Assistant/Clinic Administrator remote jobs - 740 jobs

Executive & Personal Assistant, Office of the CEO San Francisco, CA | Full-Time, Exempt, Contract-to-Hire (1-Month Conversion Timeline) Local candidates only | Sponsorship unavailable The Organization Hansell Tierney is partnering with a San Francisco-based private family to recruit an experienced Executive & Personal Assistant to support the CEO and their family directly. This role provides high-touch administrative, logistical, and personal support across the principal's business, philanthropic, and personal activities. The Opportunity: We are looking for a highly capable and discreet Executive & Personal Assistant to provide day-to-day support for a CEO and their Head of Office and, by extension, ensure the smooth functioning of the executive's broader professional and personal commitments. This role operates largely behind the scenes and is focused on creating clarity, efficiency, and continuity in a dynamic environment. The Executive & Personal Assistant will partner closely with a small leadership team, anticipate needs, manage priorities, and independently resolve issues as they arise. The scope of support spans business-related coordination as well as select personal and household-related logistics. The ideal candidate brings sound judgment, a calm presence, and a solutions-oriented mindset. They are comfortable working with limited direction, value discretion and trust, and take pride in enabling others to operate at their best without seeking visibility or recognition. This position is well-suited for someone who enjoys autonomy, thrives in fast-paced environments, and prefers meaningful impact over spotlight. You Will: Corporate (70%) Serve as an operational extension, ensuring seamless execution of both professional and personal workflows. Assist with CEO calendar management, travel logistics, meeting preparation, and priority filtering-executed through the Office of the CEO. Proactively track deadlines, commitments, and follow-ups, escalating only when necessary. Coordinate frequently shifting calendars, high-urgency scheduling needs, and last-minute meeting changes with minimal friction. Liaise with internal teams and external partners as directed. Gather background materials, links, documents, and context for upcoming commitments, ensuring information is organized and easy for them to access. Track routine deadlines, follow-ups, and recurring tasks to ensure upcoming needs are anticipated, and nothing falls through the cracks. Assist in preparing for traveling to executive off-sites, monthly exec meetings, and occasional press or investor activities. Represent the CEO Office with professionalism, emotional intelligence, and composure. Handle sensitive business information with the highest level of discretion. Personal (30%) Run errands, manage personal pickups/drop-offs, and interface with the household team as needed. Support family logistics discreetly and thoughtfully, including being comfortable around and genuinely enjoying interactions with young children when assisting with family-related needs. Collaborate with security personnel, household staff, and cross-functional internal partners; proactively build positive working relationships with all individuals in the CEO's orbit. Coordinate appointments, reservations, gifting, returns, home deliveries, and vendor interactions. Maintain accurate digital records, logs, and spreadsheets for household and personal workflows; ensure information is consistently updated, organized, and easily referenceable. Computer savvy and disciplined record-keeping are essential. Be available to pop over to the CEO's home on short notice when needs arise. Maintain deep familiarity with the surrounding area (restaurants, traffic timing, vendors, services) Handle sensitive personal information with the highest level of discretion. Build trusted relationships with the CEO's various teams. You Have: 5+ years of experience as an Executive Assistant, Personal Assistant, or hybrid EA/PA. Demonstrated comfort supporting both business and personal workflows. Proven ability to operate in a fast-paced environment with shifting priorities. Exceptionally low ego, calm demeanor, and a quiet, steady presence. Strong anticipatory thinking. Resourceful problem solver who does not need step-by-step instructions and avoids unnecessary follow-up questions. Comfortable with occasional nights/weekends and responsive to fast-moving needs. Highly organized, detail-oriented, and able to juggle multiple streams of work fluidly. Technically savvy with strong computer skills, and comfortable working in spreadsheets, trackers, and digital record-keeping systems; able to create, update, and manage logs, trackers, and documentation with accuracy and clarity. Willingness to help with anything-from scheduling to errands to special projects-without hesitation. College degree preferred. Location: San Francisco, LOCAL CANDIDATES ONLY - Combination of in-office, in-residence, and remote work environments in support of principal's needs. Compensation Range - Anticipated Hourly Range $60 - $70 while on contract, depending on experience; $130,000 - $155,000 annually at conversion. CONTRACT TO HIRE - 1 Month anticipated conversion timeline Benefits - Medical, Dental, Vision, 401(K), PTO, paid holidays, and STD/LTD/AD&D! *This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. About Hansell Tierney: Hansell Tierney is one of the premier staffing and recruiting companies in the country. Launched in 2001, we are a woman-owned business that serves and staffs organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

The Pennsylvania Department of Education (PDE), Bureau of Postsecondary Proprietary Training is actively seeking an Education Administration Specialist to complete the professional staff. In this vital role, you will serve as a Board Administrator, as staff to the State Board of Private Licensed Schools. Our Division at the Department works with postsecondary occupational training providers (trade schools) offering services to Pennsylvania residents. This role is responsible for ensuring school compliance with the mandates of the Private Licensed Schools Act. Prior experience interpreting legislation and prior experience with adult occupational training programs or trade schools will prove beneficial. Take your professional career to the next level within the Commonwealth of Pennsylvania! DESCRIPTION OF WORK Serving a select group of identified schools, the Board Administrator corresponds with the schools on behalf of the Board. The Board Administrator reviews, audits, and evaluates information and documents submitted to the Board for consideration and communicates the requirements for compliance with the Private Licensed Schools Act back to the school. The Board Administrator works independently to prioritize and manage incoming requests, applications, renewals, audits, and correspondence. The Board Administrator works closely with their colleagues, the Administrative Assistance, the Supervisor, and the Division Chief to ensure consistent communications are being sent out to the schools. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. Must report to the Harrisburg office, or other site as designated by the Division Chief, at least twice per week. In-office days will be directed by the Division Chief. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: New hires to the commonwealth will start at the minimum salary rate. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year of experience as an Education Administration Associate (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Four years of professional experience in education including at least two years in educational administration; or Any equivalent combination of experience and training. Other Requirements: This particular position also requires possession of at least one year of full-time professional experience educating students in adult occupational training programs; or at least one year of full-time professional experience working in postsecondary education administration. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Legal Requirements: This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

RESIDENCY PROGRAM ADMINISTRATIVE COORDINATOR Grand Canyon Conservancy (GCC) is the official nonprofit partner of Grand Canyon National Park. As the official philanthropic and collaborative partner of Grand Canyon National Park, Grand Canyon Conservancy's mission is to inspire generations of park champions to cherish and support the natural and cultural wonder of Grand Canyon. GCC raises private funds, operates retail shops within the park, and provides premier educational programs about the natural and cultural history of the region. GCC is currently seeking a Residency Program Administrative Coordinator to support the effective operation, organization, and promotion of the Residency Program. This role ensures smooth administrative processes, facilitates communication among internal and external stakeholders, and contributes to data management, research, and marketing efforts that strengthen the program's visibility and impact. The coordinator collaborates closely with staff, residents, alumni, and partners to uphold high standards of efficiency, professionalism, and engagement across all program functions. This predominantly remote, full-time (40 hours per week), nonexempt/hourly, benefit-eligible position reports to the Senior Residency Program Manager. Applicants must confirm that, if hired, they will reside and work within a five-hour drive of the South Rim of the Grand Canyon, as approximately 16 hours per month are spent on-site at Grand Canyon National Park or in the field. When working outside GCC's main office at GCNP, temporary housing will be provided at no cost. PRIMARY RESPONSIBILITIES In addition to participation in all-staff events and program team meetings, duties vary with the workload and could include, but are not limited to: Administrative and Operational Support • Manage daily administrative processes, including ordering program supplies and submitting payment and reimbursement requests. • Complete Facilities and Maintenance Requests as needed. • Organize departmental files and shared resources for easy access and efficiency. • Oversee shared calendars for residency scheduling, cleaning rotations, and vehicle reservations. • Ensure detailed, accurate, and timely completion of core departmental documents and records. • Draft and format presentations, manuals, and form templates as needed. Communication and Coordination • Coordinate meetings and events with partners, residents, alumni, and other stakeholders. • Respond to public inquiries about the program and provide excellent customer service to applicants and community members. Program and Data Support • Assist Residency Staff in organizing and analyzing evaluation and feedback data. • Support the proposal review process by answering applicant questions, reviewing submissions for completeness, and communicating feedback to applicants. Research and Information Management • Research and compile information on program partners, potential residents, local events, and relevant industry trends to inform program strategy and outreach. Program Promotion • Represent the Residency Program at local and industry-specific events to raise visibility and build relationships. • Manage digital and video assets, ensuring files are properly organized and maintained across websites, cloud storage, and media platforms. • Coordinate marketing deliverables by managing the annual marketing schedule and providing materials such as photos, videos, and program descriptions to internal and external stakeholders. MINIMUM QUALIFICATIONS · Prior professional experience supporting the administrative functions of a program and/or project, preferably within a non-profit organization that is mission-driven; skillset is generally obtained within a minimum of three years of experience, but academic achievement and/or related endeavors may be considered in part in lieu of expressed level of professional experience. · Excellent professional and interpersonal communication skills, including verbal and written. · Intermediate knowledge of MS Office (Outlook, Teams, Excel, SharePoint, PowerPoint, Forms, Planner). · Technological fluency, including experience with online meeting platforms like Zoom and Teams. · Detail-oriented, self-motivated, excels at time management, and loves working with others. · Experience with digital asset management and proofreading. PREFERRED QUALIFICATIONS, SKILLS, AND CHARACTERISTICS · Commitment to and knowledge of Grand Canyon National Park. · Education and/or demonstrable experience in the arts or sciences. · Passion for equitable practices in art and science administration. · Friendly, curious, and communicative. TOTAL COMPENSATION This is a full-time, non-exempt, benefit-eligible position. The starting salary rate is $23.00 per hour (approximately $47,480 annually). Full-time employee benefits include employer-sponsored health insurance options with free or low-cost premiums and select HSA contributions; life, disability, and AD&D insurance policies at no charge; eligibility for participation upon hire in retirement plans with employer match and financial planning services; paid time off, leaves, and sick time; and discounted retail store and GCC-sponsored outdoor training classes. A complete list of GCC programs under the Total Compensation Program is available through the Human Resources department. WORKING CONDITIONS · Must have a quiet and comfortable environment conducive to working from home. · Ability to sit for several hours and complete repetitive, focused tasks at the computer. · Able to travel to Grand Canyon National Park regularly and attend regional events several times a year. · May occasionally work more than 40 hours per week or on weekends and holidays to meet critical deadlines and to attend special functions. · Valid Driver's License and ability to travel without assistance. GCC CORE VALUES GCC has identified four core values representing how we interact with our employees, partners, visitors, supporters, and followers. Our values include the following: · Integrity: We are honest, respectful, inclusive, caring, and accountable for our actions. We operate at a high level of excellence, utilizing our resources to their best and fullest potential. · Education: We are a dynamic learning organization uniquely positioned to cultivate the “awe” of the Grand Canyon. · Service: We embrace our role as a valued partner of the National Park Service at Grand Canyon National Park and will provide the highest level of excellence in every interaction with employees, partners, visitors, supporters, and donors. · Connection: We foster a sense of wonder and adventure for the Grand Canyon. HOW TO APPLY Please visit our website at ************************************** to submit your application. Please include a resume and cover letter with your application. Grand Canyon Conservancy is the official nonprofit partner of Grand Canyon National Park. We are an Equal Opportunity Employer.

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: $72,000-$88,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Our client, a world leader in life sciences and biotechnology, is looking for a “Executive Administrative Business Partner (ABP) - Population Health, Customer Engagement (Remote)”. Job Duration: Long Term Contract (Possibility Of Extension) Pay Rate: $58/hr on W2 Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K Overview: Seeking an experienced and proactive Executive Administrative Business Partner to support the Head of Population Health, Customer Engagement. This role requires exceptional organizational, communication, and project management skills to anticipate and fulfill stakeholder needs while maintaining a high level of professionalism and confidentiality. Key Responsibilities: Knows complex calendars, scheduling, and communications for senior leadership. Coordinate and plan team and leadership meetings, including logistics and agendas. Draft clear, concise communications and presentations for internal stakeholders. Maintain documentation, distribution lists, and departmental records. Partner cross -functionally with HR, Finance, IT, Procurement, and other internal teams. Support operational and administrative processes, including event planning, project tracking, and meeting follow -ups. Execute internal and external events, team -building activities, and engagement programs. Ensure smooth coordination with external partners and administrative teams for field and customer engagements. Qualifications: 3-5+ years of executive -level administrative experience, preferably in pharma/biotech. Strong experience handling confidential information and managing multiple priorities. Proficient in Google Suite (Gmail, Calendar, Sheets, Slides, Meet). Bachelor's degree or equivalent experience. Travel Requirement: Up to 25% of business travel will be required by air or car for internal and external meetings. Time Zone: Preference Central, however, we're open to all time zones. If interested, please send us your updated resume at **********************/***************************

Out of an abundance of caution and until further notice, effective Mon 3\/16\/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face\-to\-face meetings with customers or suppliers. PSI, with a business\-as\-usual mindset, will be supporting it's sales staff now working\-from\-home and follow guidance from Federal and State officials as new information becomes available. The Sales Associate and Office Admin remain urgent so your consideration is appreciated. Office Administrator Preferred Sales, Inc. (PSI), located in Hermitage, PA, is a nationally\-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4\-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements. Ultimately, you'll assist and fill\-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we'd like to hear from you! Responsibilities Create and update spreadsheets of transactions Maintain GL, AR\/AP and review and process reimbursements Prepare budgets for Sales and Senior Management Report on financial metrics, investments and growth rates Keep records of invoices and tax payments Manage Co.'s 3rd\-party relations, e.g., Payroll, Insurance, Credit Identify and address account discrepancies Report on financial projections, e.g., liquidity and cash flow Requirements Five (5) years of experience as an accountant or bookkeeper is required Hands\-on experience with accounting software, like QuickBooks Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP\/AR Time\-management, organization skills and confidentiality are essential BSc degree in Accounting, Business or equivalent is strongly preferred "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"APPLY NOW","zsoid":"666828473","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Sales \- Marketing"},{"field Label":"Work Experience","uitype":2,"value":"Accounting"},{"field Label":"City","uitype":1,"value":"Hermitage"},{"field Label":"State\/Province","uitype":1,"value":"PA"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"16148"}],"header Name":"Office Administrator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00206003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********01732001","FontSize":"15","google IndexUrl":"https:\/\/dmconsult.zohorecruit.com\/recruit\/ViewJob.na?digest=ANqN4SxbVziaDWjnt7nNTKJ2HM5BKUSZhZfKnW8LoV4\-&embedsource=Google","location":"Hermitage","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Job Description: Join Job Duck as a Legal Office Administrator and play a vital role in supporting a busy litigation team. This position ensures smooth operations by managing administrative tasks, coordinating schedules, and maintaining organized case files. You'll handle document preparation, travel logistics, and billing coordination, allowing attorneys and paralegals to focus on legal strategy. If you thrive in a structured environment, value precision, and enjoy being the dependable backbone behind the scenes, this role offers an opportunity to make a meaningful impact every day. • Salary Range: $1,150 - $1,220 USD Responsibilities include, but are not limited to: Communicate with internal departments to relay litigation needs Arrange travel accommodations and prepare itineraries Assist with billing coordination, expense tracking, and time-entry follow-ups Organize and maintain electronic and physical case files Assist with court filing logistics and e-filing systems under supervision Coordinate calendars for depositions, hearings, and meetings Prepare, format, and proofread non-substantive litigation documents Reserve conference rooms and vendor services as needed Provide direct secretarial support to litigation paralegals and case teams Maintain strict confidentiality and adhere to firm policies and procedures Handle day-to-day administrative tasks to maintain workflow efficiency Requirements: Required Skills • Strong organizational and multitasking ability • Excellent attention to detail and accuracy • Proficiency in Microsoft Office Suite • Ability to follow SOPs and structured processes • Calm under pressure and emotionally steady • 2 years of experience Working Remotely. • Customer service/secretary experience • Effective written and verbal communication • Service-oriented mindset with a collaborative approach • Confidentiality and discretion in handling sensitive information Tools/Software: • Microsoft Office Suite, e-filing platforms, document management systems Timezone: • Central Standard Time (CST) Calls per Week: • Fewer than 10 Work Shift: 9:00 AM - 6:00 PM [CST][CDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. * Resume or Curriculum Vitae Optional Documents: * Professional References * Cover Letter Duties and Responsibilities: * Provide support for office functions specific to the Grants and contracts * Assist with completing and processing grants paperwork * Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing * Process expense vouchers, travel vouchers, and other documents related to vendors and subawards * Purchase materials and supplies, including following up with vendors * Assist in maintaining and tracking budgets * Arrange and confirm meetings * Provide support for scheduling travel * Proofreading documents, responding and sending email correspondence * Other duties as assigned Minimum Qualifications: * 1 - 3 years of related experience * Basic level knowledge of Microsoft Word/Excel 2016 * Must be able to utilize a variety of computer software programs to successfully complete assigned tasks * Excellent interpersonal, organizational and communication skills * Must be able to treat confidential and sensitive information appropriately * Must be able to operate a variety of office equipment Preferred Qualifications: * Experience with processing grants and contracts * Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as "Open until filled" may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: * Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. * Employee Assistance Program (EAP) * Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity * Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs * University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled

The Office Coordinator is charged with the administrative and logistical support of the CommUnify Connection Center facility in Lompoc. Will help ensure the efficient and effective use of resources with responsibilities that include: customer service, filing, typing, copying, maintaining equipment and supply inventories, and supporting fleet, and facility management. Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holiday's and a fully vested retirement plan with an up to 5% match. This position is full-time with full benefits and starts out between $21.00 - $22.00 per hour. Supervisory Responsibilities This job has no supervisory responsibilities. Essential Duties and Responsibilities Other duties may be assigned. • Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors. • Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities. • Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments. • Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate. • Process incoming and outgoing mail. • Support staff in preparing for events and presentations, including technical support and setup. • Coordinate use of office space to include making meeting room reservations and A/V support. • Compile information and maintain a variety of records and logs related to programs, services, and activities. • Establish and maintain filing systems. • Order, receive and maintain inventory of office supplies. • Maintain employee directory for facility and issuance of alarm codes and keys. Knowledge, Skill & Ability Required Education and/or Experience High school diploma or equivalent and three (3) years administrative experience. Computer Skills Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications. Certificates, Licenses, Registrations Current valid California Driver's License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County. Other Skills and Abilities Ability to speak Spanish required. EOE / CommUnify

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k). We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate. Skills and Requirements: · Must have excellent written and verbal communications skill and provide excellent customer service · Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint · Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization · Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce · Prepare Customer POs and Invoices · Excellent attention to detail, great organization and calculation skills · Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas · Provides weekly reports · Employee may be required to perform other office duties as requested or needed · Must be self-motivated and driven Experience: Office Admin: 5 years (Preferred) Education: Bachelor's degree Work Hours: 9am - 6pm, M-F Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

The Office Coordinator is charged with the administrative and logistical support of the CommUnify Connection Center facility in Lompoc. Will help ensure the efficient and effective use of resources with responsibilities that include: customer service, filing, typing, copying, maintaining equipment and supply inventories, and supporting fleet, and facility management. Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 13 paid holiday's and a fully vested retirement plan with an up to 5% match. This position is full-time with full benefits and starts out between $21.00 - $22.00 per hour. Supervisory Responsibilities This job has no supervisory responsibilities. Essential Duties and Responsibilities Other duties may be assigned. • Manage general office functions including customer service, administrative support for staff, point of contact for building maintenance and vendors. • Receive, greet, and direct visitors; respond to inquiries and provide information related to organizational services and activities. • Support client intake by facilitating screening and referral process, the completion of paperwork, and scheduling of appointments. • Answer and direct phone calls to appropriate personnel as required; take and relay messages as appropriate. • Process incoming and outgoing mail. • Support staff in preparing for events and presentations, including technical support and setup. • Coordinate use of office space to include making meeting room reservations and A/V support. • Compile information and maintain a variety of records and logs related to programs, services, and activities. • Establish and maintain filing systems. • Order, receive and maintain inventory of office supplies. • Maintain employee directory for facility and issuance of alarm codes and keys. Knowledge, Skill & Ability Required Education and/or Experience High school diploma or equivalent and three (3) years administrative experience. Computer Skills Knowledge of internet, spreadsheet and word processing software, with the ability to understand the use of specialized database applications. Certificates, Licenses, Registrations Current valid California Driver's License with ability to qualify for coverage under Agency insurance plan. Travel may be required within the County. Other Skills and Abilities Ability to speak Spanish required. EOE / CommUnify

Benefits: Spiffs, Rewards, & Employee Contests Competitive Compensation Paid Vacation 401(k) Bonus based on performance Health insurance Training & development Dental insurance Opportunity for advancement Vision insurance The Service Dispatcher, under the supervision of the Office Manager, plays a crucial role in supporting the administrative and operational aspects of the Service Department. About the Role We are seeking a highly organized and proactive Dispatch, Outreach, and Office Coordinator to join our team. This position is the central hub of daily operations-balancing technician scheduling, customer communication, lead tracking, and administrative support. The right candidate will thrive in a fast-paced environment, take initiative, and ensure that both our operations teams and customers experience seamless, professional support. Key Responsibilities Scheduling & Dispatching Receive and prioritize incoming service requests from customers. Schedule and dispatch HVAC technicians for service calls, installations, and maintenance jobs. Adjust routes and schedules in real time to maximize efficiency and handle emergencies, delays, or cancellations. Conduct daily follow-ups on outstanding leads and open service tickets. Customer Service & Communication Act as the main point of contact for customers, technicians, and management. Answer inbound calls and emails related to service requests, scheduling, and pricing. Provide courteous, accurate, and timely responses to customer inquiries, including warranties and follow-ups. Document and address customer concerns, ensuring prompt resolution and satisfaction. Maintain customer records, service histories, and warranties in company software (Sera). Monitoring & Support Track technician progress throughout the day and provide operational support as issues arise. Monitor job completion and confirm customer satisfaction (including “Happy Calls” post-service). Report recurring service issues and inefficiencies to management. Ensure technicians have proper tools, materials, and information before jobs. Lead Tracking & Outreach Monitor and track new leads from platforms such as Angi, Yelp, Bullseye Pro, Google Local Services, and others. Provide reporting on lead sources, conversion rates, and outreach effectiveness. Support marketing efforts by coordinating follow-ups on incoming leads. Office Coordination & Administrative Support Intake and process customer calls, creating/updating job records in Sera. Manage workflow between service and install teams, ensuring jobs move smoothly from sales through completion. Handle permits, inspections, warranties, and parts orders. Maintain compliance with company policies, warranties, and safety requirements. Prepare detailed reports for management, including service performance, audits, and quality assurance. Qualifications 2+ years of experience in dispatching, scheduling, office coordination, or related administrative roles (HVAC/Service industry experience preferred). Strong multitasking and organizational skills with the ability to adjust priorities quickly. Excellent communication skills-both written and verbal. Proficiency with scheduling/dispatch software (experience with Sera a plus). Problem-solving mindset with the ability to remain calm under pressure. Comfortable with customer-facing interactions and conflict resolution. Why Join Us? Be part of a growing and respected HVAC/Electrical/Solar company. Work in a dynamic role where no two days are the same. Competitive pay and benefits package. Opportunity to directly impact customer experience and operational efficiency. THIS IS NOT A REMOTE POSITION 👉 How to Apply: Submit your resume and cover letter to *********************************************************************** Compensation: $20.00 - $25.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!

______________________________________________________________________ Role: Scheduler / Admin Priority Location: Latin America Working Hours: M-F 8AM-5PM EST Salary Range: $1200- 1500 per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.) Type of contract: Independent Contractor Type of job: Remote About the Role: We are seeking a dedicated Scheduler / Admin to join our team and support the coordination and administration of home services. This is a full-time remote position, requiring strong organizational skills and a “soft touch” when interacting with clients and staff.. About the Company: We provide home services to seniors and disabled individuals. We are committed to offering compassionate, reliable, and high-quality support to our clients. Key Responsibilities: Manage scheduling and coordination of home service visits for senior and disabled clients Perform general administrative tasks, including data entry, record keeping, and communication with clients and staff Multi-task across different operational duties as needed Ensure a smooth workflow and timely responses to scheduling changes or client inquiries Maintain accurate and up-to-date records in company systems Qualifications: Computer literate and comfortable using standard office software Excellent organizational and multitasking abilities Strong interpersonal skills; soft, professional communication style Ability to handle multiple responsibilities with attention to detail Fully available for full-time work with no other side jobs Based in Latin America (to align with US East Coast time zones)

Do you dream of being the engine that powers a high-growth, mission-driven brand? Are you a hyper-organized problem-solver who can effortlessly manage a CEO's calendar one minute and help coordinate a major product launch the next? JOYRIDE JOYRIDE is a better-for-you candy brand dedicated to delivering moments of joy through delicious, flavor-packed candy chock-full of feel-good ingredients. With less sugar than the leading brands, no artificial colors, sweeteners, or preservatives, and over one million followers on social media (@joyridesweets), JOYRIDE is rapidly growing and redefining what better-for-you candy tastes, looks, and feels like. What You Will Do As the Office Administrator, reporting directly into the CEO/Founder, you will play a central role as the foundation of our team support. This role ensures the smooth function of our business through both administrative excellence and crucial cross-functional coordination. Responsibilities: Act as the organizational hub for the office and internal teams. Maintain digital and physical filing systems and general documentation. Coordinate schedules, meetings, travel, and internal communications. Support special projects and company-wide initiatives, including support for team retreats. Coordinate sample shipments, sales materials, and follow-ups. Support the onboarding experience, scheduling, processing paperwork, and setting up systems access for all new hires. Manage and update employee files, HR databases, and critical compliance documentation. Coordinate all interview scheduling and serve as the main communicator for candidates. Organize internal events, draft company-wide announcements, and manage PTO tracking/basic HR reports. Assist with preparing internal reports and presentations. Provide administrative support to marketing, including assisting with budget, expenses and scheduling. Provide tradeshow support for both national and regional representatives. Manage corporate calendar scheduling including quarterly Board Meetings, Onsites, Monthly Financial Reviews. Support coordination, build out, and shipping on all influencer or PR boxes. Support JOYRIDE's community efforts including coordination of events like Day of Giving. Execute employee engagement efforts like employee gifts, culture building, anniversary and birthday recognition, etc. Facilitate communication around holiday schedules, SWAG, office schedules / visits. Who You Are You thrive in a fast-paced environment where your attention to detail and proactive nature directly enable executive-level decision-making and operational efficiency. Qualifications: 2+ years of experience in an administrative support or sales coordination role, ideally within a start up for high growth environment. Proven ability to work autonomously and manage a complex workload effectively. Exceptional organizational skills and a meticulous attention to detail. Excellent written and verbal communication skills; a high degree of emotional. intelligence and sound judgment required to support at the leadership level and handle sensitive internal/external information. Proficiency in Google Workspace or Microsoft Office. Familiarity with tools like Slack, Asana, CRM platforms and HRIS systems. Resilient, highly adaptable, and motivated by the dynamic pace of a growth-stage business. You are eager to learn the intricacies of the CPG industry. Benefits Competitive salary and performance-based bonuses Comprehensive health and vision insurance Remote work environment PTO Opportunities for professional development and career growth

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. Weve got what youre looking for. Job Description: Job Posting Directs and guides all financial and administrative activities for a remote project office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel. Responsibilities: Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval. Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments. Prepares financial reports as requested by management. Keeps current on all project and Company policies and procedures, interpreting and administering same. May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action. Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager. Purchases and maintains an appropriate inventory of frequently used office supplies. Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken. Coordinates telephone changes, office moves, best utilization of space/equipment, etc. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations. Performs other responsibilities associated with this position as may be appropriate. PREFERRED EDUCATION/EXPERIENCE: 4-year degree in Accounting, Finance, Business (or equivalent) and 5 plus years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience. SKILLS/COMPETENCIES : Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.

DPR Construction is seeking an office administrator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following: Order breakfast/lunches for meetings as needed Assist with receptionist to ensure all kitchen areas are stocked. Being proactive to needs of the office is a must Order, organize & maintain office supplies and related inventory Assist with receptionist to ensure supply closet, shared spaces, & conference rooms are always tidy and presentable for guests. Weekly cleaning of whiteboards in all office spaces Assist with the planning and execution of internal events Assist with new hire onboarding as needed Assist with DPR vehicle fleet management Assist with payroll approval and check distribution Assist with DPR corporate purchasing cards Training coordinator for internal/external DPR Order cell phones for new and existing employees as needed Building management and reporting any maintenance issues to property management Manage parking in office garage 5+ years of administrative experience Competencies Excellent customer service skills Excellent listening skills and strong communication skills Ability to work in a fast-paced environment Ability to work as a Team-player and independently Computer competency in MS Word, Outlook, Powerpoint and Excel Effective interpersonal and leadership skills A strong work ethic and a “can-do” attitude Work Environment Fast paced Minimum direction and supervision at times DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************