Assistant director jobs in Wyoming, MI - 41 jobs

Provides direction and administrative oversight for all core components of Sponsored Programs Administration (SPA) including development and implementation of program goals and objectives, grants and contracts administration, education and training, and quality assurance and improvement. Responsible for all financial, contractual, administrative, and regulatory functions related to the administration of sponsored research throughout the medical school. The Director is responsible for supervising staff in SPA. The Director provides financial and grant management for sponsored programs of the faculty of the medical school and affiliates. Pre-award responsibilities include grant preparation, budget development, application form submissions, and interaction with Accounting, and other internal or external offices for timely and accurate submission. Post-award duties include monthly budget reconciliations and updates, interim and final financial reporting to sponsoring agencies, coordination of timely effort reporting, submission of timely payroll changes for employed faculty and staff, reviewing and approving accounts payable and journal entries, and monitoring expenses to ensure appropriate expense allocation to sponsored awards. Coordinates all research financial reporting issues with the Accounting Department including General Ledger reporting, Patient Accounting, and Payment Systems. The Director is responsible for establishing control systems to monitor and maintain records to ensure that all regulations are appropriately implemented, and that funding, reimbursement, and expenditure requirements are properly met. This includes coordination and strategic initiatives with the Chief Compliance Officer, and working with both internal and external auditors. Working with the Senior Grant Accountant and occasionally the Senior Director, Accounting and Finance, this position prepares financial reports for meetings with faculty and with department management, and assists with short and long-term financial planning strategy. Responsible for developing, implementing, and improving all data management processes for sponsored programs, which includes pre-award and post-award processes for all financial, contractual, administrative, and regulatory aspects. This encompasses key interdepartmental relationships with the Human Subjects Protection Program (HRPP) and Institutional Review Board (IRB), Institutional Animal Use and Care Committee (IACUC), accounting and finance, Information Technology, and liaison relationships with Principal Investigators, other investigators, and research coordinator. To share this posting, please use this link. BENEFITS * Wellness reimbursement. * Continuing education and tuition reimbursement. * Employer-funded retirement plan. * Two medical plan options: PPO and High Deductible Health Plan (HDHP) with employer HSA contribution. * Flexible work solutions based on position and department. * Up to four weeks of PTO accrual beginning in year one. * Paid holidays. * Paid volunteer time. * Paid preferred holiday. DUTIES AND RESPONSIBILITIES: General Duties * Create and foster an environment of support for the research community. * Design, implement, and evaluate processes, organization, and staffing to effectively accomplish the goals and objectives of SPA. * Establish short- and long-range goals and objectives, and develop strategic plans, policies, and operating procedures to increase external grant and contract support for faculty. * Hire, train, and supervise staff to manage pre-award and post-award processing, work with faculty to prepare and submit proposals, and help faculty manage grants after they are awarded. * Direct the establishment and maintenance of essentials records and files related to grants and contracts. * Compile and analyze data to prepare and present research and audit reports and summaries to the administration, including monthly and annual reports to the administration and researchers. * Monitor and evaluate operational effectiveness and implement changes required for improvement. * Work closely with medical school leadership, hospital leadership, and leadership at affiliated entities to ensure compliance with the ethical and regulatory requirements for sponsored programs administration. * Compile and analyze data to prepare and present research and audit reports and summaries to the administration, including monthly and annual reports to the administration and researchers. * Identify educational needs of researchers and staff, based on audit results and other information, and oversee the development and delivery of targeted training programs and materials based on audit results, as well as on changes to legislative, statutory, and medical school requirements. * Maintain a current knowledge and interpret and apply federal and state laws, regulations, and guidelines governing grant and contract implementation and compliance. * Serve on appropriate medical school committees as required. Oversight of Pre-Award functions * Provide expertise in the interpretation of sponsor requirements for grant applications * Develop training materials and guides to assist faculty and staff in the preparation of grants and contracts. Provide training lectures and events for new faculty, staff, and administrators in the medical school procedures for application to funding agencies. * Prepare and direct the preparation of reports and communications regarding opportunities for external funding of research, review criteria, and funding targets of proposal activity. Disseminate electronic information about funding opportunities to faculty and staff on a regular basis. Inform specific faculty and staff about opportunities in their areas of interest/expertise/research. * Review individual grants proposals with faculty and staff to ensure compliance with funding agency policies; advise the administration on compliance with policies, priorities, and funding implications. * Initiate and plan workshops for all interested parties on applying to specific agencies for funding. * Oversee the preparation of grant proposals to fund major medical school and partner initiatives. * Assist faculty in applying for funding to support their research and scholarly activities. Oversite of Post-Award functions * Design, develop, implement, evaluate, and modify technical and administrative review processes and internal research auditing policies, protocols, systems, and procedures in accordance with government and medical school requirements. * Represent the medical school in liaison with agencies providing grant funding. * Review all modification in awards, requests for extensions and revisions in implementation schedules and negotiate with agency representative concerning these issues; supervise the preparation of correspondence regarding grants and contracts. * Provide expertise in the interpretation of sponsor requirements for proper use of funding and execution of sponsored programs. * Provide advice, guidance, and problem resolution to research investigators and staff in the application of relevant federal and state laws, regulations, and guidelines. * Provide oversight for post-award management such as helping faculty to hire staff, purchase equipment and materials, and meet procurement requirements. * Prepare and administer subawards to collaborating institutions Support the Center for Clinical Research * Provide expertise and support to the Center for Clinical Research (CCR) in conducting clinical trials at WMed and partner institutions. * Review and negotiate clinical trial agreements on behalf of CCR. * Review and negotiate clinical trial budgets on behalf of CCR. Develop coverage analyses for new clinical trials, draft subcontracts to engage clinical partners in participation. * Provide project-level financial oversight of all clinical trials undertaken by CCR using the Clinical Trial Management Software, including invoicing, EDUCATION AND/OR EXPERIENCE: * Master's degree plus at least five (5) years of progressive work experience working in an office of sponsored programs administration at an institution of higher education with exposure to a research environment in an academic environment; OR * Bachelor's degree in accounting, finance, or health-related filed plus at least eight (8) years of progressive work experience working in an office of sponsored programs administration at an institution of higher education with exposure to a research environment in an academic environment. * Experience in pre-and post-award functions, proposal development and submissions, aware review, research compliance, and reporting. * Working knowledge of federal agency practices, regulations, and policies; and evidence of leadership success in comparable situations. * Specialized knowledge of federal regulations and agency guidelines for grants management and sponsored research (including NIH, CDC, NSF), and knowledge of federal audit functions. * Evidence of ability to develop and manage budgets effectively. OTHER SKILLS AND ABILITIES: * Ability to work with program officers at State and federal agencies and act as effective liaison between faculty and funding agencies. * Evidence of ability to develop and manage budgets effectively. * Ability to supervise staff with demonstrated ability to hire and train new staff as required. * Ability to work effectively, collaboratively, and diplomatically with faculty and offices of senior administration including accounting, finance, human resources, and other administrators. * Strong analytical and organizational skills with ability to research independently to solve problems and resolve issues. * Ability to operate in a dynamic, quickly changing environment required; must be able to prioritize multiple tasks with overlapping deadlines, using a high degree of judgment to make sound decisions, and adjust workflow to meet expectations. * Excellent interpersonal skills and the willingness and ability to work with various public and private entities. * Must be able to handle sensitive and confidential information with discretion. * Demonstrated commitment to customer service and willingness to take on tasks as assigned. * Capability of producing creative and innovative solutions and approaches to common problems. * Strong written and oral communication skills required. * Experience with grants management software preferred. * Ability to accept and apply feedback. * Regular and predictable attendance is expected. * Demonstrates the ability to recognize priorities in organization of work flow. * Able to perform duties independently, with a minimal need for direct supervision.