An assistant intern is responsible for facilitating administrative and clerical tasks as assigned by the management. Assistant interns' duties include keeping records of meetings, receiving calls and handling customer inquiries, assisting on writing reports and data entry processing, cooperating and providing support for business events, and adhering to company policies and regulatory procedures. Successful assistant interns must have excellent time-management, multi-tasking, and communication skills. They must be a team player and fast-learner to handle various tasks in the corporate industry.

Assistant Responsibilities

Here are examples of responsibilities from real assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage circulations, including educational textbooks and DVDS, video technology and supplies.
  • Call hospice, manage care, Medicaid and/or Medicare insurance companies to request overrides on patient's medications.
  • Provide administrative and clinical support to team leads, social workers, nurses, CNA's, chaplains and administrators.
  • Provide support to thousands of customers with manage networking products, data facility, web hosting, DNS, and email.
  • Manage branches providing information technology support, logistics, training and operational support.
  • Manage company's twitter account and communicate with multiple physical therapy providers around the country
  • Exhibit excellent customer service skills such as patience, understanding, multitasking, and compliance with crucial procedures.
  • Provide clerical support, and monitor the general facility.
  • Maintain open medical records in designate area according to hospice policy and procedures.
  • Coordinate travel arrangements, maintain database and ensure the delivery of premium service to students.
Assistant Traits
Writing skills is important when it comes to clearing expressing yourself in any written document.
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.

Assistant Job Description

Perhaps the hardest question to answer when deciding on a career as an assistant is "should I become an assistant?" You might find this info to be helpful. When compared to other jobs, assistant careers are projected to have a growth rate described as "decline" at -7% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a assistant by 2028 is -276,700.

Assistants average about $18.23 an hour, which makes the assistant annual salary $37,926. Additionally, assistants are known to earn anywhere from $21,000 to $66,000 a year. This means that the top-earning assistants make $45,000 more than the lowest earning ones.

As is the case with most jobs, it takes work to become an assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a clerk's assistant/administrative assistant, front desk administrative assistant, administrative assistant/scheduler, and administrative assistant/technical.

Assistant Jobs You Might Like

Assistant Resume Examples

Assistant Skills and Personality Traits

We calculated that 10% of Assistants are proficient in Customer Service, Communication, and Patient Care. They’re also known for soft skills such as Writing skills, Interpersonal skills, and Organizational skills.

We break down the percentage of Assistants that have these skills listed on their resume here:

  • Customer Service, 10%

    Participated on team to develop procedures for customer service activities, establishing criteria that resulted in consistent operations and best practices.

  • Communication, 10%

    Coordinated interdepartmental communication and action.

  • Patient Care, 8%

    Perform assistant technological functions to ensure optimal diagnostic quality of patient care utilizing efficient and safe processes.

  • Emergency, 5%

    Performed general and specialized emergency management/disaster recovery tasks.

  • CPR, 5%

    Examined injured persons and administer first aid and cardiopulmonary resuscitation (CPR), using training and medical supplies/equipment.

  • Sales Floor, 5%

    Demonstrated high organization skills including overseeing the sales floor and extracting customer information from various sources.

Most assistants list "customer service," "communication," and "patient care" as skills on their resumes. We go into more details on the most important assistant responsibilities here:

  • Writing skills can be considered to be the most important personality trait for an assistant to have. According to a assistant resume, "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" assistants are able to use writing skills in the following example we gathered from a resume: "assisted with reading and writing, household chores, basic cooking and gardening, and personal care. "
  • Another commonly found skill for being able to perform assistant duties is the following: interpersonal skills. According to a assistant resume, "secretaries and administrative assistants interact with clients, customers, or staff." Check out this example of how assistants use interpersonal skills: "facilitated class discussions create lesson plans resolve class disputes and interpersonal conflicts"
  • Another skill that is quite popular among assistants is organizational skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a assistant resume: "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This example from a resume shows how this skill is used: "completed extensive database management and word processing efforts to support organizational efforts. "
  • See the full list of assistant skills.

    We've found that 49.5% of assistants have earned a bachelor's degree. Furthermore, 5.4% earned their master's degrees before becoming an assistant. While it's true that most assistants have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six assistants did not spend the extra money to attend college.

    The assistants who went onto college to earn a more in-depth education generally studied business and psychology, while a small population of assistants studied criminal justice and communication.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become an assistant. We've found that most assistant resumes include experience from Walmart, Care.com, and Sam's Club. Of recent, Walmart had 292 positions open for assistants. Meanwhile, there are 97 job openings at Care.com and 88 at Sam's Club.

    But if you're interested in companies where you might earn a high salary, assistants tend to earn the biggest salaries at Henry Ford Health System, Beth Israel Deaconess Hospital-Plymouth, and PeaceHealth. Take Henry Ford Health System for example. The median assistant salary is $170,380. At Beth Israel Deaconess Hospital-Plymouth, assistants earn an average of $168,614, while the average at PeaceHealth is $168,395. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on assistant salaries across the United States.

    We also looked into companies who hire assistants from the top 100 educational institutions in the U.S. The top three companies that hire the most from these institutions include University of California Press, Michigan State University, and Associated Students UCLA.

    The industries that assistants fulfill the most roles in are the education and retail industries. But the highest assistant annual salary is in the health care industry, averaging $52,131. In the education industry they make $37,324 and average about $36,331 in the professional industry. In conclusion, assistants who work in the health care industry earn a 77.3% higher salary than assistants in the hospitality industry.

    The three companies that hire the most prestigious assistants are:

      What Clerk's Assistant/Administrative Assistants Do

      A clerk's assistant/administrative assistant is responsible for supporting the company's operations and customers' needs by performing administrative and clerical duties as needed. Clerk's assistants/administrative assistants respond to customers' inquiries and concerns, acknowledging and processing orders, and posting their payments. They also sort company documents, manage office supply inventory, submit business transaction reports, schedule appointments, and operate office equipment. A clerk's assistant/administrative assistant must be very organized. They must also have excellent time-management and multitasking skills to perform office duties with high accuracy and efficiency under minimal supervision.

      We looked at the average assistant annual salary and compared it with the average of a clerk's assistant/administrative assistant. Generally speaking, clerks's assistant/administrative assistant receive $351 higher pay than assistants per year.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both assistants and clerks's assistant/administrative assistant positions are skilled in customer service, patient care, and internet.

      These skill sets are where the common ground ends though. An assistant responsibility is more likely to require skills like "communication," "emergency," "cpr," and "sales floor." Whereas a clerk's assistant/administrative assistant requires skills like "data entry," "appropriate person," "purchase orders," and "financial statements." Just by understanding these different skills you can see how different these careers are.

      Clerks's assistant/administrative assistant tend to make the most money in the manufacturing industry by averaging a salary of $36,282. In contrast, assistants make the biggest average salary of $52,131 in the health care industry.

      The education levels that clerks's assistant/administrative assistant earn is a bit different than that of assistants. In particular, clerks's assistant/administrative assistant are 4.1% less likely to graduate with a Master's Degree than an assistant. Additionally, they're 0.4% less likely to earn a Doctoral Degree.

      What Are The Duties Of a Front Desk Administrative Assistant?

      A front desk administrative assistant is responsible for performing administrative duties to support daily business functions and operations. Front desk administrative assistants assist guests, respond to their inquiries and concerns, and direct them to the appropriate personnel for their needs. They also monitor office inventories, write purchase requests, and distribute mails across the departments. A front desk administrative assistants review business and financial transactions to generate reports, update information on the company's database, and sort documents for reference.

      Now we're going to look at the front desk administrative assistant profession. On average, front desk administrative assistants earn a $2,478 lower salary than assistants a year.

      Not everything about these jobs is different. Take their skills, for example. Assistants and front desk administrative assistants both include similar skills like "customer service," "patient care," and "internet" on their resumes.

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that assistant responsibilities requires skills like "communication," "emergency," "cpr," and "sales floor." But a front desk administrative assistant might use skills, such as, "phone calls," "data entry," "front desk operations," and "check-in."

      On average, front desk administrative assistants earn a lower salary than assistants. There are industries that support higher salaries in each profession respectively. Interestingly enough, front desk administrative assistants earn the most pay in the real estate industry with an average salary of $46,261. Whereas, assistants have higher paychecks in the health care industry where they earn an average of $52,131.

      In general, front desk administrative assistants study at similar levels of education than assistants. They're 3.8% less likely to obtain a Master's Degree while being 0.4% less likely to earn a Doctoral Degree.

      How an Administrative Assistant/Scheduler Compares

      Administrative assistants/schedulers schedule company appointments and meetings, answer phone calls, and forward them to relevant staff members. They take meeting minutes and notes, order and take office supplies stock, and prepare documents for business trips and meetings. Besides finding methods to enhance administrative processes, administrative assistants/schedulers also help senior staff or other teams to write and issue emails to team members and company departments. Moreover, these professionals research and book the staff's travel arrangements.

      The administrative assistant/scheduler profession generally makes a higher amount of money when compared to the average salary of assistants. The difference in salaries is administrative assistant/schedulers making $756 higher than assistants.

      While looking through the resumes of several assistants and administrative assistant/schedulers we discovered that both professions have similar skills. These similarities include skills such as "customer service," "patient care," and "scheduling appointments," but they differ when it comes to other required skills.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from assistants resumes, they are more likely to have skills like "communication," "emergency," "cpr," and "sales floor." But a administrative assistant/scheduler might have skills like "data entry," "insurance companies," "surgery," and "appropriate person."

      Administrative assistant/schedulers make a very good living in the manufacturing industry with an average annual salary of $39,504. Whereas assistants are paid the highest salary in the health care industry with the average being $52,131.

      Administrative assistant/schedulers are known to earn similar educational levels when compared to assistants. Additionally, they're 2.5% less likely to graduate with a Master's Degree, and 1.3% less likely to earn a Doctoral Degree.

      Description Of an Administrative Assistant/Technical

      An administrative assistant/technical is primarily responsible for performing clerical and support tasks in a company, ensuring efficiency and timeliness. They must produce progress reports, process documentation, receive communication letters, manage schedules, and even greet visitors. There are also instances when an administrative assistant/technical has to answer calls and correspondence, respond to inquiries, address issues and concerns, and resolve them promptly and professionally. Furthermore, it is essential to maintain records of all transactions, coordinate with different departments, and adhere to the company's policies and regulations.

      The fourth career we look at typically earns higher pay than assistants. On average, administrative assistant/technicals earn a difference of $3,489 higher per year.

      While both assistants and administrative assistant/technicals complete day-to-day tasks using similar skills like patient care, emergency, and internet, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "customer service," "communication," "cpr," and "sales floor" are skills that have shown up on assistants resumes. Additionally, administrative assistant/technical uses skills like data entry, procedures, appropriate personnel, and scheduling meetings on their resumes.

      Now, let's take a closer look at the financials in each career. The technology industry tends to pay more for administrative assistant/technicals with an average of $44,800. While the highest assistant annual salary comes from the health care industry.

      Administrative assistant/technicals reach similar levels of education when compared to assistants. The difference is that they're 0.7% more likely to earn a Master's Degree less, and 1.0% less likely to graduate with a Doctoral Degree.