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Become An Assistant Event Coordinator

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Working As An Assistant Event Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

What Does An Assistant Event Coordinator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Assistant Event Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant Event Coordinator jobs

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Assistant Event Coordinator Career Paths

Assistant Event Coordinator
Event Manager Marketing Manager General Manager
Account Manager
5 Yearsyrs
Account Executive Product Manager
Brand Manager
5 Yearsyrs
Project Manager Chief Executive Officer Sales Coordinator
Catering Sales Manager
5 Yearsyrs
Marketing Coordinator Marketing Manager General Manager
Chief Executive Officer
8 Yearsyrs
Sales Manager Senior Account Executive Marketing Director
Chief Marketing Officer
10 Yearsyrs
Marketing Assistant Account Executive Public Relations
Communications Director
7 Yearsyrs
Marketing Assistant Marketing Director
Director Of Communications And Marketing
9 Yearsyrs
Project Manager Marketing Consultant Event Manager
Director Of Special Events
5 Yearsyrs
Marketing Coordinator Marketing Director General Manager
Food Service Director
9 Yearsyrs
Event Coordinator Event Manager Marketing Manager
General Manager
7 Yearsyrs
Production Assistant Production Manager Product Manager
Marketing Communications Manager
7 Yearsyrs
Special Events Coordinator Event Manager Marketing Manager
Marketing Director
7 Yearsyrs
Office Manager General Manager Account Executive
Marketing Manager
6 Yearsyrs
Production Assistant Account Manager Business Developer
Marketing/Business Development
8 Yearsyrs
Event Manager Sales Manager
Office Manager
5 Yearsyrs
Special Events Coordinator Office Manager
Operations Manager
7 Yearsyrs
Sales Manager Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Office Manager Account Manager Sales Manager
Regional Sales Manager
9 Yearsyrs
Event Coordinator Account Executive
Sales Manager
5 Yearsyrs
Account Executive Office Manager Human Resources Coordinator
Senior Human Resources Generalist
7 Yearsyrs
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Average Length of Employment
Event Producer 2.9 years
Event Planner 2.7 years
Coordinator 2.6 years
Event Consultant 2.5 years
Market Coordinator 2.3 years
Tour Coordinator 2.3 years
Event Coordinator 2.1 years
Event Organizer 2.1 years
Events Assistant 1.5 years
Events Associate 1.5 years
Event Internship 0.5 years
Top Employers Before
Internship 14.7%
Volunteer 5.4%
Server 5.0%
Cashier 3.2%
Hostess 2.9%
Assistant 2.4%
Manager 2.2%
Top Employers After
Internship 8.5%
Volunteer 5.0%
Server 4.6%
Manager 3.5%

Assistant Event Coordinator Demographics

Gender

Female

73.2%

Male

24.8%

Unknown

1.9%
Ethnicity

White

78.2%

Hispanic or Latino

12.1%

Asian

7.3%

Unknown

1.8%

Black or African American

0.6%
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Languages Spoken

Spanish

57.4%

French

12.0%

Italian

6.4%

Portuguese

3.1%

Chinese

3.1%

German

3.1%

Mandarin

2.8%

Russian

2.5%

Arabic

1.8%

Hindi

1.2%

Tagalog

1.2%

Polish

1.2%

Greek

0.9%

Korean

0.6%

Japanese

0.6%

Cantonese

0.6%

Urdu

0.6%

Gujarati

0.3%

Dutch

0.3%

Igbo

0.3%
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Assistant Event Coordinator Education

Schools

University of Central Florida

6.3%

Florida International University

6.3%

New York University

6.0%

Johnson & Wales University

5.4%

Michigan State University

5.1%

Pennsylvania State University

5.1%

Georgia State University

5.1%

West Virginia University

5.1%

George Mason University

5.1%

University of Phoenix

5.1%

San Francisco State University

4.7%

San Diego State University

4.7%

Florida State University

4.7%

University of Houston

4.7%

University of Arizona

4.7%

Arizona State University

4.4%

University of Florida

4.4%

University of Massachusetts Amherst

4.4%

Iowa State University

4.4%

University of California - Los Angeles

4.1%
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Majors

Business

19.3%

Communication

16.2%

Marketing

8.0%

Psychology

7.1%

Hospitality Management

6.9%

Public Relations

6.7%

Kinesiology

4.1%

Political Science

3.5%

Health Care Administration

3.5%

English

3.3%

Management

3.2%

Graphic Design

2.4%

Sociology

2.4%

Fine Arts

2.3%

Liberal Arts

2.1%

History

2.0%

Journalism

1.9%

Criminal Justice

1.8%

Specialized Sales And Merchandising

1.7%

Nursing

1.6%
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Degrees

Bachelors

58.6%

Other

18.8%

Masters

11.9%

Associate

5.8%

Certificate

3.2%

Doctorate

0.8%

Diploma

0.7%

License

0.2%
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Internship
Temporary

Top Skills for An Assistant Event Coordinator

SpecialEventsCustomerServiceEventSet-UpEventPlanningEventsCoordinatorTravelArrangementsBeverageBanquetPayrollPressReleasesFacebookPhoneCallsDataEntryDinnerD CORSuperviseTradeShowsVIPExpenseReportsEventLogistics

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Top Assistant Event Coordinator Skills

  1. Special Events
  2. Customer Service
  3. Event Set-Up
You can check out examples of real life uses of top skills on resumes here:
  • Schedule special events such as camps, conferences, meetings, seminars, and retreats.
  • Provided excellent Customer Service to guests during the events, seeing that everyone was satisfied.
  • Fulfilled prior coordinating event set-up.
  • Organized and managed Microsoft database for events contributing to event planning meetings.
  • Supervised a team of three Special Events Coordinators and multiple interns.

Top Assistant Event Coordinator Employers

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Assistant Event Coordinator Videos

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Career Advice on becoming an Event Manager by Rachael Bee (Full Version)

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