Junior Personal Assistant to Entrepreneur
Assistant job in Beverly Hills, CA
A Beverly Hills based entrepreneur is seeking a proactive and highly organized Junior Personal Assistant to support a wide range of day-to-day personal and household needs. This is a hands-on role for someone who thrives in a fast-paced environment, is solutions-oriented, and enjoys being an essential right hand in keeping life running smoothly. The ideal candidate has prior experience supporting a high-level individual, exercises excellent judgment, and brings a polished, service-driven mindset.
Key Responsibilities:
Handle personal assistant duties including calendar support, reservations, personal shopping, and general administrative tasks
Run frequent errands throughout the Beverly Hills/Los Angeles area (returns, pickups, gifting, supplies, deliveries)
Serve as the primary point of contact for household and lifestyle vendors, ensuring timely communication, follow-through, and scheduling
Maintain inventory, stock household items, and ensure all personal and home needs are proactively met
Assist with coordination of appointments, home maintenance, and service providers
Support special projects and ad hoc tasks as assigned
Uphold strict confidentiality and maintain a professional, service-oriented demeanor at all times
Qualifications:
3+ years of experience as a Personal Assistant, Family Assistant, or in a similar support role
Strong familiarity with the Beverly Hills and greater Los Angeles area
Excellent communication skills, both written and verbal
Highly organized with strong attention to detail and the ability to prioritize
Valid driver's license, reliable transportation, and comfort running errands daily
Ability to anticipate needs, take initiative, and follow through without hand-holding
Discreet, trustworthy, and committed to maintaining confidentiality
Location: Beverly Hills, CA
Salary: $90,000
JRN 2328
Assistant, C-Suite
Assistant job in Santa Monica, CA
Lionsgate is seeking a highly organized and adaptable Assistant, C-Suite. This role reports directly to the Executive Assistant to the Chief Executive Officer and will provide key administrative and operational support to both the CEO and Vice Chairman, while also serving as a secondary resource to the broader C-suite executive support team. This is an excellent opportunity for a highly motivated individual interested in the business side of the industry, looking to grow within a high-performing, collaborative environment.
Responsibilities
Provide day-to-day administrative and operational support to the CEO and Vice Chairman under the guidance of the Executive Assistant to the CEO
Assist with managing calendars, scheduling meetings, and preparing meeting materials
Coordinate travel arrangements and itineraries as needed
Help with organizing documents, decks, reports, and incoming materials such as scripts and screenings
Support internal and external meetings by setting up in-person or virtual spaces and capturing key follow-up items
Act as a liaison and point-of-contact on behalf of the executive office when needed
Partner closely with the Executive Assistant to ensure high-level priorities and day-to-day details are aligned and executed smoothly
Provide backup support to the Executive Assistants of the C-suite, stepping in as needed to ensure continuity during busy periods or absences
Assist with ad hoc tasks and special projects across the executive team, including research, prep materials, and event support
Uphold the highest standards of professionalism and confidentiality across all responsibilities
Be available after hours for urgent, time-sensitive needs, as required
Qualifications and Skills
Bachelor's Degree in Business Administration with focus in Finance, Economics, Marketing, etc.
Proficient in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Strong verbal and written communication skills
Meticulous attention to detail and highly organized
Ability to multitask, manage shifting priorities, and remain calm under pressure
Comfortable working in a dynamic, fast-paced environment with senior-level executives
A team player with a can-do, no-task-too-small attitude and eagerness to learn from a seasoned Executive Assistant
Nice to Haves
1+ years of relevant administrative or assistant experience, ideally in the entertainment, media, or creative industries
Experience supporting multiple executives or working in a “floater” or cross-functional support role
Passion for the entertainment industry and an interest in executive leadership operations
Familiarity with industry workflows such as production, agencies, or talent relations
About Lionsgate
Lionsgate (NYSE: LION) is one of the world's leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio's bold and entrepreneurial culture.
Our Benefits
Full Coverage - Medical, Vision, and Dental
Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
401(k) company matching
Compensation
$43,000 - $45,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
Executive Office Assistant
Assistant job in Los Angeles, CA
About the Role
We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business-perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment.
Responsibilities
Own day-to-day office operations and ensure a polished, productive workplace.
Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team.
Manage executive calendars, meetings, travel, expenses, and confidential communications.
Coordinate office vendors, property management, supplies, mail, and deliveries.
Plan internal events, team gatherings, and office celebrations.
Support marketing by helping manage social media content calendars and basic reporting on KPIs.
Create presentations, documents, and spreadsheets to support executive decision-making.
Qualifications
Bachelors degree preferred.
You would be a great fit if you:
Have strong experience supporting senior executives and/or managing an office.
Are a master of organization, time management, and juggling competing priorities.
Communicate clearly and professionally-both in writing and in person.
Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat).
Are curious about new AI tools to help make projects run smoother.
Handle confidential information with discretion and integrity.
Are a resourceful self-starter who thrives in a fast-paced, dynamic environment.
Are a collaborative team player who is also comfortable working independently.
Pay range and compensation package
$60,000-$70,000, with a comprehensive benefits package
Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
Litigation Secretary, Civil Litigation Defense
Assistant job in Los Angeles, CA
Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support.
The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed.
Duties and Responsibilities:
Maintain and update electronic case files, adhering to protocols for efficient searching and tracking.
Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials.
Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion.
Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding.
Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency.
Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials.
Required Experience:
Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures.
Commercial Litigation experience preferred but not required.
Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook).
Familiarity with billing and expense reporting software is a strong plus.
Comprehensive benefits, generous PTO, and flexible work schedules offered.
Compensation: $90,000 - $110,000 based on experience.
If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Organized Play Assistant (Full-Time Temp)
Assistant job in Hawthorne, CA
An individual contributor that supports the Card Business Organized Play (OP) team, coordinating shipping, logistics and tournament support for all Card Business OP.
RESPONSIBILITIES:
Assist with responding to Zendesk tickets and assigning/delegating tickets to the correct department.
Help the OP Specialist process all tournament paperwork, including but not limited to requesting invoices from Tournament Organizers, proof of payments, data entering earned invites and preparing all documentation for final invoice pay outs for Regional Qualifiers and OTS Championships.
Assist with forecasting all inventory needs for Regional Qualifier seasons, including player participation product, judge product, and prize support items.
Work with Associate OP Manager for Tier 3 event coordination, including but not limited to, whitelisting Duelists for VIP Qualifiers and OTS Store Tournaments, updating prize wall values and inventory needs, general communication with the YCS Tournament Organizer.
Assist with talent travel bookings as needed, manage hotel rooming list, coordinate with the travel manager to arrange flights, and communicate all relevant event information to the talent.
Assist with vendor communication and coordination for convention-related items as needed.
Learn to operate offline and online tournament software.
Scheduling and minute-taking of meetings when requested.
Other duties as assigned.
QUALIFICATIONS:
Ability to lift at least 50lbs.
Must have great organizational skills.
Ability to work under pressure.
High sense of confidentiality.
Experience with Microsoft Excel, Word and PowerPoint.
Ability to accurately process and data enter information.
Must be detail-oriented and demonstrate ability to multi-task.
Spanish language fluency a plus.
Proven ability to work with various personality types and work styles in a multicultural environment.
Knowledge of or the willingness to learn the workings of Card Business IP's, including gameplay.
IRA Processor Assistant
Assistant job in Los Angeles, CA
Reagan Gold Group is a forward-looking financial services firm built on precision, compliance, and a dedication to client success. We are expanding our operations and are seeking an IRA Processor Assistant who will uphold our commitment to excellence while contributing to the growth of our team and the satisfaction of our clients.
Role Overview:
As an IRA Processor Assistant, you will be responsible for the accurate and timely processing of Individual Retirement Account (IRA) transactions. This position requires strong knowledge of regulations, attention to detail, and the ability to provide both clients and colleagues with informed and dependable support.
Key Responsibilities:
Process and manage IRA transactions including contributions, rollovers, transfers, distributions, and closures.
Ensure all activity complies with IRS regulations, state requirements, and Reagan Gold Group's compliance framework.
Provide knowledgeable guidance to clients and team members regarding IRA matters, including required minimum distributions (RMD) and tax reporting.
Review and verify documentation for accuracy, resolving discrepancies swiftly.
Maintain organized and accurate records, contributing to the efficiency and reliability of the department.
Qualification & Skills:
Prior experience in IRA processing or financial operations preferred.
Strong working knowledge of Traditional, Roth, SEP and SIMPLE IRAs.
Excellent organizational skills with keen attention to detail.
Clear and professional communication skills, both written and verbal.
High level of integrity and discretion when handling sensitive information.
What Reagan Gold Group Offers:
Competitive salary and benefits package.
A supportive team environment where your expertise is valued.
The chance to be a part of a growing firm with a long-term vision.
Experience:
- IRA Processing: 1 year (Preferred)
Ability to Commute:
Los Angeles, CA 90045 (Required)
Work Location: In person (On-Site)
Administrative Assistant
Assistant job in Los Angeles, CA
We're partnering with a mission-driven organization that's actively interviewing for a Front Desk Receptionist/Admin. This is a full-time temporary role with the possibility of converting to permanent, ideal for someone who is tech-savvy, organized, and confident engaging with a variety of stakeholders in a fast-paced environment.
If you're interested, please Apply Now to learn more!
Role: Front Desk Receptionist/Admin
Term: Temp with possible conversion
Commute: Fully Onsite
Salary: Up to $75K DOE
Qualifications:
• Bachelor's degree
• 3+ years of experience in a Front Desk or administrative support role
• Experience in nonprofit, education, or mission-driven environments
• Strong communication skills, tech proficiency, and multitasking ability
• Reliable, organized, and calm under pressure
US Citizens and Permanent Residents welcome; unable to sponsor at this time
Japanese-Bilingual Office Administrator
Assistant job in Baldwin Park, CA
Japanese Bilingual Office Administrator
A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday.
Essential Duties(Subject to Change)
Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese.
Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently.
Handle incoming and outgoing correspondence, including mail, email, and shipments.
Maintain accurate and confidential company records, files, and databases.
Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing.
Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers.
Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files.
Perform other duties as assigned by a supervisor or management.
Working Hours, Working style
Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed)
Working Location
Near Baldwin Park, CA
Qualifications
Proficiency in both English and Japanese (spoken and written) is required.
At least 1-2 years of experience in a related administrative or office support field is required.
Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports).
Experience with QuickBooks or similar accounting software is highly preferred.
Strong communication and relationship-building skills, with a customer-focused mindset.
Capable of working independently and managing time effectively.
Flexibility to complete tasks as required.
Salary/Benefit
$25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review.
Bonus opportunities based on company performance
Medical, Dental, Vision Insurance
Paid Holiday
Paid Vacation
Sick Leave
Dermatology Physican Assistant
Assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA is seeking an experienced Dermatology Advanced Practice Provider (APP) to join our growing program! We are open to considering both Physician Assistants and Nurse Practitioners. The role will be a fulltime, outpatient-based role located in Irvine, CA.
Our multidisciplinary team has specialized expertise to provide the most accurate diagnosis and effective treatment plans across all skin cancer types. Our oncologic dermatologist and surgical oncologist use state-of-the-art technologies and supportive therapies, including Mohs surgery and Vectra WB360 3D Total Body Photographic Imaging, to help ensure the best outcomes coupled with the highest quality of life. We are committed to providing the most cutting-edge imaging and innovative surgical and medical treatments to help patients get treatment earlier and avoid unnecessary biopsies. This is a tremendous opportunity for a provider that will practice with autonomy using the latest equipment and technology and have the opportunity to build meaningful patient relationships within the community.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
1 Supervising Physician: Dermatologist
Comprehensive Team including: Dermatologist, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Experience: This role requires a minimum of 2 years of experience working as a Dermatology/Oncology APP. Ideal experience is performing dermatologic biopsies and interpreting images
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
Administrative Assistant
Assistant job in Los Angeles, CA
Our client, a prestigious global investment firm, is seeking an experienced Administrative Assistant to support a team of professionals. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly.
Key Responsibilities:
Manage daily calendars, schedule meetings, and coordinate logistics for internal and external appointments.
Arrange travel and handle detailed itineraries, ensuring accuracy and efficiency from start to finish.
Process expense reports and maintain accurate records in a timely manner.
Assist with preparing documents, reports, and presentations with strong attention to detail.
Support client meetings and occasional events by coordinating catering, venues, and materials.
Serve as a point of contact for internal and external communications.
Collaborate with team members to provide backup support and ensure seamless workflow across departments.
Take initiative on special projects and general administrative tasks as assigned.
Qualifications:
5+ years of administrative experience supporting senior leaders or teams.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Strong organizational and time-management skills with the ability to multitask.
Excellent written and verbal communication skills.
Professionalism, discretion, and strong attention to detail.
A proactive mindset with the ability to anticipate needs and adapt to changing priorities.
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Administrative Assistant
Assistant job in Los Angeles, CA
D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA
Responsibilities
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files.
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports
Originate correspondence and reports
Stock supplies and maintain office equipment
Maintain an organized workspace by keeping documents and supplies properly stored
Provide backup for other administrative staff within TDIP
Perform other responsibilities associated with this position as may be appropriate
Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.
Qualifications
10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred
Proficient in Microsoft Office Suite and Bluebeam
D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
Administrative Assistant
Assistant job in Los Angeles, CA
Job Title: Administrative Assistant
Duration of Assignment: 2 months with a chance to extend based on LOA return
Work hours: 9:00 am - 5:30 pm / 40 hours per week
Parking: candidates are responsible for paying for parking on their own expenses
The incumbent will:
• Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
• Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
• Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
• Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
• Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
• Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
• Oversee office operations and assist in purchases to maintain supplies and inventory.
• Research and gather data for departmental reports.
Note to Suppliers
• Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus!
• Must have good typing skills - 40 wpm+
• This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
• This Department needs a candidate that can be trained quickly and jump in to support the volume
• There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
Administrative Assistant II
Assistant job in Los Angeles, CA
Job Title: Administrative Assistant II
Duration: 2+ Months
Shift: 09.00 am - 05.30 pm
RESPONSIBILITIES:
Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures.
Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
Oversee office operations and assist in purchases to maintain supplies and inventory.
Research and gather data for departmental reports.
Agent Assistant
Assistant job in Los Angeles, CA
OPUS is a fully integrated agency that provides its talent with the most effective and well-executed representation. With offices in Los Angeles, New York and Europe. The agency has grown to represent fashion stylists, hairstylists, makeup artists, and nail techs.
From editorial, advertising, or commercial bookings to long-term contractual engagements in the fashion, entertainment, or endorsement arena, our artists benefit from unrivaled professionalism and contacts with both high fashion and celebrity clientele.
We are seeking an Agent Assistant to join our team in Los Angeles. The ideal candidate must be able to work in a fast-paced work environment. The right person will be able to make critical decisions while using sound judgment. Excellent communication and technical skills are a must. Previous assistant experience is required, and agency experience is a plus.
This is job is in the office Monday through Friday.
Responsibilities:
• General administrative support
• Daily communication with artists
• Oversee artists' bookings
• Create estimates/deal memos
• Update options in artist calendars
• Travel coordination
• Accounting management (billing and wrapping jobs)
• Managing artist and assistant schedules during show season
• Client-facing - field incoming calls and requests appropriately
• Maintain executive's calendar
• Organize, maintain, and update electronic databases and paper file
• Also calls for flexibility with work hours
Qualifications:
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in
person in a friendly, efficient, and professional manner
• Outstanding organizational skills and the ability to prioritize tasks and manage multiple
projects simultaneously
• Ability to handle confidential information with discretion
• Should be experienced in meeting the needs of a high-level Executive
• Ability to stay one step ahead in this fast-moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise,
resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.
• At least 1 years of professional experience required; direct industry experience a plus
Administrative Assistant
Assistant job in Los Angeles, CA
The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings.
Essential Duties and Responsibilities:
• Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously.
• Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary.
• Receive, sort, and distribute incoming mail and deliveries...
• Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations.
• Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software.
• Submits and follows up on maintenance and work order requests.
• Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost.
• Oversee and maintain executives' schedules.
• Coordinate conferences, make travel arrangements, and process reimbursements.
• Conduct research, compile data, maintain, and regularly update the clinical partner database.
• Handle confidential and sensitive information with discretion.
• Assists in all office activities and projects as requested.
• Perform other related clerical and administrative support duties as assigned.
Qualifications/Requirements:
EDUCATION:
• Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field.
EXPERIENCE:
• Three or more years of administrative experience in an office or university setting.
• A background in customer service and basic knowledge of coordinating and scheduling.
KNOWLEDGE/ABILITY/SKILLS:
• Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities.
• Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms.
• Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively.
• Ability to gather data, compile information and prepare reports.
• Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff.
• Strong written and verbal communication skills. Proficiency in Microsoft Office Suite.
• Completes routine and repetitive tasks accurately.
• Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units.
• Ability to make sound administrative/procedural decisions using sound judgment.
Compensation:
$22.00 - $28.06 hourly
Position Status:
Full Time, Non-Exempt
COMPLEXITY:
The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.
WORK ENVIRONMENT:
Position involves working on-site at the office/suite.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to work in confined space.
MENTAL DEMANDS:
The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.
Special Requirements:
As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************.
Ability to work effectively with a diverse community.
EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.
Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Administrative Coordinator
Assistant job in Los Angeles, CA
Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.
RESPONSIBILITIES
The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and/or taking and delivering messages
Prepare and distribute correspondence
Process incoming and outgoing mail
Assist with meeting, event and other scheduling and coordination
Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
Assist with publication and distribution of tenant newsletter, maintenance of property website
Maintain inventory of office supplies and property staff directory
Maintain accurate and up to date tenant, team and vendor contact lists
Maintain compliant certificates of insurance for tenants and vendors
Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
Coordinate tenant survey process, including annual action plan implementation
Assist team with vendor coordination as requested or assigned
Assist with preparing and administering service agreements
Establish and maintain good record keeping and filing systems for tenant, vendor and property files
Responsible for accounts payable, accounts receivable and reporting at the property level
Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
Track invoices to ensure vendors are submitting timely
Prepare and distribute Tenant billings
Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
Assist with budget preparation as requested
POSITION REQUIREMENTS
High school diploma required, associate or bachelor's degree preferred
Experience with MRI and Yardi software / property management preferred but not required
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
Able to prioritize tasks and projects and thrive in a fast-paced environment
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
Color Assistant
Assistant job in Los Angeles, CA
A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support.
Position Details
• Title: Color Assistant
• Location: Los Angeles , CA - Fully Onsite
• Type: 3-Month Freelance Assignment
• Compensation: $25-$30 per hour, based on experience
• Start Date: ASAP
What You'll Do
• Check in and log inbound mail and submissions using trackers and PLM
• Pull, organize, and prepare files for team review
• Maintain color records, approval history, and file systems
• Create and file folders for new and completed submissions
• Maintain Color Continuity Cards to support seasonal consistency
• Coordinate with internal partners and overseas teams to send approvals and track progress
• Log submissions in and out as they move across stakeholders
What They're Looking For
• Strong organization skills and attention to detail
• Ability to multitask in a fast-paced environment
• Positive attitude and proactive communication
• Strong written and verbal skills
If you or someone you know would be a great fit, feel free to reach out or apply for more information.
Administrative Assistant, Part-time (ELS)
Assistant job in El Segundo, CA
The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations.
This role is based in our El Segundo, CA office.
RESPONSIBILITIES:
Office Administration:
Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression
Ordering, stocking, inventory, and expense report of office supplies
Costco, Amazon, etc.
Coffee supplies stocking (daily)
Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process
Computer set up, phones etc.
Welcome packets and New Hire collateral
Building and office card access
Updating seating chart in Box and in Atlas
Workstation setup as needed
Clean out agent cube if terminated
Liaison between building management and MREIS
Handle on-site building requests
Restocking public restroom, light not working, A/C issues, etc.
Required emergency course education
Parking validations
Office equipment management
Reload and troubleshoot Pitney Bowes system
Printer supplies (toner and paper) and stocking (daily)
Printer troubleshooting and handle troubleshooting with vendor
Manage and answer the main phone line
Ensure company voicemail is checked daily and messages are relayed to the appropriate party
Provide wire instructions
Mail pickup and delivery (daily)
Cleaning up office
Keeping organized and presentable (daily)
Clean refrigerator (weekly)
Setup conference room for conference calls and meetings
Monday morning meeting
Setup live trainings
Stocking collateral and water for meetings
Setting up recruiting presentations
Coordinating with vendors for miscellaneous office tasks
Assisting agents with basic technology needs
Expense reimbursements
Coordinating and supporting internal office events
Market Leader Administrative Support:
Office Competition Support
Interview scheduling & administrative support
Miscellaneous tasks
Training Support:
Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc
Preparing first day collateral
Posting training calendar around office
Organizing mixers and activities
Ordering catering and setting up for Summer Training Events
Prepare conference room for live trainings and herd summer class
REQUIREMENTS:
Associates Degree or higher
2+ year(s) relative experience
Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook
Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management
Excellent interpersonal and communication skills
Exceptional problem-solving skills
Ability to apply common sense and understanding to interpret instructions and perform duties efficiently
The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm.
Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Hourly Wage range - $20 - $25
Amazon Vendor Central ads assistant
Assistant job in Los Angeles, CA
Key Responsibilities:
Manage and maintain product listings and ads on Amazon Vendor and Seller Central and Walmart platforms.
Create new product listings by generating product information and utilizing bulk feeds on Vendor Central, Seller Central, Walmart, and Shopify platforms.
Update and optimize existing product data using bulk feeds.
Support product visibility improvements through a basic understanding of SEO.
Conduct accurate and detailed data entry and analysis using Excel.
Assist with daily operational tasks such as inventory management and pricing updates.
Collaborate with internal teams to ensure smooth e-commerce operations.
Qualifications:
Junior-level experience with Amazon Seller Central operations.
Junior-level experience with Walmart Marketplace operations.
Basic knowledge of SEO principles.
Experience handling bulk data feeds.
Proficiency in Excel for data entry and analysis.
Preferred Attributes:
Organized and capable of multitasking.
Accurate and detail-oriented work ethic.
Strong communication and teamwork skills.
Location: Los Angeles, CA
Retail Project Assistant
Assistant job in Los Angeles, CA
Founded in 2008 by Los Angeles native Jeff Abrams, Rails has grown from a small label - started with just a single hat - into a full collection of women's and men's apparel. Sold at top international retailers and worn by a loyal following of celebrities and tastemakers, the brand has come to define a new classic heritage and relaxed sensibility. Rails is sold in 30 countries by more than 1000 retailers, including its own flagship stores in New York, San Francisco, Newport Beach, Paris, London and Amsterdam.
Summary:
Rails is looking to add a Retail Project Assistant who can be a highly reliable operational backbone while also supporting creative and logistical needs of the business. We are looking for a dependable, hands-on support partner who will enhance store performance, strengthen operational consistency, and bring structure to both routine workflows and special Retail initiatives.
Operations Support:
Contribute to the development of seasonal and event-specific sales tools, including promotional linesheets and product allocation materials.
Support the creation and distribution of store allocation plans, buy layouts, and product knowledge resources to ensure consistency across retail locations.
Partner with the corporate team to curate product knowledge content and coordinate training initiatives, including videos and seasonal education.
Help oversee retail facilities operations by tracking maintenance requests, vendor schedules, and compliance with health & safety standards.
Partner with operations on daily issue resolution, including product, pricing, and inventory discrepancies.
Manage supply orders for stores and warehouse needs to ensure timely availability of materials and packaging.
Run point on retail related in store events, activations and ongoing partnerships such as College Collective, Concierge Program, Stylist programs
Visual Merchandising Support:
Support sample procurement and organization of office mock store.
Assist with seasonal event planning and large-scale retail/wholesale activations.
Help coordinate logistics for store openings, including purchase tracking, vendor coordination, and trucking.
Assist with visual merchandising execution, including signage distribution, repairs/replacements and maintain Visual Merchandising checklists by store.
Collect and provide feedback on Visual Merchandising photos by store
Track and collate business impacts to visual changes and money mapping within sales floor
Rails is committed to providing equal employment opportunities and building a diverse workplace in all its forms and considers candidates without regard to race, color, religion, age, gender identity, sexual orientation, national origin, disability status, veteran status or any other characteristic protected by applicable laws. As an equal opportunity employer we welcome and consider all qualified applicants.