Assistant jobs in Coral Gables, FL

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Administrative Assistant (Clerical) - Insurance Office (Kendall) Schedule: Monday-Friday, Full-Time Language Requirement: Bilingual (English & Spanish) About the Role We are seeking a responsible, reliable, and detail-oriented Administrative Assistant to join our insurance office in Kendall. The ideal candidate will support daily office operations, assist clients in English and Spanish, and ensure a smooth workflow for our team. Key Responsibilities Greet clients and visitors, providing excellent customer service in English and Spanish. Answer and direct phone calls, take messages, and respond to inquiries. Maintain organized electronic and paper filing systems. Assist with data entry, document preparation, and insurance forms. Schedule appointments and manage calendars. Handle mail, scanning, and general office correspondence. Support agents with administrative and clerical tasks as needed. Maintain confidentiality of client information at all times. Qualifications Bilingual (English & Spanish) - required. High school diploma or equivalent; additional administrative training is a plus. 5+ year of experience in an office or clerical setting (insurance office experience preferred). Strong computer skills (Microsoft Office, email, data entry). Excellent communication, organization, and time management skills. Dependable, professional, and able to work independently.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

Updated: Nov 13, 2025 Apply Now Share: About Kirkland & Ellis At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward. What You'll Do Are you a detail-oriented professional who thrives on organization, collaboration, and delivering exceptional service? If so, we'd love to have you join us at Kirkland & Ellis as a Practice Assistant in our Miami office. You'll provide high-level administrative support to a dynamic group of attorneys, helping to ensure the smooth management of day-to-day workflows at both the Partner and Associate levels. This role is ideal for someone with prior legal or professional services experience who's eager to contribute, grow, and be part of a high-performing, client-focused environment. As a trusted administrative resource, you'll assist with document preparation, client communications, and coordination of legal support tasks that keep our teams operating efficiently and effectively. The schedule for this position is: Monday through Friday, 9:00 a.m. - 5:00 p.m. (with overtime as needed) * Document and Correspondence Management: Prepare, format, revise, and finalize legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools. * Administrative Coordination: Manage conflict checks, expense reports, attorney time entries, scheduling, travel arrangements, and calendar maintenance. * Research and File Organization: Conduct research, coordinate conference calls, and support document filing through Firm systems in compliance with established policies. * Cross-Department Collaboration: Build strong working relationships across teams, partnering with departments such as Accounting, General Services, and Reprographics to deliver seamless support. * Information Accuracy and Accessibility: Maintain organized and up-to-date paper and electronic files, ensuring accuracy and adherence to Firm protocols. * Proactive Support: Anticipate attorney and team needs, offering proactive solutions that enhance efficiency and client service delivery. What You'll Bring * High school diploma, General Educational Development (GED), or equivalent required; bachelor's degree preferred. * Minimum of 3 years of administrative support experience, preferably within a legal or professional services environment. * Strong proficiency in Microsoft Word, Outlook, and basic Excel; familiarity with Adobe Acrobat and PowerPoint preferred. * Possess a Florida Notary Public certification or willingness to complete the certification process. * Exceptional organization, accuracy, and time management skills with the ability to balance multiple priorities. * Strong communication and interpersonal skills with a professional, collaborative, and service-minded approach. * Ability to adapt to changing priorities and provide support beyond standard hours when needed. If you're eager to make an impact by providing top-tier administrative support in a collaborative, fast-paced legal environment, we'd love to hear from you! Compensation At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. How to Apply Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now." Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland. Equal Employment Opportunity All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-CN1

Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $42,679 to - $61,449 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 7 - 8 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821414-DHA-JS Control number 848932900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualifications Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-07 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-06 level in the Federal service that included experience such as: * Providing clerical and administrative support to a law enforcement program including preparing travel documents and making travel arrangements for domestic and/or international travel. * Establishing, tracking, and/or maintaining legal case files. * Preparing legal documents, including warrants and records of proceedings. * Reviewing bond cases to determine status and identify next course of action (e.g., to continue, cancel, or breach) for supervisory review. Minimum Qualifications for GS-08 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service that included experience such as: * Maintaining and reviewing docket files. * Collecting and analyzing data from law enforcement databases. * Researching detainee history using multiple sources to establish identity and citizenship. * Coordinating escorts and transportation associated with deportation or removal activities. * Reviewing bond cases to determine status and taking appropriate action to continue, cancel, or breach. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Customer Service * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management * Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment.

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are currently searching for a Practice Assistant for our Miami, FL to support our Litigation team. Candidates must have complex and/or commercial litigation experience and be bilingual with Spanish and English. Essential Duties and Responsibilities: Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents. Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system. Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations. Prepare documents for filing in State and Federal courts. Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies. Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings. Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines. Prepare and submit expense/reimbursement reports. Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product. Work as a team and in conjunction with Attorneys and Business Professionals in specified practice area(s) and office/Firm wide. Liaise with document services for all document production projects. Keep abreast of practice-specific laws, rules, processes and procedures. Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed. Work individually and in collaboration with the attorneys to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability. Conduct basic research/analysis, as directed, including due diligence of companies and individuals. Other duties as assigned. Required Education/Experience: A minimum of three years of experience as a legal assistant in a law environment, or comparable experience, in Litigation. High school diploma required. College degree a plus. Willingness to learn and operate in other practice areas, as needed. Prior use of a document management system (NetDocs) a plus. Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom. Ability to organize/prioritize workload and work in a fast-paced environment. Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff. Ability to problem-solve and anticipate issues/problems. Strong attention to detail, initiative, and follow-through. Must have a positive-can do, team-oriented attitude. Ability to work independently, efficiently, and confidentially, and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines. Ability to work overtime, as needed. Why should you work at Buchanan? Hybrid schedules available Competitive salary and generous Paid Time Off Insurance - Medical, Vision, and Dental 401K Program WorkWell wellness program, including free use of the Calm App Caregiving assistance with Bright Horizons (child, elder, and pet care) Subscription to LinkedIn Learning We are an Equal Opportunity Employer.

A single and successful business man is seeking a full-time personal assistant/driver for his Miami residence. You will be working alongside an extremely seasoned chief of staff who over sees the family office and the principal business and personal affairs. Responsibilities Provide safe, punctual, and discreet transportation for the principal and his guests Monitor principal's schedule in advance and manage departure times accordingly. Act as the core point of 'doing' in Miami for principal and chairman's office Liaise with household staff Act as 'point man' for the principal on all day to day items Manage and coordinate complex professional and personal calendars, appointments, travel itineraries, and reservations. Serve as the primary point of contact for family communications, vendors, service providers, and select business associates. Occasionally transport guests or staff. Support for household tasks (unpacking books, power washing a walkway, covering outdoor furniture). Assist with personal errands, gift sourcing, reservations, and various day-to-day household needs. Qualifications Uphold strict confidentiality, strong professional boundaries, and discretion in all interactions. No job to small attitude 8+ years supporting senior executives, principals, or high-net-worth families in a personal assistant capacity. Strong communication skills with the ability to represent the family with courtesy and professionalism. Requirements Exercise discretion, professionalism, and excellent judgment at all times. Valid driver's license and personal vehicle required. Ability to work late nights and weekends regularly, with same-day schedule changes. Physically fit to handle luggage and light household tasks. Polished, professional demeanor with excellent communication skills. Must pass full background and driving checks. Salary and Benefits Competitive salary starting at $100,000, ++++ commensurate with experience. Full benefits package and paid time off.

We are looking for a full-time remote travel scheduler to join our team. The ideal candidate will have excellent customer service skills and be able to work independently. Responsibilities: Create and manage travel itineraries for clients Book flights, hotels, and other travel arrangements Communicate with clients to ensure their travel needs are met Resolve any travel-related issues that may arise Qualifications 1-2 years of experience in travel scheduling or a related field Excellent customer service skills Strong organizational and time management skills Proficiency in Microsoft Office Suite Ability to work independently and as part of a team

We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Bilingual preferred Valid Driver's License College graduate

Job Description Fifteen Group Capital seeks an exceptional Personal Assistant to support our founding principals in both their professional and personal lives. This unique opportunity combines executive support with comprehensive lifestyle management for accomplished real estate entrepreneurs. Who We Are Fifteen Group Capital is a sophisticated real estate investment firm based in Miami, specializing in opportunity-driven, value-added acquisitions and development projects. Our portfolio spans major real estate asset classes across key markets, with a particular focus on multifamily properties in high-growth regions. We pride ourselves on our entrepreneurial approach and our ability to identify opportunities where others may not. Our founding principles are accomplished entrepreneurs who value exceptional support and discretion. The Opportunity This role is primarily focused on personal assistant responsibilities, with executive support functions as a secondary component. You will serve as a trusted partner to our founding principles, managing both their personal lives and select professional matters. This position requires exceptional organizational skills, absolute discretion, and the ability to seamlessly transition between personal errands and executive-level tasks. Primary Responsibilities: Personal & Lifestyle Management (Primary Focus): Manage all aspects of personal calendar coordination, appointments, and scheduling Oversee household operations and serve as primary liaison with household staff, contractors, and service providers Coordinate comprehensive travel arrangements for personal and family trips, including accommodations, dining reservations, and detailed itineraries Manage vehicle fleet maintenance, registrations, insurance policies, and service appointments Handle personal errands including shopping, deliveries, pickups, and returns Coordinate residential property maintenance, repairs, and improvement projects Schedule and manage personal appointments (medical, dental, automotive, and other services) Research and recommend vendors, services, and solutions for personal needs Plan and execute personal events, dinners, and social engagements with meticulous attention to detail Manage personal correspondence, gift coordination, and thank-you notes Coordinate with family office, accountants, attorneys, and other professional advisors on personal matters Executive & Business Support (Secondary): Manage professional calendars and coordinate business meetings and appointments Arrange business travel including flights, hotels, and ground transportation Screen and prioritize communications, serving as gatekeeper when appropriate Draft correspondence and manage confidential business communications Process expense reports and manage business credit card reconciliation Ideal Candidate Profile Experience & Background: 5+ years of experience as a personal assistant or executive assistant supporting high-level executives or high-net-worth individuals Demonstrated expertise in lifestyle management, household coordination, and estate management Proven track record of managing complex personal and professional calendars Experience handling confidential and sensitive information with absolute discretion Bachelor's degree preferred Essential Skills & Attributes: Exceptional organizational abilities with meticulous attention to detail Proactive mindset with ability to anticipate needs before they are expressed Outstanding time management skills and ability to prioritize effectively Uncompromising commitment to confidentiality and discretion Professional demeanor with polished interpersonal and communication skills Resourceful problem-solver who remains calm under pressure Service-oriented approach with a "no task too small" mentality High level of flexibility and adaptability to changing priorities Sound judgment and decision-making capabilities Advanced proficiency in Microsoft Office Suite and technology platforms Practical Requirements: Valid driver's license with clean driving record and reliable personal vehicle Willingness to be accessible via phone for urgent matters outside standard business hours Flexibility to accommodate occasional early mornings, evenings, or weekend tasks Local travel required for errands, appointments, and household tasks throughout Miami area Compensation & Benefits Competitive annual salary of $90,000 - $100,000, commensurate with experience Comprehensive health insurance coverage Direct exposure to successful entrepreneurs and real estate industry leaders Professional development opportunities in a dynamic, growth-oriented environment Work location in Midtown Miami, Florida Opportunity to make a meaningful impact supporting accomplished executives What to Expect This position offers significant variety and responsibility. A typical day might include reviewing and optimizing the principals' personal and professional calendars, coordinating with household staff about property maintenance needs, arranging comprehensive travel logistics for an upcoming personal trip, managing vehicle service appointments, researching vendors for an upcoming event, handling personal errands, and coordinating with professional advisors. The role requires seamless transitions between personal lifestyle management and executive support functions, with the majority of time devoted to personal matters. Strong organizational skills and the ability to manage competing priorities are essential. Position Details Location: In-office position in Midtown Miami, Florida Schedule: Full-time with flexibility required for occasional early mornings, evenings, or weekend tasks Travel: Local travel throughout Miami area for errands, appointments, and household tasks; no extensive travel required Reports to: Founding Principals of Fifteen Group Capital Position Type: Non-exempt How to Apply If you are an experienced personal assistant seeking a challenging and rewarding opportunity with accomplished real estate entrepreneurs, we invite you to apply. We look forward to reviewing applications from qualified candidates who meet the requirements outlined above. Fifteen Group Capital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionWho We Are: We are looking to hire a personal assistant, on an as-needed basis, for an upcoming project. This will be a part-time, onsite, entry level position in Miami. Deadline to submit your application: January 17th, 2025 Please see below for the general requirements of the role: Requires 1-2 years of experience Must be proficient in Microsoft Office (required) Summary: Details: Part-time (10-15 hours per week) Flexible schedule Duties will primarily include the following: Personal errands Scheduling Filing (hardcopy paperwork and utilizing Dropbox) Making phone calls Additional work requiring the use of Microsoft Office, Excel and Word. Other duties as assigned Education: College degree preferred (Associates)

Job Brief:We are seeking an experienced Personal Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be highly organized, efficient, and adept at handling various tasks simultaneously. Responsibilities: Managing executive calendars, scheduling meetings, and coordinating appointments. Arranging travel itineraries, accommodations, and logistics for executives. Handling correspondence, emails, and phone calls, ensuring timely responses. Assisting in the preparation of reports, presentations, and documentation. Maintaining confidentiality and handling sensitive information with discretion. Skills Required: Proficiency in MS Office, Google Suite, and other office software. Strong organizational and time-management skills. Exceptional communication and interpersonal abilities. Ability to multitask and prioritize tasks effectively. Demonstrated discretion and confidentiality in handling sensitive information

As a personal Assistant your job is to assist individuals with disabilities in achieving a life in which they dream of it to be. This includes supporting individuals on various outings within the community, and also assisting with daily living needs within their home. Benefits : Health & Dental Insurance Vacation & Sick time 401k & Discretionary Profit Sharing Flexible Spending Account Comopany Sponsored Life & Short-term Disability Insurance Voluntary Life Insurance Resourceful Training Jury & Bereavement Pay Birthday Holiday Service Recognition Long Term Care Insurance

MFG is seeking a Assistant Sommelier with knowledge of wine, food and service to come on board and help us earn our next accolade. The ideal candidates are tasked with serving guests in a helpful and professional manner and as part of a team, are responsible for ensuring total guest satisfaction. Our Assistant Sommeliers must not only be knowledgeable and passionate about wine, but also about food and service in general. They must contribute to the team effort of controlling the pace and flow of tables. They are an important personal contact and ambassador to guide guests through their meal. The position requires Natural communicator with excellent customer service skills Reliable, flexible and a team player Willingness to learn and adapt to new situations Ability to thrive in a fast paced environment Manage Inventory Qualifications: Food and beverage knowledge Outstanding Service Skills Know how to be serious and passionate about your work while having fun. Incredible Work Ethic Self Motivated Experience managing large scale restaurants a plus

is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between [$16.24 - 20.30 per hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Litigation Practice Assistant for a temporary assignment for its client's Miami office. Practice Assistant - Litigation Location: Miami, FL Assignment: Temporary (4-6 months) Start Date: October We are seeking a highly organized and detail-oriented Practice Assistant with litigation experience to join a respected law firm in Miami on a temporary basis. This role will provide direct support to 2-3 Associates while also offering administrative assistance to another Practice Assistant handling complex and specialty matters for Shareholders. Key Responsibilities: Provide full litigation support to Associates, including filings, drafting, proofing, calendaring, and case management. Assist with preparation of legal documents, correspondence, and trial materials. Coordinate schedules, manage deadlines, and maintain accurate case files. Offer backup support to a Practice Assistant covering complex and specialty matters for firm Shareholders. Handle administrative tasks as needed to ensure smooth workflow across the team. Assignment Details: Anticipated start date: October Duration: Approximately 4-6 months, depending on leave timing. Schedule: 37.5-hour work week. Preference is for 5 days per week in-office, but a hybrid schedule may be considered for the right candidate. Qualifications: Minimum of 2-3 years of litigation support experience, preferably within a law firm environment. Strong skills in legal filings (state and federal), proofreading, drafting, and calendaring. Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office Suite and law firm case management systems. Strong communication and team collaboration skills.