Administrative Assistant jobs at Armor - 68 jobs

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Job Description Job Title: Site Administrative Assistant | Facilities Administrator Period: 07/22/2024 to 07/18/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $25/hour Contract Type: W-2 only Scope of Services The Site Administrative Assistant, Contract, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks. The ideal candidate should have excellent attention to detail, strong computer skills, and the ability to multitask, with 2-4 years of experience in administrative roles. Experience in facilities management is a plus. Essential Duties and Responsibilities Daily Management: Assist in the daily management of site requests and vendor communications. Expense Reporting: Create and submit monthly expense reports for leadership. Mail Handling: Sort daily mail and shipments, deliver to correct departments, and maintain delivery logs. Meeting Minutes: Take site meeting minutes and report action items for site administrative needs. Task Management: Complete daily, weekly, and monthly task lists consisting of a variety of administrative and facility responsibilities. Purchase Orders: Create Site Purchase Orders in a timely fashion. Office Supplies: Order and maintain office supplies and ensure appropriate inventory levels. Facilities Maintenance: Ensure cleanliness and adequate stocking of supplies in conference rooms and common areas. Facilities Support: Support facility management with facilities issues and new hire needs. Office Equipment: Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine. Technology Management: Learn how to run and operate the room-ready technology in main conference rooms. Event Coordination: Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches. Documentation Management: Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation. Quality System Processes: Execute applicable Quality System processes and monitor the accuracy of service provided. Vendor Oversight: Directly oversee janitorial and pest control vendors and their day-to-day activities and assessments. Experience and Qualifications 2-4 years of experience in an Administrative Assistant role required. Bi-Lingual Preferred. High School Diploma required. Proficient in MS Office Suite, including PowerPoint (at least proficient) and Excel (intermediate, with knowledge of pivots). Good keyboarding and typing skills. Proficient in Microsoft 365 Suite. Key Competencies: Excellent organizational skills. Ability to prioritize multiple tasks. Effective written and verbal communication skills. Strong interpersonal skills. Ability to interact effectively with all levels of the organization. Demonstrated ability to maintain a professional image. Attention to detail. Proactive initiative. Collaborative team player. Quick learner with strong adaptability. Problem-solving skills. Leadership capabilities. Ability to maintain spreadsheets, expense reports, and calendars. Top Skills Organizing & Multi-tasking Approachability Action-Oriented Peer Relationships Written Communications Functional/Technical Skills

Job Title: Site Administrative Assistant | Facilities Administrator Period: 07/22/2024 to 07/18/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $25/hour Contract Type: W-2 only Scope of Services The Site Administrative Assistant, Contract, is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks. The ideal candidate should have excellent attention to detail, strong computer skills, and the ability to multitask, with 2-4 years of experience in administrative roles. Experience in facilities management is a plus. Essential Duties and Responsibilities Daily Management: Assist in the daily management of site requests and vendor communications. Expense Reporting: Create and submit monthly expense reports for leadership. Mail Handling: Sort daily mail and shipments, deliver to correct departments, and maintain delivery logs. Meeting Minutes: Take site meeting minutes and report action items for site administrative needs. Task Management: Complete daily, weekly, and monthly task lists consisting of a variety of administrative and facility responsibilities. Purchase Orders: Create Site Purchase Orders in a timely fashion. Office Supplies: Order and maintain office supplies and ensure appropriate inventory levels. Facilities Maintenance: Ensure cleanliness and adequate stocking of supplies in conference rooms and common areas. Facilities Support: Support facility management with facilities issues and new hire needs. Office Equipment: Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine. Technology Management: Learn how to run and operate the room-ready technology in main conference rooms. Event Coordination: Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches. Documentation Management: Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation. Quality System Processes: Execute applicable Quality System processes and monitor the accuracy of service provided. Vendor Oversight: Directly oversee janitorial and pest control vendors and their day-to-day activities and assessments. Experience and Qualifications 2-4 years of experience in an Administrative Assistant role required. Bi-Lingual Preferred. High School Diploma required. Proficient in MS Office Suite, including PowerPoint (at least proficient) and Excel (intermediate, with knowledge of pivots). Good keyboarding and typing skills. Proficient in Microsoft 365 Suite. Key Competencies: Excellent organizational skills. Ability to prioritize multiple tasks. Effective written and verbal communication skills. Strong interpersonal skills. Ability to interact effectively with all levels of the organization. Demonstrated ability to maintain a professional image. Attention to detail. Proactive initiative. Collaborative team player. Quick learner with strong adaptability. Problem-solving skills. Leadership capabilities. Ability to maintain spreadsheets, expense reports, and calendars. Top Skills Organizing & Multi-tasking Approachability Action-Oriented Peer Relationships Written Communications Functional/Technical Skills JOB CODE: ABOJP00035988

Administrative Assistant Position Type: Full Time, Hourly Reports to: Senior Administrative Coordinator The Administrative Assistant provides essential administrative, operational, and office support to ensure the smooth day-to-day functioning of the organization. This role serves as a primary point of contact for visitors, vendors, and internal staff while supporting office operations, accounting coordination, ERP system administration, and company culture initiatives. The ideal candidate is detail-oriented, highly organized, proactive, and comfortable managing a wide variety of responsibilities across office administration, reporting, vendor coordination, and internal systems. This position plays a key role in maintaining an efficient, well-run office environment and supporting business operations. Key Responsibilities Front Desk & Office Administration Greet visitors including customers and vendors, ensuring a professional and welcoming environment Answer incoming phone calls and route or track calls as needed Perform general office duties as needed, including copying, scanning, filing, and shredding Maintain administrative ticket boards and track assigned tasks Assist with email management and follow-up tasks Office Supplies, Snacks & Resources Order and maintain office supplies, restroom supplies, and kitchen items Order and manage office snacks Manage water cooler service and supplies Order company apparel and branded materials Order business cards for employees Track petty cash usage Shipping, Mail & Logistics Manage incoming and outgoing shipping and mailing Coordinate internal and external shipments Track deliveries and ensure proper documentation Time, Vehicles & Scheduling Track employee timesheet submittals Track company vehicle usage and manage reservations as needed Assist with booking travel for leadership and employees as requested, including: Hotel reservations Flight bookings Events, Culture & Employee Engagement Track employee birthdays and work anniversaries Assist with planning and coordinating company events Process employee recognition and rewards Accounting & Financial Support (Administrative-Level) Scan and input checks into the ERP system (Acumatica) Process miscellaneous accounts payable entries for purchases Manage monthly recurring payments Assist with commission and operational reporting Review and process monthly invoices and billing breakdowns Support ERP billing tasks, including accounts payable and prorated customer invoices Monitor and manage the accounts payable inbox ERP System, Data & Records Management Create and maintain vendor records in the ERP system Create and maintain customer records in the ERP system Manage recurring invoices and billing records Process certificates of insurance as needed Maintain renewal tracking and reporting boards Provide quoting and administrative sales support Assist with inventory audits and record accuracy IT, Licensing & Systems Audits (Administrative Coordination) Assist with Microsoft Office 365 user and license management Perform recurring system audits and reviews, including: License and user access audits (monthly and quarterly) Cloud service usage and storage reviews Security and authentication reviews Device count audits Review invoices related to software, services, and telecommunications Maintenance, Compliance & Special Processes Open and track building maintenance and repair requests with property management Coordinate notary-related needs Assist with vendor renewal and compliance documentation Support annual tax-exempt and compliance documentation processes Track internal workflow milestones related to completed sales and commissions Assist with employee insurance administration changes and billing reviews Qualifications: High school diploma or equivalent required; additional administrative training is a plus Prior experience in an administrative assistant, office coordinator, or operations support role Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with Office 365 administration preferred Experience working with an ERP system such as Acumatica is a strong plus Strong organizational, time management, and multitasking skills High attention to detail and accuracy Professional written and verbal communication skills Ability to handle confidential information with discretion Work Environment: In-office position in a professional office environment Routine use of standard office equipment Light cleaning and basic office upkeep required Ability to sit, stand, walk, lift light supplies, and perform repetitive administrative tasks Benefits: You will be eligible for immediate enrollment into our benefits program with a lead time that ranges between thirty (30) and sixty (60) days before coverage begins. Highlights of the current benefits are as follows: Medical, dental, and vision insurance with competitive plan options 401K plan + employer match + immediate vesting Employer paid long-term disability insurance + life insurance 22 days off per year (15 days of accrued PTO + 7 paid holidays) 6 weeks paid parental leave Company issued laptop Company paid training as necessary

Help Us Change the World-One Project at a Time At PRIME AE, we believe every bridge, building, classroom, park, and roadway we design tells a story-and leaves a legacy. Whether it's through architecture, engineering, planning, or consulting, our work is deeply rooted in improving the everyday experiences of people and communities. Join us and be part of a collaborative, forward-thinking team that values innovation, technical excellence, and meaningful contribution. Who We Are: PRIME AE Group, Inc. (***************** is a nationally ranked, full-service architecture and engineering firm with 22 offices across 9 states and a team of 500+ professionals. For nearly two decades, we've partnered with public and private sector clients to deliver creative, practical, and sustainable solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational sectors. We're expanding our capabilities, our geography, and our team-and now is an exciting time to join us. We are currently seeking an Administrative Assistant to support our Florida Turnpike Enterprise staff in Pompano Beach, FL. What You'll Do: The Administrative Assistant will provide essential administrative and operational support to professional staff within the Florida Turnpike Enterprise office in Pompano Beach. This role supports the Facilities and Telecommunications departments and plays a key role in keeping day-to-day operations running smoothly. The position requires strong organizational skills, attention to detail, and the ability to support both routine administrative functions and time-sensitive operational needs. Key Responsibilities Provide administrative and clerical support to the Facilities and Telecommunications departments. Review, process, and track contractor invoices, work orders, and related documentation. Perform accurate and timely data entry into Operations and Maintenance systems. Serve as backup support for the Work Order Desk to ensure continuity of service. Assist with inventory control and property management activities. Maintain organized records, files, and departmental documentation. Coordinate meetings, prepare agendas, record meeting minutes, and track follow-up action items. Maintain real-time operational data to support emergency management activities. Assist with damage assessment reporting during storm events and other emergency situations. Maintain and update departmental SharePoint sites to ensure information is current and accessible. Support procurement activities, including purchase requisitions and vendor coordination. Liaise with internal departments and external vendors to facilitate efficient operations. What You'll Bring High school diploma or equivalent required; associate degree or higher preferred. 3-5 years of administrative, office support, or office management experience; experience supporting facilities or telecommunications functions is a plus. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience maintaining and updating SharePoint sites. Strong organizational skills with excellent attention to detail. Clear written and verbal communication skills. Ability to manage multiple tasks, prioritize effectively, and work in a fast-paced environment. Dependable, professional demeanor with the ability to work independently and as part of a team. Why PRIME AE? We don't just offer jobs-we build careers. At PRIME AE, you'll find a culture of support, flexibility, and opportunity. You'll work on impactful projects that improve daily life, alongside colleagues who inspire and challenge you. Whether you're advancing your technical skills or growing as a leader, we're committed to helping you succeed. Full-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership. People-First Culture: We hire top talent, champion diversity, trust, and integrity. Meaningful Impact: Work on projects-from community centers and hospitals to federal, transportation, and water systems-that tangibly improve lives. Growth-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors. National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices. PRIME AE Group celebrates diversity and is committed to creating an inclusive environment for all employees. #LI-ONSITE

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

RedSky is seeking an Administrative Assistant to support our DoD customer at MacDill Air Force Base in Tampa, Florida. This position requires strong organizational and administrative skills to manage routine operations, personnel tracking, and event coordination for the Public Affairs Directorate. The ideal candidate will possess an active TS/SCI security clearance, proven administrative experience in a military or headquarters environment, and a demonstrated ability to support a fast-paced, mission-driven team. Responsibilities: Update and maintain internal and external distribution lists to keep Public Affairs connected and informed. Assist in the planning and execution of internal CCPA events, including awards, ceremonies, and meetings. Maintain records management file plans and execute records management for all assigned administrative documents in accordance with organizational policies. Support the CCPA Executive Officer and Senior Enlisted Leader with daily personnel accountability, supply inventory, and routine coordination. Provide calendar management, meeting coordination, and preparation of briefing materials for the CCPA Director and Deputy. Prepare, route, track, and manage official correspondence, ensuring compliance with formats, policies, and timelines. Format, prepare, and proofread documents for accuracy, grammar, and completeness. Coordinate administrative actions with other staff sections and external partners as required. Schedule and set up teleconferences and virtual meetings, ensuring alignment with command standards and procedures. Qualifications: Bachelor's degree in a relevant field and 2+ years of related administrative experience, or equivalent practical experience. Active TS/SCI security clearance required. Previous administrative or secretarial experience in a headquarters or military setting. Experience with the Defense Travel System (DTS), including travel authorizations and voucher processing. Proficiency using Microsoft Word, Excel, PowerPoint, and experience coordinating teleconferences and virtual meetings. Strong written and verbal communication skills. Exceptional organizational skills, attention to detail, and the ability to manage records and correspondence. Ability to plan and execute internal events (e.g., ceremonies, town halls, staff meetings). Demonstrated ability to work collaboratively across organizational boundaries and support a diverse staff. Desired: Previous experience in public affairs, communications, or community relations. Familiarity with joint headquarters or combatant command administrative processes and environments.

Full-time Description General MRO Aerospace (GMA) is a globally recognized FAA 145 Repair Station that specializes in maintenance and repairs of hydraulic, pneumatic, electrical, fuel and electromechanical aircraft components. Since 2006, we have consistently set new industry standards in all aspects of our business by providing unmatched flexibility, tailored services, and highly competitive turnaround times. We are looking for dedicated and organized Administrative Support to join our team. his role is essential by supporting, assisting and providing comprehensive administrative support with various tasks to ensure smooth operations. The ideal candidate will be creative, observant and very attentive to detail. You will need to be an organized self-starter that is diligent and responsive, take initiative, work well independently, maintain a positive attitude and strive to maintain the company's culture. Excellent communication, computer and problem-solving skills, and a willingness to work alongside with other members throughout other departments. If you have what it takes to perform this job, then we want you in our team! Essential Duties: Demonstrate proper phone etiquette to answer phones and direct calls to corresponding personnel. Schedule appointments and maintain calendars. Write and edit letters, emails, reports and other documents. Create and maintain filing systems, both electronic and physical. Provide assistance or support with special projects. Communicate with employers to collect missing information. Research, data entry and analyze data. Record keeping and handle general clerical duties. Knowledge of MS Office and office equipment such as photocopier, scanner etc. Dependable with a respect to confidentiality and policies. Excellent organizational skills. Great attention to detail. Proficient in English both oral and written. Performs other administrative duties and/jobs may be assigned. Requirements Experience, Skills and Qualification: Experience: Ability to collaborate with other administrators and support personnel, management and clients on a regular basis. Solid computer skills with exceptional knowledge of Excel. Decision-making: ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Organization and prioritization are the core elements of the position. Must know how to keep themselves and others organized and how to determine which tasks are the most important in a given list. Ability to operate office equipment, including computers, copiers, fax machines, and phones. Skills: Solid problem-solving skills. Strong oral communication skills and good listening skills. Ability to perform focused work with close attention to detail. Ability to interact with others, both in person and through phone, e-mail, and written correspondence. Strong written communication skills. Spelling, punctuation, sentence structure and writing are essential, must be proficient in a variety of styles, from creative to professional to technical and more. The person will need to walk and lift more than 15 lbs. Qualification: High School Diploma Required. Administrative Support experience. (Preferred) Degree in Business Administration/related work experience. Benefits Offered: 50% employer-paid medical for individual coverage Medical, vision, dental, and gap coverage Life, critical illness, short-term disability and accident coverage 401(k) with employer match Paid Time Off (PTO) and Vacation 7 Paid major holidays Employee Referral Program Positive team-focused work environment Opportunity for internal growth and advancement

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. * Assists in training entry-level Office Support Assistants for later advancement. * Prepares supplies for new employees, and collects supplies for departing employees * Maintains the department supply cabinet, as well as the required inventory for the client training manuals. * Assists with lunch distribution for employees and clients. * Complies with all approved procedures, directives and guidelines. * Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: * Excellent communication, interpersonal, and organizational skills. * The ability to handle multiple tasks as well as to define priorities and respond accordingly. * The ability to work in a fast-paced environment. * Basic to intermediate Microsoft Word and Excel knowledge is required. * Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure * SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Job Description The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!

Job Title: Pre-Analytical Assistant I Duration: 3+ Months Contract 13344716 Hours : 12am-8:30am Tuesday-Saturday. Interviews will be held Thursday 9/22 starting at 10:30pm. Top 5 candidates will be interviewed. 13340103 / 13344715 Hours : 1am-9:30am Tuesday-Saturdays . interviews will be held Thursday 9/22 starting at 10:30pm. Top 5 candidates will be interviewed Pay Rate: $15.00/hr. on W2 (without benefits) Description Pre-Analytical Assistant I is responsible for general support functions within the Technical Operations Department. Position Requirements: º Minimal data entry skills º Good organizational skills º Understanding of specimen types related to test(s) ordered. º Clinical department requirements with regard to specimen types and quantity needed for each test, specimen handling and delivery. º Understanding of compliance regulations related to test ordering which may change on a daily basis º Flexibility and a willingness to adapt to change and pursuit of continuous improvement º Commitment to fulfilling internal and external customer requirements in the course of carrying out routine position responsibilities º Willingness to actively contribute to a team based working environment º Ability and willingness to support the goals of the department with regard to staffing needs on weekends, holidays, on call and overtime º Tasks and responsibilities must be performed with confidence, accuracy and in a timely manner º Performance task proficiency includes but is not limited to the following manual functions:- sorting- racking- pickup and delivery of specimens to the laboratory- specimen storage [this position might also be trained to run the sorters in archive mode]- centrifugation- aliquoting Job Accountabilities 1. Demonstrates an ability to learn the job duties assigned to the Pre-Analytical Assistant I, and develops an understanding of how all the functions in Tech Ops and Specimen Processing work together and how they impact Technical departments and result quality. 2. Identifies problems with specimen types, missing information etc., with regard to sorting, racking, centrifuging, delivery, and storage of specimens; is able to resolve or forward information in support of timely problem resolution. 3. Demonstrates an understanding of compliance policies related to test ordering, which requires developing ability to research test order information on translation tables, computer system, and the directory of services. 4. Meets quality and production standards within 6 months of completing training. 5. Completes all required written documentation such that it is understandable to others, legible and within the assigned time frame. 6. Reports to work on time, and follows attendance guidelines; supports the department's performance in the event of coworker absences. 7. Learns additional functions within Tech Ops and Specimen Processing to allow timely progression to the next level. 8. Performs other duties as assigned. Position Requirements/Environment 1. Handles multiple tasks simultaneously and works in a production environment. 2. Communicates effectively with all levels of staff both verbally and written. 3. Maintains composure while working under pressure. 4. Reflects good judgment at all times when determining what action to take in resolving problems. 5. Adheres to Quest Diagnostics' Core Values, safety, compliance and work process policies and procedures. 6. Works in a biohazard environment, in compliance with all applicable safety requirements. 7. Keeps work area neat and clean; complies with 5S workplace standards. 8. Able to sit, stand or walk for long periods; able to lift up to 50 lbs.; maneuver large carts and/or racks with specimens. 9. Demonstrates strong interpersonal skills that foster a positive working environment. 10. Demonstrates work assignment flexibility and ability to adapt to change. 11. Must have some flexibility with regard to work schedule. Incumbent should possess the knowledge, skills and experience usually obtained by: 1. High School Diploma or GED. 2. Medical background preferred which includes medical terminology applicable to a clinical laboratory. 3. Previous experience in a production environment preferred. 4. Prefer familiarity with mainframe computer operating system. Regards: Pramod Recruitment Lead Synergy Global Systems, Inc. Phone: ************ Additional Information All your information will be kept confidential according to EEO guidelines.

Aviation company in Medley, FL seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer support while managing various administrative tasks. This role requires a proactive individual with strong time management skills and the ability to multitask in a fast-paced office environment. Responsibilities Greet and welcome clients and visitors in a friendly and professional manner. Manage incoming calls using phone systems, directing them to the appropriate personnel. Perform clerical duties such as filing, data entry, and maintaining organized office records. Assist with proofreading documents to ensure accuracy and professionalism. Provide customer support by addressing inquiries and resolving issues promptly. Maintain office supplies inventory and place orders as needed to ensure smooth operations. Support office management tasks, including scheduling appointments and coordinating meetings. Act as a personal assistant to senior staff when required, managing calendars and travel arrangements. Utilize Google Suite and other software tools to streamline administrative processes. Requirements Proven experience as a receptionist or in an administrative role is preferred. Proficient in using phone systems and computer software, including Microsoft 365, Google Suite, Outlook etc. Strong clerical skills with attention to detail for proofreading documents. Excellent customer support skills with a friendly demeanor. Effective time management abilities to prioritize tasks efficiently. Ability to work independently as well as part of a team in a dynamic environment. Strong communication skills, both verbal and written.

Contact vendors to obtain tracking information for existing orders Continually track all supply and equipment orders for shipping status Submit field tech FTO orders Process RMA's