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Become An Assistant Event Coordinator

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Working As An Assistant Event Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Interacting With Computers
  • Deal with People

  • Mostly Sitting

  • Stressful

  • $49,794

    Average Salary

What Does An Assistant Event Coordinator Do

Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.

Duties

Meeting, convention, and event planners typically do the following:

  • Meet with clients to understand the purpose of the meeting or event
  • Plan the scope of the event, including time, location, and cost
  • Solicit bids from venues and service providers
  • Inspect venues to ensure that they meet the client's requirements
  • Coordinate event services such as rooms, transportation, and food service
  • Monitor event activities to ensure the client and event attendees are satisfied
  • Review event bills and approve payments

There are millions of meetings and events held each year. Meeting, convention, and event planners organize a variety of these events including weddings, educational conferences, and business conventions. They coordinate every detail of these events, including finances. Before a meeting event, for example, planners will meet with clients to estimate attendance and determine the meeting’s purpose. During the event, they handle logistics, such as registering guests and organizing audio/visual equipment. After the meeting, they make sure all vendors are paid and may survey attendees to obtain feedback on the event.

Meeting, convention, and event planners search for potential meeting sites, such as hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. Planners may also consider whether an online meeting can achieve the same objectives as one that requires attendees to meet in a physical location.

Once a location is selected, planners arrange the meeting space and support services, such as catering and interpreters. They negotiate contracts with suppliers and coordinate plans with the venue’s staff, and they may also organize speakers, entertainment, and activities.

The following are examples of types of meeting, convention, and event planners:

Association planners organize annual conferences and trade shows for professional associations. Because member attendance is usually voluntary, it is important for associations to emphasize the meeting’s value and location; for some association planners, marketing is an important aspect of their work.

Convention service managers work for hotels and convention centers. They act as liaisons between the meeting facility and the planners who work for associations, businesses, and governments. They present food service options to outside planners, coordinate special requests, and suggest hotel services that work within a planner’s budget.

Corporate planners organize internal business meetings and meetings between businesses. These events may be in person or online, held either within corporate facilities or offsite to include more people.

Event planners arrange the details of a variety of events. Wedding planners are the most well-known, but event planners also coordinate celebrations such as anniversaries, reunions, and other large social events, as well as corporate events including product launches, galas, and award ceremonies.

Government meeting planners organize meetings for government officials and agencies. Familiarity with government regulations, such as procedures for buying materials and booking hotels, is essential to their work.

Healthcare meeting planners specialize in organizing meetings and conferences for allied healthcare professionals. Healthcare meetings have to meet strict standards in order for the meeting to count as continuing education and to comply with government regulations.

Nonprofit event planners plan large events with the goal of raising donations for a charity or advocacy organization. Events may include banquets, charity races, and food drives.

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How To Become An Assistant Event Coordinator

Applicants usually need a bachelor's degree and some experience related to event planning. 

Education

Many employers prefer applicants who have a bachelor's degree and some work experience in hotels or planning. The proportion of planners with a bachelor's degree is increasing because work responsibilities have become more complex. Although some colleges offer degree programs in meeting and event management, other common fields of study include hospitality and tourism management. If an applicant’s degree is not related to these fields, employers are likely to require at least 1 to 2 years of related hospitality or planning experience.

Planners who have studied meeting and event management or hospitality management may start out with greater responsibilities than those from other academic disciplines. Some colleges offer continuing education courses in meeting and event planning.

Licenses, Certifications, and Registrations

The Convention Industry Council offers the Certified Meeting Professional (CMP) credential, a voluntary certification for meeting and convention planners. Although the CMP is not required, it is widely recognized in the industry and may help in career advancement. To qualify, candidates must have a minimum of 36 months of meeting management experience, recent employment in a meeting management job, and proof of continuing education credits. Those who qualify must then pass an exam that covers topics such as strategic planning, financial and risk management, facility operations and services, and logistics.

In 2014, the Convention Industry Council created the Certified Meeting Professional-Healthcare (CMP-HC) certification, a CMP specialization related to healthcare industry meeting planners. Planners who want to earn CMP-HC certification must first hold CMP certification and also meet the work and planning requirements specifically in healthcare industry meeting planning.

The Society of Government Meeting Professionals (SGMP) offers the Certified Government Meeting Professional (CGMP) designation for meeting planners who work for, or contract with, federal, state, or local government. This certification is not required to work as a government meeting planner; however, it may be helpful for those who want to show that they know government purchasing policies and travel regulations. To qualify, candidates must have worked as a meeting planner for at least 1 year and have been a member of SGMP for 6 months. To become a certified planner, members must take a 3-day course and pass an exam.

Some organizations offer voluntary certifications in wedding planning, including the American Association of Certified Wedding Planners and the Association of Certified Professional Wedding Consultants. Although not required, the certifications can be helpful in attracting clients and proving knowledge.

Other Experience

It is beneficial for new meeting, convention, and event planners to have experience in hospitality industry jobs. Working in a variety of positions at hotels, convention centers, and convention bureaus provides knowledge of how the hospitality industry operates. Other beneficial work experiences include coordinating university or volunteer events and shadowing professionals.

Important Qualities

Communication skills. Meeting, convention, and event planners communicate with clients, suppliers, and event staff. They must have excellent written and oral communication skills to convey the needs of their clients effectively.

Composure. Meeting, convention, and event planners often work in a fast-paced environment and must be able to make quick decisions while remaining calm under pressure. When necessary materials do not arrive on schedule, they make alternative arrangements calmly and swiftly.

Interpersonal skills. Meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers. There are often a limited number of vendors in an area which can be used, and they will likely need them for future events.

Negotiation skills. Meeting, convention, and event planners must be able to negotiate service contracts events. They need to secure quality products and services at reasonable prices for their clients.

Organizational skills. Meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings. Many meetings are planned more than a year in advance, so long-term thinking is vital. 

Problem-solving skills. Meeting, convention, and event planners must be able to develop creative solutions that satisfy clients. They must be able to recognize potential problems and identify solutions in advance.

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Assistant Event Coordinator Jobs

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Assistant Event Coordinator Career Paths

Assistant Event Coordinator
Special Events Coordinator Event Manager Marketing Manager
Brand Marketing Manager
7 Yearsyrs
Manager And Event Coordinator Restaurant Manager Banquet Manager
Catering And Convention Services Manager
5 Yearsyrs
Office Manager Office Administrator Event Coordinator
Catering Sales Manager
5 Yearsyrs
Production Assistant Writer And Editor Communications Manager
Community Relations Manager
7 Yearsyrs
Marketing Assistant Inside Sales Representative Sales Coordinator
Conference Services Manager
5 Yearsyrs
Event Coordinator Account Executive Sales Manager
Corporate Sales Manager
6 Yearsyrs
Event Planner Sales And Event Manager Director Of Events
Director Of Alumni Relations
5 Yearsyrs
Account Executive Executive Executive Chef
Director Of Catering
7 Yearsyrs
Marketing Assistant Sales Coordinator Catering Sales Manager
Director Of Catering And Convention Services
9 Yearsyrs
Marketing Coordinator Operations Manager Assistant Director
Director Of Food And Beverage
9 Yearsyrs
Event Manager Events Marketing Manager
Director Of Marketing And Events
5 Yearsyrs
Account Executive Marketing Director Event Manager
Director Of Special Events
5 Yearsyrs
Marketing Coordinator Event Manager
Events Marketing Manager
5 Yearsyrs
Event Coordinator Account Manager Sales Manager
Group Sales Manager
5 Yearsyrs
Event Manager Food And Beverage Manager
Hospitality Manager
5 Yearsyrs
Special Events Coordinator Account Executive Marketing Manager
Marketing And Operations Manager
6 Yearsyrs
Event Planner Catering Sales Manager Director Of Catering
Membership Director
5 Yearsyrs
Press Operator Assistant Service Supervisor Manager, Member Services
Membership Manager
5 Yearsyrs
Office Manager Service Coordinator Event Coordinator
Sales And Event Manager
5 Yearsyrs
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Do you work as an Assistant Event Coordinator?

Help others decide if this is a good career for them

Average Length of Employment
Event Planner 2.5 years
Event Coordinator 2.1 years
Events Assistant 1.5 years
Event Internship 0.5 years
Top Employers Before
Internship 16.4%
Volunteer 6.6%
Server 5.5%
Cashier 3.9%
Assistant 3.1%
Hostess 3.0%
Waitress 2.6%
Top Employers After
Internship 8.7%
Volunteer 5.8%
Server 5.2%
Manager 4.7%
Teacher 2.7%

Do you work as an Assistant Event Coordinator?

Assistant Event Coordinator Demographics

Gender

Female

72.3%

Male

25.9%

Unknown

1.8%
Ethnicity

White

60.1%

Hispanic or Latino

17.3%

Black or African American

11.3%

Asian

7.5%

Unknown

3.8%
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Foreign Languages Spoken

Spanish

58.0%

French

12.2%

Italian

5.7%

Mandarin

3.4%

Chinese

3.4%

Portuguese

2.3%

German

2.3%

Arabic

1.9%

Hindi

1.5%

Russian

1.5%

Japanese

1.1%

Cantonese

1.1%

Polish

1.1%

Korean

0.8%

Greek

0.8%

Tagalog

0.8%

Urdu

0.8%

Vietnamese

0.4%

Gujarati

0.4%

Dutch

0.4%
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Assistant Event Coordinator Education

Schools

Florida International University

7.0%

New York University

6.2%

Johnson & Wales University

6.2%

University of Central Florida

6.2%

Boston University

5.8%

University of Alabama

5.0%

Iowa State University

5.0%

San Francisco State University

4.7%

Georgia State University

4.7%

West Virginia University

4.7%

San Diego State University

4.7%

University of Mississippi

4.7%

George Mason University

4.7%

University of Massachusetts Amherst

4.7%

Fashion Institute of Technology

4.7%

Michigan State University

4.3%

James Madison University

4.3%

University of Louisville

4.3%

University of Houston

4.3%

University of California - San Diego

4.3%
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Majors

Business

17.6%

Communication

16.6%

Marketing

8.1%

Hospitality Management

7.4%

Psychology

6.5%

Public Relations

6.3%

Kinesiology

5.1%

Health Care Administration

3.8%

Management

3.4%

Political Science

3.3%

Sociology

3.1%

English

2.9%

Fine Arts

2.8%

Graphic Design

2.5%

History

2.3%

Liberal Arts

2.0%

Journalism

1.9%

Specialized Sales And Merchandising

1.6%

Photography

1.5%

General Studies

1.5%
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Degrees

Bachelors

60.0%

Other

17.1%

Masters

12.8%

Associate

6.0%

Certificate

2.6%

Doctorate

0.8%

Diploma

0.6%

License

0.2%
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Top Skills for An Assistant Event Coordinator

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  1. Special Events
  2. Wedding Cakes
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Worked with local and regional organizations to execute Outback affiliated special events.
  • Provided great customer service skills by focusing on providing customers with an outstanding shopping experience while creating an energetic atmosphere.
  • Fulfilled prior coordinating event set-up.
  • Assisted Events Coordinator in promoting and organizing campus events.
  • Contributed to overall food/beverage operations during peak season.

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Top Assistant Event Coordinator Employers

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