Assistant jobs in Glen Burnie, MD - 1,419 jobs

Xcel Construction is a growing construction comapany. We work on multiple commercial construction projects and are building a structured office environment to support accounting, project management, and leadership. We are looking for a smart, motivated Administrative Assistant who wants hands-on experience in a real construction office environment and is interested in learning how a business operates. Position Summary The Administrative Assistant provides general office and administrative support to the accounting team, project managers, and company leadership. This is an entry-level role ideal for: Someone currently in college Someone taking business or accounting classes Someone early in their career who wants exposure to construction operations We are looking for someone organized, reliable, bilingual, and eager to learn. Required Qualifications Fluent in English and Spanish Strong organizational skills Comfortable with basic computer tasks (email, documents, spreadsheets) Willingness to learn and take direction Reliable, punctual, and detail-oriented Preferred (Not Required) Currently enrolled in college or technical courses (business, accounting, management, or related) Interest in construction, business operations, or accounting Basic familiarity with Excel or Google Sheets Job Type: Full-time Work Location: In person

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. JOB TITLE: Rehab Strength & Conditioning Assistant- Seasonal DEPARTMENT: Player Development [Strength & Conditioning] JOB SUMMARY: The Baltimore Orioles are seeking a seasonal Rehab Strength & Conditioning Professional for the 2026 Minor League Baseball season. This person will be responsible for assisting the current Rehab Coordinator in the implementation and supervision of the Baltimore Orioles Rehab strength & conditioning program at the Orioles complex in Sarasota, Florida. REPORTS TO: Rehab S&C Coordinator, MiLB Strength & Conditioning Coordinator PRIMARY RESPONSIBILITIES: Primary duties to include, but not limited to the following: Administer and manage the daily strength and conditioning program as directed by the rehab strength and conditioning coordinator. Supervise and instruct weight training and conditioning program in accordance with our rehab strength and conditioning program Conduct activity outside of the weight room such as warm up, pre-practice routines, post-game routines, and medical meetings Manage organizational data within athlete management systems and apps. Complete reports using the data on a daily/weekly/monthly basis. Instruction of the strength and conditioning program in accordance with the Baltimore Orioles strength and conditioning program. Able to create programs and adjust programs when necessary. Conduct movement and power testing on a weekly/monthly basis and adhere to the strength and conditioning department's testing guidelines. Collaborate with team medical and coaching staff. Able to assist in movement assessments and implementation of corrective strategies. Administer performance tests, goals for each test, and lead warm up protocols for performance tests. Data collection. Potential for travel with FCL club team. Aid in the continuation of rehab program and calendars at the affiliate level. QUALIFICATIONS: Required: Bachelor's Degree in Exercise Science or related field. Certified Strength and Conditioning Specialist (CSCS) through the National Strength and Conditioning Association (NSCA). CPR/First Aid certified. Understanding of anatomy and physiology. Growth mindset. Proficient in Microsoft Excel and Microsoft Office suite. Desired: Previous baseball experience. Previous experience in rehab setting. Desire to be baseball strength coach, or rehab practitioner Knowledge of PRI, FMS, Velocity Based Training, Workloads Ability to collaborate with all departments within a baseball organization Proficient in Spanish DISCLAIMER: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The duties listed do not represent an exhaustive list of all responsibilities, duties, and skills required of a person in this position. EQUAL OPPORTUNITY STATEMENT: The Baltimore Orioles are an Equal Opportunity Employer. It is the policy of the Baltimore Orioles to ensure equal employment opportunity without discrimination or harassment on the basis of race (including hair textures, afro hairstyles, or protective hairstyles), color, national origin or ancestry, religion or creed, gender or sex (including pregnancy), age, disability, citizenship status, marital status, veteran's status, genetic predisposition or carrier status, gender identity, sexual orientation, or any other characteristic protected by law.

Office Coordinator . Our client, a well-respected builder, is seeking a part time (32 hours a week) Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You will be the first point of contact for visitors. Behind the scenes, ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you'll thrive here. Office & Workplace • Manage the front desk and serve as the first point of contact for employees, visitors, and vendors • Keep shared spaces tidy, refreshed, and presentable-conference rooms, kitchen, supply areas, and reception • Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials • Restock and organize the vending machine and ensure everyday office items are available and easy to find • Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day • Coordinate breakfast/lunch orders or meeting catering as needed • Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking • Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use • Act as the go-to person for office-related questions, vendor coordination, and facility needs Interviews & Candidate Experience • Welcome interview candidates upon arrival and ensure they feel comfortable and supported • Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset • Print and organize interview folders/packets including resumes, schedules, and interview materials • Support an interview experience that feels polished, professional, and well-run Events & Team Support • Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup • Help create a positive culture in the office through thoughtful details, organization, and hospitality • Assist with celebrations and team moments (birthdays, milestones, internal gatherings) Who You'll Work With You'll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment. You bring: • Strong organizational skills and a high level of initiative-taking • A service-minded, solution-oriented approach • Ability to create structure and consistency in a busy environment • Confidence in a front-facing role with professional and friendly communication • Strong follow-through-you don't just start tasks, you finish them • Experience supporting office events and day-to-day office operations • Comfort coordinating vendors and working with building management • Experience supporting interviews, candidate experience, or team scheduling materials Your Track Record • You bring positive energy and help others feel comfortable the moment they walk in • You're reliable, consistent, and proud of creating a workspace that feels welcoming and polished • You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved Schedule This is a part-time (32 hours/week) role, working Monday - Thursday from 8:30 - 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work opportunities. The anticipated annual salary for this position is approx. $55,000+ plus bonuses. Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs. Interested? Apply today!

Purpose: Support the operations and coordination of the office and Business Operations function while preparing processes and documentation to scale as the company grows. This hands-on role executes core administrative work to standard, maintains accurate HR and payroll inputs, manages scheduling and communications, supports procurement and expense workflows, and helps staff follow established administrative policies. The right person gets things done, fixes problems end-to-end, documents the fix, and leaves work in a scalable state.' Job Description Complete new-hire orientation paperwork and onboarding tasks (I-9, W-4, benefits introduction); create accounts and system access, order and provision equipment, schedule training, and coordinate background checks. Maintain personnel files and HRIS entries (Paychex Flex or equivalent); ensure confidentiality and data integrity. Support payroll and benefits administration by preparing payroll inputs, reconciling time-off/pay exceptions with People and Finance, and adhering to payroll deadlines. Handle scheduling and calendar coordination for teams, including interview panels, meeting rooms, recurring operational cadences, and internal events. Draft and distribute clear staff communications regarding operational processes, schedule changes, and office updates; maintain a practical policies and procedures index and short “how-to” guides. Process expense reports; reconcile credit card transactions and purchase orders; manage vendor invoices; and follow procurement approval workflows, escalating only when approvals or exceptions are required. Fix mistakes and close the loop by correcting records, walking the submitter through the correct steps, logging the incident, and verifying the next related item is completed correctly. Require resubmission only when necessary. Facilitate brief, practical training sessions and office hours on recurring administrative tasks; create one-page job aids and simple three-step checklists to support effective staff use Support Business Operations projects by piloting small process changes, introducing templates or simple automations, and helping scale what works. Perform clerical and secretarial duties as requested to support Business Operations and leadership. Requirements 7-10 years of administrative, HR, operations, or similar hands-on experience in a fast-paced environment; experience supporting growth-stage or scaling teams preferred. Direct experience with onboarding, payroll inputs, scheduling, expense and PO processing, and vendor coordination. Strong written and verbal communication skills; ability to provide direct guidance and clear staff communications. Highly detail-oriented, with strong follow-through and the ability to work independently with minimal oversight. Comfortable with Google Workspace, Paychex Flex (or similar HRIS), common expense tools, and spreadsheet-based tracking. Familiarity with simple automation or ticketing systems is a plus. High level of discretion, professional maturity, and the ability to handle confidential information.

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week A vacancy exists in Department of Health and Human Services, HHS Finance and Administration Operations. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in this class may be filled from the list of eligible applicants. All interested transfer andpromotional candidates must apply at this time. List all promotions and changes in job duties due toreclassificationas separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications. Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. Youmustattach your transcript(s)/degree(s) and professionallicense(s)/certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application. Examples of Duties Job Purpose Under general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau. Essential Job Duties Provides administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others. Prepares direct payments, purchase orders, and purchase requisitions and amendments. Reconcile invoices for payment. Prepares or assists in the preparation of personnel related documents and forms. Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos. Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail. Creates and maintains a variety of detailed office databases and logs. Accesses electronic records to establish, retrieve, review, update, track, and revise office records. Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports. Receives, investigates, and resolves inquiries, requests, and complaints. Explains office policies, procedures, rules and regulations to other employees and the public. Maintains calendars, schedules appointments and meetings. Prepares and types, photocopies, and distributes meeting agendas and/or minutes. Operates office machinery, such as microcomputers, photocopiers, fax machines, calculators, telephones, scanners, and printers. Examples of Other Duties Schedules, attends, and takes notes and minutes for meetings. May take verbatim notes. Purchases office supplies. May supervise or coordinate the work of subordinate clerical staff. Performs other related duties as required. NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed. Qualifications Required Qualifications Possession of a high school diploma or an appropriate equivalent; Plus Two years' typing, word processing, or secretarial experience. Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Preferred Qualifications Supervisory Experience Experience with Workday Experience with OIT's Request Processing System Experience with Property Management's MaintStar System Experience with NexTraq Vehicle Management Knowledge, Skills, and Abilities (Entry Level) Knowledge of modern office practices and procedures, including filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of word processing, database management, and spreadsheet software packages. Skill in the operation of office machines as listed in essential duties. Skill in the use of word processing software. Ability to use automated office systems and database management and spreadsheet software packages. Ability to extract and summarize information and to prepare correspondence and reports. Ability to communicate effectively. Ability to perform basic mathematical computations. Ability to set up and maintain paper and electronic filing systems. Ability to interpret, explain, and follow County and departmental rules and regulations. Ability to establish and maintain effective working relationships. Ability to take verbatim notes. Ability to coordinate, assign, and review the work of others. Ability to type from plain copy at a rate equivalent to 40 WPM. Knowledge, Skills, and Abilities (Full Performance) Knowledge of County and departmental rules, regulations, policies, and procedures. Thorough knowledge of word processing, database management, and spreadsheet software packages. Knowledge of administrative support functions, such as personnel, budget, and purchasing. Knowledge of process and approval procedures for contract agreements. Skill in operation of automated office systems and word processing, database management, and spreadsheet software packages. Skill in composing letters, memos, and reports. Skill in interpreting rules, regulations, policies, and procedures. Skill in coordinating, assigning, and reviewing the work of others. Ability to establish deadlines, schedules, and guidelines for completion of projects. Ability to investigate and resolve problems. Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (************* Mail or deliver documents to: ATTN: Office Coordinator-HHS-F&A Office of Human Resources Baltimore County Government 308 Allegheny Avenue Towson, MD 21204 Youmustattach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable. EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes. Conditions of Employment Physical and Environmental Conditions The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities. Medical Examination and Employment Background Investigation Applicants selected for employment with Baltimore County must successfully complete a physical examination, drug screening and employment investigation, including, but not limited to criminal background, education certification and fingerprinting checks.

Job Title: Administrative AssistantJob Description We are seeking a dedicated Administrative Assistant to provide general support to visitors and assist in the efficient operation of our office. This role requires a professional who is organized, detail-oriented, and capable of managing multiple tasks with ease. Responsibilities + Greet and support visitors to ensure a welcoming atmosphere. + Distribute incoming mail promptly and efficiently. + Utilize Microsoft Office for various administrative tasks. + Perform general administrative duties including answering the phone, scanning, and filing documents. + Oversee internal office events such as staff meetings, celebrations, and gatherings. + Coordinate the ordering, inventory, and distribution of company apparel, managing vendor relationships, and ensuring timely delivery and replenishment. + Maintain accurate records of apparel orders and usage. + Assist the President and Owner of the company with administrative tasks as needed. + Potentially assist with transactional accounting administrative duties. Essential Skills + Proficiency in data entry and Microsoft Office applications. + Strong clerical skills including filing and document management. + Excellent greeting and front desk skills. Additional Skills & Qualifications + Previous administrative experience is required. Work Environment The position is based in an office setting, requiring 100% in-person attendance. The role involves interacting with various technologies and office equipment. The atmosphere is professional, and the dress code is business casual. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jan 26, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

* Only open to LOCAL candidates in the Washington, DC Metro area (Arlington/Falls Church/McLean ideal, or willing to commute there). The work is hybrid and part-time; physical presence is needed at times.* *Application must include a COVER LETTER. All our applications are screened by a human.* Regular office hours are 9AM - 6 PM. Workload varies -- busier in the first week of the month with time-critical tasks, can be slower in later weeks. Commitment required for regular and predictable availability for 10-20 hours/week (40-80 hours month). Hours may increase if workload increases (we are growing), or if you are able to take more off our plates by delivering quality work and earning trust. Must be able to meet in-person once a week. Because we are a small business, the work can involve doing an odd assortment of jobs described below in ‘About the Job'. We are looking for someone exceptionally good. The ideal candidate is someone smart (and scrappy) and reliable, with experience in a professional consulting environment, who is looking for part-time work. Because the work is sporadic, you need a good working memory or be in the habit of taking notes. Pay: $25-$35/hour depending on experience and abilities. Schedule: Part-time during normal business hours Work Location: Hybrid with at least one day/week in person *This is not an internship. We are looking for long-term commitment.* ABOUT THE JOB Office Administration at Energy Shrink involves two main roles: (1) maintain daily office operations, and (2) support business development. We call these the wheels of the Energy Shrink bus that must keep turning regardless of what projects we are working on. Your job is to keep the wheels on and turning! You will get exposure to many facets of small business operations in a collaborative environment and work with seasoned consultants. However, this is a small business which requires a willingness to work on an odd assortment of jobs. Depending on the day, you may be wearing an office admin or executive assistant hat. Some examples of tasks an office administrator regularly performs at Energy Shrink include scheduling, vendor research, event planning, note-taking in meetings, interacting with clients and contract officers, to managing the team's timesheets, depositing a check, picking up a package, and recording business cards. If you have unique skills that allow you to take on other tasks, your role may expand (e.g., you may be good at social media, or helping with MS Word reports). EXAMPLES OF TASKS 1. Daily office operations include administrative tasks such as monitoring expenses, contractor payments and rent, creating and maintaining SOPs, and maintaining certifications unique to a women-owned small business. These tasks require attention to deadlines, agile thinking, and dogged follow-ups to stay on top of. 2. Business development tasks include tracking and maintaining relationships and monitoring numerous websites for relevant opportunities, and managing newsletter distribution list. You may also be asked to manage the Inbox emails, and input new contacts in Outlook and HubSpot. You will be asked to use Slack and MS Outlook to communicate and manage tasks MS Word and Excel to manage certifications, projects, and budgets ABOUT THE CANDIDATE Desired Personal Qualities Trustworthy and discrete person to handle sensitive business information Dependable about managing repetitive tasks that are important for company operations Happy to take charge of the routine tasks and deliver them well -- on time and with high quality High integrity and work ethic to deliver work responsibly in the time billed Highly organized with the ability to multi-task and take initiative Ability to figure things out independently and keep notes for future use Ability to take direction Unfazed by the occasional quick turnaround Preference will be given to candidates with a quick and calm mind, a mature and positive attitude, discretion and social skills, and the likelihood of a long-term commitment. Does this sound like you? Required Qualifications Must be local to the DC Metro area (see opening lines of job ad) Must be legally authorized to work in the US College graduate Must have 3+ years of work experience in a professional consulting environment Fluency with MS Office products, including Outlook, Excel, and Word Professional written, verbal, and interpersonal communication skills to represent the company in front of external clients and business partners Nice to have Analytical mindset is a plus Excellent command of the English language Ideally, also able to contribute to marketing on some of these platforms Twitter, Facebook, LinkedIn, Instagram HubSpot, WordPress Paint, Canva, Photoshop or similar image editing software HIRING PROCESS A cover letter is required along with the resume. The candidate will clear verbal interviews and a sample task. References are required. At least one reference is required from a colleague in a consulting environment. A background check will be conducted. There will be a trial period before regular employment is offered. Note: In a small company experiencing growth, a good fit with the team work culture is a must (as described in the desired personal qualities). There will be a 60-day probation period during which we will mutually determine whether this is a good fit. Energy Shrink, LLC is an equal opportunity employer. ABOUT ENERGY SHRINK Energy Shrink is a boutique consulting practice focused on the decarbonization of buildings. Combining decades of US and international experience at reputed consulting firms with the flexibility of a small business, Energy Shrink offers high-quality consulting that bridges the gap between building science knowledge and the global marketplace. We are a certified woman-owned small business based in the Washington, DC metro area, celebrating a decade in business this year. See more about us on our website at *********************

We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today! Key Responsibilities: Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events. Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person. HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS. Why You'll Love Working Here: Competitive hourly rates. Opportunities to grow and learn from leaders in their industry. The chance to work in a fun and lively work environment. What We're Looking For: Experienced. You have prior administrative assistant or receptionist experience. Professional . You have strong written and verbal communications skills. Organized. You can juggle multiple tasks at once. Focused. You are highly adaptable and can work in a fast-paced environment. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Clearance: Secret Clearance BluePath Labs is a fast-growing research and consulting company committed to solving complex problems for federal, state, and local government clients. We offer a range of professional, scientific, and technology services. Our specific areas of expertise include business consulting, research and data science, and technology integration. We are actively seeking a Secret-cleared Administrative Support Specialist/ Receptionist to support our clients at the USDTA (U.S. Trade and Development Agency). Note: This position is contingent upon contract award. We are currently seeking qualified candidates to include in our proposal for an upcoming government contract. Applicants selected may be contacted for further steps if the contract is awarded. Work Description: The Administrative Support Specialist/ Receptionist is proficient in the use of commercial software packages and databases, including Microsoft Outlook, Teams, Word, PowerPoint, and Excel. The specialist demonstrates strong organizational and customer service skills and has the ability to respond flexibly and provide rapid assistance in time-sensitive environments. U.S. citizenship is required, along with the ability to obtain and retain a "SECRET" security clearance. Responsibilities: The Administrative Support Specialist/ Receptionist will support tasks such as: Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication Ability to maintain records of receipt, mailing dates, and other required information Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high level guests Experience creating and distributing correspondence, reports, and other documents Track inventory of office supplies and notifying admin office of need to replenish those supplies Experience providing general office support like various administrative tasks, data entry, filing, and customer service Ability to manage multiple tasks and prioritize effectively Ability to manage the receptionist area Proficiency in office software and equipment Minimum Requirements: Secret level clearance High School Diploma required, higher education preferred. 1-3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent position. Effective written and verbal communication skills for interacting with various individuals. Proficiency with Microsoft Excel, PowerPoint, and data visualization tools. Benefits: BluePath Labs offers a comprehensive benefits package. Benefits include, but are not limited to: healthcare reimbursement, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year. About BluePath BluePath Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. BluePath is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience. BluePath's extensive experience in Government, Military, Commercial, and Academic environments is unique among small businesses and a core differentiator of our solutions. Our multidisciplinary background allows us to solve diverse and complex problems. Most importantly, we work closely with our clients to frame problems correctly, optimize processes, leverage technologies, and implement enduring solutions. Labs are where ideas are born, experiments occur, and breakthroughs happen. It is the hallmark of BluePath's culture. ***************************** BluePath Labs is an equal opportunity employer.

This position performs advance-level clerical, administrative and related work as required by the Organizing and Field Services Department and its staff. It requires good writing skills, attention to detail and discretion. This position manages and coordinates several projects simultaneously and handles confidential and time sensitive documents. DUTIES: Performs and completes special projects in an effective and timely manner. Creates/produces tables, documents, reports and charts. Maintains and prepares statistical information and complex reports. Prepares correspondence, queries, reports and other office forms, from draft to final form. Pays close attention to details, as well as grammar and punctuation. Routes final correspondence. Processes information by comparing, calculating and/or transferring information to other data sources and ensures accuracy of data transfer. Prepares and processes invoices for payment according to the approved budget and guidelines. Prepares EAFs and APTs for payment. Acquire checks. Maintains budget records. Copies, mails, logs information and files. Supports all OFS programs, meetings, committees, conferences and conventions. Assists in the coordination of logistics for meetings and conferences. Prepares and processes travel authorizations, leave requests and expense reports for department staff, as well as non-staff. Creates and maintains filing systems for various activities. Sort, store and retrieve information as needed. Schedules appointments, conference calls and meetings. Assists with the facilitation of web meetings. Takes notes as assigned. Manages distribution of mail. Regularly checks fax machines for documents. Orders and maintains supply levels for the department. Updates directories, departmental databases and committee lists. Answers incoming calls for the department, screens calls, routes calls or takes and delivers messages. Places calls as requested. Handles routine requests for information. Performs other related duties as assigned. REQUIREMENTS: Education & Experience: High school graduate or equivalent with a minimum of five (5) years of office experience plus general knowledge of office and organizational procedures or an equivalent combination of education and experience which provides the following knowledge, skills and abilities. Skills: High level proficiency in MS Office Suite, especially Excel, MS Access, as well as other databases and software programs. Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases. Excellent knowledge of office and organizational procedures. Must be able to independently complete assignments and work under pressure to meet tight schedules. Sufficient written and oral communication skills to exchange routine information. Strong ability to proofread documents and compose correspondence. Communication skills sufficient to exchange routine information. Ability to establish and maintain effective working relationships. Ability to comminucate in Spanish is desired AFSCME is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

ACI is seeking an Administrative Assistant (AA) to provide the organizational support necessary to meet the needs of a high profile project. Job location is Washington DC. Duties include but not limited to: Data collection and processing in support of specific management systems. Manage flow of correspondence. Review, screen, control, maintain records, and coordinate responses on incoming correspondence. Edit and produce final copy of formal correspondence, correspondence summaries, briefings and reports. Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines. Assist in preparation of briefing charts and other presentation materials. Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies. Assist with official visitor arrangements. Oversee all office administrative functions. Draft as needed and maintain administrative procedures such as contact lists and shared calendars. Interface with other support services including internal and external organizational POCs. Requirements - 1-2 years' experience. Bachelors Degree is preferred. - Ability to work in a very fast paced organization. Multitasking is essential. - Strong proficiency in MS Word, Excel, Outlook, and PowerPoint - Pleasant, tactful and professional attitude and appearance - Excellent writing, editing, and proofreading skills - Must perform well under pressure and high workloads, and be able to communicate effectively. You must be a US CITIZEN - an active DoD Secret Security Clearance is preferred, however, ACI can obtain a clearance. Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K. Aegis Corps, Inc. is an Equal Opportunity Employer.

Why You Want To Work Here: We are seeking a highly organized and detail-oriented Office and Seminar Coordinator to join our team. This entry-level position is perfect for recent graduates looking to start their career in a dynamic and supportive environment. Responsibilities of the Office and Seminar Coordinator: Coordinate and schedule seminars, meetings, and other office events. Manage office supplies, equipment, and overall office maintenance. Assist with administrative tasks such as answering phones, responding to emails, and managing calendars. Support the preparation and distribution of seminar materials, including presentations, handouts, and digital content. Greet and assist visitors, ensuring a professional and welcoming environment. Collaborate with team members to ensure the smooth operation of office functions. Maintain accurate records of seminar attendance, feedback, and other related data. Qualifications of the Office and Seminar Coordinator: Bachelor's degree in a related field preferred. 2-3 years of experience in an administrative or coordination role, association or nonprofit experience a plus Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. Attention to detail and a proactive approach to problem-solving.

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

About the Company: We are industry veterans bringing fresh ideas to the ticketing sector. Our company provides tickets to live events and shows nationwide, delivering an exceptional experience to our customers. We take pride in our cutting-edge technology, which enables us to outperform competitors and ensure seamless ticket delivery to fans. About the Role: Position: Sports Ticket Buyer Assistant Salary: $36,000 - $40,000 per year Job Type: Full-time (In-person) Job Overview: The Sports Ticket Buyer Assistant will be responsible for supporting and managing our Sports Ticket Buyers to ensure they stay on track and maintain an acceptable pace. This position will also assist Buyers with setting up calls and tracking purchases. Key Responsibilities: Manage and update task lists for Buyers. Reconcile purchases to ensure everything is accounted for. Keep Buyers focused on current targets and ensure they are working efficiently. Assist with ticket purchases when needed. Support month-end closing processes. Qualifications: Previous experience in an office environment. Proficiency in Microsoft Excel or Google Sheets. Strong attention to detail and accuracy in financial data entry. Ability to work independently or as part of a team and manage multiple deadlines. Excellent communication skills.

Our Catering Sales Assistant is an organized, detail-oriented hospitality professional who plays a critical role in supporting our Catering and Events Sales Team. This role serves as a key point of contact for clients and internal stakeholders, helping to guide events from initial inquiry through post-event follow-up. With a strong focus on communication, accuracy, and service, the Catering Sales Assistant helps ensure every event is thoughtfully planned, flawlessly executed, and reflective of our brand standards. This position requires a proactive mindset, a passion for hospitality, and the ability to manage multiple priorities in a fast-paced collaborative environment. This role is ideal for someone looking to build a career in event design, offering hands-on exposure and development toward an Event Designer position. WHAT OUR CATERING SALES ASSISTANT DOES: Respond to inquiries with detailed information gathering and ensure timely follow-up Handle and process drop-off catering orders, including follow-up and billing Prepare for production meetings to ensure timely, complete, and accurate information is communicated to each department manager in advance Create menu cards and other event-related materials Source specialty items for events Proposal drafting, menu creation, and event designing with routine revisions of outstanding proposals and follow-up with clients Assist with billing and post-event follow-up with clients, outside vendors, and captains Assist with marketing efforts to develop prospective client lists and participate in proactive outreach Assist in managing deposits and A/R collections Attend events and provide on-site support Customer service, post-event follow-up phone calls, thank you notes Maintain CRM module, ensuring follow-up and that information is accurate Performs all other duties as assigned WHAT YOU NEED TO BE A CATERING SALES ASSISTANT: College degree, or relevant hospitality/catering experience 1- 3+ years of experience in the hospitality industry Strong understanding of catering operations and logistics Passion for hospitality, entrepreneurial spirit Strong communication, organizational and problem-solving skills Technical proficiency - Microsoft Office suite, Canva, familiar with learning and onboarding to new software Team player, interpersonal skills WHAT WE OFFER: Competitive pay Health insurance plans available for as low as $150 per month after 30 days of employment Dental and vision plans Paid time off $300 dining credit per month for Farmers Restaurant Group Paid pregnancy and parental leave Voluntary benefits: short-term disability and accident insurance Free access to company massage therapist Discounted gym & yoga membership Free mental health therapy through our partner ComPsych, where employees and their immediate family members receive confidential sessions available virtually or in-person Training and career growth opportunities Free Employee Assistance Program

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

The Events & Office Administrator is a dynamic, mission-driven role combining event planning and execution with office administration and operational support. This position plays a vital role in creating meaningful, well-executed events while ensuring smooth day-to-day office operations. The ideal candidate is organized, proactive, people-oriented, tech-savvy, and passionate about Believe Big's mission. This role supports fundraising, donor and community engagement, volunteer coordination, and internal operations-serving as a welcoming and professional presence for patients, donors, volunteers, and partners. Responsibilities Event Planning & Management Plan, organize, and execute Believe Big fundraising, donor appreciation, educational, and community outreach events. Collaborate with leadership to define event goals, timelines, budgets, décor, logistics, and desired outcomes. Research and coordinate venues, vendors, sponsors, catering, AV, décor, and permits. Oversee event registration, guest lists, seating, and on-site operations. Serve as primary point of contact for vendors, volunteers, sponsors, and guests during events. Lead event setup, breakdown, and troubleshooting with professionalism and grace. Track event metrics, attendance, fundraising results, and prepare post-event evaluations. Office Administration & Operations Professionally manage front desk operations, phones, and office reception. Greet patients, guests, donors, and visitors with warmth and compassion. Maintain office supplies, coordinate maintenance, and monitor office needs within budget. Schedule meetings, manage calendars, and provide administrative support to staff. Process incoming donations, receipts, and invoices for the Director of Operations. CRM, Data & Technology Maintain accurate and confidential donor and patient records within the CRM. Input donations, manage donor lists, and coordinate mailings and reports. Proactively generate reports and ensure data accuracy across systems. Willingness to learn new technology platforms and evaluate process improvements. Volunteers, Apparel & Inventory Recruit, train, schedule, and coordinate volunteers for office support and events. Oversee volunteer communications and appreciation initiatives. Manage apparel inventory, fulfill online orders, and assist in-office merchandise sales. Collaborate on design and analysis of promotional merchandise and inventory trends. Marketing & Communications Support Partner with the Creative Director on event promotions, invitations, signage, and collateral. Support social media and communication efforts related to events and community engagement. Qualifications and Skills Strong written and verbal communication skills. Excellent organizational, time-management, and multitasking abilities. High attention to detail with strong follow-through. Ability to build positive relationships with donors, volunteers, vendors, and community partners. Experience with event planning, hospitality, nonprofit development, or office administration (3+ years preferred). Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort with CRM systems. Ability to lift up to 40 pounds and assist with physical event setup. Valid driver's license and reliable transportation. Flexible schedule and willingness to work evenings/weekends as needed. Personal Attributes Mission-driven with a faith-centered approach to work. Positive, upbeat, and service-oriented attitude. Calm under pressure; adaptable and solution focused. Team player with strong initiative and professionalism. Health-conscious and aligned with Believe Big's wellness values.

The ideal candidate will be responsible for supporting a Sales Executive with the goal of overall operational efficiency and revenue growth. As a sales assistant, you will work with sales executives on revenue generation and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premise event schedules, and project-based work. The Sales Assistant's job responsibilities will be driven by the changing needs of the Sales Executive. Responsibilities: Handle and process orders including follow-up and billing Assist with office organization including filing and managing Sales Executive's calendar Participate in daily menu checking of kitchen and delivery orders Operations meeting preparation to ensure timely, complete and accurate information is communicated to each department manager in advance (Facilitate Operations meetings on an as needed basis) Create menu cards and other event-related materials Respond to inquiries with detailed information gathering and ensuring timely follow-up Proposal drafting, menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients Assist with billing and post-event follow-up with client, outside vendors and captains Assist with marketing efforts including mailings and helping to develop of hot prospective client lists Assist in managing deposits and AR collections Assist in updating Outstanding and other reporting requirements Attend events and provide on-site support Track inventory levels of marketing materials Customer service, post-event follow-up phone calls, thank you notes Maintain Inquiry Module ensuring follow-up and that information is accurate Performs all duties as assigned Qualifications Proven work experience as an Administrative or Sales Assistant Proficiency in Microsoft Office Suite (2 Years Preferred) Hands-on experience with office equipment (e.g., scanners/printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree: additional certification in Office Management is a plus

Support Assistant - Special Education (Full-Time) 📍 Annandale, VA Make a meaningful impact. Support students who need it most. PHILLIPS Programs Schools are private special education day schools serving students with emotional and behavioral needs. We provide a structured, compassionate environment where students are supported in developing regulation, independence, and academic growth - and where staff are empowered to do meaningful, hands-on work. Why PHILLIPS? ✔ Competitive salaries ✔ Comprehensive benefits ✔ Supportive, mission-driven culture ✔ Ongoing training and professional development ✔ Eligible employer for the Federal Student Loan Forgiveness Program What You'll Do: As a Behavior Support Assistant, you'll work directly with students throughout the school day, partnering closely with Teachers, Instructional Assistants, and Clinical staff to provide consistent, individualized support. This role is highly student-facing and plays a critical role in maintaining safety, structure, and engagement. Responsibilities include: Providing individual and small-group student support aligned with IEP goals Supporting individualized programs focused on regulation, engagement, and skill development Assisting with data collection and documentation related to student progress Supervising students during classroom activities, transitions, meals, transportation, and off-campus activities Supporting de-escalation and crisis response in accordance with training and school protocols Collaborating with teachers, behavior staff, and related service providers Helping maintain a safe, structured, and supportive learning environment Assisting with classroom organization and daily program needs What We're Looking For: 🎓 High school diploma required; college coursework in Education, Psychology, or related fields preferred 💡 Experience supporting students with special needs, emotional regulation challenges, or similar settings strongly preferred 🤝 Ability to remain calm, patient, and consistent in fast-paced situations 📊 Comfort with documentation, data tracking, and following structured plans ❤️ Genuine interest in supporting students with diverse learning and emotional needs Who This Role Is Great For: Candidates interested in special education, behavioral health, or youth services Individuals with experience in behavioral support, residential care, or therapeutic settings Those seeking a hands-on, student-facing role with strong team support and growth opportunities