How to hire an assistant director of administration

How to hire an assistant director of administration, step by step

Here's a step-by-step assistant director of administration hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant director of administration job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant director of administration
• Step 8: Go through the hiring process checklist

What does an assistant director of administration do?

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1. Identify your hiring needs

   Before you start hiring an assistant director of administration, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An assistant director of administration's background is also an important factor in determining whether they'll be a good fit for the position. For example, assistant directors of administration from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of assistant director of administration salaries for various roles:

   Type of Assistant Director Of Administration	Description	Hourly rate
   Assistant Director Of Administration	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$25-52
   Secretary	Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department... Show more	$12-24
   Chief Of Staff	A chief of staff primarily supports an executive through performing various administrative tasks. Most of their responsibilities revolve around collaborating with other executive support personnel to devise strategies that will help the company, responding to inquiries and correspondence, approving communications letters, managing schedules, setting appointments, and serving as an advisor to the executive... Show more	$40-96

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Oversight
   • Human Resources
   • PowerPoint
   • Office Equipment
   • Payroll
   • Patient Care
   • Direct Reports
   • Financial Statements
   • Research Administration
   • Federal Regulations
   • Support Services
   • Financial Reports
   • Background Checks
   • Administrative Operations

   Check all skills

   Responsibilities:

   • Manage fiscal functions, including budget oversight and responses to regulatory agencies.
   • Manage domestic and international travel arrangements including transportation, lodging, and logistics for individuals and groups utilizing travel management systems.
   • Tabulate accounts receivable/payable; coordinate scheduling and payroll.
   • Enter direct deposits, calculate benefits withholding, payroll deductions and garnishments.
   • Provide oversight to facility department heads and supervisors on policies/procedures, and department budgets.
   • Manage domestic and international travel arrangements including transportation, lodging, and logistics for individuals and groups utilizing travel management systems.

   More assistant director of administration duties

3. Make a budget

   Including a salary range in your assistant director of administration job description is a great way to entice the best and brightest candidates. An assistant director of administration salary can vary based on several factors:

   • Location. For example, assistant directors of administration' average salary in oklahoma is 40% less than in massachusetts.
   • Seniority. Entry-level assistant directors of administration earn 50% less than senior-level assistant directors of administration.
   • Certifications. An assistant director of administration with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant director of administration's salary.

   Average assistant director of administration salary

   $77,131yearly

   $37.08 hourly rate

   ---

   Entry-level assistant director of administration salary

   $54,000 yearly salary

   Updated December 5, 2025

   Average assistant director of administration salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$96,663	$46
   2	California	$92,212	$44
   3	New York	$92,131	$44
   4	Washington	$91,795	$44
   5	District of Columbia	$89,584	$43
   6	Colorado	$86,778	$42
   7	Maryland	$86,715	$42
   8	Michigan	$86,144	$41
   9	Minnesota	$85,266	$41
   10	Illinois	$82,920	$40
   11	Virginia	$82,424	$40
   12	Pennsylvania	$80,541	$39
   13	South Carolina	$77,983	$37
   14	Arizona	$75,117	$36
   15	West Virginia	$74,195	$36
   16	Alabama	$74,135	$36
   17	Florida	$73,711	$35
   18	Nebraska	$72,729	$35
   19	Wisconsin	$72,425	$35
   20	Ohio	$72,373	$35

   Average assistant director of administration salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Harvard University	$111,743	$53.72
   2	Columbia University in the City of New York	$108,655	$52.24	16
   3	University of Maryland Medical System	$107,627	$51.74
   4	Montefiore Mount Vernon Hospital	$107,598	$51.73	1
   5	The Art Institute of Chicago	$99,818	$47.99
   6	Senior Living Properties	$99,136	$47.66
   7	The George Washington University	$97,434	$46.84	2
   8	East-West University	$88,192	$42.40
   9	Baptist Health Home Care	$87,559	$42.10	3
   10	Univest Financial Corporation	$87,002	$41.83
   11	Avnet	$86,798	$41.73
   12	Nova Southeastern University	$86,277	$41.48	6
   13	Boston College	$86,154	$41.42	4
   14	Montefiore Health System	$86,083	$41.39
   15	Legacy Health	$85,277	$41.00
   16	Johns Hopkins Medicine	$83,300	$40.05	3
   17	Dartmouth	$82,387	$39.61	14
   18	Singer Sewing	$79,126	$38.04
   19	The Research Foundation for SUNY	$78,593	$37.79
   20	West Virginia University	$78,248	$37.62	2

4. Writing an assistant director of administration job description

   An assistant director of administration job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistant director of administration job description:

   Assistant director of administration job description example

   What's In It For You:
   
   · $22-$26 per hour pay rate
   · Opportunity to go from temporary to a permanent role
   · Hybrid Schedule - 3 days at the office, 2 days on remote
   · Comprehensive and competitive benefit packages
   · Work for one of the top universities in the US
   · Stable educational environment
   
   About the Opportunity:
   
   · Our client located in Cambridge, MA is founded to accelerate the nation's industrial revolution, inventing fundamental technologies, launching new industries, and creating millions of American jobs.
   · Ranked as number one in the world university rankings in 2013 according to Independent and one of the world's Top 10 most prestigious universities in 2016 by Times Higher Education.
   · They are hiring an Events Assistant Administrator to perform a variety of duties related to supporting actual fundraisers with calendaring, scheduling, and travel. meeting and meeting preparations.
   
   Responsibilities:
   
   · Providing core administrative support functions to two or more Senior Directors or leadership giving officers
   · Performing a wide range of complex administrative activities for the Office of Individual Giving
   · Producing and editing correspondence to alumni, donors, faculty, and colleagues throughout Resource Development and the university from a rough draft
   · Scheduling appointments, maintaining calendars, distributing materials, and reviewing follow-up actions
   
   Requirements:
   
   · A Bachelor's Degree or equivalent
   · Prior experience with Outlook calendar management is required
   · 2+ years of relevant experience, preferably in a university setting
   · Time management and communication skills with a high level of attention to detail are a must
   · Excellent organizational and project management skills with the ability to multitask under pressure
   
   There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All PSG job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.
   
   Professional Staffing Group is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor. #pando1-1
   PandoLogic. Keywords: Event Assistant, Location: Cambridge, MA - 02238

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5. Post your job

   There are various strategies that you can use to find the right assistant director of administration for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your assistant director of administration job on Zippia to find and recruit assistant director of administration candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with assistant director of administration candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant director of administration

   Once you've decided on a perfect assistant director of administration candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new assistant director of administration. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an assistant director of administration?