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Become An Assistant Dean

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Working As An Assistant Dean

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Assistant Dean Do At University of North Carolina at Charlotte

* Essential Duties & Responsiblities:
* The Assistant Dean for Undergraduate Research has primary responsibility for the development, implementation, management, and evaluation of undergraduate research opportunities offered by the OUR.
* These include the Charlotte Research Scholars, the Charlotte Community Scholars, SPIDUR (Summer Program to Increase Diversity in Undergraduate Research), and the Undergraduate Research Conference.
* In time, the Assistant Dean is expected to develop new undergraduate research experiences and programs.
* The Assistant Dean will also support efforts by faculty to secure new external funding to support undergraduate research from programs like NSF’s Research Experiences for Undergraduates (REU) by assisting with applications and providing campus infrastructure for undergraduate research programs.
* The Assistant Dean will work closely with a group of faculty Executive Fellows who will provide guidance for OUR programs and will lead initiatives to embed undergraduate research into the curriculum.
* The Assistant Dean reports directly to the Associate Dean for Curriculum within the Office of Undergraduate Education.
* Summary of Position & Responsibilities:
* Leadership & Vision
* Establish and promote the vision and goals for the University’s undergraduate research program.
* Promote the implementation of best practices in undergraduate research opportunities by colleges, departments, and faculty.
* Faculty Support
* Proactively support faculty, departments, and colleges in seeking external funding for undergraduate research – includes proactively identifying funding opportunities, assisting with the application process, and providing an undergraduate research infrastructure that can support successful applications and allow faculty to focus on the research program.
* OUR will undertake this work in collaboration with College and University grants offices.
* Encourage and support departments and faculty in their efforts to embed undergraduate research into the curriculum – includes identifying curriculum models, assisting in the curriculum development process, and leveraging OUR resources and expertise to build the necessary infrastructure.
* OUR will undertake this work in collaboration with college and departmental leadership.
* Support, as appropriate, faculty’s efforts to encourage and enable their students to participate in external undergraduate or post-graduate research experiences.
* Offer faculty opportunities for mentor training.
* Program Development and Implementation
* Provide leadership and coordination for what are currently the University’s signature undergraduate research programs: Charlotte Research Scholars, Charlotte Community Scholars, SPIDUR, and the Undergraduate Research Conference.
* Develop as time, opportunities, and resources allow, new programs and approaches that will enable more undergraduate students to participate in undergraduate research.
* Develop and implement professional development workshops for students in Charlotte Research Scholars, Charlotte Community Scholars, and REU programs across the university.
* General Administrative
* Establish the reputation of OUR through publications, website, and other venues.
* Manage the OUR budget and personnel.
* Provide Academic Affairs and the Colleges with data on undergraduate research activities and participation.
* Fulfill the appropriate service obligations both within Undergraduate Education and the University as a whole.
* Other duties may be assigned.
* Program Evaluation
* Develop an assessment program to measure the success and effectiveness of undergraduate research programs.
* Collect, analyze and report longitudinal student data.
* Develop and implement methods to track and report post-graduate plans and experiences of undergraduate research participants

What Does An Assistant Dean Do At Stony Brook University

* The Assistant Dean will be responsible for the School of Health Technology and Management's budgeting and financial management, human resources management, procurement and contracting, security, space & facilities, equipment replacement and maintenance of equipment and technical systems.
* Budgeting and Financial Management:
* Serve as the Chief Financial Officer for the SHTM.
* Create and maintain a responsive financial and administrative organization that provides the resources required to support the SHTM's missions in education and research.
* Responsible for the development and ensures adherence to financial policies and procedures of the SHTM, the University and SUNY.
* Act as Budget Officer for SHTM.
* Develop and monitor annual and multi-year budgets including projections for the School's funding sources (i.e. state appropriations, income fund reimbursable accounts, research, royalty, indirect cost (IDC), faculty student association (FSA), Stony Brook Foundation
* SBF) as well as budgets for facility expansion and/or renovation, tuition revenue sharing programs and separate campus locations (i.e. Stony Brook/Southampton).
* Develop and submit IFR rates to accounting as appropriate, in compliance with SUNY policies and procedures.
* Prepare, review, approve and submit request to the campus administration for new and or revised student fees.
* Management of IFR accounts.
* Provide research and institutional grant request assistance to Principal Investigators (P
* I.'s)
* Prepare, review and/or analyze revenue/expense business plans for various SHTM departments, programs, strategic planning proposals and new initiative.
* Monitor expenditures for SHTM accounts, responsible for reconciliation of monthly revenue and expense statements, and monitor and project actual vs. budgeted revenue and expense throughout the fiscal year.
* Human Resource Management:
* Responsible for administering all personnel actions, in conformance with procedures dictated by campus Human Resources and campus Office of Institutional Diversity and Equity.
* In collaboration with the Dean of SHTM, supervises the deployment of administrative staff to optimize faculty and School-wide needs; develop job descriptions and supervise recruitment efforts for faculty and staff.
* Develop recruitment plans and tools as required.
* Serve as member of various search committees, as appropriate.
* Develop performance programs and evaluations for staff and assist department heads with programs and evaluation preparation as requested and assure timely completion.
* Supervise the processing of faculty and staff appointments, promotions, reappointments, FTE changes, account distribution changes, terminations and extra service payments as needed.
* Consults with and advises administrators and department heads regarding personnel actions
* This involves, but is not limited to: assisting/overseeing the development of position descriptions and supporting documents; help with submission of documents to the President's Budget Working Group (BWG), identifying funding source for positions; and review organizational chart to ensure consistency with Operations Excellence objectives.
* Prepare and review faculty offer letters for submission for approval.
* Oversee the preparation and provide final review of sensitive faculty and staff information for use in the grievance process and litigation.
* Act as consultant in labor relations and/or legal matters involving SHTM faculty and staff.
* Provide input and administer the distribution of the UUP Contractual Discretionary increase funding pool.
* Procurement and Contracting:
* Oversee and manage all purchasing/procurement functions for the School and authorizes expenditures on various school wide funds.
* Administer the SHTM's clinical affiliation process, which includes assessing the potential impact on the School of specific legal provisions in the contract.
* Work with the Health Science Contract officer as necessary.
* Supervise and administer the preparation, review, approval and/or submission of SHTM revenue agreements and clinical affiliation agreements for campus and/or SUNY approvals.
* Negotiate, administer and provide financial reporting for GME (Graduate Medical Education) contractual agreements between SHTM and Stony Brook University hospital.
* Oversee the billing and receipt of payment for revenue service contracts with third party affiliations.
* Security, Space and Facilities, Equipment and Technical Systems:
* Participate in the space planning and renovation projects, coordinate facilities management functions for SHTM, assures proper utilization of space resources.
* Oversee the administration of proper maintenance of office equipment and negotiation of equipment maintenance agreements.
* In collaboration with the Dean develop School access policies, and implement them in concert with University Police Department and campus security personnel as appropriate.
* Prepare budgets and funding requests for renovation and capital projects.
* Ensure budgetary support provided to SHTM to facilitate the accomplishment of technical instructional objectives, which includes but is not limited to the regular enhancement and replacement of computer equipment and software used by faculty and staff.
* Strategic Planning:
* Evaluate and advise on expansion of clinical services.
* Oversight the financial plans to establish new community partners.
* Prepare and present strategic planning reports to the administration.
* Accreditation Responsibilities:
* Assist with reaccreditation for all programs.
* Supervision of Finance and Human Resource professional and clerical staff.
* Represents Dean in internal and external meetings.
* Advocate on behalf of SHTM faculty and staff by working with heads of various campus wide departments and units (Asst VP for HSC, Office of VP for Finance and Administration, Human Resources, Budget Office, Procurement, Labor Relations, Legal Counsel, Accounting, Stony Brook University Hospital/Finance.)
* Responsible to obtain and review annual audit and financial reports for the SHTM's faculty practice, (Stony Brook Dental Associates, P
* C.)
* Other duties or projects as assigned as appropriate to rank and departmental mission

What Does An Assistant Dean Do At Virginia Commonwealth University

* Reporting to the Senior Associate Dean for Finance and Administration, the Assistant Dean’s responsibilities include:
* IT Management and Governance (25%)
* This position is responsible for developing the strategic objectives and goals for the SOM IT division.
* The incumbent will articulate the school’s mission and vision to provide leadership with technology solutions in support of the instruction, and research missions of the school.
* Develops IT governance strategies to support senior leadership goals.
* Oversees the development of Standard Operating Procedures and best practices.
* Provides guidance and collaborates with VCU Technology Services and VCU Medical Information Systems to implement technology solutions for the school and acts as primary liaison to the central IT organizations.
* Recruits and retains highly qualified IT staff and emphasizes professional development of staff.
* Represents SOM on committees and technical user groups at different levels in the organization within VCU and nationally at the AAMC and Educause.
* Develops and maintains IT budget, in coordination and consultation with the Senior Associate Dean for Finance and Administration.
* Creates Business Associate Agreements (BAA) and Memoranda of Understanding (MOU) for shared systems used throughout the university.
* Application Development and Data Management (25%) – Provides leadership and direction for the application development team to develop and maintain highly effective, reliable, scalable, secure, and innovative information systems to support instructional and administrative functions.
* Identifies and prioritize system development projects based on priorities set by senior management.
* Educational Technology (20%) – Oversees the effective training and timely support for technology-enhanced learning spaces.
* Monitors the renewal and replacement/updating of classroom/conference room AV and computer equipment.
* Offers consultative services for multimedia projects and AV design for technology-enhanced learning spaces.
* Ensures that appropriate network infrastructure and support are in place to facilitate communication with offsite campuses and hospitals.
* Infrastructure and Client Services (10%) – Provides leadership and management to infrastructure and client services team- which provides centralized helpdesk and computer support for the SOM Dean’s Office, Departments, SOM Affiliated centers and institutes.
* Implements SOM Information Security Standards, manages SOM services, develops and monitors policies related to the use, purchase and allocation of hardware and software.
* Oversees/Modifies Business Impact Analysis, Continuity Plan, and Disaster Recovery Plans for SOM supported systems.
* Performance Metrics (10%) – Establishes and monitors performance metrics for IT services to be used by the Senior Associate Dean and senior management for measuring operational efficiency of IT in promotion of strategic goals.
* SOM Website Management (10 %) – Oversees the design and maintenance of SOM websites.
* Oversees the delivery of end-user training with content management tools.
* Provide expertise to assist in the development and management of Department, Institute, and Center websites

What Does An Assistant Dean Do At University of Southern California

* Manage a team of development professionals who are a tasked with major gift and annual giving opportunities for Gould
* Oversee a dynamic portfolio of donor prospects and grow prospect pool; build strong, multifaceted, and lasting relationships between USC Gould and its donors; ensure timely and appropriate stewardship of gifts
* Plan and execute strategies to identify, cultivate and solicit alumni, parents, friends and other constituents; make a minimum of 12 substantive contacts per month and submit a minimum of 12 proposals per year; travel for face-to-face meetings
* Create detailed annual work plan and contribute to school’s overall fundraising plan, goals, and objectives in coordination with the Associate Dean
* Collaborate and plan alumni engagement programs in coordination with the Director of Alumni Relations to support the University’s overall strategic plans and objectives; identify, recruit, and coordinate activities of alumni volunteers to aid in the development and execution of alumni programs.
* In particular, alumni who have graduated within 10 years (young alumni).
* Drive collaborative development and cultivation strategies for key funders through gift planning opportunities for the Law School.
* Create detailed annual work plan and contribute to school’s overall engagement and fundraising plan, goals, and objectives
* In collaboration with Associate Dean and Gould stakeholders, identify opportunities for alumni and build relationships with decision-makers, and develop strategic partnerships between funders and USC Gould programs
* Identify and enlist advocates and volunteers to assist in alumni outreach and development efforts
* Become knowledgeable about and keep current on law school activities and projects; attend Gould events as required to cultivate and steward current and prospective funders
* Contribute to constituent database to ensure current and complete donor records; utilize prospect management system; ensure compliance with university gift policies as well as laws and regulations governing charitable giving
* Perform other duties as assigned in support of USC Gould’s mission
* Knowledge, Skills and Abilities
* Goal-oriented and dedicated to the mission, vision and goals of the school
* Ability to create and implement operating plans to keep fundraising and engagement activities focused, prioritized, effective, and timely
* Exceptional management and interpersonal skills with the ability and personality to work collaboratively, accept responsibility, earn the respect of faculty, and motivate colleagues, volunteers and donors; personal energy and enthusiasm and the ability to energize others; values the knowledge and contributions of others
* Able to supervise a team of development professionals and staff
* Excellent written and oral communication skills; demonstrated success in shaping gift opportunities, writing proposals, and closing gifts
* Understanding of best practices and emerging trends in major gifts; knowledge of planned giving (bequests, trusts, gift annuities)
* Able to work productively with minimal supervision and contribute to a team
* Able to coordinate major gifts with other Development activities, participate in high-level gift discussions, and partner with Alumni Relations and Communications as appropriate to maximize results
* Sound judgment and integrity
* Experience working with individual donors
* High-level user of Microsoft Office applications and constituent databases

What Does An Assistant Dean Do At University of Texas at Arlington

duties and 2

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How To Become An Assistant Dean

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant Dean jobs

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Assistant Dean Demographics

Gender

  • Female

    56.5%
  • Male

    40.6%
  • Unknown

    2.9%

Ethnicity

  • White

    77.7%
  • Hispanic or Latino

    10.5%
  • Asian

    8.6%
  • Unknown

    2.5%
  • Black or African American

    0.8%
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Languages Spoken

  • Spanish

    41.4%
  • French

    19.8%
  • Arabic

    6.3%
  • Mandarin

    4.5%
  • Chinese

    4.5%
  • German

    4.5%
  • Japanese

    2.7%
  • Hindi

    1.8%
  • Korean

    1.8%
  • Russian

    1.8%
  • Greek

    1.8%
  • Portuguese

    1.8%
  • Bambara

    0.9%
  • Turkish

    0.9%
  • Romanian

    0.9%
  • Dutch

    0.9%
  • Hebrew

    0.9%
  • Khmer

    0.9%
  • Vietnamese

    0.9%
  • Norwegian

    0.9%
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Real Assistant Dean Salaries

Job Title Company Location Start Date Salary
Assistant Dean Northwestern University Chicago, IL May 12, 2015 $120,000
Assistant Dean Northwestern University Chicago, IL Aug 15, 2014 $120,000
Assistant Dean Long Island University Brookville, NY Aug 01, 2015 $115,000
Assistant Dean for Global Initiatives State University of New York at Stony Brook Stony Brook, NY Apr 28, 2016 $100,000 -
$104,795
Assistant Dean for Global Initiatives State University of New York at Stony Brook Stony Brook, NY Apr 01, 2015 $100,000 -
$103,026
Assistant Dean for Global Initiatives State University of New York at Stony Brook Stony Brook, NY Apr 01, 2014 $100,000 -
$103,026
Assistant Dean of Academic Affairs Carmen L Stewart Apostolic Institute of Learning I Margate, FL Aug 31, 2011 $85,400
Assistant Dean, Academic Affairs Hult International Business School Cambridge, MA Oct 13, 2014 $85,134
Assistant Dean Academic Planning University of Central Florida Orlando, FL May 27, 2016 $84,864
Assistant Dean for Faculty Development Tufts University School of Medicine Boston, MA Feb 01, 2011 $83,600
Assistant Dean of Faculty Development Tufts University School of Medicine Boston, MA Feb 01, 2010 $82,000
Assistant Dean University of Oregon Eugene, OR Jul 20, 2016 $80,000
Assistant Dean, Learning Communities New Jersey Institute of Technology Newark, NJ Nov 28, 2016 $78,276
Assistant Dean, College of Fine Arts and Design AN University of Central Oklahoma Edmond, OK Jan 30, 2014 $76,000 -
$84,000
Assistant Dean for Learning Communities New Jersey Institute of Technology Newark, NJ Nov 29, 2013 $75,629
Assistant Dean for Learning Communities New Jersey Institute of Technology Newark, NJ Nov 29, 2013 $71,261
Assistant Dean/Critic Yale University New Haven, CT Jul 01, 2010 $71,000
Assistant Dean Prairie View A&M University Prairie View, TX Sep 01, 2013 $67,958
Assistant Dean Prairie View A&M University Prairie View, TX Sep 01, 2010 $66,000
Judicial Affairs Coordinator/Assistant Dean of STU University of California, Los Angeles Los Angeles, CA Jul 15, 2010 $61,000
Assistant Dean of School of Theology Shepherd University Los Angeles, CA Aug 18, 2008 $50,149

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Top Skills for An Assistant Dean

CurriculumDevelopmentFinancialAidUndergraduatePersonnelSuperviseOnlineAlumniDeansAcademicPoliciesSafetyProfessionalDevelopmentScholarshipDiversityCollegesPhoneCallsAdvisoryCommitteeGraduateAssistantsCustomerServiceAcademicAffairsStudentServices

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Top Assistant Dean Skills

  1. Curriculum Development
  2. Financial Aid
  3. Undergraduate
You can check out examples of real life uses of top skills on resumes here:
  • Participated in strategic curriculum development for undergraduate degree.
  • Collaborate with school President on development planning, student financial aid budget, and maintaining fiscally healthy endowment.
  • Directed all aspects of advising for the undergraduate division and met daily with students from all disciplines and academic levels.
  • Supervised personnel and oversaw the admission and graduate audit process.
  • Supervised account clerk and seven business managers.

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