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Assistant jobs in Fort Walton Beach, FL - 99 jobs
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OPS STAFF ASSISTANT - 64903176
State of Florida
Assistant job in Panama City Beach, FL
Working Title: OPS STAFF ASSISTANT - 64903176 Pay Plan: Temp 64903176 Salary: $16.71 hourly Total Compensation Estimator Tool This is an Open Competitive Advertisement Your Specific Responsibilities: This is a paraprofessional providing basic social services to individuals and/or families in need. A responsible, independent position accounting for registering demographic and financial information for individual patients seen at the Florida Department of Health in Bay County. The incumbent in this position is responsible for the integrity and confidentiality of data sets under his/her control. Incumbent may have access to records containing social security numbers in the performance of job duties. This position's main duties include processing medical records, immunization record requests, and intake of immunization clients. Receives clients in a friendly, helpful and professional manner. Incumbent is responsible for registering and updating demographic information on clients coming into the Florida Department of Health in Bay Couty for medical and immunization services, as well as scheduling and checking clients in for their appointments. Information is input into the computer by use of the Florida Department of Health System "Health Management System" (HMS). Also responsible for registering clients, updating demographics and immunization history using the statewide immunization registry "Florida SHOTS, and cross training. Generates appropriate supporting documents for client's medical chart / immunization record and uses "Florida Medicaid Management Information System (FLMMIS) to determine client's Medicaid eligibility and ensures that Medicaid, Medicare, and third-party insurance information is obtained and entered into HMS for billing of services. Performs financial eligibility, collects data and generates appropriate supporting documents and reports for clients applying for extended family planning Medicaid while ensuring technical assistance: answering questions and sending correspondence to clients, as needed. Assists clients to determine presumptive eligibility for the PEPW program. Inputs PEPW information into the Florida Medicaid System. Completes in-computer information for each client to determine temporary Medicaid eligibility. This is completed daily, or within 5 days of the PEPW determination. Will escort client to WIC. Prepares client's medical chart for the next day's appointments by generating check-in sheet and verifying all needed supporting documentation is in HMS. Maintains and updates client files. Assists clients in completing forms for services and benefits. Participates in training. Provides materials to individuals and/or families about nutrition, infant development, and parenting skills. Maintains immunization records by creating, notating changes, and filing as applicable. Ensures immunizations are received in a timely manner. Assists individuals and/or families in learning how to access community services. Collects general household data to assist household members. Coordinates necessary transportation for families. Answers incoming calls and questions regarding immunization records and fee amounts. Serves as the front-line contact and directs clients coming into the Florida Department of Health in Bay County who need information regarding other agency's services, trainings, and general information pertaining to the Bay County Health Department. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: * Ability to work in fast-paced clinic support environment. * Excellent customer service skills. * Problem solving ability. Qualifications: Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Panama City, Florida The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available: * State of Florida 401(a) FICA Alternative Plan (mandatory) * Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office) * Workers' Compensation (mandatory, if needed) * Reemployment Assistance (Unemployment Compensation) (mandatory, if needed) * Deferred Compensation (voluntary) * Employee Assistance Program (voluntary) * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:$16.7 hourly 3d agoPersonal Assistant 3pm-11pm
QSL Management
Assistant job in Pensacola, FL
QSL Management is a fast-growing senior living company with ample opportunities for advancement. Our mission is to provide seniors with luxurious and comfortable resort-style homes while promoting wellness, security, longevity, family, joy, and self-worth. We believe in fostering an environment in which our team members can grow and thrive, and we are looking for leaders who exemplify our core values of Excellence, Compassion, Respect, Leadership, Integrity, Safety, & Joy. We are looking for team members who want to serve others. We offer a competitive wage and an excellent benefits package. Plus, we have a great work environment where you can make a difference in the lives of older adults. If this sounds like the opportunity that you have been looking for, please apply. We are currently looking for a Personal Assistant for The Blake at Pensacola Primary Responsibilities of the Personal Assistant: Supports our assisted living and memory care residents by providing companionship, supportive listening and activities of daily living, i.e. bathing, dressing, feeding, etc. Reporting changes in the health and status of the resident and completing daily data sheets to record progress. Assists residents with memory and performance improvement programs. Light housekeeping and laundry. Assists with dining as needed or directed by leadership team. Assists with activities to keep residents engaged and happy. Requirements Must have a caring heart and willingness to serve others High School Diploma/GED Equivalent Current Certified Nursing Assistant (CNA) certification preferred but not required unless state requirement CPR/First Aid, preferred Must be flexible and prepared to work a variety of shifts including weekends and holidays Experience working with older adults preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities$29k-46k yearly est. 12d agoSonographer - $5,000 Sign-On Bonus | Relocation Assistance Available
K.A. Recruiting
Assistant job in Pensacola, FL
Join an acute care hospital serving a thriving Florida community and make an impact as a versatile Sonographer. This dynamic opportunity allows you to work with a wide range of patient populations, including adult, pediatric, and OB/GYN, while contributing to a team-focused, patient-centered environment. Shift Details Evenings, Monday-Thursday Rotating weekends Exact shift hours to be shared during interview Compensation and Benefits Competitive compensation commensurate with experience $5,000 sign-on bonus Relocation assistance available on a case-by-case basis Evening shift differential: $2/hour Night shift differential: $3/hour Comprehensive health, dental, and vision coverage 401(k) plan with company match Employee stock purchase plan Paid time off, family leave, and disability coverage Tuition and certification assistance Employee assistance programs and wellness resources Why Join Us Collaborative, family-oriented work culture Exposure to a wide variety of exams: general, vascular, OB/GYN, pediatric Opportunity to develop and expand clinical skills Access to advanced diagnostic imaging technology Recognition and career development programs Your Role Perform diagnostic ultrasound exams across multiple modalities Provide high-quality imaging for adult, pediatric, OB/GYN, and vascular patients Collaborate with physicians and interdisciplinary teams to support patient care Maintain accurate patient records and ensure compliance with hospital protocols Contribute to a positive, professional, and patient-focused work environment About the Location This Florida community offers a mix of urban amenities and outdoor recreation, with parks, cultural attractions, and local dining. Enjoy a comfortable lifestyle in a welcoming area with convenient access to beaches, entertainment, and regional hubs.$22k-48k yearly est. 8d agoGrocery Stock Assistant
for The Health of It
Assistant job in Miramar Beach, FL
For The Health Of It in Santa Rosa Beach, FL is looking for one grocery stock assistant to join our strong team. We are located on 2217 West County Hwy 30. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities As the general store assistant member of our team, you are expected to assist in all operations of the business. This role serves as an assistant to the General manager with an emphasis on the Grocery - fresh foods side of the business. However, you will be cross - trained in all aspects. Your responsibilities will include but will not be limited to the following: 1. Stock assistant a. Rotation of food products b. Display / merchandise c. Clean and maintain shelves, inventory, back stock d. Monitor inventory levels e. Learning and implementation of the back stock Dot system f. Arranging and blocking shelves g. Receiving and pricing inventory h. labeling and stocking bulk it 2. Produce assistant a. Bagging produce b. Cleaning produce department c. Stocking/rotation of produce d. labeling and stocking items 3. Fresh Food Assistant a. preparation of various wraps b. transferring, weighing, cutting and pricing c. rotation d. date monitoring e. following recipes and various assembly 4. Overall Assistant a. Cash register sales b. Telephone etiquette c. Scheduling massages d. Monitoring freezer and cooler temperatures e. Cleaning - sweeping, mopping, dusting, ext… f. receiving and pricing inventory g. labeling and stocking bulk items h. Customer service Flexibility and teamwork are the keys for this role within our store. You will need to be able to go from project to project in a whim. Always assist a customer first. Familiarize your self as to where products are located, basic nutrition answers, and reference materials. Qualifications Preferably Natural Food Grocery Exp[erience and or General Grocery Experience We are looking forward to reading your application.$23k-51k yearly est. 60d+ agoOffice Coordinator
Acentria Insurance
Assistant job in Destin, FL
Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firm in the US, is adding an Office Coordinator to their Acentria team in Destin, FL . The Office Coordinator duties and responsibilities include providing administrative support to ensure efficient operation of the branch. This position is familiar with a variety of the team's concepts, practices, and procedures and assists in administrative or clerical duties. Provide clerical assistance to operations support. Essential Functions: Greets and announces visitors Answers phones and directs calls to appropriate team member and/or relay messages accurately General office duties including providing clerical support to team Keeps supplies stocked and organized Receives and stamps incoming mail and distributes accurately and timely Prepares certificates of insurance Regularly interacts with clients and will help resolve client concerns Schedules conference room reservations Maintains acceptable standards with respect to company attendance policy Adheres to agency customer service standards Education & Experience: High School diploma or equivalent Insurance experience preferred Why settle for less, come work for the best! As a Foundation Risk Partners Company, Acentria Insurance was named Best Agency to Work For (Insurance Journal) and Insurance Industry Employer of Choice for four straight years! Our goal is to provide an environment that fosters both personal and professional growth - while creating a workplace that feels like home. Disclaimer: While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary. Equal Employment Opportunity (EEO): FRP provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other classifications protected by law. Benefits: FRP offers a comprehensive range of health-related benefit options including medical, vision, and dental. We offer a 401(k) with company match, company paid life insurance, STD, LTD and a generous PTO policy starting at 18 days per year plus 10 paid holidays & 2 floating holidays!$32k-44k yearly est. Auto-Apply 60d+ agoOrtho Assistant
Comfort Dental Care & Orthodontics
Assistant job in Pensacola, FL
Job Description Join Marquee Dental Partners as an Orthodontic Dental Assistant! Pay: $18-20/hr, depending upon experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: Full-time, Monday-Thursday Our Orthodontic Dental Assistants are valued and recognized for their contributions serving as the heartbeat of our office. We want to invest in your career engagement and development. Responsibilities Provide superior chair-side clinical support to Orthodontist by charting, patient education, operatory set-up and clean-up Manage patient flow by responding to changes, prioritizing the next Operatory room for the Orthodontist and update Orthodontist on patient's status. Fabricate and fit orthodontic appliances and materials for patients, including but not limited to retainers, wires, or bands as prescribed by the orthodontist. Take intraoral scans when prescribed by the Orthodontist for diagnostic purposes. Takes and processes X-Rays Performs friendly patient hand-offs Escorts the patient to check-out. Completes sterilization processes for equipment and operatory Monitors all laboratory cases and ensure they are ready for the next day's schedule Qualifications 2+ years experience in Orthodontic Assisting preferred, but not mandatory Spanish speaking a plus and will be financially rewarded High school diploma or equivalent X-Ray certification, or the ability to acquire in a timely manner Detail-oriented with strong patient focus Partner with team and contribute to welcoming environment for patients Equal Opportunity Employer$18-20 hourly 30d agoYReads Site Assistant
YMCA of Northwest Florida
Assistant job in Pensacola, FL
The YMCA READS! Assistant works at one of our local schools in Pensacola, Florida to help the YReads Site Coordinator during YMCA Reads! hours (12 to 5 p.m. Monday through Thursday) to ensure that outlined program goals and procedures are being achieved. Additional responsibilities include: assisting in student supervision, helping to maintain order, and positively reinforcing "good choices" when appropriate, maintaining necessary paperwork, and assuming responsibilities if the coordinator is absent. YReads is a reading program that uses curriculum-based literacy instruction to help struggling reads in areas of phonetics, sight word recognition, spelling, fluency, vocabulary, and comprehension.$21k-27k yearly est. 60d+ agoOffice/Administrative Assistant
Yourtek Professionals
Assistant job in Pensacola, FL
At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem -solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front -desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting -room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on -site and off -site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time -management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1 -2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full -time Requirements Starting rate $15 -$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday$15-17 hourly 60d+ agoStaffing Agency Office Administrator
TEL Staffing & HR
Assistant job in Pensacola, FL
The Office Administrator plays a key role in supporting daily operations within our staffing agency. This position ensures smooth office functions, provides administrative support to recruiters and management, and helps maintain an organized, efficient, and professional workplace. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment where priorities may shift quickly. Key ResponsibilitiesAdministrative & Office Support Serve as the first point of contact for visitors, candidates, and clients; greet guests and manage incoming phone calls and emails. Maintain a clean, organized, and professional office environment. Manage office supplies, equipment, and inventory; coordinate with vendors for maintenance and replenishment. Handle incoming and outgoing mail, packages, and courier services. Schedule meetings, interviews, and conference room bookings. Candidate & Recruiter Support Assist with candidate onboarding tasks, such as collecting employment documents, conducting background checks, and verifying I-9 forms. Enter and update candidate profiles in applicant tracking systems (ATS) and staffing databases. Help recruiters coordinate interviews, testing, orientation sessions, and follow-up communication. Ensure accurate and timely completion of new-hire paperwork. Client & Assignment Support Prepare and send client documents including contracts, assignment confirmations, and weekly reports. Assist with timesheet collection and data entry; support payroll processing by ensuring needed information is submitted accurately and on time. Maintain client and assignment files, ensuring compliance with agency and regulatory requirements. Compliance & Recordkeeping Maintain personnel files, audit documentation, and compliance records according to staffing industry standards. Support the implementation of agency policies, safety protocols, and HR compliance requirements. Assist with EEO reporting, tracking of certifications, and other compliance-related tasks. General Support Provide administrative assistance to the branch manager and recruiting team as needed. Help coordinate office events, training sessions, and team meetings. Contribute to process improvement initiatives to enhance office efficiency and client/candidate experience. Qualifications 1-3 years of administrative experience; experience in a staffing agency or HR environment preferred. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with ATS or CRM systems. Ability to maintain confidentiality and handle sensitive information with professionalism. Strong customer service skills and a positive, team-oriented attitude. High school diploma required; associate degree or higher preferred. Working Conditions Full-time, in-office role, 8am-5pm, Monday-Friday, 1 hr lunch. Will be opening office in the morning, so preferred, 7:45am arrival. Fast-paced environment with frequent interaction with candidates, clients, and internal staff.$30k-40k yearly est. Auto-Apply 39d agoAdministrative Assistant (Part-Time, Potential Full-Time)
Glassical Designs
Assistant job in Panama City Beach, FL
Job Title: Administrative Assistant (Part-Time, Potential Full-Time) Department: Administration / Finance Location: Panama City, FL (On-Site) Employment Type: Part-Time (Potential to transition to Full-Time) Compensation: $18-$20 per hour Glassical Designs is seeking a Part-Time Administrative Assistant to support our CFO at our Panama City location. This role is ideal for someone who is highly adaptable, organized, and eager to take on a wide range of responsibilities. The Administrative Assistant will perform light office duties, assist with data analysis, and take on various tasks as needs arise. This is a broad, dynamic position with the potential to transition into a full-time role. Responsibilities Provide administrative support to the CFO and executive team. Perform general office tasks such as filing, scanning, scheduling, and document preparation. Assist with data entry, data analysis, and basic financial reporting tasks. Maintain organized records and ensure accuracy of information. Support various departments with administrative needs as assigned. Handle incoming correspondence and route messages appropriately. Assist with special projects and tasks based on company needs. Maintain confidentiality of sensitive information. Qualifications Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Comfortable working in a fast-paced environment with shifting priorities. High attention to detail and accuracy. Ability to learn new tasks quickly and independently. Proficient with basic computer applications (Google Workspace or Microsoft Office). Professional, reliable, and able to work effectively with minimal supervision. What We Offer Competitive pay: $18-$20 per hour. Part-time hours with potential to transition into full-time employment. Opportunity to support executive leadership and develop new skills. Team-oriented and supportive workplace environment. On-the-job training and exposure to multiple areas of the business. Work Schedule Part-time, onsite in our Panama City, FL office. Schedule to be determined based on business needs and candidate availability. How to Apply: Submit your application through this posting. Qualified applicants will be contacted for next steps. JOB CODE: 1000028$18-20 hourly 40d agoBusiness Office Payment Posting
United Surgical Partners International
Assistant job in Destin, FL
Destin Surgery Centerhas an exciting opportunity for a Business Office Payment Posting, Full Time. Destin Surgery Center is a great location with benefits and competitive pay for the right candidate! This position is responsible for covering any aspect of the business office necessary. Primary duties will include medical records and chart preparation but will also entail scheduling, insurance verification, financial counseling, patient calls, and medical record audits. Successful candidates will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters or programs. We offer competitive wages and benefits to include medical and dental insurance, 401(k), paid time off and life insurance. Hours are 9-5 M-Th and 9-4 on Fri. DUTIES AND RESPONSIBILITIES: * Ensures all required forms are placed in designated areas of the patients chart * Daily preparation of charts surgeries within required deadline * Preparation of medical consents for each chart prepared * Labeling necessary documents and adding physician orders * Verifies insurance * Obtains pre-certification from insurance companies for procedures that require pre-certification. * Requests office notes from referring physician if needed for Authorization. * Calculating and Informing patients of amount due * Communicating with medical offices * Out-bound collection calls to patients regarding their medical invoice/bill answering questions and setting up payment/payment plans. * Utilization of various collection strategies and methodologies to contact consumers in order to negotiate payment in full or payment arrangements on debt within federal, state and client collection guidelines and laws. * Knowledge of health care financing and Medical Collections preferred. * Other duties as assigned Required Skills: EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS: * Hospital or medical office experience preferred but not required. WILL TRAIN THE RIGHT CANDIDATE! * Must be able to communicate verbally and non-verbally in a professional way. * Ability to use time wisely in preparing work area to meet high-paced demand. * Show a genuine desire to work and improve the hospital as a whole. * Extreme multi- tasker * Strong medical terminology. * Must demonstrate excellent phone etiquette and exceptional customer service skills. Required Experience: Original Req# 79531$21k-31k yearly est. 31d agoAdministrative Coordinator - Healthy Schools - Pensacola, FL
Healthy Schools
Assistant job in Pensacola, FL
Administrative Coordinator - Pensacola, FL Healthy Schools is seeking a talented individual to serve in the Administrative Coordinator role for influenza vaccine clinics for children in the school system. We are looking for a detail-oriented, energetic, and dedicated individual who enjoys working with children. This is a temporary, contract-1099 position for the 2015 fall flu season (specific dates are dependent upon location). The rate of pay is $12/hour. Liability and malpractice insurance is provided but benefits are not offered for this position. Training and orientation will be provided.$12 hourly 60d+ agoOffice Assistant - Liberty Electric Contractors
Liberty Electric Contractors Inc.
Assistant job in Pace, FL
Job Description ~~SERIOUS INQUIRIES ONLY!!~~ Liberty Electric Contractors is a 21-year family owned business in Pace, FL. We are adding to our team and currently searching for a hard-working, dedicated, friendly Office Assistant who strives for success and is ready to settle into a potential career path opportunity! We are committed to serving our customers and community with superior workmanship and paramount service and strive for excellence within our industry. This is a perfect opportunity to join a diligent team that appreciates attentiveness and focuses on growth and professionalism. --This position weighs heavily on proper grammar, attention to detail, multi-tasking, organization, and time management. Qualifications/Experience: High school diploma or equivalent certification required Preferred - One year of clerical/secretarial experience in an office setting High level of professionalism in all aspects of the work environment Superb customer service skills (both verbal and written) with the ability to demonstrate communications proficiently and effectively with our customers and team members Responsibilities: Assist customers Answer telephone calls and route calls accordingly Coordinate/compile/process paperwork associated with current workload File, copy, scan paperwork physically and digitally Process payments Direct correspondence with county & city permitting offices, inspectors, contractors, & field staff Accurately record correspondence within the realm of work relationships Confirm appointments Maintain our current and prior files (purging and archiving files) Maintain daily functions according to established procedures Commitment to complete tasks by deadlines Meet our customers needs with the ability to give the most excellent customer service Work effectively -- both independently and in group settings in a team environment Proficiency in multi-tasking, time management, and attention to detail Skilled in MS Word - Excel is a plus but not require ~~~ Excellent attendance~~~ Benefits: · NO Weekends · Annual reviews/raises · Health Insurance · Dental Insurance · Vision Insurance · Life Insurance · PTO · Paid Holidays · 401K Office hours are 8:00AM-4:00PM Monday-Friday. Pay is dependent on Experience$23k-32k yearly est. 29d agoPersonal Assistant
QSL Management
Assistant job in Pensacola, FL
Full-time Description QSL Management is a fast-growing senior living company with ample opportunities for advancement. Our mission is to provide seniors with luxurious and comfortable resort-style homes while promoting wellness, security, longevity, family, joy, and self-worth. We believe in fostering an environment in which our team members can grow and thrive, and we are looking for leaders who exemplify our core values of Excellence, Compassion, Respect, Leadership, Integrity, Safety, & Joy. We are looking for team members who want to serve others. We offer a competitive wage and an excellent benefits package. Plus, we have a great work environment where you can make a difference in the lives of older adults. If this sounds like the opportunity that you have been looking for, please apply. We are currently looking for a Personal Assistant for The Blake at Pensacola Primary Responsibilities of the Personal Assistant: Supports our assisted living and memory care residents by providing companionship, supportive listening and activities of daily living, i.e. bathing, dressing, feeding, etc. Reporting changes in the health and status of the resident and completing daily data sheets to record progress. Assists residents with memory and performance improvement programs. Light housekeeping and laundry. Assists with dining as needed or directed by leadership team. Assists with activities to keep residents engaged and happy. Requirements Must have a caring heart and willingness to serve others High School Diploma/GED Equivalent Current Certified Nursing Assistant (CNA) certification preferred but not required unless state requirement CPR/First Aid, preferred Must be flexible and prepared to work a variety of shifts including weekends and holidays Experience working with older adults preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities$29k-46k yearly est. 20d agoSTATE ATTORNEY'S OFFICE, 1ST CIRCUIT- VICTIM/WITNESS SPECIALIST I - 21004740
State of Florida
Assistant job in Pensacola, FL
Working Title: STATE ATTORNEY'S OFFICE, 1ST CIRCUIT- VICTIM/WITNESS SPECIALIST I - 21004740 Pay Plan: State Attorneys JAC 21004740 Salary: $35,360.00 Total Compensation Estimator Tool STATE ATTORNEY'S OFFICE, FIRST JUDICIAL CIRCUIT OF FLORIDA * NOTICE OF AVAILABLE POSITION * Victim Advocate I - 2100-4740 Minimum starting annual salary $35,360.00 Commensurate with education and experience Do you want to make a difference in your community? Do you want a rewarding career? Join the State Attorney's Office, First Judicial Circuit and be part of a dynamic team. We have four counties in the First Judicial Circuit - Escambia, Santa Rosa, Okaloosa, and Walton. We are looking to hire a Victim Advocate I in our Pensacola, Florida (Escambia County) office. This is a full-time position - Monday to Friday, 8:00 a.m. to 5:00 p.m. The purpose of the Victim Advocate position is to provide direct support to victims of crime through each stage of the Criminal Justice System. Victim Advocates act as a liaison between the Assistant State Attorney and the victims involved in the criminal cases prosecuted by the Office of the State Attorney. The Victim Advocate makes initial contact with victims of crime to explain the criminal justice process, refer them to appropriate community resources, and advise them of their rights within the criminal justice system. This position is required to maintain and document ongoing contact with victims and keep them informed of their right to attend and provide input at each crucial stage of the court hearing. The Victim Advocate acts as the primary emotional support for victims and provides guidance to them during the criminal justice process. This position will also require the employee attend depositions, hold victim office interviews, attend court proceedings, and assist victims with paperwork as necessary. Minimum Training and Experience Required: A high school diploma or equivalency and experience in the area of criminal justice, social science, counseling, public contact or customer service; or an equivalent of training and experience. Bachelor's degree may be substituted for experience. A background in social work, criminal justice, psychology, and/or related field is preferred. Training, and/or work experience in the dynamics of victimization, community services and crisis intervention is preferred. Applicants must be able to pass a background check for employment. Employer is an E-Verify participant, requiring proof of identity, and proof of US citizenship OR legal right to work in the United States. Employer has a "harassment-free" workplace policy, and requires honesty, confidentiality and professional conduct. Employees must practice safe workplace policies and procedures. Employees must maintain satisfactory attendance and job performance level to meet the mission of this employer. How to apply for the position: Individuals must use the State of FL "People First" electronic application and include a résumé and cover letter. Methods of contacting employer: E-MAIL: ***********, OR via phone ************ All résumés and People First applications will be confirmed as received by email. Agency Head: Ginger Bowden Madden, State Attorney. Employment is "At Will" and non-contracted. Employer is member of and functions under the Florida Prosecuting Attorneys Association Pay Plan. Agency Mission Statement: "Seeking Justice for Florida" If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:$35.4k yearly Easy Apply 25d agoYReads Site Assistant
YMCA of Northwest Florida
Assistant job in Pensacola, FL
Job Description The YMCA READS! Assistant works at one of our local schools in Pensacola, Florida to help the YReads Site Coordinator during YMCA Reads! hours (12 to 5 p.m. Monday through Thursday) to ensure that outlined program goals and procedures are being achieved. Additional responsibilities include: assisting in student supervision, helping to maintain order, and positively reinforcing "good choices" when appropriate, maintaining necessary paperwork, and assuming responsibilities if the coordinator is absent. YReads is a reading program that uses curriculum-based literacy instruction to help struggling reads in areas of phonetics, sight word recognition, spelling, fluency, vocabulary, and comprehension.$21k-27k yearly est. 14d agoData Entry/Office Administrator
TEL Staffing & HR
Assistant job in Pensacola, FL
Now hiring a Data Entry Specialist in Pensacola, FL. This position will report directly to a Team Leader, supervised by Assistant Controller. This position has room to grow quickly within the company. DUTIES AND RESPONSIBILITIES Assist in the processing of construction invoices, which includes data entry, sorting, photocopying and filling Execute daily procedures accurately and in a timely manner, in accordance with accounting policy Meet deadlines All data entry, no work over the phone Transfer information from paper to the computer PAY | $15.50/hr. SCHEDULE | Full Time, Monday-Friday, 8am-5pm (1 hr. lunch) REQUIREMENTS | Must pass pre-employment drug and background screen. High School Diploma or GED 2+ years of experience in an Accounts Payable role preferred Proficient in Microsoft Excel Highly organized Strong attention to detail and sense of urgency Invoice coding and processing experience TEL Staffing complies with regulations enforced by the EEOC. This position is Temp to Hire. No benefits are offered during the temp period.$15.5 hourly Auto-Apply 60d+ agoOffice Assistant - Liberty Electric Contractors
Liberty Electric Contractors
Assistant job in Pace, FL
~~SERIOUS INQUIRIES ONLY!!~~ Liberty Electric Contractors is a 21-year family owned business in Pace, FL. We are adding to our team and currently searching for a hard-working, dedicated, friendly Office Assistant who strives for success and is ready to settle into a potential career path opportunity! We are committed to serving our customers and community with superior workmanship and paramount service and strive for excellence within our industry. This is a perfect opportunity to join a diligent team that appreciates attentiveness and focuses on growth and professionalism. --This position weighs heavily on proper grammar, attention to detail, multi-tasking, organization, and time management. Qualifications/Experience: High school diploma or equivalent certification required Preferred - One year of clerical/secretarial experience in an office setting High level of professionalism in all aspects of the work environment Superb customer service skills (both verbal and written) with the ability to demonstrate communications proficiently and effectively with our customers and team members Responsibilities: Assist customers Answer telephone calls and route calls accordingly Coordinate/compile/process paperwork associated with current workload File, copy, scan paperwork physically and digitally Process payments Direct correspondence with county & city permitting offices, inspectors, contractors, & field staff Accurately record correspondence within the realm of work relationships Confirm appointments Maintain our current and prior files (purging and archiving files) Maintain daily functions according to established procedures Commitment to complete tasks by deadlines Meet our customers needs with the ability to give the most excellent customer service Work effectively -- both independently and in group settings in a team environment Proficiency in multi-tasking, time management, and attention to detail Skilled in MS Word - Excel is a plus but not require ~~~ Excellent attendance~~~ Benefits: · NO Weekends · Annual reviews/raises · Health Insurance · Dental Insurance · Vision Insurance · Life Insurance · PTO · Paid Holidays · 401K Office hours are 8:00AM-4:00PM Monday-Friday. Pay is dependent on Experience$23k-32k yearly est. 6d agoPersonal Assistant
QSL Management
Assistant job in Panama City Beach, FL
QSL Management is a fast-growing senior living company with ample opportunities for advancement. Our mission is to provide seniors with luxurious and comfortable resort-style homes while promoting wellness, security, longevity, family, joy, and self-worth. We believe in fostering an environment in which our team members can grow and thrive, and we are looking for leaders who exemplify our core values of Excellence, Compassion, Respect, Leadership, Integrity, Safety, & Joy. We are looking for team members who want to serve others. We offer a competitive wage and an excellent benefits package. Plus, we have a great work environment where you can make a difference in the lives of older adults. If this sounds like the opportunity that you have been looking for, please apply. We are currently looking for a Personal Assistant for The Blake at Panama City Beach Primary Responsibilities of the Personal Assistant: Supports our assisted living and memory care residents by providing companionship, supportive listening and activities of daily living, i.e. bathing, dressing, feeding, etc. Reporting changes in the health and status of the resident and completing daily data sheets to record progress. Assists residents with memory and performance improvement programs. Light housekeeping and laundry. Assists with dining as needed or directed by leadership team. Assists with activities to keep residents engaged and happy. Requirements Must have a caring heart and willingness to serve others High School Diploma/GED Equivalent Current Certified Nursing Assistant (CNA) certification preferred but not required unless state requirement CPR/First Aid, preferred Must be flexible and prepared to work a variety of shifts including weekends and holidays Experience working with older adults preferred Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities$29k-47k yearly est. 60d+ agoADMINISTRATIVE ASSISTANT I - 37001444
State of Florida
Assistant job in Pensacola, FL
Working Title: ADMINISTRATIVE ASSISTANT I - 37001444 Pay Plan: Career Service 37001444 Salary: $2,985.36 monthly $35,824.32 Yearly Total Compensation Estimator Tool Administrative Assistant I (37001444) State of Florida Department of Environmental Protection This position is located in Pensacola, FL CLOSING DATE: 01/16/2026 Position Overview and Responsibilities: Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominately responsible, for failure to comply. This position provides administrative and secretarial support in a variety of technical and professional areas to the Big Lagoon State Park Manager and other park staff. Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services, and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer as needed. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures, and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies, and organizations. Processes technical park correspondence, investigates subject matter, and prepares replies. Maintains park property records. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of: * Administrative principles and practices * Methods of data collection * Principles and techniques of effective verbal and written communication Skill in: * Use of office equipment including computer and related software Ability to: * Collect, evaluate, and analyze data relating to accounting, personnel, purchasing and report writing * Prepare correspondence and administrative reports * Understand and apply applicable rules, regulations, policies, and procedures * Utilize problem solving techniques * Work independently * Plan, organize and coordinate work assignments * Communicate effectively verbally and in writing * Establish and maintain effective working relationships with others * Assist in formulation of budget preparation Minimum Qualifications: * Valid Driver's License Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,985.36 monthly $35,824.32 Yearly Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Big Lagoon State Park 12301 Gulf Beach Highway Pensacola, FL 32507 Big Lagoon State Park derives its name from the bordering body of water along its southern shore. Natural communities, ranging from tidal salt marshes to pine flatwoods, attract a wide variety of birds to the park, especially during fall and spring migrations. Think of Big Lagoon as a gateway. It not only offers swimming, boating, fishing, camping, hiking and paddling, but adventurers also can begin or end a 1,515-mile sea kayaking journey on the Florida Circumnavigational Saltwater Paddling Trail around the entire state. The park is also a gateway for the Great Florida Birding and Wildlife Trail. A favorite activity of visitors is climbing the three-story observation tower for vast views of the park and Intracoastal Waterway. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers; * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at **************. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:$35.8k yearly Easy Apply 5d ago
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Learn more about assistant jobs
How much does an assistant earn in Fort Walton Beach, FL?
The average assistant in Fort Walton Beach, FL earns between $16,000 and $71,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in Fort Walton Beach, FL
$34,000
What are the biggest employers of Assistants in Fort Walton Beach, FL?
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