Assistant/Clinic Administrator

Top Assistant/Clinic Administrator Skills

Below we've compiled a list of the most important skills for an Assistant/Clinic Administrator. We ranked the top skills based on the percentage of Assistant/Clinic Administrator resumes they appeared on. For example, 11.3% of Assistant/Clinic Administrator resumes contained Patient Care as a skill. Let's find out what skills an Assistant/Clinic Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Assistant/Clinic Administrator resumes in 2020. Read below to see the full list.

1. Patient Care

high Demand
Here's how Patient Care is used in Assistant/Clinic Administrator jobs:
  • Schedule meetings and provide administrative support for the Facility Administrator and other key personnel involved with patient care and clinic management.
  • Worked closely with the Director of Nursing to enhance patient care and ensure optimal, overall effectiveness of the clinical department.
  • Evaluated patient care practices and clinical compliance with the Navy and Marine Corps Inspecting General and the Joint Commission.
  • Assist both the clinical and administrative team in ensuring optimal patient care and smooth daily functioning of office.
  • Continued to provide patient care, on the floor when needed, outside of my regular office hours.
  • Worked in close contact with various clinics as well as outside private offices to coordinate patient care.
  • Prepare information for patient care conference reports including IDT's, care plans, and disaster information.
  • Maintained center's databases used for monitoring census data, patient care charges, and account transactions.
  • Assist optometrist with patient care including exams, blood sugar checks, eyeglass prescription readings.
  • Assist physicians' in ensuring optimal patient care and smooth daily functioning of office.
  • Provide direct patient care in a fast paced family practice clinic for multiple Dr.s.
  • Discussed patient care with various physicians, nurses, and home health care companies.
  • Assisted in Patient Care including height, weight, temperature and medication review.
  • Assisted director in collection and analysis of issues related to patient care.
  • Assist in patient care; vitals and follow-ups appointments.
  • Maintained a high standard of patient care and satisfaction.
  • Supervised and evaluated 10 Hospital Corpsman and 3 Registered Nurses, assessed administration, patient care and compliance.
  • Developed streamline workflow processes to meet direct patient care ratio according to assigned budget and state regulation.
  • Managed patient intake (medical and personal information) and coordinated daily patient care (approx.
  • Direct monitoring of patient care calls * Patient care coordination * DNR and POLST processing * Prescription refills prcessing

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2. Clinical Staff

high Demand
Here's how Clinical Staff is used in Assistant/Clinic Administrator jobs:
  • Maintained electronic medical records for clinical staff and offered medical support when needed.
  • Tracked continuing education units for clinical staff per requirements for license and certification
  • Facilitated communication between clinical staff, medical offices and patients.
  • Provide administrative support for Clinical Staff Development Dept.
  • Managed front desk and provided phone coverage, filing, faxing, and clerical support to the Clinical staff as needed.
  • Prepared and planned for new clinical staff on-boarding, including supporting HR for orientation needs for twenty-five new hires each month.
  • Assisted Clinical Manager with daily office operations and acted as the Nursing Liaison between the patients and clinical staff.
  • Provided administrative support to the clinical director, supervisors, therapists, intake director and other clinical staff.
  • Initiate systems and support services that maximize clinical staff efficiency and client service.
  • Supported administrative, clinical staff, and Project Director in daily activities.
  • Acted as daily support person for Director of Nursing and clinical staff.
  • Coordinated training classes, staff meeting and workshops for the clinical staff.
  • Coordinated the licensing and credentialing of the clinical staff.
  • Handled first round interviews with potential clinical staff.
  • Routed crisis notes to appropriate clinical staff daily.
  • Schedule all therapy staff * Provide secretarial support for the Director of Rehab and assist clinical staff.
  • Drafted letters for physicians and other clinical staff using Microsoft Office Word and Outlook.Maintained medical appointment books.
  • Handle high volume of incoming calls professionally Facilitate clinical projects with clinical staff in a timely manner.

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3. Medical Records

high Demand
Here's how Medical Records is used in Assistant/Clinic Administrator jobs:
  • Maintained knowledge of all current requirements governing confidentiality and use of electronic medical records for department.
  • Coordinated patient information and communication for department including responsibility for maintaining accurate medical records.
  • Created and maintained participant charts and requested medical records from outside providers.
  • Coordinated patient daily activity and documented in medical records.
  • Perform payroll functions, assemble medical records and maintain personnel files along with assisting the director of professional services.
  • Assured proper completion of filing of forms to records prior to forwarding to medical records room.
  • Maintained medical records, technical library, or correspondence files, assisted with the inventory control.
  • Located, checked in and pulled medical records for appointments and incomplete patient charts.
  • Served as main telephone contact, requesting medical records for reviews by RN's.
  • Maintain over 900 Medical Records and scan them individually into the EHR system.
  • Transmitted correspondence or medical records by mail, e-mail, or fax.
  • Obtained and reviewed medical records of patients prior to scheduled appointments.
  • Assisted in setting appointments and maintained medical records.
  • Recorded and filed patient data and medical records.
  • Maintained medical records and x-rays as required.
  • Audit medical records for patients monthly.
  • Filed results of labs, EKG's, x-rays, etc., in medical records.
  • Provided administrative and clinical procedures support to the manager and physicians Prepared & maintained medical records, correspondence, and transcripts
  • Maintained and updated patient medical records and files Scheduled medical testing and appointments Answered phones, and greeted patients
  • Implemented a filing system for radiology, and consolidated ex- isting filing system for all medical records.

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4. Insurance Companies

high Demand
Here's how Insurance Companies is used in Assistant/Clinic Administrator jobs:
  • Obtained insurance authorizations from a variety of large insurance companies.
  • Coordinated billing and invoicing with all insurance companies, independently maintained tracking system for all payments and insurance payout schedules.
  • Served as a liaison between physicians, patients, families, laboratories, employers, agencies and insurance companies.
  • Answered questions/concerns from patients, families and insurance companies regarding ongoing care, appointments, procedures etc.
  • Work with the Business Office, insurance companies and patients regarding patient billing/coding inquiries and problems.
  • Worked with patients, their lawyers, and insurance companies to coordinate psychological evaluations.
  • Assist medical professionals in capturing all relevant charges to be billed to insurance companies.
  • Coordinate with insurance companies to obtain approval for testing and procedures.
  • Process all incoming correspondence and payments from insurance companies.
  • Billed insurance companies for Podiatry services.
  • Secured pre-certification for surgeries as well as MRI's and other diagnostic imaging with commercial insurance companies and Workman's Compensation.
  • Serve as an effective gatekeeper, between insurance companies, pre-certification for testing and prior authorizations for patient s prescriptions.

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5. Data Entry

high Demand
Here's how Data Entry is used in Assistant/Clinic Administrator jobs:
  • Support data entry for literature reviews for development of evidence-based medicine and recommendation documents.
  • Completed data entry, document management and preparations for Education Programs and other divisions.
  • Verified accuracy of data entered and resolved errors that occurred during data entry.
  • Developed clinical testing results and performed data entry to client database.
  • Handled clerical duties, data entry, faxing, filing, and scanning, email and photocopy documents as needed.
  • Provided administrative support to the center in handling of data entry functions including employee payroll and scheduling requests.
  • Carry out a range of office management, receptionist, record auditing tasks and data entry task.
  • Maintained data entry into Survey Tracker and support survey management functions to include Joint Commission.
  • Maintain files for 300+ students, record attendance, and data entry.
  • Perform data entry into clinical trial database; generate reports.
  • Performed data entry of laboratory results into the LIMS.
  • Prepare patient rooms and data entry.
  • Give MMSE, Data Entry.
  • Performed data entry and pre-registration.
  • Handled data entry for milestones, queries and recruitment information as needed in eTrack.
  • Assisted Pharmacovigilance with Data Entry and Indexing of patient medical files as needed.
  • Assist CEO with contracts Data Entry for over 24 Health Care Facilities Coordinate Health Care Contracts for expansion opportunities for the company

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6. Office Supplies

high Demand
Here's how Office Supplies is used in Assistant/Clinic Administrator jobs:
  • Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.
  • Volunteered to manage office supplies, which resulted in savings due to the reduction and consolidation of supplies.
  • Ordered and maintained inventory of all office supplies, kept records of distribution for the department.
  • Maintained office supplies inventory by checking stock; anticipating needs; placing orders; verifying receipts.
  • Monitor clinic supplies including office supplies, assessment equipment, clinic forms, therapy supplies.
  • Maintain accurate inventory of all stock items including office supplies, medical supplies and medicine.
  • General clerical duties include: fax, scan and receive documents, maintain office supplies.
  • Order office supplies, maintain and manage inventory, and handle special requests.
  • Order all supplies for patient care, housekeeping, office supplies and medications.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Order all office supplies; coordinate all visitors' arrangements and activities.
  • Inventory and order medical, lab, or office supplies and equipment.
  • Managed office supplies, vendors, organization and upkeep.
  • Organize and record all office supplies for all departments.
  • Order and maintain department office supplies and equipment.
  • Maintain and Order all business office supplies.
  • Order and maintain inventory of office supplies.
  • Order & stock corporate office supplies.
  • Compose minutes for Director of Rehab meetings * Order office supplies, answer the phone, tidy office.
  • Enter PO's in Ariba for office supplies, computer equipment, business cards, etc.

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7. Appointment Scheduling

high Demand
Here's how Appointment Scheduling is used in Assistant/Clinic Administrator jobs:
  • Performed routine office procedures comprised of: answering phones, greeting patients, appointment scheduling.
  • Amend and correct billing/credit problems Appointment scheduling and follow up.

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8. Phone Calls

high Demand
Here's how Phone Calls is used in Assistant/Clinic Administrator jobs:
  • Process faxes, copy and mail timely reports to clients and communicate effectively in answering phone calls and emails.
  • Open and close clinic daily, communicate with clients in professional, confidential manner including intake phone calls.
  • Advised patients of appointments and need for lab tests via confirmation letters and follow up phone calls.
  • Maintained communication between all levels of organization personnel via email, phone calls, and meetings.
  • Receive, screen and direct all incoming phone calls to appropriate staff.
  • Answered/screened phone calls, managed calendars and appointments, compiled various reports.
  • Answer and direct phone calls, verify insurance, organize patient transportation.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Managed professional phone calls and emails with patients and other medical professionals.
  • Provide interpreter service for non-English speaking callers, Answering phone calls.
  • Answer and direct patient and internal phone calls.
  • Answer all incoming phone calls and direct accordingly.
  • Processed and routed incoming mail and phone calls.
  • Answered 50+ phone calls on a daily basis
  • Answered phone calls and scheduled appointments.
  • Maintained inventory of main community clinics dispensary and data base Made reminder phone calls to patients.
  • Answered phone calls and written correspondence from patients and healthcare providers.
  • Organized patient records Scheduled patient appointments Routed incoming phone calls Entered data & demographics into medical charts
  • Scheduled appointments Made and received phone calls Filing Scanning Mailings Different projects that were assigned

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9. Customer Service

high Demand
Here's how Customer Service is used in Assistant/Clinic Administrator jobs:
  • Collect information to create patient wait time reports, practitioner efficiency reports and customer service survey information.
  • Maintained unsurpassed principles of customer service
  • Fast-paced Member Services/Customer Service Advocate.
  • Worked in a setting which interacted with a patient body of varied demographics that required customer service skills and sensitivity.
  • Used my computer and customer service skills to keep up with a fast-paced environment and intense deadlines.
  • Reviewed and corrected claims based on inquire sent from customer service, appeals and claims processors.
  • Provide excellent customer service to both providers and patients.
  • Back up to the Customer Service Department.
  • People Share: IBX- Customer Service Representative
  • Provided Internal and External customer service.
  • Provided customer service to patients.
  • Abided by all the rules and regulations of two different companies with all the while maintaining professionalism and great customer service.
  • Worked on team building and customer service Created a organized filing system in both electronic and hard copies.
  • Manage invoices Manage busy phone lines, as well as providing great customer service for patient.
  • Train new recruits Provide excellent customer service to all patients.
  • Answered multi-line telephone Customer Service spokesperson for receiving complaints/complements; customer surveys.
  • People Share: IBX- Customer Service Representative Best Personnel: Marriot Hotel- Hospitality

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10. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Assistant/Clinic Administrator jobs:
  • Maintained calendar for one or several executives and ensured appropriate preparation for daily activities; coordinated domestic or foreign travel arrangements.
  • Generated and prepared daily activities, prioritize meeting requests and responsible for domestic travel arrangements for Chief Clinical Officer.
  • Coordinate domestic and international travel arrangements, detailed itineraries and submission of subsequent expense report.
  • Transcribed reports and managed final documents, coordinated meetings and made travel arrangements.
  • Scheduled and coordinated all meetings and completed all travel arrangements for the Clinic Administrator
  • Manage travel arrangements, schedules meetings/events & maintains calendars to ensure timely scheduling.
  • Coordinated domestic and international travel arrangements, meetings and conferences.
  • Coordinated travel arrangements and scheduling for Clinical Site visits.
  • Make travel arrangements both domestic and international.using Corporate Travel.
  • Coordinate all travel arrangements and accommodations.
  • Scheduled travel arrangements and training seminars.
  • Scheduled meetings and travel arrangements.
  • Prepared travel arrangements and itinerary.
  • Managed detailed schedules for clinic administration and organized travel arrangements for the clinic director, medical providers, and various staff.
  • Managed all aspects of logistics for the meeting, including travel arrangements for invited Experts.
  • Managed calendars, coordinated travel arrangements, and processed disbursements, invoices and purchase orders.
  • Coordinated plans for meetings, ordered supplies and made luncheon, hotel and travel arrangements.
  • Assisted with travel arrangements, approvals, and itineraries.
  • Orchestrate travel arrangements for several team members.
  • Make travel arrangements, United States and International, single city/ country and multi-city/ country for both physicians.

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11. Clinical Trials

high Demand
Here's how Clinical Trials is used in Assistant/Clinic Administrator jobs:
  • Post and update information for Clinical Trials utilizing SharePoint.
  • Assisted CDM in tracking of Investigation Product for packaging, distribution and re-supply to designated destinations for assigned clinical trials.
  • Design and manage spreadsheets for clinical trials, such as; Site Contact Lists, Enrollment, Drug Tracking.
  • Enter and maintained data from forms and documents and assist with the start-up and close-out of Clinical trials.
  • Create monthly newsletters for clinical trials highlighting any important updates to the specified trial.
  • Assisted research coordinators with various clinical trials on patients.
  • Assisted in documentation of clinical trials.
  • Prepare paperwork for clinical trials investigator renewals.

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12. Vital Signs

high Demand
Here's how Vital Signs is used in Assistant/Clinic Administrator jobs:
  • Assist medical professionals with patients by taking vital signs and documenting medical information.
  • Measured and documented patient vital signs, documented chief complaints, medical histories and documented in an electronic health records system.
  • Perform medical assistant duties, such as obtaining vital signs, throat cultures and assisting providers with daily needs.
  • Measured vital signs, such as pulse rate, temperature, blood pressure, weight, and height.
  • Interview patients to obtain medical information and measure their vital signs, weight, and height.
  • Record patient's medical history, vital signs, weight, and height.
  • General Office duties, keeping medical and office records, vital signs.
  • Obtained purpose of visit, vital signs, and documents appropriately.
  • Attained and recorded vital signs Scheduled patients and handled telephones.
  • Obtain vital signs, collect specimens to include blood draws.
  • Greeted, assisted, and took patients' vital signs.
  • Prepared examination rooms, took and recorded patient vital signs.
  • Record medical and dental histories and vital signs of patients.
  • Measure vital signs and record patient's medical history.
  • Take vital signs & administer vaccines.
  • Obtain vital signs of patients.
  • Take vital signs and record information into patients medical records.

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13. Front Desk

high Demand
Here's how Front Desk is used in Assistant/Clinic Administrator jobs:
  • Front desk operations; answering phones, taking messages, checking in patients for a very fast paced office.
  • Organize and maintain forms and office stationary required for front desk duties, nurse station, and doctor.
  • Review charts for following day.n Help with front desk including making appointments, answering phones, taking messages.
  • Perform physical assessment, routine tests, specimen collection, patient registration, and front desk support.
  • Front Desk, as needed, including but not limited to answering all incoming lines.
  • Front desk associate in the Cardiovascular Clinic o Checked patients in and out of clinic.
  • Assisted with front desk reception area in the absence of a clerical staff.
  • Served as back-up for the front desk, switchboard operator and Intake Coordinator.
  • Assist staff with call light at front desk and also admit patients.
  • Managed front desk reception, collected co-pays, bookkeeping and deposits.
  • Performed front desk receptionist functions for busy medical practice.
  • Converge for clinical outpatient and inpatient cardiac testing front desk
  • Front desk and general office tasks.
  • Front Desk Answer phone calls, Schedule appointments, and call patients to remind them about their appointment.
  • Maintained inventory of medical, office and food supplies Provided front desk reception and meet and greet patients.
  • Operate front desk window, registering patients by initiating a triage slip for response by medical personnel .
  • Developed a department newsletter Cross trained to cover the front desk Patient Care Coordinator when necessary.
  • Monitor front desk for new/high priority discharge orders to coordinate with appropriate therapist.
  • Assist medical physicians in ER * Assist Front Desk Out Patient Department Clinics
  • Front Desk Reception - Medical Billing and Accounting - Insurance - Assist Physician in all areas of patient care.

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14. Regulatory Documents

high Demand
Here's how Regulatory Documents is used in Assistant/Clinic Administrator jobs:
  • Collected, managed and performed data entry of regulatory documents and other study information.
  • Assisted the Regulatory Specialist with maintaining regulatory documents for multiple research studies.
  • Reviewed regulatory documents for proper content.
  • Coordinated with clinical project team to distribute, retrieve, and review regulatory documents required for initiation of a clinical trial.
  • Synthesize and interpret study contracts and main- tain regulatory documents.
  • Ensured regulatory documents were current and complete.

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15. Hipaa

average Demand
Here's how Hipaa is used in Assistant/Clinic Administrator jobs:
  • Demonstrated knowledge of HIPAA Privacy and Security Regulations by appropriately handling patient information.
  • Maintained mandated quotas and followed established HIPAA guidelines.
  • Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
  • Adhere to HIPAA, ICH, GCP, AE and SAE guidelines Assist clinical team with capturing accurate patient data.
  • Use of strict compliance policies referring to Patient Care Plans, HIPAA and Privacy Policy's and patient demographics.
  • Adhere to HIPAA guidelines in maintaining research files and confidential information for mailing and tracking pertinent documents.
  • Archived charts of deceased or dis-enrolled participants in accordance with state and HIPAA regulations.
  • Proved ability to handle personal patient and staff information according to HIPAA regulations.
  • Follow all HIPAA guidelines, maintaining strict confidentiality and patient rights.
  • Adhered to strict government and company laws and policies including HIPAA.
  • Maintain medical records according to HIPAA standards.
  • Maintain strict patient and physician confidentiality in compliance with HIPAA Multitask and prioritize processes within a demanding work environment
  • Act as psychology clinic HIPAA Compliance Officer to ensure compliancy in all clinic activities.
  • Assisted and monitored workflow in a manner that ensured the department met accreditation, performance, and HIPAA standards.

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16. Powerpoint

average Demand
Here's how Powerpoint is used in Assistant/Clinic Administrator jobs:
  • Prepare PowerPoint slides for corporate and department reports and presentations; assemble and distributed meeting materials to participants.
  • Created PowerPoint presentations and Excel Spreadsheets to present data and illustrate hospital initiatives.
  • Prepared MS PowerPoint presentations for Investigator Meeting and site initiations.
  • Created PowerPoint presentations used for department development.
  • Maintain department Excel spreadsheets and PowerPoint presentations.
  • Created PowerPoint presentations for education development.
  • Created PowerPoint presentations for client meetings, external presentations, and internal MG presentations.
  • Experience in Data Entry, Word, Excel, PowerPoint.
  • Created and executed numerous projects using Excel and PowerPoint.
  • Create PowerPoint slides, brochures, and fliers.
  • Prepare ASK Proxima projectors for large conference rooms requiring PowerPoint Presentations.
  • Created Powerpoint presentations for manager to present at various locations.
  • Set up spreadsheets for Directors Designed PowerPoint presentations
  • Prepared Lotus Notes, Novstyle, Word, Excel, PowerPoint presentations and updated the Intranet.
  • Experience with Macpratice medical software and Ipads for appointments and records keeping Proficient in Microsoft Office Word, Excel, and PowerPoint
  • Collect and compile statistical data for clinical programs utilizing Excel, Powerpoint and Sharepoint.

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17. Expense Reports

average Demand
Here's how Expense Reports is used in Assistant/Clinic Administrator jobs:
  • Prepared and reconciled expense reports, and prepared presentation materials for various meetings.
  • Completed monthly expense reports and weekly electronic time sheets for Vice-Presidents.
  • Maintained departments reporting systems and expense reports.
  • Perform calculations for department expense reports.
  • Processed expense reports and reconciled AMEX accounts for General Manager, Vice President and Director of Public Relations.
  • Managed the flow of requisitions/contracts as well as expense reports through the System.
  • Manage department calendars and recurring meetings and prepares expense reports.
  • Processed monthly expense reports with supporting documents and budget codes.
  • Process expense reports reflecting supporting documents and budget code indexes.
  • Process the American Express statements and expense reports.
  • Reviewed and reconciled AMEX statements with expense reports.
  • Manage the expense reports for the Chair.
  • Handled travel arrangements and monthly expense reports.
  • Prepared expense reports and maintain expense report files
  • Prepare travel reimbursements and expense reports.
  • Produced and submitted expense reports.
  • Completed and submitted expense reports.
  • Process expense reports using Concur.
  • Prepare and reconcile Expense Reports in gXRS for Directors, Managers and Leads.
  • Prepared expense reports, and timecard.

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18. Triage

average Demand
Here's how Triage is used in Assistant/Clinic Administrator jobs:
  • Scheduled patient appointments based on triage and availability.
  • Assist with patient care i.e., triage, room preparation, in-house procedures, consultations, chart preparation, etc.
  • Schedule using Vet Specific software, greet /aid clients, surgical support; dental work, triage, monitor anesthesia.
  • Escort patients from waiting area to triage area, ranging from those patients with full mobility to limited mobility.
  • Perform data entry of multiple documents, scheduling, supply tracking, and phone triage.
  • Evaluate and handle each call for resolution or triage to the appropriate office.
  • Answered multiple phone lines and triage calls in a fast paced environment.
  • Performed initial triage for Case Management & Disease Management Programs.
  • Schedule, coordinate and triage patient orders.
  • Triaged patients, verified demographic as well as referring doctor information and ensured administrative paperwork was properly executed.
  • Triaged Patient calls for Medication refills, appointments, test results and health concerns.
  • Answered phones and triaged calls for the RN's, providers and social workers.
  • Answered phones, triaged calls and coordinated meetings with various attendees.
  • Answer multiline phone system, assisted patients with pre-authorization on medications, also triage calls post care.
  • Maintained administrative and patients files, managed physician's calendars Scheduled appointment &medical procedures, answered and triaged calls.

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19. Telephone Calls

average Demand
Here's how Telephone Calls is used in Assistant/Clinic Administrator jobs:
  • Fielded telephone calls, received and directed visiting pharmaceutical reps.
  • Answer and screen telephone calls, direct calls to appropriate person and take messages.
  • Answer and screen telephone calls, verifying appointments, routing call and/or taking messages.
  • Handled telephone calls, took accurate messages, and routed them accordingly.
  • Received and screened visitors and telephone calls, and handles general inquiries.
  • Screen telephone calls and address issues to appropriate personnel.
  • Answered and routed telephone calls and took messages.
  • Answered incoming telephone calls to assist callers.
  • Receive telephone calls from the general public, answer questions, take complaints when necessary and transfer to appropriate area.

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20. Scheduling Appointments

average Demand
Here's how Scheduling Appointments is used in Assistant/Clinic Administrator jobs:
  • Fulfilled the needs of the staff through scheduling appointments, transcribing lengthy Work Hardening reports and general daily notes.
  • Perform clerical duties, such as copying, faxing, filing, scheduling appointments, etc.
  • Managed a multi-line phone system while scheduling appointments, greeting numerous visitors, including VIPs, vendors and interview candidates.
  • Greeted patients entering medical facility * Taking vital signs * Scheduling Appointments * Maintains exam rooms and stocks accordingly.

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21. Meeting Minutes

average Demand
Here's how Meeting Minutes is used in Assistant/Clinic Administrator jobs:
  • Coordinated the Investigator-Initiated Research Committee of post-marketed products; organized team meetings for this committee and produced meeting minutes.
  • Attended team teleconferences and drafted and distributed meeting minutes.
  • Arranged travel/meeting calendars along with meeting minutes and logistics.
  • Composed, typed and distributed team and client meeting minutes in an efficient and timely manner.
  • Recorded and maintained weekly meeting minutes, deliverable tracking, and follow-up with respective personnel.
  • Composed and typed meeting minutes as requested.
  • Typed/filed meeting minutes and other various reports.
  • Prepared meeting agendas and meeting minutes.
  • Draft and distribute meeting minutes.
  • Record and prepare meeting minutes.
  • Drafted meeting agendas, supplied advanced materials, recorded and organized weekly meeting minutes.

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22. Hippa

average Demand
Here's how Hippa is used in Assistant/Clinic Administrator jobs:
  • Send and respond to all medical records requests, ensuring that all HIPPA regulations are complied with.
  • Applied clinic guidelines in accordance with HIPPA compliance, concerning release of patient information.
  • Maintain confidentiality of client and employee information and follow HIPPAA policy and procedure.
  • Enforced strict adherence to HIPPA policies as contact for all record release requests.
  • Manage new and present patient's information according to HIPPA regulations.
  • Process medical records request according to company policies and HIPPA laws.
  • Implemented and trained staff on HIPPA, OSHA and CLIA regulations.
  • Verify HIPPA Compliance paperwork is completed.
  • Managed inventory, patient charts and document scanning.Coordinated all staff and patient education, HIPPA and policy compliance.
  • Call patients and remind them of upcoming appointments Knowledge of HIPPA laws.
  • Completed workshops and seminars for Medicare billing compliance and Hippa laws.

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23. Staff Members

average Demand
Here's how Staff Members is used in Assistant/Clinic Administrator jobs:
  • Calendar monitoring for numerous staff members.
  • Act as a resource for staff members, troubleshoot problems within the department and find appropriate solutions.
  • Staffed 7 clinics with over 120 staff members, while maintaining staffing ratios and a global budget.
  • Key Accomplishments: * Supervised and trained new staff members to meet high operational standards.
  • Created tracking spreadsheet of notifications to appropriate staff members, and monthly tracking by cottage.
  • Worked with other staff members as a team to better serve the Foundation's mission.
  • Helped various staff members streamline the day to day within the orthopedic administrative offices.
  • Updated physician's clinic and outlook schedules, kept staff members informed.
  • Photographed new admits and distributed the remaining written material to staff members.
  • Answer and screen calls for clinic management and other department staff members.
  • Assist other staff members in the performance of their duties as necessary.
  • Distributed minutes to appropriate staff members via computer or hard copy.
  • Created and maintained clinic personnel files for all staff members.
  • Answered telephones and transferred calls to appropriate staff members.
  • Created tracking spreadsheet of Notifications to appropriate staff members.
  • Trained other staff members to perform work activities.
  • Covered other staff members when needed.
  • Referred patients to appropriate staff members.
  • Assist computer training to staff members, Enroll clients in various eyeglasses programs and maintains proper charting and follow-up.

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24. Special Projects

average Demand
Here's how Special Projects is used in Assistant/Clinic Administrator jobs:
  • Participated in special projects such as creating presentations, launched bi-weekly oral hygiene workshops at community center.
  • Coordinated special projects requested by the Clinical Manager.
  • Organized and participated in special projects to problem-solve and improve patient care and patient flow.
  • Assigned independent special projects with minimal supervision, within one year of working at clinic
  • Assisted the Director and team with special projects and perform other tasks as assigned.
  • Carry out background research on various special projects and present findings to Manager.
  • Worked on Special Projects assigned by the Administrative Manager.
  • Oversee and complete special projects.
  • Assisted Director of Bioinformatics with queries, data management, and special projects.

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25. Osha

average Demand
Here's how Osha is used in Assistant/Clinic Administrator jobs:
  • Sterilize instruments according to OSHA requirements.
  • Participated in OSHA, JCAHO, CQI related activities, new employee orientation and in committees related to operation improvements.
  • Edited OSHA log; analyze incidents at all facilities, and reviewed proposed regulation for impact on each location.
  • Performed all aspects of patient care, check-in and rooming in compliance with HIPAA and OSHA.
  • Audit field staff's progression notes for state regulatory review by JACHO and OSHA.
  • Served as OSHA Compliance Officer to ensure all government regulations were being followed.
  • Follow all Medicaid, OSHA and company policies and procedures.
  • Complied with OSHA and CLIA regulations.
  • Adhere to OSHA and HIPAA guidelines.

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26. EKG

average Demand
Here's how EKG is used in Assistant/Clinic Administrator jobs:
  • Performed EKG's, obtained blood pressure and weights.
  • Operate x-ray, electrocardiogram (EKG), or other equipment to administer routine diagnostic tests.

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27. Medical Supplies

average Demand
Here's how Medical Supplies is used in Assistant/Clinic Administrator jobs:
  • Ordered and maintained all necessary medical supplies, liaison for drug representatives and local physicians.
  • Coordinated office and medical supplies, managed the receptionist area and handled all calls and emails
  • Assist with ordering medical supplies for storehouse.
  • Ordered all office and medical supplies.
  • Maintained all medical supplies Worked with physicians' offices to insure all medical orders were obtained and approved

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28. FDA

average Demand
Here's how FDA is used in Assistant/Clinic Administrator jobs:
  • Provide comprehensive administrative support for a clinical development team completing Phase 3 clinical trials and preparing for an FDA Regulatory submission.
  • Prepare adverse event documentation and notify all clinical sites of events per FDA regulation requirements.
  • Provide administrative support required for FDA submissions and communications with potential business partners.
  • Composed and distributed Domestic and International Secrecy Agreements, FDA 1572, Safety Alerts and other study documents.
  • Prepared documentation for protocol submission to the Food and Drug Administration (FDA) for compassionate use protocols.
  • Drafted and coordinated Study Reports, Investigator Brochures and other clinical correspondence for signature and submission to FDA.
  • Prepared and reviewed documents before sending information out to the FDA for review.
  • Document adherence for all products in accordance with FDA rules and requirements.
  • Completed packaging and mass mailing of study documents for FDA submission
  • Prepared and shipped FDA submissions.
  • Project successes include FDA approval of Pradaxa and other drugs that contribute to the health of patients with cardiovascular diseases.
  • Coordinate all of the Regulatory requirements for international products with FDA office.
  • Worked for a time with Regulatory Affairs with PMAs, IDEs, and the FDA requirements.

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29. Monthly Reports

average Demand
Here's how Monthly Reports is used in Assistant/Clinic Administrator jobs:
  • Prepared expense reports for management, ran monthly reports, verified Medicare and Medicaid eligibility.
  • Entered, analyzed, and reported monthly reports for monitoring treads for the facility as a whole and specific purposes.
  • Uploaded monthly reports and treatment plans into Department of Child Service system.
  • Retrieved data from various software to compile complex monthly reports.
  • Created and Typed monthly reports and Quality Assurance Reports.
  • Create bi-monthly reports for travel and departmental expenses.
  • Created weekly and monthly reports.
  • Prepare monthly reports for physicians.

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30. Medicaid

low Demand
Here's how Medicaid is used in Assistant/Clinic Administrator jobs:
  • Coordinated transfer of information between hospital physicians and Medicare/Medicaid/Commercial payers.
  • Maintained track of car fare distribution for clients with Medicaid, and placed reorders daily.
  • Captured the Clinical meeting minutes and entered Medicaid billing sheets into the NJSAMS system.
  • Make sure medicaid and Medicare and other insurance is accurate in the computer.
  • Created welcome letters, new chart, and verifies Medicaid for new referrals.
  • Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
  • Assisted the Central Billing Office enter Medicaid Bad Debt into Quick care.
  • Learned the guidelines set forth by the TDH, CLIA, Medicare and Medicaid 3.
  • Completed daily and weekly assignments using Microsoft Word and Excel database Assisted in determining client Medicaid eligibility.

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31. Exam Rooms

low Demand
Here's how Exam Rooms is used in Assistant/Clinic Administrator jobs:
  • Amount other duties, prepared exam rooms for patients and assist the physician with minor office procedures.
  • Ensured the cleanliness, sanitation and maintenance of all facilities, exam rooms and equipment.
  • Greet and escort patients to exam rooms.
  • Assisted the physician in exam rooms.
  • Stocked and cleaned exam rooms.
  • Prepare exam rooms for patients examinations.

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32. Clinical Operations

low Demand
Here's how Clinical Operations is used in Assistant/Clinic Administrator jobs:
  • Provided skilled administrative support to Cardiovascular Clinical Operations teams to prepare for and maintain clinical trial project details.
  • Worked independently on activities to support those working within Global Clinical Operations Team.
  • Organized, categorized and managed clinical operations for over 100 different studies.
  • Reported to and supported Senior Directors in Clinical Operations department.
  • Perform personal assistant responsibilities for the Director of Clinical Operations.
  • Conduct and facilitate daily clinical operations.
  • Provided administrative support to the Clinical Operations team in Medical Affairs.
  • Utilized Global Clinical Operations applications such as eTMF, Clinical Trial SUA Reporting System

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33. Surgical Procedures

low Demand
Here's how Surgical Procedures is used in Assistant/Clinic Administrator jobs:
  • Scheduled patient appointments, surgical procedures and radiology exams.
  • Coordinate, Consult, & review surgical procedures between patients, physicians, anesthesia, and the GI Lab.
  • Process all patient lab specimens and prepare for pick-up Schedule patient surgical procedures and tests.
  • Assist Dr. with office surgical procedures as needed.
  • Schedule diagnostic tests and surgical procedures.
  • Obtained prior -authorizations for advance radiological testing, medications and surgical procedures.

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34. Word Processing

low Demand
Here's how Word Processing is used in Assistant/Clinic Administrator jobs:
  • Utilized word processing software to produce protocols, technical reports and other correspondence in an accurate, timely and confidential manner.
  • Operate office equipment, such as voice mail messaging systems, and word processing, spreadsheet, and other software applications.
  • Provided advanced word processing, generating correspondence, preparation of complex proposals, charts and graphs and other general administrative duties.
  • Use computers for various applications, such as database management or word processing.

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35. Administrative Tasks

low Demand
Here's how Administrative Tasks is used in Assistant/Clinic Administrator jobs:
  • Carry out day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Complete Administrative tasks in relation to daily office operations.
  • Supported other administrative support personnel with administrative tasks.
  • Preformed administrative tasks, phones, correspondence, filing; processed payroll, light bookkeeping.
  • Assisted multiple case managers with administrative tasks and technical requests.

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36. Medical Staff

low Demand
Here's how Medical Staff is used in Assistant/Clinic Administrator jobs:
  • Coordinated patient care, checked schedules, prepared, assisted and translated for 4 doctors and medical staff.
  • Updated fee schedule and billing sheet in coordination with medical staff; ensured CMS guidelines were followed.
  • Recruited, trained and managed the clinical medical staff and customer service representatives.
  • Copied and faxed client information as directed by medical staff.
  • Acted as mentor to incoming medical staff.
  • Provide support to medical staff.

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37. Test Cases

low Demand
Here's how Test Cases is used in Assistant/Clinic Administrator jobs:
  • Performed pre-validation test cases to ensure high level system functionality.

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38. Conference Calls

low Demand
Here's how Conference Calls is used in Assistant/Clinic Administrator jobs:
  • Assist with set-up of conferences, conference calls, meetings, and seminars within VA system and with outside affiliations.
  • Coordinate and provide minutes for project meetings and/or conference calls.
  • Coordinated team conference calls and distribution of meeting minutes.
  • Schedule conference calls through Department bridge lines.
  • Arranged conference calls and travel calendars.

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39. Patient Files

low Demand
Here's how Patient Files is used in Assistant/Clinic Administrator jobs:
  • Aided in the storage, organization, and management of patient files.
  • Worked closely with other departments to maintain accurate information in patient files.
  • Managed care and maintenance of patient files, records requests.
  • Maintain complete and accurate patient files.
  • Prepared patient files so that each patient and diagnosis progression is reported in a timely manner.
  • Registered patients for doctors' and lab appointments Responsible for verifying insurance and receiving co-payments Processed new patient files

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40. Clerical Support

low Demand
Here's how Clerical Support is used in Assistant/Clinic Administrator jobs:
  • General clerical support, including photocopying, faxing, preparing and posting mailing, merge letters/envelopes/labels.
  • Administered general office and clerical support to physicians and research department.
  • Provide general administrative and clerical support to the department.
  • Provide clerical support for departmental meetings and departmental activities.
  • Provided clerical support such as compiling reports, tracking and inputting data into the Head Start Cloud database.
  • Provide administrative and clerical support to the clinical and management teams.
  • Provide clerical support to other departments.
  • Provided clerical support to Clinical Case Managers Ordered and maintained inventory for durable medical equipment.

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41. RN

low Demand
Here's how RN is used in Assistant/Clinic Administrator jobs:
  • Download public information and generated reports on system's facilities from various government websites to determine areas for improvement.
  • Booked domestic and international travel, submitted expense reports, converting money when necessary.
  • Distributed mail and internal correspondence.
  • Plan and schedule meetings, respond to various inquiries both external & internal, manage communications via email and phone calls.
  • Receive high volume of inbound calls from customers with questions concerning service, billing, technical or any other concerns/problems.
  • Conducted multiple internal study file reviews and reported the findings to the study team for corrective action.
  • Typed medical transcripts for the physician based on his findings and determinations for insurance companies and attorneys.
  • Create and manage all contracts while contract manager was out on extended maternity leave.
  • Review clinic appointment logs against billing forms and returned charts to ensure consistency.
  • Assisted and coordinated services with consultants, psychiatric interns, and psychology assistants.
  • Use available technology to efficiently troubleshoot customer problems and help resolve their concerns.
  • Work with the International Office to make accommodations for patients and families.
  • Assisted in the preparation of off-site meetings, working with external agencies.
  • Conducted basic research using literature, interviews, and internet.
  • Submitted Grants and Abstracts for Division Chief and Interns.
  • Create work schedule for 125 RN/CNA employees.
  • Ensured all individual service users concerns are investigated and addressed.
  • Demonstrate outstanding phone etiquettes and if necessary provide problem solving skills when responding to any questions/concerns and or requests from patients.
  • Administered monthly Methadone audits with RN adherent to State and Federal Regulations.
  • Carried out essential training for internal employees on multiple SOPs.

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42. CPT

low Demand
Here's how CPT is used in Assistant/Clinic Administrator jobs:
  • Process third party billing with various insurance companies per CPT and ICD10 coding guidelines using TIMS/QuickBooks software, client balance billing.
  • Maintain medical records; review and abstract medical records to apply correct ICD-9 and CPT-4 coding.
  • Researched CPT and ICD-9 coding discrepancies for compliance and reimbursement accuracy.

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43. Icd-9

low Demand
Here's how Icd-9 is used in Assistant/Clinic Administrator jobs:
  • Use of ICD-9 coding, electronic medical records.
  • Assigned appropriate ICD-9 codes to diagnosis and services
  • Managed ICD-9 Coding/DRG Data Input and SAP experience

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44. Computer System

low Demand
Here's how Computer System is used in Assistant/Clinic Administrator jobs:
  • Input charting information into computer system and generate daily clinical/drug testing report for Continental Airlines.
  • Enter alphanumeric information into computer system.
  • Experienced with Care Connect UCLA computer system, and other PC based programs (Microsoft Word, Excel).
  • Learned multiple office filing systems- paper charts and paperless computer system to maintain patient charts and records.
  • Generate appropriate changes in computer system and patients charts to update records.
  • Maintained provider and staff schedules in the computer system.
  • Utilized all computer systems within the departments (i.e.
  • Collected, analyzed and processed data/reports for 15 physicians utilizing Encore/Profox/Rescan computer systems.
  • Run utilization reports on CIPS computer system Create spreadsheets and charts in Microsoft Excel Answer phones on a multiline system.

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45. Greeting Patients

low Demand
Here's how Greeting Patients is used in Assistant/Clinic Administrator jobs:
  • Maintained the reception area, including greeting patients and responding to telephone and in-person requests for information.

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46. HR

low Demand
Here's how HR is used in Assistant/Clinic Administrator jobs:
  • Supported HR with candidate interview arrangements; itineraries.
  • Planned extensive Community Outreach activities through vendors.
  • Assisted students with the application process and maintained communication with them throughout the duration of the program.
  • Keep track of all sample medications available and re-stock as needed through the appropriate drug company/representatives accordingly.
  • Accessed client clinical systems to obtain data to enter into the EHR's clinical database.
  • Developed knowledge of insurance coverage, benefits, co-pays and deductible information through billing.
  • Support five doctors, three Nurse Practitioners, Nurse and Social worker.
  • Entered demographic and clinical data into the EHR's clinical database.
  • Imported data electronically into the EHR's clinical database.
  • Update client roster for client and BHRS families.
  • Completed HR responsibilities as needed.
  • Develop marketing strategies through vendors.
  • Handled all word processing and typing for CEO, CNO, QMRC, Controller, and HR.
  • Received and followed through on department correspondence and distribution in a timely manner.
  • Started Community Newsletter for community outreach efforts through Bluespire.
  • Assisted HR with On-boarding process, checklist forms, phones, equipment set-up, IT contact for new employee/contractor needs.
  • Assisted with phlebotomy work, administering shots, and throat cultures, as well as taught medical information.
  • Maintained all contracts in Ariba contract software, for approval from CEO through Corporate President.
  • Developed monthly staff schedules Coordinated services with several Methadone clinics throughout the United States.
  • Travelled to three facilities daily seeing patients at each clinic daily.

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47. Special Events

low Demand
Here's how Special Events is used in Assistant/Clinic Administrator jobs:
  • Coordinated all aspects of internal/external professional meetings and special events for department.
  • Organize and oversee logistics for conferences, in-house/off-site meetings, special events, and luncheons.
  • Maintain department calendars for meetings, special events and public information sessions.
  • Schedule appointments, coordinate meetings, special events and department's schedules.
  • Scheduled /coordinated meetings, conferences, special events, appointments.

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48. Administrative Functions

low Demand
Here's how Administrative Functions is used in Assistant/Clinic Administrator jobs:
  • Perform general secretarial and administrative functions for, Director, supervisors or Providers involving independent judgment and decision making.
  • Perform general administrative functions; typing, photocopying, emailing correspondence.
  • Performed administrative functions for the Clinic Director and Practice Manager.
  • Work as part of an administrative team to ensure that all administrative functions are performed as needed.
  • Support to Wellness Clinic Nurse Coordinator and Nursing staff in all administrative functions of the Clinic.
  • Oversee all administrative functions, prioritize projects, and develop and track project milestones.
  • Be responsible for administrative functions that assist in the daily clinical team operations.
  • Supported Clinical Research Manager, as well as, five Clinical Research Associates, in all administrative functions.
  • Performed administrative functions associated with a stand alone clinic.

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49. High Volume

low Demand
Here's how High Volume is used in Assistant/Clinic Administrator jobs:
  • Answered high volume of calls, created a filing system while personally assisting the program director.
  • Coordinate daily pharmaceutical calls and expedite a high volume of prescription calls to providers.
  • Screened and prioritized a high volume of calls.
  • Answer and screen High Volume of incoming Calls.
  • Operate high volume phone system.
  • Answer, screen and transfer calls on high volume multi-line phones.

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50. Scheduling Meetings

low Demand
Here's how Scheduling Meetings is used in Assistant/Clinic Administrator jobs:
  • Coordinate's supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions.
  • General Administrative Duties - Typing, Filing, Expense Reviewing/Coding, Scheduling Meetings.
  • Coordinate scheduling meetings, pre-study site visits.

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20 Most Common Skill for an Assistant/Clinic Administrator

Patient Care15%
Clinical Staff12.1%
Medical Records10.4%
Insurance Companies7.3%
Data Entry6%
Office Supplies5.1%
Appointment Scheduling5.1%
Phone Calls4.6%

Typical Skill-Sets Required For An Assistant/Clinic Administrator

RankSkillPercentage of ResumesPercentage
1
1
Patient Care
Patient Care
11.3%
11.3%
2
2
Clinical Staff
Clinical Staff
9.1%
9.1%
3
3
Medical Records
Medical Records
7.8%
7.8%
4
4
Insurance Companies
Insurance Companies
5.5%
5.5%
5
5
Data Entry
Data Entry
4.5%
4.5%
6
6
Office Supplies
Office Supplies
3.8%
3.8%
7
7
Appointment Scheduling
Appointment Scheduling
3.8%
3.8%
8
8
Phone Calls
Phone Calls
3.5%
3.5%
9
9
Customer Service
Customer Service
3.5%
3.5%
10
10
Travel Arrangements
Travel Arrangements
3%
3%
11
11
Clinical Trials
Clinical Trials
2.6%
2.6%
12
12
Vital Signs
Vital Signs
2.3%
2.3%
13
13
Front Desk
Front Desk
2%
2%
14
14
Regulatory Documents
Regulatory Documents
2%
2%
15
15
Hipaa
Hipaa
1.9%
1.9%
16
16
Powerpoint
Powerpoint
1.9%
1.9%
17
17
Expense Reports
Expense Reports
1.8%
1.8%
18
18
Triage
Triage
1.6%
1.6%
19
19
Telephone Calls
Telephone Calls
1.6%
1.6%
20
20
Scheduling Appointments
Scheduling Appointments
1.5%
1.5%
21
21
Meeting Minutes
Meeting Minutes
1.5%
1.5%
22
22
Hippa
Hippa
1.2%
1.2%
23
23
Staff Members
Staff Members
1.2%
1.2%
24
24
Special Projects
Special Projects
1.2%
1.2%
25
25
Osha
Osha
1.1%
1.1%
26
26
EKG
EKG
1.1%
1.1%
27
27
Medical Supplies
Medical Supplies
1.1%
1.1%
28
28
FDA
FDA
0.9%
0.9%
29
29
Monthly Reports
Monthly Reports
0.9%
0.9%
30
30
Medicaid
Medicaid
0.9%
0.9%
31
31
Exam Rooms
Exam Rooms
0.9%
0.9%
32
32
Clinical Operations
Clinical Operations
0.9%
0.9%
33
33
Surgical Procedures
Surgical Procedures
0.8%
0.8%
34
34
Word Processing
Word Processing
0.8%
0.8%
35
35
Administrative Tasks
Administrative Tasks
0.8%
0.8%
36
36
Medical Staff
Medical Staff
0.8%
0.8%
37
37
Test Cases
Test Cases
0.8%
0.8%
38
38
Conference Calls
Conference Calls
0.7%
0.7%
39
39
Patient Files
Patient Files
0.7%
0.7%
40
40
Clerical Support
Clerical Support
0.7%
0.7%
41
41
RN
RN
0.7%
0.7%
42
42
CPT
CPT
0.6%
0.6%
43
43
Icd-9
Icd-9
0.6%
0.6%
44
44
Computer System
Computer System
0.6%
0.6%
45
45
Greeting Patients
Greeting Patients
0.6%
0.6%
46
46
HR
HR
0.6%
0.6%
47
47
Special Events
Special Events
0.6%
0.6%
48
48
Administrative Functions
Administrative Functions
0.6%
0.6%
49
49
High Volume
High Volume
0.6%
0.6%
50
50
Scheduling Meetings
Scheduling Meetings
0.5%
0.5%

33,873 Assistant/Clinic Administrator Jobs

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