goes on behind the scenes at an internationally renowned arts organization and to gain valuable, practical skills in leadership, human resources, event planning, and arts administration. The Arts Admin and Ops Intern works closely with Music@Menlo's Business and Operations Manager and other senior staff members to plan and execute a number of activities and events focused on artistic and operational activities as well as inventory management, sales reporting, and customer service through the sale of festival merchandise. Position Overview The Arts Administration and Operations Intern plays a vital role in ensuring the smooth day-to-day operations of the festival. Working collaboratively across departments, the intern supports artistic, operational, and audience-facing activities - from artist and student coordination to event logistics, merchandise management, and patron relations. This position provides a holistic understanding of how artistic, administrative, and hospitality functions interconnect to create a seamless festival experience. Responsibilities may include but are not limited to: Pre-Festival: + Coordinate supply and equipment needs including procurement, inventory/tracking, receiving deliveries, etc. + Prepare and distribute festival materials, including welcome packets, orientation schedules, and internal documentation. + Help coordinate logistics for festival housing, transportation, and equipment needs. + Assist with planning and coordination of donor and hospitality events. + Cultivate relationships with home hosts, donors, vendors, and volunteers through in-person interaction, phone, email, and written correspondence + Other administrative and operational responsibilities as needed. During the Festival: + Serve as a professional and welcoming representative of the festival to artists, patrons, and students + Assist with daily operational tasks, including scheduling, rehearsal room management, and communications. + Provide on-site event support for concerts, receptions, master classes, educational programs, and post-concert events including setup, serving, and clean-up + Manage merchandise operations, including setup and staffing of sales tables, maintaining displays, coordinating artist sales and autograph sessions, daily inventory, reconciling sales, and preparing reports + Manage RSVPs and guest list management for post-concert donor events + Assist in liaising with home hosts and artists, including making site visits + Support audience services including concessions, usher coordination, and information desk operations + Maintain organized financial and event records in databases and spreadsheets + Assist with the input of various master schedule items into the festival's scheduling software including production schedule and usher assignments, ensuring adequate coverage for all events and activities and 100 percent accuracy in data entry + Create daily informational schedules and other handouts for distribution in the festival Welcome Center + Oversee and create select festival signage; post throughout campus + Oversee daily Mornings@Menlo master classes and Café Conversations as house manager, and assist with evening events as assistant house manager + Uphold the highest standards of hospitality, professionalism, and teamwork across all festival activities + Document best practices and contribute to the internship training binder at season's end Qualifications The ideal candidates will have strong writing, analytical, organizational, and interpersonal skills; advanced proficiency with computers and various organizational software; impeccable attention to detail; positive energy and a willingness to pitch in to be a team player wherever needed. Through this internship, the intern will have the ability to further develop these job skills as well as learn new skills. The position requires flexibility, stamina, and the ability to thrive in a fast-paced environment. Intern must be open to receiving feedback and guidance throughout the course of the internship. An interest in classical music or the performing arts is helpful, but not required. In addition, the following qualifications are required to ensure a meaningful, well-rounded experience for the intern: + Interest in human resource management, arts administration, and/or nonprofit management + Ability to remain calm and professional in a fast-paced environment, as well as make good decisions quickly + Ability to both work independently and integrate with a larger, cohesive team + Display sound judgment, tact, diplomacy, and flexibility with different personalities and working styles + Ability to lift and carry up to 25lbs Dates, Compensation, Work Hours, Misc. Info Internship dates are July 6 through August 10, 2026. This is a full-time, seasonal, non-exempt position. Hourly compensation is at the rate of $17.50 per hour. Work schedule will vary to include various forty-hour work week shifts, which may begin mid-week and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors will be required to secure a State of California minor work permit before commencement of and as a requirement for employment. Our full-time interns are eligible to participate in our generous benefits package for the duration of their assignment, starting in the month following date-of hire, including comprehensive group insurance plans, retirement plan with exceptional employer contributions, and lunch on site during the festival. Interns will be responsible for securing their own housing and transportation arrangements. Housing may be available at Menlo College, a short five-minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there. In addition, interns may access the following benefits: + On-the-job training and hands-on experience working with the organization's staff in a professional, supportive environment + A broad perspective on the many components that form an internationally renowned classical music festival + Free tickets to select performances, subject to availability and schedule demands + Career development assistance + College credit, work study, independent study, and/or cooperative learning programs may be available through your college or university. Participants may arrange for academic credit through their school, if desired. To Apply Complete the application form at *************************************** Preferred deadline: January 15, 2026, or until positions are filled. Interviews to be scheduled as applications come in. About Music@Menlo Music@Menlo, an internationally acclaimed chamber music festival and institute under the artistic direction of cellist David Finckel and pianist Wu Han, was founded in 2003. Based in Atherton, California (30 miles south of San Francisco), Music@Menlo is an important part of the Bay Area's dynamic cultural fabric. Music@Menlo is noted for its world-class chamber music performances, extensive audience engagement programs, intensive training for preprofessional musicians through its Chamber Music Institute, and efforts to enrich and expand the global chamber music community. About the Arts Management Internship Program Music@Menlo's internship program is ideally suited for motivated individuals who are eager to learn about the field of arts management and related work areas in a professional setting. An internship with Music@Menlo offers invaluable training and mentorship toward a professional career in arts management or nonprofit administration. Through on-the-job training and hands-on experience, interns gain practical experience and develop professional skills to take them into the next stage of their career development.

Overview Reporting to Prof. Chris Wille and the drawing instructor, the 2D artist assistant is there to help with preparation, upkeep, and administration assistance in the 2D arts area on the 3 rd floor of Burgess. Students should be well versed in various 2D medias. Job Description Students in the 2D artist assistant role will work up to 5 hours a week at the third floor of Burgess, and occasionally in the basement of Pritchard. The position will include cleaning the studio, organizing tools and materials and assisting the areas instructors with other tasks. Work hours are flexible but need to be arranged around class schedules in the area. Qualifications To be eligible for this position students need to have experience in 2d media, but training will also be provided. All applicants must be eligible to work as student workers at Eureka College. Any major welcomed but background in art is strongly desired. Position Responsibilities Clean and manage 2D area Maintain equipment and tools Administrative duties Additional duties as assigned Remuneration The 2D artist assistant pays at the rate, $9.25 an hour. Additional benefits include training in use and upkeep of 2D tools and media.