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Become An Assistance Director

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Working As An Assistance Director

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

What Does An Assistance Director Do At Elon University

* Essential duties and responsibilities:
* Hire, train, supervise and approve payroll for approximately 100 peer tutors.
* Transition current practice to use CRLA standards to train peer tutors for individual and group subject area tutoring.
* Establish and train peer academic coaches who can be scheduled for one-on-one meetings or group meetings.
* Establish and assess learning outcomes for peer tutors.
* Coordinate with academic departments to offer supplemental instruction; train and monitor peer SI leaders accordingly.
* Purchase or develop study skills assessments that can be taken in person or online.
* Use best practices and work collaboratively to develop and promote learning skills and/or thriving mindset workshops, especially in the area of managing anxiety.
* Establish policies and procedures for effective and efficient use of support services.
* Collect, analyze, and report on data that not only tracks usage trends, but also assesses effectiveness of services and identifies areas for improvement.
* Coordinate development and dissemination of resource materials and website content.
* Prepare and manage budget

What Does An Assistance Director Do At Geisinger Health System

* A. PARTICIPATION/LEADERSHIP
* Possesses day-to-day operational accountability for assigned areas, including human resources and budgeting.
* Provides administrative leadership support to the Regional Director of Pharmacy
* Serves as department liaison with outside constituents.
* Serves as an active participant in all assigned management forums.
* Works with the Regional Director of Pharmacy to develop, revise, and audit all department policies and operational procedures.
* B. STRATEGIC PLANNING/IMPLEMENTATION
* Through collaboration, provides direction and guidance to pharmacy personnel for the development and implementation of optimum standards of pharmacy practice.
* Works in conjunction with other departments regarding issues related to the medication use process.
* Serves as an active participant in the development and implementation of all strategic, tactical, and business plans (e.g. budgets, facilities and capital analyses, growth plans, operational contingency plans).
* Through collaboration with the Director, Clinical Programs provides direction and guidance to pharmacy personnel regarding clinical pharmacy activities and clinical programs.
* C. SERVICE
* Accountable for creating and maintaining standards, operational activities and performance measurement tools that meet operational and market needs in the areas of operational efficiency, quality and patient satisfaction.
* Facilitates the problem resolution process so that issues are resolved in a timely manner.
* D. FINANCIAL PERFORMANCE
* Along with Regional Director of Pharmacy, responsible for the financial performance of all assigned areas.
* Develops, implements and achieves budgets and provides input into business plans and financial pro-formas in concert with the Regional Director of Pharmacy.
* Responsible for developing and implementing operational contingency plans in concert with the Regional Director of Pharmacy as financial conditions warrant.
* Implements activities and tools that consistently educate and focus staff on key performance indicators.
* Utilizes reports provided by finance to monitor all revenue and expense impacting activity and reports summary information to the Regional Director of Pharmacy.
* E. HUMAN RESOURCES MANAGEMENT
* Facilitates active engagement and communication with department staff via formal meetings and informal interactions.
* Handles all employee relation activities (e.g. coaching, counseling, position control).
* Works with Regional Director of Pharmacy in all performance management activities for assigned staff (e.g. performance evaluations, compensation)
* Works with assigned HR Consultant on recruitment activities.
* Achieves and maintains appropriate staffing levels and staffing mix.
* Utilizes staff in their highest skill capacity to facilitate innovations in care delivery in the pharmacy setting.
* Facilitates appropriate recognition of individual and staff performance in an effort to maintain a positive and motivational work environment.
* Actively participates in resolving employee problems and conflicts as appropriate.
* F. PERFORMANCE IMPROVEMENT
* Responsible through the acceptance of accountability for establishing, monitoring, communicating to staff and achieving and continuously improving system performance parameters.
* Assures compliance with accreditation, regulatory and corporate compliance standards.
* Works with Medication Safety Coordinator to ensure safe medication use processes and practices.
* Denotes essential job functions.
* SPECIFIC POSITION DUTIES

What Does An Assistance Director Do At Trilogy Health Services

* Collaborates with the Director of Post
* Acute Services and/or Director of Health Services relating to day-to-day operation of clinical services for the entire campus.
* Ensures that each resident’s pre-admission screen is completed prior to move-in.
* Monitors routinely for changes in condition to ensure changes are addressed.
* Directs the Lifestyle and Care Needs Assessments of Residents to determine the initial and ongoing needs of the residents’ medical and personal care requirements.
* Assists Residents with Activities of Daily Living (ADL), including but not limited to bathing, dressing, grooming, dining, etc.
* Ensures that the CareTracker information is updated timely and documentation is completed promptly.
* Directs and ensures that documentation is completed and changes are addressed relating to Resident needs.
* Leads and assists in the development of the service plan in conjunction with the resident/family and ensures communication of the plan to care givers.
* Facilitates the Assisted Living Resident Meeting and follows-up with feedback and concerns in a timely manner.
* Coordinates all pharmacy/medication needs and ensures compliance with State regulations and Company policies and procedures.
* Serves as liaison to provide communication between the Resident, Health Campus and external health care providers, family members and referral sources to ensure achievement of the optimum effort in meeting the health related needs of the Residents.
* Supervises assists and participates in performing treatment regimens per physician orders.
* Leads and ensures Resident medical records and chart information are maintained according to State guidelines.
* Assists in training of Nursing Assistants (CNA, QMA, etc.) in the provision of activities of daily living assistance, pharmacy/medication policies and procedures, infection control, dietary issues and all other health related training needs that impact on meeting the needs of the residents, and state regulations.
* Provides support in the interview and selection process for Nursing Assistants and licensed staff in the Assisted Living unit.
* Assists with the Director of Post
* Acute Services and/or Director of Health Services in the necessary hiring, recruitment and selection and ongoing training of clinical staff
* Ensures that employees’ need for CPR/First Aid training meets state regulations and company policies and procedures.
* Ensures all orientation and training requirements are met as required by the state regulations and company policy and procedures.
* Serves as weekend management and provides coverage and on-call duties on a rotating basis or as needed.
* Assists in organizing and directing the marketing programs of the campus in conjunction with company policies and procedures.
* Executes strategies to build alliances with key referral sources.
* Distributes campus information to referral sources.
* Serves as a contact for inquiries, tours, and move-in procedures when necessary.
* Serves on, participate in and attend various committees of the health campus (i.e. CCM, infection control, policy advisory, QA, etc.) as required and as appointed by the Executive Director.
* Attends and participates in annual company required in-service training programs.
* Minimal travel including overnight stay as necessary.
* LPN or RN with a degree from an accredited school of nursing.
* Licenses/Certifications:
* Current unencumbered nursing license in the state of practice.
* Valid CPR certification.
* Valid drivers’ license and ability to operate a large van/bus (up to 15-passenger) vehicle

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How To Become An Assistance Director

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistance Director jobs

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Top Skills for An Assistance Director

BedFacilityProceduresFinancialRecordsSafetyDirectSupervisionCustomerServiceCompanyPoliciesDailyOperationsCarePlansResidentCareHealthCareEmergencyStaffMembersDataEntryLessonPlansPurchaseMemoryCareMonthlyStaffMeetingsDementiaSpecialEvents

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Top Assistance Director Skills

  1. Bed Facility
  2. Procedures
  3. Financial Records
You can check out examples of real life uses of top skills on resumes here:
  • Organized and implemented activities for a 160-bed facility.
  • Maintain and carry out adopted state laws, policies of the Board of Trustees, contractual agreements and district administrative procedures.
  • Worked with auditors as wee as OMB, to ensure that GSA fiscal years financial records were audited on schedule.
  • Completed monthly nursing newsletters, did presentations for resident council on various safety issues.
  • Serve as Director for the unit, with direct supervision of Victim Advocates and various volunteers.

Top Assistance Director Employers

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