Assistant director of operations job description

1. Develops, implements and manages a variety of programs that provides support to, develop community among, and ensure the best possible experience for Yale students. 2. Works closely with student affairs staff throughout the university to ensure programs meet the specific needs of students. 3. Regularly assesses and identifies needs of the students and scholar community; develops programs and resources to support these needs. 4. Promotes student development through individual advising, outreach, resources, and information sessions. 5. Develops and ensures adherence to protocol for promoting and publicizing activities and programs. 6. Directs and supervises a team of fulltime staff; trains and supervises staff. 7. Serves as back-up for in-take interviews with new students and scholars, offers information and answers questions about Yale and New Haven. 8. Participates fully in and contributes to office projects, including development and maintenance of website, departmental meetings, including weekly staff meetings. 9. May perform other duties as assigned.
Required Education and Experience

Minimum requirement of Bachelor's Degree in related field and three years of related experience or an equivalent combination of education and experience.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

Collaborate with staff in the planning, coordination, and implementation of student and scholarly involvement with the University. Lead Yale Connect and law.yale.edu updates for the Office of Student Affairs and work with student groups and staff around communication and development of programs, policies and procedures. Support Assistant Dean of Students with Title IX and Accommodations work. Oversee Student Group support through Yale Connect platform. Oversee student workers. Provide training, guidance and clear communication in regards to support needed within the office. Organize lunches for transfer students. Develop and ensure adherence to protocols for promoting and publicizing activities and programs.

This position may regularly include night and weekend departmental support.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Ideas United is a creative studio built on the power of storytelling. Our progressive model allows our team to take an unconventional approach - by finding and fostering emerging talent, we have built a global talent network of 3,500 storytellers working alongside over 50 in-house creatives. We shape experiences, rethink conventions, and speak to new audiences across four key categories: students, brands, universities & nonprofits, and originals. We focus on producing authentic, story-driven content to create for a better future. We are a group of people working to lift voices and create change for the underrepresented, the emerging and the lifelong storytellers.

We are a team of people with diverse backgrounds, different perspectives, and unique interests. We are committed to creating an inclusive environment where everyone, regardless of race, gender, religion, sexual orientation, age, or disability have equal opportunities to thrive, collaborate and create.
Click here to learn a bit about our team!

The Project Operations team fosters and supports all communication, workflow, and processes at iU. We like to think of the Project Operations team as the heart of the organization - the central hub through which all ideas flow. From the first note in a brainstorm to the final delivery out the door, our PMs are guiding the team to success through their organizational and leadership skills.

The Assistant Director of Project Operations will be responsible for guiding the team alongside the Director of Project Operations, managing the day-to-day operations, and supporting long-term growth and development opportunities.
What you'll do: Guide direct reports across the full lifecycle of project work, driving optimization and risk mitigation Manage day-to-day operations of the Project Operations team Ensure all project and pitch work from direct reports is delivered on time and at quality Manage the hiring and training of new Project Managers and Project CoordinatorsAssign new projects and pitches to Project Managers based on bandwidth and professional interest Determine areas for growth and development for Project Operations team members, including third-party training, and work with the Director of Project Operations to budget and implement Work with the Director of Project Operations to determine process improvement points and ensure direct reports are adequately trained on any new or updated processes Lead new business ingestion and project development in Monday.com, advocating for increased resources, time, or budget where deemed necessary Perform analysis on project and pitch performance, providing solutions and recommendations for efficiency of process and management Forecast resourcing and budgetary needs across the project book of work alongside the Director of Project OperationsRun weekly time reports and work with team leads to ensure all billable time is entered by employees Partner with Program Managers to develop bi-weekly reports for project book of work health including burn rates, risk factors, and margin Manage projects where necessary including the development and oversight of budgets, timelines, documentation/organization, and tasks Reports to the Director of Project Operations
What we'll love about you: 4-7 years experience in project management or other related fields, preferably within an agency3-5 years experience in management of direct reports, including hiring, training/development, and performance management Exceptional written and verbal communication skills, particularly in a hybrid work environment Advanced proficiency in project management process; PMP certification is a plus Skillset in Microsoft Office, Google applications, Zoom, and other forms of digital communication; experience with Monday.com is a plus
What you'll love about us: Competitive salary Health, vision, dental insurance Unlimited PTORobust 401k with company-matching Flexible working schedule + a remote-friendly environment Frequent remote team activities to keep spirits high Yearly professional growth + internal educational events Dog-friendly office

If you require reasonable accommodation in interviewing, completing any employment testing, or otherwise participating in this hiring process, please use our application to indicate any specific inquiries. Only requests related to accommodations will be responded to.

iU requires all employees to be fully vaccinated against COVID-19 (this includes eligible boosters). Accordingly, vaccination against COVID-19 will be a condition of employment, unless the employee or prospective employee is entitled to reasonable accommodation under applicable law.

All offers of employment at Ideas United are contingent upon clear results of a background check. Background checks will be conducted on all final candidates.

Responsibilities

In this role, you will assist in managing and directing the technical/operational program of the Division of Laboratory Animal Medicine and coordinate functions of the animal care and use program, campus wide. Major duties include animal care program development such as applying lean management principles to everyday husbandry tasks, creating/updating guidance for staff scheduling and overtime, etc., ensuring efficient and effective space utilization, facilities improvement and management with the assistance of the Facilities Manager, personnel resources management such as determining the reporting structure for the Operations Unit and appropriate FTE counts for each team, and finally materials management such as participating in decisions on vendors, equipment and supplies.

Qualifications

Required:

+ Knowledge of regulatory agency and accrediting agency laws, policies and procedures relating to laboratory animal husbandry to retain accreditation.

+ Knowledge of system wide, campus, and departmental policies and procedures to ensure compliance.

+ Working knowledge of animal husbandry sufficient to develop and implement department programs.

+ Working knowledge of animal husbandry sufficient to develop and implement department programs.

+ Skill in working as part of a team and collaborating with colleagues.

+ Skill in interacting diplomatically with faculty, staff, investigators, graduate students, and counterparts in other units and on other campuses.

+ Skill in supervision of subordinates to accomplish established objectives including training, delegating, evaluating, organizing work flow and administering discipline.

+ Skill in analyzing information, problems, situations, practices and procedures to define the problem or objective, identify relevant concerns and formulate logical and objective conclusions and to recognize alternatives and their implications.

+ Working knowledge of disease prevention measures to insure healthy animals.

+ Working knowledge of material management and purchasing practices to develop and maintain procedure and programs.

+ Graduation from college with a degree in an area of biological science, or high school graduation plus completion of a Veterinary Laboratory Animal Training Program equivalent to the Laboratory Animal Technologist certification of the American Association for Laboratory Animal Science (AALAS), and five years of related management and/or supervisory experience; or an equivalent combination of education and experience;

+ AALAS certified at CMAR level.

Preferred:

+ BS/BA in a Science related field.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.