Assistant jobs in California

Part-Time Junior Personal Assistant Job #10877 Location: Goleta and Atherton, California. The clients will consider candidates based out of either location and regular travel is required. Schedule: The Personal Assistant will work 30 to 40 hours weekly, typically Monday through Friday. Weekend help may be requested with advance notice. Duties: Responsibilities include assisting with personal and family shopping needs such as groceries, clothing, pick ups, returns, and other miscellaneous errands. Mail must be collected from multiple properties and distributed appropriately. Packages delivered to the main household should be received, opened as directed, and routed correctly. The role also involves helping the principal stay on track with her daily schedule and sharing meeting details, links, and reminders. The position also includes maintaining inventory systems for bathrooms, closets, home offices, and shared spaces across all properties. Support with packing and preparing overnight travel bags is required - an interest in fashion is a plus! Additional responsibilities include coordinating pet care, including pick ups, drop offs, and occasional overnight care. The assistant will help receive and host family guests, vendors, and appointments as needed and will support events in collaboration with house management and the Executive Assistant. Collaboration with the nanny team is essential to ensure that children's spaces remain clean, organized, and well stocked. Child-related errands and tasks will also be completed as needed. The clients employ Nannies, Housekeepers, and other staff. Requirements: The ideal candidate is able to travel regularly between Goleta and Atherton, California, and is either college educated or currently enrolled in college. Previous experience working in a staffed home is preferred. They possess strong proficiency with Google Workspace, are tech savvy, and can troubleshoot basic technical issues. A clean background and driving record are required. The candidate is highly organized, communicates effectively, pays close attention to detail, and works collaboratively with a positive, team-oriented attitude. Travel expenses and lodging will be provided by the Principals. Benefits: Guaranteed 30 hours per week plus paid sick time. Pet details: One friendly dog.

JRN: 2345 A Los Angeles based musician is seeking a highly organized, proactive, and discreet Personal Assistant to support both personal and professional day-to-day operations. This role requires exceptional judgment, the ability to anticipate needs, and comfort navigating a dynamic, creative environment. The ideal candidate thrives in fast-paced settings, communicates seamlessly with multiple stakeholders, and can manage shifting priorities with ease. The ideal candidate will have recent music experience supporting an artist and will have touring experience. This is an in person role that has travel requirements including touring and appearances. Key Responsibilities Schedule & Calendar Management Manage a complex and ever-changing calendar Coordinate rehearsals, recording sessions, writing sessions, fittings, creative meetings, and personal appointments Ensure the principal is always briefed on daily agendas, locations, timing, and prep needs Travel & Logistics Arrange domestic and international travel, including flights, accommodations, ground transport, and touring logistics Build detailed itineraries and ensure smooth transitions between locations Handle last-minute changes with professionalism and speed Personal Support & Errands Run personal errands including shopping, gifting, returns, wardrobe pulls, and household needs Manage personal tasks such as reservations, appointments, deliveries, and vendor coordination Maintain a stocked home environment and support household organization Studio, On-Set & Event Support Assist during studio sessions, shoots, rehearsals, and performances as needed Coordinate with management, creative teams, stylists, glam, publicists, and production teams Ensure the principal always has necessary materials, wardrobe pieces, equipment, or personal items on hand Administrative Support Manage email, track expenses, process reimbursements, and assist with light paperwork Create systems for task tracking, project follow-up, and communication flow Handle confidential documents and sensitive information with complete discretion Communications & Liaison Serve as a trusted point of contact for managers, agents, collaborators, and vendors Relay messages, flag priorities, and maintain professional communication on behalf of the principal Qualifications 3-5+ years of experience as a Personal Assistant in entertainment, music, or talent-facing environments Strong understanding of the LA creative landscape (studios, production, vendors, etc.) Excellent time management, multitasking, and problem-solving abilities Calm under pressure; thrives in high-energy, fluid environments Tech savvy (Google Suite, Apple products, travel apps, project tracking tools) Able to travel frequently and work evenings/weekends as needed Must have a reliable vehicle and valid driver's license Proven track record of maintaining strict confidentiality Traits for Success Highly proactive and sees needs before they arise Exceptional discretion and professionalism Warm, grounded, and able to read the room Flexible, unflappable, and solutions-oriented Detail-obsessed without losing sight of the bigger picture Salary: $90,000 + health care stipend

Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment. Responsibilities Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO Assist with managing calendars, scheduling meetings, and preparing meeting materials Coordinate travel arrangements and itineraries as needed Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items Act as a liaison and point-of-contact on behalf of the executive office when needed Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support Uphold the highest standards of professionalism and confidentiality across all responsibilities Be available after hours for urgent, time-sensitive needs, as required Qualifications and Skills Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc. Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint) Strong verbal and written communication skills Meticulous attention to detail and highly organized Ability to multitask, manage shifting priorities, and remain calm under pressure Comfortable working in a dynamic, fast-paced environment with senior-level executives A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant Nice to Haves 1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries Experience supporting multiple executives or working in a “floater” or cross-functional support role Passion for the entertainment industry and an interest in executive leadership operations Familiarity with industry workflows such as production, agencies, or talent relations About Lionsgate Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture. Our Benefits Full Coverage - Medical, Vision, and Dental Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day 401(k) company matching Compensation $43,000 - $45,000 EEO Statement Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Johnson Service Group, a nationally award-winning staffing firm, has an immediate opportunity for a Board Secretary with experience preparing Board Meeting Packets to support our public works client. 6-month contract | Onsite | The pay range for this position is $60.00 - $64.00/Hr. per hour depending on qualifications. Summary The Administrative Services Department is seeking a Board Secretary to support Board operations and administrative functions. This role is responsible for preparing Board meeting agendas and packets, ensuring compliance with the Brown Act, and providing direct support to elected Board members. Key Responsibilities Prepare, review, and distribute Board and/or Committee agendas, packets, minutes, correspondence, and related materials in compliance with the Brown Act and applicable laws Prepare and post Board and public hearing notices in accordance with legal requirements Attend Board and Committee meetings; record actions, draft minutes, and publish approved minutes Maintain and update Board, transparency, and public-facing information on the organization's website Process Board payroll, communications, and mileage reimbursements Support executive leadership in planning, coordinating, and managing Board operations and calendars Assist with preparation of Board policies, resolutions, ordinances, proclamations, and staff reports Conduct research and analysis related to administrative policies, programs, and compliance initiatives Develop and update administrative procedures, manuals, forms, and reporting formats Participate in project management efforts, including initiatives requiring coordination, follow-up, and reporting Qualifications: Minimum 5 years of experience managing public Council, Committee, or Board meetings with direct application of the Brown Act Strong writing, editing and communication skills Advanced proficiency in Microsoft Word and PowerPoint and Adobe Acrobat Strong customer service and attention to detail Ability to thrive in a collaborative, team-oriented environment Experience & Education Requirements Bachelor's degree (or equivalent) in public administration, business administration, journalism, engineering, or a related field Minimum 5 years of public administration experience, including at least 2 years supporting elected officials Experience working within a special district is highly desirable #D800 JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

The Office Administrator will support a large corporate office (100+ employees) in the San Francisco area as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity and this line of business offers room for growth. Responsibilities • Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately • Facilities support, for example calling a plumber or repairman as needed • Minor support for AP processes (AP processing not included, but you will prepare the data collection/entry, review and send for processing, tracking for payment/issues) • Preparing the office, catering, conference rooms etc. for visits from Executives • Any other ad hoc administrative support duties that arise • Vendor collaboration if needed Qualifications • 5+ years of experience in an office admin, office manager, etc. (supporting an office rather than an individual) - Corporate setting (at least 30-person office) • Experience with facilities management (examples include ordering supplies and snacks, inventory, calling a plumber for repairs etc.) • Polished/professional • Tech savvy - Strong Microsoft Office skills - Word, Excel, Copilot This will be a permanent, contract-to-hire position, and only candidates who can commit to long-term employment will be considered. Annual compensation will vary based upon individuals' relevant experience across a range starting at of $60k plus benefits that include health, dental, vision, and 401K.

Administrative Sales person to assist in the daily operations of used vehicle sales. They will assist in handling inbound phone calls, taking messages and directing to the sales staff and/or management. Responsibilities answering calls, taking notes assisting in the sales process in the short term would be greatly appreciated. Background in commercial sales would be a plus.

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour. Responsibilities Provide general administrative support to office staff and management Greet and assist office visitors in a courteous and professional manner Perform filing, data entry, and word processing tasks accurately and efficiently Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages) Assist with scheduling meetings and preparing basic reports or documents Requirements Prior experience in administrative support within an office environment preferred Strong verbal and written communication skills Proficiency in Microsoft Word and Excel Friendly, professional demeanor with a positive attitude Proven reliability and punctuality High school diploma or equivalent required At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset. Key Responsibilities: Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries) Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling Maintain inventory, stock household items, and ensure all personal and home needs are proactively met Assist with coordination of appointments, home maintenance, and service providers Support special projects and ad hoc tasks as assigned Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times Qualifications: 3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role Strong familiarity with the Beverly Hills and greater Los Angeles area Excellent communication skills, both written and verbal Highly organized with strong attention to detail and the ability to prioritize Valid driver's license, reliable transportation, and comfort running errands daily Ability to anticipate needs, take initiative, and follow through without hand-holding Discreet, trustworthy, and committed to maintaining confidentiality Location: Beverly Hills, CA Salary: $90,000 JRN 2328

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: Maintain and update electronic case files, adhering to protocols for efficient searching and tracking. Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials. Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion. Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding. Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency. Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures. Commercial Litigation experience preferred but not required. Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook). Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A visionary, widely respected leader in the creative world is seeking an exceptional Personal Assistant, someone who thrives at the intersection of artistry, strategy, and precision. This is a rare opportunity to operate at the center of a deeply collaborative culture. If you excel at bringing order to complexity, navigating high-level environments with grace, and moving seamlessly between creative and operational worlds, this role offers an extraordinary platform to shine. You will be the executive's trusted anchor and strategic partner, protecting time, orchestrating priorities, and ensuring that both business operations and family life flow smoothly. Working in tandem with the business team, you'll keep communication tight, timelines aligned, and projects moving forward with clarity and intention. Your ability to anticipate needs, handle sensitive matters with discretion, and maintain calm in a fast-moving environment will be essential. Primary Responsibilities Deliver comprehensive executive, personal, and family support with the utmost discretion and professionalism Manage a highly dynamic, multi-layered calendar that integrates professional demands and family commitments Coordinate domestic and international travel with meticulous attention to detail Serve as a strategic liaison to the business team, streamlining communication, aligning schedules, and supporting cross-functional workflows Prepare materials, briefs, and communications that keep the executive informed, prepared, and focused Foster a collaborative, solutions-driven culture across creative, business, and operations partners Support family-related appointments, logistics, and special events Handle personal errands and ad hoc projects with precision Build and maintain streamlined organizational systems that enable efficiency across all aspects of life Who You Are 8-10 years supporting senior leaders, ideally within creative industries or fast-paced, high-profile environments Exceptionally organized, proactive, calm under pressure, and skilled at navigating multiple simultaneous priorities A strong communicator who collaborates effectively with business teams and cross-functional partners Discreet, emotionally intelligent, and trusted to manage highly sensitive information A committed team player who thrives in a unified, purpose-driven culture Adaptable, resourceful, and solutions-oriented, with a natural ability to anticipate needs and pivot gracefully as priorities evolve The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. Responsibilities Coordinate and schedule calendar appointments Manage all incoming and outgoing communications Schedule travel Planning events Qualifications Bachelor's degree or equivalent Ability to handle multiple tasks while staying organized Ability to travel

A high-profile household in Beverly Hills is seeking an experienced and exceptionally polished Personal Assistant to support an UHNWI. This role reports directly to the Principal and requires a service-oriented professional with a strong track record supporting ultra-high-net-worth individuals. The ideal candidate is tech-savvy, has a strong understanding of AI tools to enhance daily efficiency, and brings a proactive mindset with a strong sense of urgency. A hands-on, service-driven approach is essential. Key Responsibilities: Provide comprehensive personal assistant support to ensure the Principal's day-to-day life runs seamlessly Manage complex private travel arrangements, including private aviation, accommodations, itineraries, and ground transportation Oversee all gifting efforts, researching, sourcing, purchasing, tracking, and presentation Coordinate and manage vendors and household service providers; ensure clear communication and timely execution Identify and implement process improvements to streamline systems and enhance efficiency Manage personal and household inventory, purchases, returns, and special requests Coordinate personal appointments, reservations, schedules, and logistics Handle highly confidential information with utmost discretion and professionalism Requirements: 5+ years of experience supporting UHNWI or high-profile principals (required) Strong technology skills and familiarity with AI tools, automation, and productivity platforms Exceptional organizational skills, attention to detail, and follow-through Service-driven with a polished, professional demeanor Ability to anticipate needs, think several steps ahead, and operate with urgency Comfortable in a fast-paced environment with shifting priorities Valid driver's license; local candidate preferred Location: Beverly Hills, CA Salary: $120,000 JRN 2327

A reputable law firm in DTLA is seeking a Litigation Secretary with experience in civil defense litigation, including trial support. The ideal candidate is dependable, proactive, and can self-manage without micromanagement. Insurance defense or toxic tort experience is a plus, not a must. Litigation Secretary Key Responsibilities: Prepare, edit, and e-file pleadings, motions, discovery, subpoenas Maintain case files, calendars, and track deadlines Open new matters, conduct conflict checks, and organize files Communicate with clients, courts, and counsel professionally Schedule court dates, travel, and manage attorney calendars Provide admin and project support as needed We're open to Litigation Secretary candidates with fewer than 5 years of experience, as long as you demonstrate stability and a great attitude. If you're a motivated Litigation Secretary who thrives in a collaborative, low-supervision environment, we want to hear from you. Please email your resume to for confidential consideration. This is a great opportunity for a Litigation Secretary looking to grow with a supportive and dynamic team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.