Assistant athletic director job description

The department of Athletics at West Virginia University is currently accepting applications for an Assistant Director of Compliance.
About the Opportunity

This position assists the Senior Associate Athletics Director for Governance and Compliance with the oversight, monitoring and administration of the rules compliance program to ensure compliance with all aspects of NCAA and Big 12 Conference rules and regulations governing intercollegiate athletic operations.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

* 13 paid holidays (staff holiday calendar)
* 24 annual leave (vacation) days per year
* 18 sick days per year, and the flexibility to use that time to care for immediate family members
* WVU offers a range of health insurance and other benefits
* 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
* Wellness programs

What You'll Do

* Research and provide rules' interpretations for athletic department staff members, including researching questions regarding NCAA rules presented by coaching staff, athletic administrators, and personnel from other departments.
* Serve as the primary administrator to all ARMS services. Provide training and support for all student-athletes, coaches and administrators.
* Manage all student-athlete information to assist in the certification process administered through the Office of the Registrar.
* Administer and monitor all student-athlete complimentary admission requests and coaching staff member complimentary admissions for home and away contests in conjunction with the Ticket Manager.
* Monitor all CARA (Countable Athletically Related Activities) and RARA (Required Athletically Related Activities) including but not limited to verification with coaches, student-athletes, strength and conditioning staff, student-athlete development staff and attending practices.
* Administer and monitor all student-athlete time demand legislation including but not limited to oversight of student-athlete time management plans.
* Assist in monitoring all recruiting activity including but not limited to telephone calls, text messages, contacts and evaluations, recruiting person days, recruiting calendars for all sports, official visits and unofficial visits.
* Manage donation and autographed memorabilia requests.
* Monitor all student-athlete employment.
* Assist in the administration of the High-Profile Student-Athlete Educational and Monitoring Program including but not limited to monitoring social media and student-athlete expenses.
* Monitor the issuance of all football sideline passes as identified through the MAC, Varsity Club and coaching staffs.
* Assist in monitoring camps/clinics for all sports.
* Author and distribute the monthly compliance newsletter.
* Maintain the interpretations database and research rule interpretations for athletic department staff members regarding NCAA rules presented by coaching staff, athletic administrators and personnel from other departments.
* Assist with the investigation and reporting of all NCAA violations with the Associate Athletic Director for Governance and Compliance and NCAA.
* Draft financial, statistical, narrative, and/or other reports as requested.
* Perform other job-related duties as assigned by the Sr. Associate Athletics Director for Governance and Compliance.
* Report directly to the Sr. Associate Athletics Director for Governance and Compliance; must also work closely with all others involved with carrying out the philosophy and objectives of the intercollegiate athletic program.
* Maintain professional growth and development through seminars, workshops and professional affiliations. Keep abreast of current information and changes in NCAA legislation.
* Maintain knowledge of and comply with all rules, regulations, policies and guidelines of West Virginia University, the Big 12 Conference and the NCAA; must adhere to NCAA Bylaw 11.1 Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.
* Represent the University on the highest professional level with dignity, integrity, and strength of character and will exhibit ethical behavior; must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnical differences.
* Demonstrate a cooperative attitude towards all sports within the intercollegiate athletic program.
* Possess the ability to adapt to any situation, make decisions and work independently; position must have the ability to build and maintain relationships with student-athletes, coaches, staff members and contractors; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant research and education. It also requires the ability to adapt to any situation and make decisions.
* Manage sensitive and confidential information related to student-athletes, coaches and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues and eligibility of student-athletes.
* Manage professional and personal time to be handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, weekend work, regular travel in-season and on-call availability.
* Faithfully and diligently execute related duties of the Department of Intercollegiate Athletics, as requested or assigned by the Sr. Associate Athletics Director for Governance and Compliance.
* A Master's degree preferably in sports administration/management.
* A minimum of two (2) years of experience involving:
* Experience in NCAA rules compliance or participation as a NCAA Division I student-athlete.
* Strong working knowledge of NCAA regulations and guidelines and ability to apply and enforce those rules.
* Experience as a graduate assistant is acceptable.

* Maintain high standard of ethics and integrity related to intercollegiate athletics.
* Demonstrated knowledge of Division I (FBS) intercollegiate athletics.
* Demonstrated knowledge of NCAA and conference guidelines, policies, rules and regulations with the ability to interpret, apply, enforce and explain such policies and rules.
* Maintain knowledge of state and University policies and procedures.
* Exhibit strong creative, organizational and interpersonal skills.
* Demonstrated ability in public speaking skills.
* Demonstrated ability to function professionally under high stress and confrontational circumstances.
* Demonstrated ability to manage multiple tasks for extended period of time.
* Demonstrated ability to independently plan and organize work.
* Proactive attitude towards work and assignments.
* Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
* Demonstrated knowledge of record keeping and adherence to schedule.
* Demonstrated ability to quickly learn University and department policies and procedures.
* Ability to stay abreast of information impacting the affected area.
* Demonstrated ability to organize and motivate groups and individuals.
* Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing).
* Demonstrated skills in management of athletic compliance program.
* Demonstrated knowledge of effected areas of involvement.
* Ability to make administrative/procedural decisions and judgments.
* Ability to communicate effectively and comprehensively, both verbally and in writing.
* Ability to function as a liaison for Athletics with several administrative departments within higher education and at the conference and national level.
* Demonstrated ability to operate JumpForward and other specialized compliance software programs.
* Demonstrated knowledge of financial aid and eligibility requirements of student-athletes.
* Ability to participate in an investigation, including the preparation and submission of reports to the NCAA.

Job Title
Assistant Registrar for Athletics Eligibility

Agency
Tarleton State University

Department
Registrar

Proposed Minimum Salary
$4,478.75 monthly

Job Location
Stephenville, Texas

Job Type
Staff

Job Description

Job Description:

The Assistant Registrar for Athletics Eligibility will oversee and facilitate the athletics eligibility certification process and will work closely with the Office of Athletics Compliance and Office Athletics Academic Services to ensure that Tarleton's student-athletes are properly certified to participate in NCAA Division I intercollegiate competition.

Responsibilities:

30% Continuing Eligibility Certification

Coordinate student-athlete continuing eligibility reviews and oversee the semesterly academic certification process for Tarleton's NCAA Division I sport programs. Maintain organized files and records to document academic progress eligibility.

30% Initial Eligibility Review

Conduct transcript evaluations of initial and transfer student-athletes to ensure compliance with NCAA's academic eligibility benchmarks

20% Internal University Processes

Review course substitution requests to streamline the transfer evaluation process while ensuring the integrity of University processes.

10% Compliance

Maintain continual and thorough familiarity with applicable NCAA, Conference, and University rules and regulations. Coordinate with Assistant Athletic Director for Compliance on eligibility waivers for incoming and continuing student-athletes. Track and report eligibility information in NCAA and internal university software programs.

5% Committees

Serve on University committees as assigned. Represent the Office of the Registrar on various levels within the University campus and athletics profession.

5% Other Duties

Perform other duties as assigned by the University Registrar and/or Senior Associate Athletic Director for Compliance.

Required Education and Experience:
-Bachelor's degree or any equivalent combination of education and experience.
-Five years' related experience

Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, and database software.

-Knowledge of NCAA Division I Rules

-Ability to multitask and work cooperatively with others.

Preferred:

-Master's degree or an equivalent of education and experience

-Two years experience within an NCAA Division I athletics department and/or registrar's office.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

This person will assist in the administration of intercollegiate athletics programs under the supervision of the Vice President, Student Development & Operations/Director of Athletics. Emphasis will be placed on assisting the athletic department with event management for home events and will require some travel to away events. In addition, this person will supervise scheduling of athletic facilities and equipment inventory. This person is responsible for the operations of the college's wellness facilities including the supervision of student employees and the enforcement of rules and regulations pertaining to student and community use.
Vision:

Indian Hills Community College will transform the future through education and empowerment.

Mission:

Indian Hills Community College changes lives by inspiring learning, diversity, social enrichment, and regional economic advancement.

Core Values:

Indian Hills Community College is committed to excellence, success, service, integrity, community, innovation, diversity, and inclusion.

Minimum Job Requirements:

+ Bachelor's degree required. Master's degree preferred.

+ Positive and successful experience in administration of intercollegiate and/or high school athletics preferred.

+ Experience in managing intercollegiate and/or high school level athletic events preferred.

+ Current CPR, First Aid, and AED certification or willingness and ability to obtain such certifications.

+ Must relate well with community college students and be capable of supervising college age students and enforcing college policies.

+ Strong verbal and written communications skills.

+ Management and organization skills are essential.

+ Ability to handle confidential matters with discretion and perform with a high level of professional integrity and ethics.

+ Ability to work independently.

+ Possess the ability to execute in a superior fashion with the criteria established under the category "work performed".

Work Performed:

+ Assist Director of Athletics, Associate Director of Athletics, and additional athletic staff with management of home events on both the Centerville and Ottumwa campuses including but not limited to game day oversight, game day set up and tear down, crowd control, safety and security management, and any additional necessary functions that each specific sport needs to provide a positive experience for the student-athlete and fan.

+ Lead and motivate student-athletes to maximize their potential.

+ Ensure the physical, emotional, and social welfare of student-athletes while establishing a safe working environment.

+ Supervise the operation of the college wellness facilities including enforcing building use eligibility and all building policies.

+ Hire, train, maintain, supervise and when necessary terminate student and college employees who work in athletics facility management.

+ Enforce building use eligibility.

+ Open and close athletics facilities as needed.

+ Initiate maintenance or replacement requests for athletics facilities including recommendations for general facility improvements.

+ Be responsible for coordinating and maintaining event scheduling of athletic facilities.

+ Process, according to established college procedures, payroll paperwork for student employees.

+ Supervise, inventory, and maintain college weight and cardio facilities.

+ Recommend purchases regarding strength and conditioning equipment.

+ Assist with daily cleaning, maintenance, and operation of wellness facilities and contact additional campus offices such as physical facilities, custodial, etc. for assistance when necessary.

+ Ensure that Indian Hills Community College athletics programs abide by all ICCAC and NJCAA rules and regulations.

+ Assist with fundraising efforts.

+ Establish and maintain positive relationships with community, local support groups, media and alumni.

+ Work with Director of Athletics to develop and work within annual budgets.

+ Accept and perform duties which may require work to be performed other than normal business hours.

+ Participate in the hiring committees for athletic department staff.

+ Promote high standards of ethics, sportsmanship, academic success, and personal conduct for coaches and student-athletes.

Responsible To:

Vice President, Student Development & Operations/Director, Athletics

Position Level:

Professional - Exempt - Special Funding, at will employment on a letter of employment

Employment Length:

4 Term, Full Time, Benefits

Schedule:

9 hrs/day, Monday-Thursday. Ability to work nights and weekends

Salary Range:

44,603.00 - 49,408.00