How to hire an assistant/clinic administrator

How to hire an assistant/clinic administrator, step by step

Here's a step-by-step assistant/clinic administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant/clinic administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant/clinic administrator
• Step 8: Go through the hiring process checklist

Post an assistant/clinic administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The assistant/clinic administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an assistant/clinic administrator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an assistant/clinic administrator that fits the bill.

   This list presents assistant/clinic administrator salaries for various positions.

   Type of Assistant/Clinic Administrator	Description	Hourly rate
   Assistant/Clinic Administrator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-20
   Administrator Secretary	Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public... Show more	$12-22
   Medical Office Administrator	A medical office administrator is responsible for performing administrative and clerical duties within a health care institution, supplying physicians and medical professionals with patients' information, and coordinating with insurance companies. Medical office administrators handle the information and data management system to ensure the accuracy of patients' details, medical history, and treatment plans... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • PowerPoint
   • Telephone Calls
   • Patient Appointments
   • Patient Care
   • CPR
   • Data Entry
   • Appointment Scheduling
   • Office Equipment
   • Phone Calls
   • Front Desk
   • Vital Signs
   • Clerical Support

   Check all skills

   Responsibilities:

   • Facilitate client relationships and manage surgery schedules, financial consultations, follow up care and ongoing maintenance.
   • Process third party billing with various insurance companies per CPT and ICD10 coding guidelines using TIMS/QuickBooks software, client balance billing.
   • Maintain mandated quotas and follow established HIPAA guidelines.
   • Perform breakdown of payroll summary to furnish necessary information for month-end reports.
   • Processed/Maintain payroll, psychological assessments, discharge summaries and initial admission assessments for program/consultants.
   • Prepare referrals collect payments, verify and obtain eligibility for insurance assist patients with forms and obtain laboratory results.

3. Make a budget

   Including a salary range in your assistant/clinic administrator job description is one of the best ways to attract top talent. An assistant/clinic administrator can vary based on:

   • Location. For example, assistant/clinic administrators' average salary in mississippi is 52% less than in alaska.
   • Seniority. Entry-level assistant/clinic administrators 40% less than senior-level assistant/clinic administrators.
   • Certifications. An assistant/clinic administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an assistant/clinic administrator's salary.

   Average assistant/clinic administrator salary

   $15.82hourly

   $32,913 yearly

   ---

   Entry-level assistant/clinic administrator salary

   $25,000 yearly salary

   Updated December 5, 2025

4. Writing an assistant/clinic administrator job description

   An assistant/clinic administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an assistant/clinic administrator job description:

   Assistant/clinic administrator job description example

   Wythe County Community Hospital
   
   Perform clinic clerical tasks such as typing and filing. Relieve staff members of clerical work and minor administrative and business details by scheduling appointments, giving information to callers, filing correspondence and other records, and other assigned clerical duties. Provide clerical, secretarial and receptionist support for the clinic, independently and with minimal supervision. Perform other diverse duties as requested or required. Under the general and direct supervision of the Director of Physician Practices.
   
   Job Requirements
   
   Education: High school graduate or equivalent with courses in English and typing, and must have mature reasoning ability. Superficial knowledge of the reasons for patient care/services as administered in the clinic, some knowledge of physiology, anatomy, neurology and medical terminology is desirable and would be helpful, but not necessary.
   

   • Technical Requirements .
   • Significant working knowledge of computers, telephones, copy and fax machines.
   • 
     
     A. Must have coordination of sight and body movements in various applications of secretary/receptionist procedures and ability to handle the tools and equipment of the profession; including but not limited to word processor, computer, calculator, adding machine, FAX machine, telephone, addressing and mailing machine, etc.
     
     B. Must have sufficient arm and hand movement with dexterity of finger and wrist to type at the speed of 35 words per minute with 98 percent accuracy with a word processor, computer or typewriter.
     
     C. Electronic Medical Records (EMR) experience preferred
     
     D. Must display proficiency in EMR, order entry and other clinic and hospital systems.
     
     E. Must adhere to policies, procedures and regulations as outlined in the clinic Policy and Procedure Manual. Must possess a high degree of accuracy for the performance of job-related tasks and functions.
     
     LifePoint Health is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.

   Copy this example

   

5. Post your job

   To find the right assistant/clinic administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with assistant/clinic administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit assistant/clinic administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your assistant/clinic administrator job on Zippia to find and recruit assistant/clinic administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting assistant/clinic administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant/clinic administrator

   Once you've decided on a perfect assistant/clinic administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an assistant/clinic administrator?