Assistant Jobs in Fort Worth, TX

About Us: We are a dynamic holding company in the oil & gas and steel industries, headquartered in downtown Fort Worth. Our team is committed to excellence, innovation, and building lasting business relationships. We are seeking a highly organized, driven, and proactive Office Administrative Assistant to support our executive team, manage office operations, and ensure seamless coordination of administrative functions. Position Overview: The Office Administrative Assistant will report directly to the CFO and provide support to the owner of the company. This role requires a self-starter who thrives in a fast-paced environment, anticipates needs, and takes initiative to streamline operations. The assistant will handle scheduling, travel arrangements, office organization, and meeting preparations, as well as assist with HR and accounting-related administrative tasks. Key Responsibilities: Executive & Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for the CFO and owner. Arrange and oversee travel plans, including flights, accommodations, and transportation. Prepare meeting agendas, take notes, and follow up on action items. Handle correspondence, emails, and phone calls professionally and promptly. Assist with document preparation, filing, and data organization. Office Management & Client Coordination: Set up and maintain the office environment to ensure a professional and welcoming atmosphere. Coordinate and prepare for client and business meetings, including catering and presentation materials. Serve as the primary point of contact for office vendors, deliveries, and facility management. HR & Accounting Support: Assist with onboarding new employees, including paperwork and IT setup. Maintain personnel records and support HR-related administrative duties. Help process invoices, expense reports, and basic financial documentation. Work closely with the accounting team on administrative tasks as needed. Qualifications & Skills: 3-5 years of experience in an administrative, executive assistant, or office management role. Self-starter with a proactive and solution-oriented mindset. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools. Ability to handle sensitive and confidential information with discretion. Bachelor's degree preferred but not required. If you are a driven, self-motivated professional looking for a key role in a fast-paced industry, we encourage you to apply and become part of our team!

Title: Temporary Administrative Assistant Compensation: Starting at $20+/hr (depending on experience) Key Responsibilities: Draft and send correspondence to external parties. Track communications and monitor progress. Conduct research to gather relevant information. Maintain accurate records and documentation. Provide administrative support as needed. Qualifications: High school diploma or equivalent (additional education is a plus). 2+ years of administrative experience. Strong organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent written and verbal communication. Ability to work independently and collaboratively. Preferred Skills: Experience in the financial industry. Familiarity with research tools and databases. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Exclusive Opportunity: Family Assistant / Nanny for UHNW Family (DFW Area) Calling all recent grads with a passion for childcare, family assistance, and administrative support! Our agency is conducting a highly confidential search for an exceptional individual to join a private, professional household in a dynamic and rewarding role. This is more than just a job - it's an opportunity for career growth, personal development, and access to unique experiences. Compensation & Benefits Competitive salary + bonus structure (all in, $75K) Comprehensive benefits including health, dental, vision, and PTO Why This Role Stands Out This position serves as a launching pad for ambitious, career-driven professionals. Many who have held this role have transitioned into corporate opportunities within the family's business ventures. If you're looking for long-term career growth and the chance to build a strong professional network, this is your opportunity. Perks & Travel Opportunities for domestic and international travel Work in a highly organized, professional household with an experienced staff Structured mentorship and professional development Key Responsibilities Assist with childcare, household organization, and logistics Manage schedules, household supplies, and travel arrangements Support general household operations Ideal Candidate Profile Bachelor's degree required (strong academic background preferred) Experience in childcare or education is a plus Highly organized, adaptable, and detail-oriented Discretion and professionalism are non-negotiable Ability to travel, including summers spent out-of-state and potential international trips Must pass a thorough background check and sign an NDA Additional Details This role requires a minimum time commitment before internal promotions are considered. Next Steps If you're ambitious, proactive, and ready for a fast-paced environment, we want to hear from you. Apply directly to learn more. Due to the confidential nature of this search, client details will only be shared during the interview process.

At Mayer, we are committed to transforming the energy landscape with innovative energy solutions. Headquartered in Plano, Texas, we provide top-tier solar installations and energy efficiency services in multiple states that empower our clients to embrace clean, renewable energy while achieving significant cost savings. We are passionate about sustainability and dedicated to making a positive impact on both our community and the environment. Position Overview We are seeking a proactive and detail-oriented Recruiter/Office Administrator to join our team. This entry-level position involves managing the recruitment process to attract top talent while ensuring smooth office operations. The ideal candidate is organized, detail-oriented, people-oriented, and thrives in a fast-paced environment. Key Responsibilities Posting jobs on various platforms and attending job fairs, etc to recruit Processing applicants, conducting initial screening efforts, and scheduling interviews Answers frequently asked questions from applicants relative to standard policies, benefits, hiring processes, etc. Scheduling/Coordinating and conducting new hire orientation Complying with and keeping accurate records for state required documentation for all new employees Provides clerical support to the HR department Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, and holiday parties Track/Organize and Order office supplies Manage and coordinate incoming calls and messages Administrative assistance as needed Qualifications & Skills Experience: Recruitment or office administration preferred. Education: High School Diploma required. Bachelor's degree in Business, HR, or related field preferred. Strong interpersonal and communication skills. Ability to manage multiple priorities and work independently. Proficiency in applicant tracking systems is a plus. Knowledge of HR best practices is a plus. What We Offer Competitive salary Opportunities for career growth and development A collaborative and mission-driven work environment Schedule: 8 hour shift Day shift Monday to Friday Full-Time Ability to Commute: Plano, TX 75074 (Required) Ability to Relocate: Plano, TX 75074: Relocate before starting work (Required) Work Location: In person

Job Description & Responsibilities : Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner. Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications : Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude.

Job Title: Administrative Assistant (QuickBooks Experience Required) Hours: Monday-Friday, 9:00 AM - 5:00 PM We are seeking a detail-oriented and organized Administrative Assistant with QuickBooks experience to join our team in Grand Prairie, TX. The ideal candidate will be responsible for maintaining the day-to-day operations of the office, ensuring a clean and organized environment, and supporting the Director of Finance and Administration. Key Responsibilities: Manage office supplies inventory and place orders as needed. Maintain a tidy and professional office environment, including organizing and cleaning the break room. Answer and direct phone calls in a professional and courteous manner. Assist with general administrative tasks as delegated by the Director of Finance and Administration. Maintain and update records in QuickBooks as required. Utilize Microsoft Excel for data entry and reporting tasks. Manage email correspondence and scheduling using Microsoft Outlook. Qualifications: Proven experience as an Administrative Assistant or similar role. Proficiency in QuickBooks is required. Strong skills in Microsoft Excel and Outlook. Excellent organizational and multitasking abilities. Strong communication skills and attention to detail. Ability to work independently and take initiative. Education: High school diploma or equivalent required. Additional qualifications in office administration or related fields are a plus. If you are a motivated and organized professional with experience in QuickBooks, we encourage you to apply!

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area to ensure effective communication both internally and externally Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed answering phones and emails setting up schedules with workers and sales Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

SERVPRO Team Shaw - Awarded #4 FASTEST Growing Mid-Market companies in DFW by Dallas Business Journal in 2024. SERVPRO Team Shaw is one of the largest SERVPROs in the country and has grown from 3 location in 2019 to 30 locations today and 4 different markets. We have grown 10x in the last 3 years and are looking to double in growth in the near future. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, Reconstruction and Capital Improvement Projects. If you have a sense of urgency and want to grow with a company that has seen 5x growth over the last 2 years, look no further and apply today! Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as Construction Administration Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!" We are seeking a highly skilled and organized Construction Administration Coordinator to join our team. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. Position Summary: As a Construction Administration Coordinator with SERVPRO, you will be responsible for ensuring the highest quality of service is provided to all customers and clients! In this role, you will manage a wide range of functions on all construction projects. This position will work heavily with Xactimate software, all estimators and project managers. Primary Responsibilities Monitor job file status and audit jobs to validate that all documentation has been received from the field Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed Perform job close-outs by completing and review job file documentation for insurance and/or customer Position Requirements 2+ years of administrative or office-related experience Experience with writing estimates, job file processes, and quality assurance a plus Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Polite, confident, and excellent customer service skills, including listening and questioning skills Ability to remain calm and professional during tense or stressful situations Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) Ability to learn new software, including Xactimate and proprietary software Ability to successfully complete a background check subject to applicable law Hours 40 hours/week, flexible to work overtime when required Compensation range will be based off experience Benefits: · Medical, Dental, and Vision · Paid Time Off · Sick Paid Time Off · Paid Parental Leave · 401k Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check. Compensation will be based of experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Firm Mission Statement Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents. Position Overview The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish. Essential Job Functions & Responsibilities Greet and assist clients upon arrival Conduct initial assessments and gather necessary information to assist clients Verify client documentation by collecting ID or other necessary information Take client fingerprints following the intake appointment Submit fingerprints to FBI Scan/upload fingerprints and authorization forms into the case management system in a timely manner Scan client documents into case management system as necessary Prepare intake folders to be used by Intake Specialists Prepare and mail Welcome Kits to clients Scan contracts into case management system following signatures Answer and direct incoming calls to the appropriate department or team member Confirm upcoming appointments for clients and reschedule as needed Ensure client welcoming area is clean, organized, and replenished with appropriate snacks Collect client payments and ensure all money handling safety procedures are followed Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership Complete inventory of office supplies, as needed Essential Skills, Knowledge & Abilities Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written Proficient in Microsoft Office Suite Ruthless attention to detail Excellent organizational skills Ability to work independently and proactively Ability to multitask and prioritize work Minimum Qualifications Must be bilingual in Spanish and English 1-3 years' experience in customer service preferred High school diploma or equivalent experience Schedule: Tuesday to Saturday / 8:30 am - 5:30pm

Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset's goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron's and Forbes top RIA firm. Cresset is seeking an Associate, Office Coordinator in our Dallas office. We are looking for an energetic professional who thrives wearing multiple hats and is experienced in handling a wide range of situations and dealing with urgent matters in a timely and effective manner. It is critical the Office Coordinator be a self-motivated individual who is comfortable juggling multiple projects and is eager to foster and deepen relationships in order for Cresset to best serve its clients. They may also be involved in supporting key initiatives, ad hoc projects, and other efforts at the firm level. Primary Responsibilities: Needed in the office 5 days a week from 8am-5pm Welcoming visitors in a warm and friendly manner Answering and directing phone calls in a polite and friendly manner Taking and ensuring messages are passed to the appropriate team member Performing ad-hoc administrative duties Qualifications and Characteristics: 2+ years of work experience in an office environment; Bachelor's degree a plus Proactive skills: has the emotional skill set to interact with clients who have high expectations and demands Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Strong organizational, communication, leadership, and interpersonal skills Must be a team player willing to contribute in a variety of ways to broader Cresset team Ability to develop and maintain collaborative relationships internally and among clients Ability to manage sophisticated, complex and challenging situations from origination to completion Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service High degree of professionalism and flexibility in a demanding, fast-paced and frequently changing environment Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with Cresset's values and culture What We Offer Cresset offers a competitive compensation package including a discretionary bonus program and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

Hello there! We are seeking a detail-oriented Office Administrator to join our team. The ideal candidate will have experience in clerical duties, office management, and calendar management. This position offers an opportunity to work in a dynamic office environment. Responsibilities: Greeting walk-in customers with a friendly and professional demeanor. Answering incoming phone calls and making outbound calls to customers, vendors, and other establishments for necessary communications. Learning and training on our ERP (Enterprise Resource Planning) system, which includes creating and processing invoices, managing inventory, creating purchase orders, etc. Maintain and support established bookkeeping practices to ensure accurate financial records and efficient operations. Taking payments in person and over the phone, ensuring accurate and timely transactions. Monitoring and managing company email communications, responding promptly and appropriately. Purchasing office and shop supplies, as well as regular vendor supplies as needed to maintain inventory. Performing light bookkeeping and data entry tasks, ensuring accuracy and compliance. Maintaining an organized office environment, ensuring all areas are clean and well-maintained. Skills/Requirements: Must be able to start immediately (within 1-2 days of selection for position) Bilingual in Spanish is required Familiarity with office procedures and basic accounting principles Proficient with computers, especially Microsoft Office (Word and Excel) Ability to type accurately and efficiently Strong organizational skills with the ability to prioritize tasks effectively Friendly demeanor, good manners, and a positive attitude. We offer a supportive and dynamic work environment where your contributions will make a significant impact. If you are a motivated individual with a passion for administrative excellence, we encourage you to apply.

Primary Responsibilities: As the first impression for the agency, our Office Coordinator is one of the most important roles within the agency; therefore, it is important to maintain the highest level of professionalism - externally and internally: Professional appearance at all times - First impressions are important as this role is typically the first agency person a guest will come into contact with. Positive attitude - towards all guests, employees, interns, etc. You never know when a client is standing in front of you or someone related or associated with a client or someone important to our agency. Respect and support - Being respectful to all guests and the agency team, regardless of their position/title is expected - at LERMA/ we treat each other with the highest level of respect and integrity regardless of rank, title, or affiliation. Always be willing to be of service to anyone asking for your help or that you see in need of help/support. Maintain a clean and organized agency, including kitchen, conference rooms, common areas. Responsible for ordering and stocking snacks and beverages with preapproval, as well as ordering supplies as needed and as approved. Ensure that dishes, the fridge and appliances are clean and in order. Responsible for setting up client meetings, including but not limited to setting up conference rooms, ordering catering, etc. Cleaning up after client meetings and after all agency hosted events (both internal agency events as well as external agency hosted events such as St. Jude, AMAs, AAF, etc.). Support and take direction from other Admins as requested and as needed for client or agency needs. Assist with IT support of TVs/client logos, intranet calendar, resource spreadsheet, etc. Coordinate and plan office events, including holiday parties, team-building activities, and other events as needed. Secondary Responsibilities If time allows, help with expense reports for C-Suite, booking travel for C-Suite as requested and only as time allows. In-office (Dallas, TX) five times a week (M-F) from 8:30am-5:30pm. Requirements: High school diploma or equivalent required, associate or bachelor's degree preferred Excellent organizational and time management skills Strong attention to detail and ability to multitask Excellent communication skills, both verbal and written Proficiency in Microsoft Office Suite and other office management software Note: Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Title: Administrative Assistant Reports to: Director - Pipeline Operations Department: Operations Exemption Status: Non-exempt Time: Full-Time Primary Focus: The Admin will perform several functions in our Springtown office, including data entry, maintaining office supplies and cleanliness, supporting the Supervisor in all projects, invoices, and troubleshooting. Key Accountabilities: • Performs all job functions within the Safety and Environmental policies of Colt Midstream, LLC and Governmental laws and orders • Maintain overall cleanliness and organization of the Springtown office, including kitchen, conference room, and supply closets • Welcome office guests and direct them to the person they're visiting • Receive and distribute mail, along with notifying employees of shipments from UPS, FedEx, etc. • Oversee housekeeping and maintenance vendors for Springtown and Decatur offices • Order office and kitchen supplies for both Springtown, Decatur, and Jacksboro offices • Schedule and maintain office calendar, including meetings and events • Order and pick-up meals for meetings, office events, etc. for both Springtown, Decatur, and Jacksboro offices • Maintain several spreadsheets for the company, including Phone List and Department & Account Codes List • Order business cards for employees as needed • Assist supervisors with annual budgeting for their departments • Confidently create Excel spreadsheets for directors and other management as needed • Perform various administrative duties such as filing, copying, binding, scanning, etc. • Coordinate with employees and IT to help with troubleshooting hardware and program operations • Support centralized AP process with invoices, coding queries, new vendor setups, etc. • Process invoices for multiple East area supervisors and offices • Create WO's and PO's as needed for the East area supervisors and sometimes the West area supervisors if needed (admin off, etc.). Approve Project WO's or PO's that might be charged to one of the departments I approve for. • On a quarterly basis, collect all Vehicle Inspection Reports for entire company and enter data on the Vehicle Mileage Report, then send to CEO and Directors • Assist with safety management by updating the safety database with new or terminated employees and entering safety rosters • Manage employee clothing program • Assist with company-wide events such as the Christmas Party, ordering employee appreciation gifts, etc. Physical Demands: • Performs weekly physical tasks as necessary with medium lifting requirements, such as lifting heavy packages, moving tables and chairs, and carrying bulky supplies; the employee must frequently lift and/or move up to 35 pounds Work Environment: • Office environment • Works mostly unsupervised Qualifications: Education: • High School Diploma/GED required • Associate or bachelor's degree preferred Experience & Skills: • Proficient in Microsoft Suite (Excel, Word, SharePoint, etc.) • Ability to prioritize and manage tasks efficiently and with a positive attitude • Ability to create and implement processes • Basic accounting knowledge preferred • Strong interpersonal, verbal, and written communication skills • Self-motivated and driven • High integrity • Valid driver's license and excellent vehicle driving record Expectations: • 40-hour week Certificates and Licenses: • None The above profile is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of accountabilities, qualifications, or other aspects of the job.

Primary Job Functions: Support 2-10 staff members Calendar management and email correspondence Meeting and travel scheduling Answer phones and greet visitors Order and restock office supplies **Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **

Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry. Key Responsibilities Administrative Support Provide direct administrative assistance to the SVP of Construction and HR Manager. Prioritize and manage tasks on behalf of leadership to ensure alignment with goals. Track various office project statuses and provide leadership with regular updates. Serve as a liaison between leadership and internal teams to streamline communication and workflow. Identify and address potential operational roadblocks to maintain efficiency. Manage calendars, schedule meetings, and coordinate logistics. Oversee travel arrangements, including booking and itinerary preparation. Prepare and distribute weekly schedule summaries for in-person meetings and travel. Track and manage corporate expenses for dedicated team members. Archive weekly meeting decks, files, and other critical documentation. Conduct monthly file audits to ensure compliance with organizational structure. Perform office-related errands, such as shipping, mailing, and supply management. Assist with special projects, including technical presentations and vendor coordination. Corporate Office & Organizational Management Oversee office operations, ensuring a well-organized, fully stocked, and maintained workspace. Lead organizational projects, including: Storage reorganization Mail distribution and tracking Digital file management and backups Maintain and update dedicated teams' wiki pages. Coordinate daily lunch orders for the Dallas office team. Meeting & Event Coordination Schedule and set up in-person meetings, ensuring logistics and materials are prepared. Assist in planning and executing company events in collaboration with the Marketing team. Support conference preparation, ensuring all necessary materials and arrangements are in place. Team & Community Engagement Support Assist with team-building activities, employee recognition, and morale-boosting events. Coordinate requests related to corporate and community support initiatives. Support HR functions, including hiring coordination and recruiter management. Assist with new hire onboarding and exit processes, including documentation and orientation. Communicate HR policies and assist with policy updates as needed. Track employee training and certifications to ensure compliance. Additional Responsibilities Assist with customer communications and reporting when necessary. Minimum Qualifications Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once. Strong communication, confidentiality, attention to detail, and organizational skills. Proficient in Google suite and Microsoft suite, as well as other standard office software. Bachelor's degree preferred but not required. Potential for occasional in-state travel. Based full-time in Dallas, TX (uptown area)

TRT Holdings, parent company of Omni Hotels & Resorts, is hiring an Administrative Assistant in the Corporate Office of Dallas, Texas. This administrative professional will work in office five days a week and provide high-level support to Executives and serve as an integral part of a three-person administrative support team. This position is in office and is Monday - Friday. Handle incoming phone calls from both internal and external guests Manage multiple calendars by scheduling meetings with internal key players and external stakeholders Manage all travel-related plans for the Executives including private and commercial flights, hotel, transportation, etc. Greet and escort all in-person guests at the office Responsible for handling of highly confidential material on a regular basis Coordinate event orders and IT/AV requests for in-house meetings and proficiency in setting up Teams and Zoom calls utilizing cameras, presentations, etc. Submit expense reports in Concur and handle departmental billing Proficiency in creating meeting materials, travel itineraries, correspondence, etc. on behalf of Executives Handle special projects as assigned Bachelor's degree required Minimum of 2 years' experience in a similar administrative support role Must be extremely proficient in Excel, Word, PowerPoint, and Outlook Ability to work independently on multiple priorities with minimal supervision Must be highly organized and can multi- task and shift priorities as needed High degree of professionalism is required Excellent written and verbal communications skills

The Hithium North American Engineering Group wants to expand its New Product Process Development Team (NPPD) with a highly motivated self-starter with a drive for action. The role requires a highly organized individual who can synthesize complex, ambiguous requirements into inputs that feed the Localized Plant & Project Teams. You will support the interface between the China HQ Engineering Team, the North American Engineering Team, and the North American Projects Team during the design and development of new products, processes, equipment, and factories. You will help different areas of the organization by conveying spoken messages, preparing/translating physical documents, and using technology to advance the team's progress. Responsibilities: Read and rewrite technical documents in a specified language (English, Mandarin), following established rules on word meanings, sentence structure, grammar, punctuation, and mechanics. Serves as the interpreter at speeches, meetings, and teleconferences, providing consecutive or simultaneous translation between languages Supports the preparation of engineering reports for leadership review Creates engineering project plans and supports the timely update of action registers/timelines Responsible for managing the change management process of engineering documentation for the System Factory Generates report templates to be utilized by various departments for consistent reporting Will maintain the engineering electronic file structure and manage the North American Engineering SharePoint Maintains document control and confidentiality of critical engineering information Ability to travel, including internationally, up to 40% Required Qualifications: Bachelor's Degree in Foreign Language, Business Communications, or Engineering 3+ years interpreting technical documentation & conversation Experience working in a technical or engineering field Experience working with international cultures Ability to work both independently and within a team environment Experience utilizing MS Project or similar project management tools Excellent communication skills with the ability to understand complex topics/ problems and distill the message clearly Fluent domain of English & Mandarin Languages: Ability to read, write, and speak English & Mandarin Desired Qualifications: Certified Lean Six Sigma Project Management Professional (PMP) Experience in Lithium Battery or manufacturing of electrical components Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

Job Title: DDC Project Assistant We seek a DDC Project Assistant to support Building Automation System (BAS) projects in Dallas, TX. This role is ideal for an organized and detail-oriented professional eager to assist in the successful execution of HVAC controls, energy management systems, and innovative building technologies. Key Responsibilities Assist project managers in coordinating DDC and BAS installations, ensuring projects meet deadlines and budget requirements. Support submittal preparation, material procurement, and scheduling for BAS projects using Bluebeam, MS Project, and AutoCAD/Revit software. Work with control engineers and field technicians to facilitate system programming, troubleshooting, and commissioning. Maintain accurate project documentation, including drawings, schedules, RFI tracking, and change orders. Collaborate with vendors and subcontractors to ensure seamless integration of Tridium Niagara, Distech, Alerton, ALC, Johnson Controls Metasys, Bacnet, Trane, and Schneider Electric BAS solutions. Qualifications Associate's or Bachelor's degree in Engineering, Construction Management, or a related field (preferred). 2+ years of experience supporting BAS/DDC or mechanical/electrical construction projects. Familiarity with HVAC control systems, energy management platforms, and BAS software. Proficiency in Bluebeam, MS Project, AutoCAD, Revit, and Navisworks is a plus. Strong communication and organizational skills with the ability to manage multiple project tasks. Local and stable work history in the Dallas, TX, area. Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Are you looking for an exciting entry-level role in sales and business development? Join our team as a Business Sales Assistant and help businesses succeed while growing your career! Responsibilities: Support the sales team in identifying client needs and offering tailored solutions. Assist in preparing and presenting sales plans and proposals. Conduct research on prospective clients and market trends. Build and maintain strong relationships with clients and team members. Track sales performance metrics and generate reports. Help organize workshops, training sessions, and events. Qualifications: A passion for sales, business development, and customer service. Strong organizational and time-management skills. Excellent verbal and written communication abilities. Basic understanding of business concepts or a willingness to learn. A Bachelor's degree (completed or in progress) in Business, Marketing, or a related field is a plus. Team-oriented and proactive mindset. Benefits: Hands-on training and mentorship to build your skills. Opportunities for career growth and professional development. A supportive, collaborative, and energetic team environment. Real-world experience working with clients and driving results. Start your journey in business sales today! Apply now and be part of our dynamic team.