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Become An Assistant Director

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Working As An Assistant Director

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,933

    Average Salary

What Does An Assistant Director Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant Director

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant Director jobs

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Assistant Director Demographics

Gender

Female

62.2%

Male

35.4%

Unknown

2.4%
Ethnicity

White

80.1%

Hispanic or Latino

10.2%

Asian

7.4%

Unknown

1.7%

Black or African American

0.6%
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Languages Spoken

Spanish

50.9%

French

13.9%

German

5.1%

Chinese

4.1%

Italian

3.7%

Mandarin

3.2%

Russian

3.2%

Portuguese

3.0%

Japanese

2.7%

Korean

2.0%

Arabic

1.8%

Greek

1.3%

Cantonese

1.2%

Hebrew

0.8%

Hindi

0.8%

Vietnamese

0.6%

Polish

0.6%

Urdu

0.4%

Tagalog

0.4%

Swedish

0.3%
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Assistant Director Education

Schools

University of Phoenix

15.7%

Liberty University

7.5%

New York University

6.9%

Ashford University

6.3%

Grand Canyon University

5.5%

Florida State University

4.9%

Temple University

4.8%

University of Florida

4.5%

Walden University

4.3%

Michigan State University

4.2%

Capella University

4.0%

University of Alabama

3.9%

Kaplan University

3.7%

Pennsylvania State University

3.6%

George Washington University

3.5%

George Mason University

3.5%

University of Connecticut

3.4%

Syracuse University

3.3%

Northeastern University

3.3%

Florida International University

3.3%
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Majors

Business

20.8%

Psychology

7.3%

Communication

6.7%

Education

6.2%

Early Childhood Education

5.4%

Elementary Education

4.9%

Management

4.6%

Nursing

4.3%

Educational Leadership

4.1%

Kinesiology

3.9%

Photography

3.7%

Social Work

3.5%

English

3.5%

Criminal Justice

3.4%

Marketing

3.2%

Health Care Administration

3.1%

Human Development

3.1%

Political Science

3.0%

Accounting

2.7%

School Counseling

2.6%
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Degrees

Bachelors

38.3%

Masters

29.1%

Other

16.7%

Associate

7.0%

Doctorate

4.2%

Certificate

3.7%

Diploma

0.7%

License

0.3%
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Real Assistant Director Salaries

Job Title Company Location Start Date Salary
Assistant Director, Regulatory Reporting-Policy and Govern AIG Employee Services, Inc. New York, NY Nov 23, 2016 $204,500
Assistant Director American General Life Insurance Company New York, NY Jan 10, 2016 $200,000
Assistant Director AIG Employee Services, Inc. New York, NY May 18, 2016 $200,000
Assistant Director American International Group, Inc. New York, NY Nov 19, 2015 $200,000
Assistant Director American General Life Insurance Company New York, NY Apr 11, 2015 $200,000
Assistant Director American International Group, Inc. New York, NY Sep 03, 2015 $200,000
General Assistant Director GFR Media, LLC Guaynabo, PR Feb 22, 2016 $200,000
Assistant Director, Risk American General Life Insurance Company Los Angeles, CA Feb 15, 2016 $192,000
Assistant Director, Statistics-Biometrics Abbvie Inc. North Chicago, IL Oct 24, 2016 $165,000
Assurance Assistant Director Ernst &Amp; Young U.S. LLP Secaucus, NJ Apr 17, 2016 $163,439
Assistant Director American International Group, Inc. New York, NY Apr 13, 2015 $160,000
Assistant Director Ernst & Young U.S. LLP New York, NY Feb 08, 2016 $150,871
Assistant Director University of Central Florida Orlando, FL Jan 07, 2016 $93,657
Assistant Director, (STP), Advanced Analytics Liberty Mutual Group, Inc. Boston, MA Apr 02, 2016 $92,900 -
$157,700
Assistant Director, Product Analysis Liberty Mutual Group, Inc. Seattle, WA Jun 03, 2016 $92,900 -
$157,000
Assistant Director (FOR Research Facility Support) The University of Texas at El Paso El Paso, TX Mar 01, 2015 $92,073
Assistant Director of Genetics Laboratory EGL Genetic Diagnostics LLC Decatur, GA Jun 09, 2016 $92,000
Assistant Director of Breast Cancer & Lymphedema Physical Rehabilitation Cyntha J. Shechter OT PC New York, NY May 10, 2015 $91,000
Assistant Director, Breast Cancer &Lymphedema Physical Rehab Cynthia J. Shechter, O.T., P.C. New York, NY Jun 09, 2015 $91,000
Assistant Director, Breast Cancer &Lymphedema Physical Rehab Cynthia J. Shechter, O.T., P.C. New York, NY Sep 06, 2015 $91,000
Assistant Director, Guest Services Hilton Worldwide, Inc. New York, NY Oct 01, 2015 $66,660
Assistant Director, Recruiting Pepperdine University Los Angeles, CA Jan 09, 2015 $66,300
Assistant Director The University of Connecticut Hillel Storrs, CT Sep 17, 2015 $65,000
Assistant Director University of Pittsburgh Pittsburgh, PA May 04, 2015 $65,000
Assistant Director Hennepin Elementary School Minneapolis, MN Aug 01, 2015 $65,000
Assistant Director B'NAI Brith Hillel Foundation of Connecticut, Inc. Storrs, CT Sep 19, 2015 $65,000
Assistant Director of Rehabilitation Now Pain Clinic PC Clifton, NJ Oct 01, 2015 $64,968

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Top Skills for An Assistant Director

ProceduresFacilityFinancialReportsPayrollCurriculumSafeEnvironmentDirectSupervisionPersonnelChildCareCustomerServiceStaffMembersCompanyPoliciesDailyOperationsOversightLessonPlansSpecialEventsHumanResourcesEmergencyAlumniStaffMeetings

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Top Assistant Director Skills

  1. Procedures
  2. Facility
  3. Financial Reports
You can check out examples of real life uses of top skills on resumes here:
  • Implement policies and develop operational procedures as required for the efficient operation and management of the program.
  • Supervised all facility operations and coordinated maintenance and security needs.
  • Prepared and presented financial reports, forecasts and strategy options to the board of directors.
  • Job functions included all administrative/clerical responsibilities; finance reporting, payroll and HR.
  • Supported in the curriculum development of University Course 104, a research methods class.

Top Assistant Director Employers

Assistant Director Videos

Career Advice on becoming an Assistant Director by Alistair B (Full Version)

Career Advice on becoming a 2nd Assistant Director - Television by Peter H (Full Version)

Career Advice on becoming a 3rd Assistant Director - Television by Antonia C (Full Version)

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