Assistant business office manager job description

Genesis is a leading provider of healthcare services from short-term to long-term care and a wide variety of living options and professional clinical services.

Why Genesis? We improve the lives we touch through the delivery of high-quality healthcare and everyday compassion!

*We Care Deeply about YOU! Guided by our Core Values, Code of Conduct and Ethics program, we foster a culture of care and compassion. We focus on improving the quality of care through creativity and innovation, honesty and integrity in all we do. *We Develop YOU! We provide career ladders, education and training opportunities so you can build a long and successful career with Genesis. *We Appreciate YOU! We value your contributions to the Genesis mission and vision and instill an environment of teamwork and enjoyment in working together. We recognize and celebrate our shared successes. *We are Committed to YOU! We know you are the vital link between Genesis, our patients and residents! We inspire you to be your best self. *We Protect YOU! We take great pride in meeting or exceeding CDC and CMS standards.

Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions. A working knowledge of accounts payable is required.

Position Highlights *Attractive Monday -- Friday schedule *Report to the Business Office Manager and receive training and additional support from the Revenue Cycle Manager. *Serve as the Business Office Manager when needed. *Visible position that interacts with the Administrator, nursing center staff, leadership, Centralized Billing Office, families, attorneys and external agencies. *Manage patient/resident trust funds and confidential files in compliance with state and federal regulations. *Meet with patients/residents upon admission and discharge to explain financial obligations. *Ensure policy & procedure compliance.
SHAREMABO

Qualifications: *High school degree or equivalent is required. *A minimum of two years' experience in long term care billing and collection experience is preferred. *Additional coursework in accounting/finance is recommended. To protect the health and safety of our patients, residents, employees, family members, and the communities we serve, Genesis has implemented a universal COVID-19 vaccination requirement for employees, care partners and onsite vendors.

#57106

Position Type: Full Time


Pay Target:

Genesis HealthCare, Inc. and all affiliated entities are proud to practice Equal Employment Opportunity and Affirmative Action. Genesis provides equal employment opportunity (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, actual or perceived disability, marital status, genetic information, amnesty, or status as covered veterans in accordance with applicable federal, state, and local laws. Genesis takes affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities and covered veterans. This policy is fully supported by the CEO, COO and all members of the leadership team.

Your talents, skills and heart are in high demand. Join our team of collaborative healthcare professionals and work closely with a cross-functional team to create an environment of quality health and wellness of the minds, bodies and spirit s of our residents. APPLY TODAY!
About Us

Over the past 20 years, Nexion has grown to 50 affiliate skilled nursing and rehabilitation, as well as assisted living facilities in Colorado, Louisiana, Mississippi and Texas. Our collaborative and compassionate culture provides a platform for team members to share their talents and skills to facilitate continuous improvement across the entire organization. Nexion has also taken an active stance for diversity and inclusion by establishing a Diversity Task Force to tear down divisive barriers and build unity of cultures and purpose. Our commitment to excellence begins with the unity of our team for the care of our residents, which is reflected in our positive clinical outcomes, resident and family member testimonials, customer satisfaction ratings, AHCA Quality Awards and the advancement and tenure of our associates. We invite you to experience the Nexion culture and grow with us.

Job Summary

The Assistant Business Office Manager (ABOM) provides administrative support to the Business Office Manager and the processes of billing facility charges to the appropriate payor, collecting outstanding Accounts Receivables, and overseeing Medicaid Pending cases, ULTCs, consolidated billing, Medicaid re-determinations and appeals in accordance with Nexion Corporate policy and applicable federal, state, and local regulations.

Responsibilities


May be required to attend morning meetings to review discharges, admits, and payor changes in the absence of the Business Office Manager Make appropriate payor change information in Accounts Receivable System (Point Click Care) Assist with posting cash within 24 hours of receipt. This includes all Medicare, Medicaid, Managed Care and Insurance payments Support the completion of Medicaid 5615s and ULTC100.2s on a timely basis Assist in the billing and receiving of patient liability Follow up weekly with county for Medicaid Pending cases Submit Medicaid charges every Thursday morning as requested by Business Office Manager or Administrator Maintain extensive notes regarding pending progress Follow up on Medicaid Re-determinations and maintain direct communication with the county to develop professional relationships Good communication, organizational, and computer skills And other duties as assigned


Qualifications



Must have a high school diploma or equivalent Long term care (skilled nursing facility) Medicare and Medicaid billing experience is highly preferred 3-5 years of experience with Colorado Medicaid application process, disability application, etc. is preferred



Benefits


We offer competitive compensation and benefits package which includes voluntary Medical, Dental, Vision, AD&D Benefits, LT/ST Disability, Life Insurance, Flex Spending Account and 401K

EOE M/F/D/V

General Purpose:

Assist the Business Office Manager in the overall functioning of the Business Office.

Essential Job Functions

This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive:

* May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and processes of accounts payable.
* Strong knowledge with coding: ICD-9, HCPC's, CMS-1500 and UB-04 forms used in billing.
* Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.
* Will support the Business Office Manager in collections of outstanding balances billed and due which includes AHCCCS, Medicare, commercial Insurance and Private Party Payment.
* Fill in as Business Office Manager as needed with limited or full authority as needed.
* Support and assist Business Office Manager with State, Federal and Company standards, to include alerting management to potential non-compliance issues and the preparation of correction plans.
* Make bank deposits as requested.
* Receive and receipt private, resident portions and Medicaid payments on residents' bills.
* Assist with end of month packet procedures such as: charge journals, cash receipts including RAs, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts.
* Assist Office Manager in maintaining a clean, safe, and sanitary work environment.
* Maintain accuracy and efficiency in all work performed.
* Prepare disbursement checks for payment of expenditures approved by Administrator, maintaining and updating daily, the facility's check register.

Other Duties

* Attend in-service education programs in order to meet facility educational requirements.
* Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information.
* Maintain confidentiality of resident and facility records/information.
* Protect residents from neglect, mistreatment, and abuse.
* Protect the personal property of the residents of the facility.
* Others as directed by the supervisor or administrator.

Minimum Qualifications

* Organized and detailed in work performance.
* Must have experience in AHCCCS cliam submission including AHCCCS contracted health plans.
* Must have experience in Medicare and Medicare Advantage Health Plan billing.
* Must have computer skills to enter and track the status of cliam adjudication
* Medical terminology skills preferred.
* Good communication skills with excellent self-discipline and patience.
* Genuine caring for and interest in elderly and disabled people in a nursing facility.
* Comply with the Residents' Rights and Facility Policies and Procedures.
* Perform work tasks within the physical demand requirements as outlined below.
* Perform Essential Duties as outlined above.

Ideal candidate should have knowledge of Medicaid billing and resident trust.