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  • CAAS Administrative Assistant

    Hogantaylor 3.2company rating

    Assistant job in Tulsa, OK

    At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team. Our CAAS team partners closely with clients to deliver timely, high-quality financial information, and this role plays a key part in making that happen. We're looking for a detail-driven, service-minded Administrative Assistant who enjoys keeping things organized, supporting multiple stakeholders, and contributing to a collaborative, fast-paced environment. What You'll Do Support CAAS Operations. Provide day-to-day administrative support to the CAAS team, working closely with Partners, Managers, and engagement teams to keep workflows moving smoothly. Process Client Deliverables. Assist with compilations, financial statements, payroll tax reports, Forms 1099, and client payables while ensuring accuracy and timeliness. Prepare Client Materials. Help assemble and distribute engagement letters, proposals, presentations, reports, and other client-facing documents. Ensure Quality & Accuracy. Perform quality assurance reviews, including proofreading for grammar and formatting and completing basic math checks. Manage Client & Engagement Data. Set up new clients and jobs in the Firm Practice Management System (FPMS), maintain engagement records, and perform accurate data entry across firm systems. Coordinate Workflow. Support engagement teams within CAAS software platforms, assist with assignment updates, and help manage workflow coordination. Handle Administrative Details. Prepare client conflict checks, reconcile third-party software disbursements, process expense reports and P-card statements, and assist with travel and training logistics. Organize & Protect Information. Scan, organize, maintain, and retrieve client documents while ensuring confidentiality and data security. Communicate & Coordinate. Assist with scheduling meetings, maintaining calendars, preparing draft agendas, and coordinating with clients as directed by engagement managers. Pitch In Where Needed. Support special projects, provide general firm administrative assistance, and serve as front desk backup or travel to other offices or client locations when needed. Be a Team Player. Contribute to a positive, professional, and collaborative team environment. What You'll Bring High school diploma required; bachelor's degree in business administration strongly preferred 3-5 years of administrative professional experience; professional services experience preferred Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams, OneNote) and Adobe PDF Confidence learning new systems and finding solutions within existing tools (especially Excel) Excellent organizational, analytical, and time-management skills High level of professionalism with strong verbal and written communication skills Experience with paperless document management systems preferred Experience with QuickBooks Online or other QuickBooks products preferred Ability to work independently with minimal supervision while collaborating effectively across all levels Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!
    $26k-32k yearly est. 4d ago
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  • Department Assistant II

    University of Tulsa 4.7company rating

    Assistant job in Tulsa, OK

    The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service * Greet and assist all members, guests, and visitors in a friendly and professional manner. * Provide information on fitness center programs, membership options, and facility policies. * Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management * Process membership applications, renewals, and cancellations. * Assist with managing and updating the membership database. Social Media Management * Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). * Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations * Oversee daily operations of member/guest services, including answering phones and managing emails. * Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff * Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. * Assist in recruiting, training, and scheduling student staff. * Provide feedback and conduct performance evaluations for student employees. * Ensure student staff adhere to fitness center policies and deliver excellent customer service. * Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation * Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits * Review daily shift reports to ensure seamless communication across shifts. * Audit and record daily fitness center usage, including member check-ins and class participation. * Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management * Maintain and track inventory of fitness center supplies and equipment. * Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification * Maintain climbing wall instructor certification. * Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Required Qualifications Required Qualifications: Knowledge/Skill/Ability * Strong verbal and written communication skills. * Attention to detail in planning, assessing, and * reporting. * Familiarity with recreation & wellness. * Proficiency in Adobe Photoshop, Power Point, * Microsoft Access, Google docs and social media. Equivalent Education/Experience * Associate's degree * 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred. Physical Demands Recreational Center Environment
    $31k-42k yearly est. 60d+ ago
  • Temporary Enrollment Center Assistant

    Jenks Public Schools 4.2company rating

    Assistant job in Jenks, OK

    Jenks Public Schools Job Description Temporary Enrollment Center Assistant Reports to: Enrollment Center Coordinator Supervises: None Qualifications: High School diploma/GED required. Experience with computers. Excellent interpersonal communication skills. Exhibits strong core values, including respect, trust and honesty. Satisfy all district requirements regarding physical health, citizenship and background. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goals: Assist in enrolling students in a timely manner with customer focus. Essential Functions and Responsibilities: Assist with everyday operations of the Enrollment Center, including data entry, answering phones and questions patrons may have. Work with parents to complete the enrollment process. Assist with processing incoming records, faxes and emails. Attend all required meetings and meet all staff development requirements. Perform other duties as assigned by supervisor. Terms of employment: Temporary Classified Hourly Contract FLSA Qualification: Non-Exempt Evaluation: None Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 50 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 50 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.
    $21k-25k yearly est. 60d+ ago
  • Project Manager Assistant

    OMNI Mechanical Services 4.5company rating

    Assistant job in Tulsa, OK

    The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.
    $18-20 hourly 45d ago
  • Asset Integrity Assistant

    Team Industrial Services, Inc. 4.8company rating

    Assistant job in Tulsa, OK

    The Technician Apprentice is responsible for supporting various areas of activity engaged in by field personnel onsite at client locations. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists Technicians, Sr Technicians, and Operations in various Team service responsibilities onsite at client locations * Assists in providing service and customer support during site assignments * Supports all on site installation, repair, maintenance and evaluation tasks * Assists in diagnosing errors or problems and observes field personnel in determining appropriate solutions * Assists in documentation of all field service activities * Other duties as assigned Job Qualifications * High school diploma or equivalent required * One (1) or more year's previous experience in an industrial or plant environment preferred. * May be required to travel out of town on a periodic basis Work Conditions * Position is based out of a branch or site location * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise levels * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells
    $24k-29k yearly est. Auto-Apply 52d ago
  • Culinary Services Assistant / Dietary Aide

    North County Assisted Living 3.8company rating

    Assistant job in Collinsville, OK

    Different Shifts Available - Especially Weekends Come work for a company that cares and appreciates its staff and help us strive to be the difference makers and a guiding light in our profession. We are searching for attentive, kindhearted health professionals regardless of the position to help us care for our phenomenal residents. Remarkable benefits our staff can expect: Competitive Wages Comprehensive benefits- Medical, Vision, Dental Insure Oklahoma- Subsidies to eligible employees. Maternity Leave- Long-Term & Short-Term Disability 401 K Plan PTO Holiday Pay Life Insurance Referral Bonus Program Flexible Spending & Daycare Account Employee Monthly Appreciation Activities Perfect Attendance Bonus for Full-time Hourly Staff ON DEMAND PAY- (PayActiv - access to weekly pay!) Education Assistance- That's right, we will support you as you go back to school. We believe in you! Exclusive discounts: AT&T & Verizon Insight & Dell Staples United Moving Services OKRIN & Sherwin Williams AMC Movies Premium Seats USA (concert & sports events) LMT Club & Member Auto Buying by TrueCar Abenity Travel Center Six Flags Harry & David Gifts & Godiva Experience None. On-the-job training provided. Job Functions Work with the facility's Dietitian/Director of Food Services as necessary and implement recommended changes as required. Ensure that all food procedures are followed in accordance with established policies. Others as deemed necessary and appropriate, or as may be directed. Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report any suspected or known unauthorized access, use, or disclosure of such information. Develop and maintain a good working rapport with inter-department personnel as well as with other departments within the facility to assure that food service can be properly maintained to meet the needs of the residents. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the department. Report known or suspected incidents of fraud to the Administrator. Log off computer workstations per established facility policy. Note: Every effort has been made to identify the essential function of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position. Specific Requirements Must be able to read, write, speak, and understand the English language. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must be able to follow oral and written instructions. Must maintain the care and use of supplies, equipment, the appearance of work areas, and perform regular inspections of food service areas for sanitation, order, safety and proper performance of assigned duties. Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level they are currently functioning. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing food practices. Must not pose a direct threat to the health or safety of other individuals in the workplace. Education Must possess, as a minimum, an 8th grade education. Breaking news, no covid vaccine or masks are required to work in our facility!
    $32k-41k yearly est. 60d+ ago
  • Dining Assistant - Theta Upsilon Chapter at the University of Tulsa

    Tri Delta 3.8company rating

    Assistant job in Tulsa, OK

    The Theta Upsilon chapter of Tri Delta at the University of Tulsa is looking for for Dining Assistants that can assist with our daily meal service management, maintenance of the dining room, and, at times, the kitchen where needed. If you thrive in a fast-paced environment, are passionate about your work, and love being a part of a team, we would love for you to apply! Status: Part-Time/Seasonal Location: On-site Supervised by: Chef or House Director Benefits of working at Tri Delta: Competitive pay Regular schedule & adjustable around class schedule Excellent work environment and mission driven culture Great opportunity for university student *Please note that the Tri Delta offices will be closed for the holidays beginning Monday, December 22nd and reopen Monday, January 5th. We welcome applications during this period! We will review your applications and answer questions about the positions when we return in the new year. Responsibilities will include, but are not limited to, the following: Employee Relationships & Expectations Promptly notify supervisor and/or house director of any maintenance problems or unsafe conditions in or around the kitchen Observe kitchen, dining and chapter rules, as determined by the chapter, chef, and house director (varies by location) Refrain from the use of alcohol or drugs in and around the chapter territory Maintain a professional relationship with all chapter members and residents, employees, and volunteers Notify supervisor and/or house director of any accidents or injuries while on duty, immediately Cleaning & Sanitation Assist in cleaning the dining room Assist in taking out trash daily Assist in washing dishes after each meal where needed Assist in waiter and table bussing as needed Properly care for supplies Perform general duties as assigned Qualifications Required qualifications include: 0 to 1+ years of related experience Possesses skills to operate a computer including web browsing, email, and Office products Meet specified physical requirements of lifting no more than 40 lbs, standing on the tile floor for long periods of time, and use of hands to handle and control tools Ability to speak and read English Ability to use proper discretion and independent judgement in carrying out the primary roles and responsibilities of the position Tri Delta's employees are called to kindness, appreciate each other's unique abilities, and value diverse perspectives. We welcome candidates with a wide range of experiences, identities and viewpoints. At Tri Delta, we don't just accept differences-we celebrate and support the diverse backgrounds and skills of our employees and believe that they make us stronger. We are proud to be an Equal Opportunity Employer and are committed to a workplace free of discrimination and harassment.
    $35k-37k yearly est. 9d ago
  • Superintendent Assistant

    Simmons & Kourtis

    Assistant job in Owasso, OK

    Simmons Homes, Tulsa's Premier Home Builder, has a full-time opening for a Superintendent Assistant serving the residential market in Tulsa and the surrounding areas. Responsibilities Include: Work closely with Superintendent to coordinate schedule for the day Ensure projections are accurate and houses are completed on time and to quality standards Monitor and coordinate the progress of subcontractors Assist in obtaining permits, plots, and plans for inspections Unlock houses for subcontractors Complete punch list items Other duties as assigned Skills and Qualifications: Must have excellent time management and problem solving skills; basic math skills; high level of motivation with customer service focus; work well with others; meet deadlines; understand construction concepts including the ability to read and understand construction drawing and specifications. Must possess a valid driver's license and have a good driving record. 2-3 years of experience in the construction field and punch list experience preferred. We offer an excellent benefits package including medical, dental, life, ad&d, supplemental benefits, paid vacation, holidays, and 401(k).
    $19k-31k yearly est. 60d+ ago
  • Kettle Assistant

    Lloyd Richards Personnel

    Assistant job in Tulsa, OK

    IF YOU WORK A FULL 80 HOURS IN YOUR 1ST TWO WEEKS ON ASSIGNMENT YOU CAN BE ELIGIBLE TO RECEIVE A $25 QUIKTRIP GIFT CARD Generally responsible for assisting the Grease Makers with the operation of the kettle floor. Duties include adding raw materials to the product, clean up of kettles and kettle floor, requesting and storage of raw materials, and other functions the Grease Makers determine are required for the production operation. ESSENTIAL FUNCTIONS: Safety- Report any and all drips ,leaks, and spills that would affect the environment Be aware of and follow all personal protective equipment requirements Report any unsafe acts/conditions Maintain a clean work area Quality- Be familiar with and support the effort of implementing the quality policy and ISO 9001:2015 and IATF 16949 Quality Management Systems Follow all documented procedures Complete necessary documentation with high level of accuracy Operational- Maintain excellent on time-attendance record Communicate well with grease makers, operators ,lab personnel, supervisors, etc. Additional Duties and Responsibilities: Perform all other related duties and assignments as required Knowledge, Skills , and Abilities : Must be able to read ,write and understand English language Must be able to perform simple math Must be able to work as part of a team and be able to communicate his/her thoughts , needs and ideas to others, ie. Co-workers, lab personnel, supervisors, etc. Must be self-motivated Must be able to multi-task at a fast pace. Must be able to start and complete and assigned tasks with accuracy, efficiency and safety. EDUCATION High School Diploma/ Ged or proven ability to perform Job Training Requirements: Daily instruction through Grease Makers General Safety & Hazard communication training annually Various quality training as required Physical Requirements/Working Conditions: Ability to lift up to 50Ibs , Including equipment such as hoses, fittings, sampling devices, tank covers, lids, and other equipment. Must be able to climb stairs, work in confused spaces, have a good balance and coordination. Must be capable of reading small numbers from meters , gauges ,etc. Must be to capable of distinguishing change in pitch on pumps ,motors Must be able to wear a respirator Must be capable of working in extreme temperatures Must be willing to and able to work any shift and /or holidays & weekend, as needed Must be capable of working overtime with little notice ,as needed.
    $19k-31k yearly est. Auto-Apply 60d+ ago
  • Campsite Assistant

    333098-Camp Fire Green Country Inc.

    Assistant job in Tulsa, OK

    Job DescriptionDescription: REPORTS TO: Campsite Director FLSA STATUS: Non-exempt PURPOSE: Supports the overall mission and operations of the camp by ensuring a clean, safe, and well-maintained environment for campers, staff, and visitors. This position assists in routine maintenance, repairs, and upkeep of camp facilities, grounds, and equipment. The Assistant Ranger plays a critical role in creating a welcoming and functional space that enhances the camp experience and promotes outdoor exploration, education, and recreation. ESSENTIAL FUNCTIONS: Groundskeeping: Maintain the cleanliness and appearance of camp grounds, including mowing, trimming, raking, and removing debris. Assist with trail maintenance and upkeep of outdoor activity areas. Housekeeping: Assist with cleaning and restocking supplies in shared spaces, including restrooms, dining facilities, and meeting areas. Safety and Compliance: Identify and address potential safety hazards promptly. Support compliance with health and safety standards, including maintaining firewood, fire pits, and other outdoor facilities safely. Collaboration and Support: Work collaboratively with other staff to prepare facilities for programs, rentals, and special events. Assist in managing maintenance schedules and responding to on-call needs as required. Requirements: At least 18 years of age High school diploma or general education degree (GED); or currently obtaining Flexibility Strong organizational skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a high level of detail and accuracy. Excellent communication skills: Ability to communicate clearly and professionally with staff, campers, and families, both verbally and in writing. Problem-solving skills: Ability to handle issues as they arise and seek solutions efficiently. Attention to detail: Ability to maintain accurate records, files, and inventory, with a focus on precision and consistency. Time management: Strong ability to meet deadlines and manage time effectively in a fast-paced, dynamic environment. Physical ability to administer first aid and Cardiopulmonary Resuscitation (CPR) Physical ability to travel over uneven surfaces in extreme summer temperatures for 15 hours a day. Physical ability to carry and move objects weighing up to 50 pounds over uneven surfaces Physical ability to reach, stoop, climb, kneel, and move freely in locations as outdoor camping sites and storage areas Ability to meet affiliate employment requirements, including acceptable outcomes to background check and reference checks (If utilizing personal vehicle for camp business) Provide personal auto insurance verification (If needed to drive affiliate vehicle) Acceptance by affiliate auto insurance
    $19k-31k yearly est. 2d ago
  • NDT Assistant

    CRC Evans 4.4company rating

    Assistant job in Tulsa, OK

    Qualifications Working in the field of NDT is an exciting career involving time on projects, often in remote areas. The work is both challenging and rewarding. Desired Competencies Strong work ethic, dependable & ethical Exceptional safety and quality awareness Mechanically inclined / Knowledge of NDT equipment Adaptable to changing schedules and long hours Team work Ability to follow directions and procedures Good Customer communication skills. Willingness to travel Dependable Physical Demands and Work Conditions Standing, walking, sitting, lifting, carrying, pushing, pulling, reaching, handling, talking, hearing, visual acuity, accommodation and color vision Moving, carrying, lifting, objects in excess of 75 lbs Climbing and working off of ladders, stairs, and scaffolding and in Ditches Working extended hours and standing for extended periods of time Work in indoor and outdoor environments in conditions of extreme heat and cold Work in and near industrial hazards. Must Have Certification / Qualifications High School Diploma or equivalent 40 Hour Radiation Safety Course & Certificate Technical background in NDT methods and procedures. Current State or IRRSP Card (Both Gamma & X-ray Preferred, minimum Gamma) - No exceptions Valid Driver's License and clean driving record Ability to pass Drug Screen for DOT work Submit to Background Check Must be authorized to work in the United States Desired Optional Training / Certification 40 hour Radiation Safety Course Radiation State Card preferred
    $20k-25k yearly est. 60d+ ago
  • Recreation Assistant

    Odle Management Group LLC

    Assistant job in Tulsa, OK

    Job Function: Reports to the Recreation, Fitness and Health Supervisor. Directs trainees in leisure-time recreation/non-vocational activities and leadership programs. Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards. Duties and Responsibilities: • Directs trainees in leisure-time recreation/non-vocational activities and leadership programs. • Assist in organization and implementation of the recreation/non-vocation programs and leisure-learning activities and programs, encouraging trainees' participation. • Assists in center-sponsored trips and events. • Performs other duties as assigned. Schedule: Sundays 1 p.m. to 9 p.m., Mondays 4:30 p.m. - 10 p.m., Tuesdays 5 p.m. - 10 p.m. and Fridays 5 p.m. - 10 p.m. Education and Experience Requirements: Associate's degree in work-related field. One year of experience working with youth. Prefer experience in a recreation/non-vocational program. Valid driver's license in the state of employment with an acceptable driving record.
    $20k-31k yearly est. Auto-Apply 60d+ ago
  • ACD Evening Secretary

    Indian Capital Technology Center 3.8company rating

    Assistant job in Muskogee, OK

    ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."
    $22k-38k yearly est. 4d ago
  • GS9980 Qualified Mental Health Graduate Assistant

    Northeastern State University 4.0company rating

    Assistant job in Tahlequah, OK

    Qualified Mental Health Graduate Assistant Student Affairs Internal posting only. No external applications will be reviewed. This position provides mental health counseling, assessment/screenings, and crisis response in support of the COPS Grant Clinical Coordinator/Therapist. The position assists in providing crisis response in collaboration with Student Counseling Services, the University Police Department, and responds to calls for assistance pertaining to mental health crises. MAJOR DUTIES Provides direct service in the form of short-term individual counseling related to mental health. Provides crisis intervention for critical incidents or individual clinical emergencies, including off duty calls as needed, i.e., provide short-term crisis therapy, assists in managing individuals, assesses status for other service providers, campus police, etc. Creates and delivers presentations regarding student mental health and other related issues. Behavioral Intervention Team. Provides administrative support for the Crisis Clinical Coordinator and Therapist. Performs related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of best practice methods in crisis intervention. Knowledge of behavioral assessment standards. Skill in the operation of computers and job related software programs. Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication. GUIDELINES Guidelines include Family Educational Rights and Privacy Act guidelines, Health Insurance Portability and Accountability Act guidelines, Oklahoma Licensed Professional Counselor regulations, the American Counselors Association code of ethics, the Americans with Disabilities Act, and university policies and procedures. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied counseling duties. The unique and challenging nature of client cases contributes to the complexity of the position. The purpose of this position is to provide counseling services to university students. Success in this position contributes to the successful provision of those services. CONTACTS Contacts are typically with co-workers, other university personnel, faculty, staff, students, representatives of community service organizations, and members of the general public. Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate persons. PHYSICAL DEMANDS/WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The work is typically performed in an office. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position has no direct supervisory responsibility. MINIMUM QUALIFICATIONS Graduate student level of competency commonly associated with a master's degree in a course of study related to Counseling or Social Work. Sufficient experience to understand the basic principles relevant to the major duties of the position. Possession of or ability to readily obtain a valid driver's license issued by the State of Oklahoma for the type of vehicle or equipment operated. PREFERRED QUALIFICATIONS Previous experience in mental health related positions or crisis response. Hour salary $20.00. Hire date as stated. NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.
    $20 hourly 3d ago
  • Culinary Services Assistant-Part Time

    Tri County Tech Center 4.0company rating

    Assistant job in Bartlesville, OK

    Job DescriptionSalary: $15.00/Hour TITLE: Culinary Services Assistant-Part Time CLASSIFICATION: Administrative Services Who We Are:Tri County Tech is a high-performance organization that strives to hire the best and the brightest talent. The ultimate goal is to find the perfect candidate for the position itself and for someone who will meld naturally in the TCT culture. Every educator at Tri County Tech helps us further our vision of inspiring success through life-changing learning experiences. Tri County Tech isn't just a place where we work. It's a mindset we embody. We thrive on challenges, innovate through constraints, and do it all with the student in mind. Whether you're called to create exciting content, help students with financial assistance, or keep a budget in check, you'll first need a commitment to the culture we've built and a strong desire for continuous improvement. Successful Tri County Tech employees are here to give everything they've got to serve something bigger than themselves. Who You Are: Culinary Services Assistants are hospitality industry professionals who prepare and serve meals to our diverse student population. They focus on providing a welcoming, fast-friendly experience to all who enter the culinary department. What You'll Possess Qualified Candidates Will: You'll possess a high school diploma. Technology Center Diploma or Associate's degree preferred. Youll possess two years of culinary service experience. You are detail-oriented and organized. You'll simultaneously work on several tasks related to all things TCT and manage them with ease. You're a project planner who meets deadlines. You'll have excellent customer service. You'll exceed expectations and have excellent follow-up skills. You'll take the initiative, seek out projects, and openly accept other duties as assigned. You'll have excellent communication skills. You continually look for ways to improve your skillset and are always open to receiving feedback. What Youll Do Essential Functions: Assistants provide support to a workgroup or function in a task-oriented environment. They possess a present focus and will handle multiple tasks with provided direction in the scope of their workgroup. Customer service skills are a top priority as they often serve as the front-line representative of the workgroup. Assist in daily food preparation for line, market, and/or catering events. Serve as primary or back-up Cashier. Maintain work area, ensuring equipment is cleaned and food/supplies are adequately stocked and prepped. Maintain the dish room, ensuring all dishes are washed and dried. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position. Terms of Employment: Temporary Part-Time (January- May) 25-30 hours/week employed through Express Personnel. Evaluation: Performance evaluated by the Senior Administrative Director per Board policy. Status: Non-Exempt Salary: $15.00/Hour NIMS Designation: General, 100 & 700 There will be no discrimination in the technology center because of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information in its programs, services, activities and employment. The following individual is designated to handle inquiries regarding the technology centers non-discrimination policies, including Title IX:Tara Stevens, Director of HR & Compliance Officer| 6101 Nowata Road, Bartlesville, OK 74006 | ************ | ******************************. According to the State of Oklahoma Sex Offenders Registration Act, registered sex offenders must self-disclose their status before admissions. View ourprivacy policy. View our fullnon-discrimination policy. Title IX Training provided by:OSSBA Workshop Resources
    $15 hourly Easy Apply 5d ago
  • Institutional Work Study

    College of The Muscogee Nation

    Assistant job in Okmulgee, OK

    Under the direction of the Director of Business Affairs, and with the collaboration of an assigned supervisor, the Institutional Work Study (IWS) provides assistance in a number of job opportunities within the College of the Muscogee Nation. To be selected and maintain employment as an IWS, students must comply with the following requirements per trimester: 1) Maintain 12 or more credit hours, 2) Maintain a 2.0 grade point average (the Peer Tutor position requires a 3.0), 3) Pass a drug screen and background check 4) Adhere to the CMN attendance policy, 5) Dress professionally, 6) Complete FERPA training and Sign the Confidentiality and FERPA agreement during orientation. Employment may be terminated immediately if the student: 1) Withdraws electively or administratively, 2) Drops below 12 enrolled credit hours, 3) Completes his/her course of study at CMN, 4) Violates FERPA or Confidentiality agreement, or 5) Violates requirements stated in this policy If the student participates in graduation but is required to complete courses the following semester there may be an exception made in order for the student to remain employed. The student must provide a transcript and schedule to Human Resources to verify classes. Students should know that a limited number of work study positions are available each trimester and submit his/her application within respective deadlines. Applicants must successfully complete both the selection process and interview, to be considered for an open position. IWS students may work a maximum of 20 hours per week, which are contingent upon a student's class schedule. At the end of each trimester should an IWS student continue to meet the program requirements, his/her employment may continue without interruption. Principal Duties and Responsibilities: Duties and responsibilities will vary according to job assignment, may include, but are not limited to the following: * Bookstore: sales, stocking, cash register, janitorial. * Cafeteria: sales, cash register, janitorial, kitchen assistance, food handling. * Student housing: office support services, transportation, student resource, enforcing CMN policies, maintenance. * Offices: office support services, backup support for reception desk. * Library: office support services, check out literature/electronic equipment, maintenance, re-shelving books and supplies. * Office support services includes: assist with the preparation of documents and filing. * Enter data in data bank, sort documents, copy, and fax. * Computer skills in word-processing and spreadsheets are very helpful. * Able to take direction and carry out instructions. * Must be able to interact with the public in a polite friendly manner. * May be asked to hand carry documents between colleges offices located in different buildings. * Answer the telephone and take messages. * Assist instructors. * Work on projects. * Any and all other duties as assigned.
    $18k-25k yearly est. 39d ago
  • Project Assistant-Indoor Air Program

    University of Tulsa Portal 4.7company rating

    Assistant job in Tulsa, OK

    The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.
    $22k-31k yearly est. 60d+ ago
  • Superintendent Assistant

    Simmons & Kourtis

    Assistant job in Owasso, OK

    Job DescriptionSalary: Simmons Homes, Tulsa's Premier Home Builder, has a full-time opening for a Superintendent Assistant serving the residential market in Tulsa and the surrounding areas. Responsibilities Include: Work closely with Superintendent to coordinate schedule for the day Ensure projections are accurate and houses are completed on time and to quality standards Monitor and coordinate the progress of subcontractors Assist in obtaining permits, plots, and plans for inspections Unlock houses for subcontractors Complete punch list items Other duties as assigned Skills and Qualifications: Must have excellent time management and problem solving skills; basic math skills; high level of motivation with customer service focus; work well with others; meet deadlines; understand construction concepts including the ability to read and understand construction drawing and specifications. Must possess a valid driver's license and have a good driving record. 2-3 years of experience in the construction field and punch list experience preferred. We offer an excellent benefits package including medical, dental, life, ad&d, supplemental benefits, paid vacation, holidays, and 401(k).
    $19k-31k yearly est. 17d ago
  • Tube Bender Assistant

    Lloyd Richards Personnel

    Assistant job in Tulsa, OK

    If you work a Full 80 hours in your 1st two weeks on assignment you can be eligible to receive a $25 QuikTrip gift card!!! North Tulsa shop looking for Assistant for Tube bending Machine operators Job requires a lot of repetitive lifting Job is very physical Assist machine operators with loading/unloading machine During downtime candidates will be building crates and helping maintain clean work area Opportunity to grow within a company Perform basic math calculations to ensure accurate measurements and material usage. Shift 1st Shift: Monday-Thursday 6:00am-4:30pm Pay $17.00 per hour
    $19k-31k yearly est. Auto-Apply 60d+ ago
  • Lunch Duty Assistant

    Jenks Public Schools 4.2company rating

    Assistant job in Tulsa, OK

    Jenks Public Schools Job Description Lunch Duty Assistant Reports to: Site Principal Supervises: None Qualifications: High School diploma or GED required. Willingness to work with children. Satisfy all district requirements with regard to physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goal: To maintain a safe playground/cafeteria environment through the supervision of students. Essential Functions and Responsibilities: Supervise students. Initiate corrective actions as instructed. Perform all other duties as assigned. Employment Terms: Nine (9) month hourly contract FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Staff Evaluation Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.
    $23k-28k yearly est. 60d+ ago

Learn more about assistant jobs

How much does an assistant earn in Broken Arrow, OK?

The average assistant in Broken Arrow, OK earns between $15,000 and $39,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average assistant salary in Broken Arrow, OK

$24,000
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