How to hire an assistant house manager

How to hire an assistant house manager, step by step

Here's a step-by-step assistant house manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant house manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant house manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the assistant house manager you need to hire. Certain assistant house manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect assistant house manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of assistant house managers.

   Type of Assistant House Manager	Description	Hourly rate
   Assistant House Manager	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$13-24
   Manager	Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department... Show more	$17-44
   Counselor/Case Manager	A Counselor provides advice for coping with everyday situations, relationships, health challenges, or disabilities of patients. Case Managers develop, monitor, and evaluate treatment plans and the progress of patients within the social service departments, healthcare companies, hospital networks, etc.	$15-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Autism
   • Developmental Disabilities
   • Direct Support
   • Cleanliness
   • Mental Health
   • Compassion
   • Group Homes
   • Meal Preparation
   • Medication Administration
   • Payroll
   • Direct Supervision
   • CPR
   • Medical Appointments
   • Front Desk

   Check all skills

   Responsibilities:

   • Manage Medicare, Medicaid, and commercial insurance authorizations.
   • Assist with ADL skills, client funds, transportation and medications administration.
   • Coordinate clinical services for residents living in OPWDD certify residence.
   • Facilitate leadership skills to efficiently direct other nursing staff, well verse in delegating assignments appropriately.
   • Provide leadership accountability and oversight for planning, organization, supervision, and coordination of operational activities for clinical documentation.
   • Enter information into Yardi and complete reports as needed and close out work orders.

3. Make a budget

   Including a salary range in your assistant house manager job description is a great way to entice the best and brightest candidates. An assistant house manager salary can vary based on several factors:

   • Location. For example, assistant house managers' average salary in oklahoma is 40% less than in california.
   • Seniority. Entry-level assistant house managers earn 45% less than senior-level assistant house managers.
   • Certifications. An assistant house manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant house manager's salary.

   Average assistant house manager salary

   $38,688yearly

   $18.60 hourly rate

   ---

   Entry-level assistant house manager salary

   $28,000 yearly salary

   Updated January 16, 2026

4. Writing an assistant house manager job description

   An assistant house manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an assistant house manager job description:

   Assistant house manager job description example

   * Work type: Full Time
   * School/Department: Campus Services
   * Grade: Grade 10
   * Categories: Other
   * Job Type: Officer of Administration
   * Bargaining Unit:
   * Regular/Temporary: Regular
   * End Date if Temporary:
   * Hours Per Week: 35
   * Salary Range: Commensurate with Experience
   
   Position Summary
   
   Schedule: Tuesday - Saturday 7:00am-3:00pm
   
   Reporting to the Assistant Director, Guest Services, the Assistant Manager, Guest Services is responsible for ensuring the delivery of critical central services, both directly to student residents as well as other parts of Housing that are designed to accomplish the delivery of superior housing services to students. The Assistant Manager audits work orders to ensure services are completed in a timely manner. The Assistant Manager visits residence halls and conducts inspections of the common areas, ensures that all equipment is functioning, and spaces are clean. The Assistant Manager must work closely with counterparts in Residential Life, Undergraduate Residential Operations, and other related University partners.
   
   Responsibilities
   
   * Follow-up on work orders submitted to Undergraduate Residential Operations and/or the Hospitality Desk which service approximately 5800 undergraduate students in 37residential buildings. Ensures that students receive timely and appropriate responses to problems that arise in their living environments. This includes monitoring routine and emergency maintenance requests to verify that they are responded to quickly and efficiently by Facilities and Operations. Monitors the progress of renovations and large-scale repair projects. Reports any issues that may affect the on-time completion and/or quality of projects or annual programs.
   * Acts as the departmental liaison with University partners to address and resolve custodial, mechanical, and service problems in designated Housing buildings. Monitors custodial and maintenance for residence halls so that the services provided are of high-quality to students. Interacts effectively and diplomatically with University community including staff, management, campus departments, student organizations, and the general public.
   * Conducts audits at defined intervals to identify and track progress and customer satisfaction. Continually assesses custodial and maintenance performance through established standards and reports corrective measures as required. Analyzes ways to improve services provided to students. Supports the department's plans to attain the operational goals while reinforcing Columbia Housing's Vision and Values.
   * Responds to emergency situations which may occur during evenings, nights, weekends and assumes leadership responsibility for the department if necessary.
   * Functions as primary point of contact providing excellent customer service for all guests related issues. This includes but is not limited to contacting residents regarding contractor work, follow-ups to fire alarms, assistance with resident lockouts, and wellness checks as requested by Residential Life and/or Public Safety.
   * Scrutinize Housing equipment including but not limited to master and fire ring keys, RA vacuums, pool table equipment, mallets, blue bins, and space heaters to verify that all equipment are in working order. Submits laundry room service requests and monitors clothing donation bins located in laundry rooms for periodic pickups.
   * Manages special projects and perform other duties as assigned.
   
   Minimum Qualifications
   
   * Bachelor's Degree and/or its equivalent experience required.
   * Minimum 0-2 years related experience required, preferably in hospitality, facilities management or related field.
   * Prior experience in student and/or guest relations with a proven record in working effectively with various constituencies
   * A demonstrated ability to work independently, manage conflicting priorities and work under deadlines.
   * Proficient in Word and Excel.
   * Requires strong written and oral communication skills.
   * Ability to travel across campus to respond to lockouts, emergencies and other related issues even during extreme temperature/inclement weather required.
   * This position is considered essential personnel.
   * There is moderate physical activity and exertion, including lifting, bending, pulling, climbing stairs etc. involved.
   * Must be able to work a variety of shifts in a 24-hour/7 day schedule including evenings, overnights, weekends, and holidays in addition to covering as needed for peak periods such as Check-In/ Check-out, vacation, sick leave, gaps in coverage and in case of emergency.
   
   Equal Opportunity Employer / Disability / Veteran
   
   Columbia University is committed to the hiring of qualified local residents.
   
   Applications open: Oct 13 2022 Eastern Daylight Time Applications close:
   
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5. Post your job

   To find assistant house managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any assistant house managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level assistant house managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your assistant house manager job on Zippia to find and recruit assistant house manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit assistant house managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant house manager

   Once you have selected a candidate for the assistant house manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new assistant house manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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