An assistant intern is responsible for facilitating administrative and clerical tasks as assigned by the management. Assistant interns' duties include keeping records of meetings, receiving calls and handling customer inquiries, assisting on writing reports and data entry processing, cooperating and providing support for business events, and adhering to company policies and regulatory procedures. Successful assistant interns must have excellent time-management, multi-tasking, and communication skills. They must be a team player and fast-learner to handle various tasks in the corporate industry.

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Assistant Responsibilities

Here are examples of responsibilities from real assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage circulations, including educational textbooks and DVDS, video technology and supplies.
  • Manage branches providing information technology support, logistics, training and operational support.
  • Manage company's twitter account and communicate with multiple physical therapy providers around the country
  • Optimize productivity in prioritizing and managing special projects, PowerPoint presentations for classes, and proctore exams for undergraduate classes.
  • Assist in jewelry design and assembly, manage company Facebook page, participate in wholesale buying, and manage retail inventory
  • Manage and update company Facebook page with daily updates, finding/sharing relevant and interesting information, and encouraging fan engagement.
  • Market the company on different social media sites such as Facebook, twitter, and monster.
  • Convert majority of inventory to a POS system along with establishing on-line purchase order input for inventory control.
  • Set up inpatient and outpatient surgery.
  • Manipulate photos for the website using PhotoShop.
  • Sort and file papers when need for hr.
  • Diagnose and troubleshoot technical issues relate to equipment.
  • Tutor students in chemistry, biology, history, and psychology.
  • Explain various chemistry concepts to students one-on-one and in small groups.
  • Provide compassion and dedication to ensure residents well-being and quality of life.

Assistant Job Description

Perhaps the hardest question to answer when deciding on a career as an assistant is "should I become an assistant?" You might find this info to be helpful. When compared to other jobs, assistant careers are projected to have a growth rate described as "decline" at -7% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a assistant by 2028 is -276,700.

Assistants average about $17.96 an hour, which makes the assistant annual salary $37,363. Additionally, assistants are known to earn anywhere from $16,000 to $82,000 a year. This means that the top-earning assistants make $53,000 more than the lowest earning ones.

As is the case with most jobs, it takes work to become an assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a clerk's assistant/administrative assistant, front desk administrative assistant, administrative assistant/scheduler, and administrative assistant/technical.

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Assistant Skills and Personality Traits

We calculated that 27% of Assistants are proficient in Patients, Customer Service, and Patient Care. They’re also known for soft skills such as Writing skills, Interpersonal skills, and Organizational skills.

We break down the percentage of Assistants that have these skills listed on their resume here:

  • Patients, 27%

    Received and interviewed patients, extracted and compiled data, and recorded pertinent information.

  • Customer Service, 13%

    Participated on team to develop procedures for customer service activities, establishing criteria that resulted in consistent operations and best practices.

  • Patient Care, 8%

    Perform assistant technological functions to ensure optimal diagnostic quality of patient care utilizing efficient and safe processes.

  • CPR, 5%

    Examined injured persons and administer first aid and cardiopulmonary resuscitation (CPR), using training and medical supplies/equipment.

  • Sales Floor, 5%

    Demonstrated high organization skills including overseeing the sales floor and extracting customer information from various sources.

  • Scheduling Appointments, 3%

    Consulted with psychiatrist and assisted with scheduling appointments, maintained appropriate documentation, and distributed medication under supervision from psychiatrist.

Most assistants list "patients," "customer service," and "patient care" as skills on their resumes. We go into more details on the most important assistant responsibilities here:

  • Writing skills can be considered to be the most important personality trait for an assistant to have. According to a assistant resume, "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" assistants are able to use writing skills in the following example we gathered from a resume: "light bookkeeping for employees' sales totals and hours, writing weekly schedules for front desk and assistant staff. "
  • Another commonly found skill for being able to perform assistant duties is the following: interpersonal skills. According to a assistant resume, "secretaries and administrative assistants interact with clients, customers, or staff." Check out this example of how assistants use interpersonal skills: "improved the store goal sale indexes to 100% customer service with excellent interpersonal communication and skills to identify needs. "
  • Another skill that is quite popular among assistants is organizational skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a assistant resume: "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." This example from a resume shows how this skill is used: "completed extensive database management and word processing efforts to support organizational efforts. "
  • See the full list of assistant skills.

    We've found that 49.5% of assistants have earned a bachelor's degree. Furthermore, 5.4% earned their master's degrees before becoming an assistant. While it's true that most assistants have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every six assistants did not spend the extra money to attend college.

    The assistants who went onto college to earn a more in-depth education generally studied business and psychology, while a small population of assistants studied criminal justice and communication.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become an assistant. We've found that most assistant resumes include experience from Walmart, CARE, and PacSun. Of recent, Walmart had 589 positions open for assistants. Meanwhile, there are 341 job openings at CARE and 149 at PacSun.

    But if you're interested in companies where you might earn a high salary, assistants tend to earn the biggest salaries at Latham & Watkins, RWJBarnabas Health, and Alston & Bird. Take Latham & Watkins for example. The median assistant salary is $224,050. At RWJBarnabas Health, assistants earn an average of $210,408, while the average at Alston & Bird is $207,663. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on assistant salaries across the United States.

    We also looked into companies who hire assistants from the top 100 educational institutions in the U.S. The top three companies that hire the most from these institutions include Michigan State University, Memorial Sloan Kettering Cancer Center, and Costco Wholesale.

    The industries that assistants fulfill the most roles in are the retail and health care industries. But the highest assistant annual salary is in the education industry, averaging $39,026. In the health care industry they make $38,036 and average about $33,044 in the professional industry. In conclusion, assistants who work in the education industry earn a 46.5% higher salary than assistants in the hospitality industry.

    The three companies that hire the most prestigious assistants are:

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    What Clerk's Assistant/Administrative Assistants Do

    A clerk's assistant/administrative assistant is responsible for supporting the company's operations and customers' needs by performing administrative and clerical duties as needed. Clerk's assistants/administrative assistants respond to customers' inquiries and concerns, acknowledging and processing orders, and posting their payments. They also sort company documents, manage office supply inventory, submit business transaction reports, schedule appointments, and operate office equipment. A clerk's assistant/administrative assistant must be very organized. They must also have excellent time-management and multitasking skills to perform office duties with high accuracy and efficiency under minimal supervision.

    We looked at the average assistant annual salary and compared it with the average of a clerk's assistant/administrative assistant. Generally speaking, clerks's assistant/administrative assistant receive $3,812 lower pay than assistants per year.

    While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both assistants and clerks's assistant/administrative assistant positions are skilled in customer service, scheduling appointments, and powerpoint.

    These skill sets are where the common ground ends though. An assistant responsibility is more likely to require skills like "patients," "patient care," "cpr," and "sales floor." Whereas a clerk's assistant/administrative assistant requires skills like "data entry," "purchase orders," "financial reports," and "provides administrative support." Just by understanding these different skills you can see how different these careers are.

    Clerks's assistant/administrative assistant tend to make the most money in the government industry by averaging a salary of $37,752. In contrast, assistants make the biggest average salary of $39,026 in the education industry.

    The education levels that clerks's assistant/administrative assistant earn is a bit different than that of assistants. In particular, clerks's assistant/administrative assistant are 1.9% less likely to graduate with a Master's Degree than an assistant. Additionally, they're 0.2% less likely to earn a Doctoral Degree.

    What Are The Duties Of a Front Desk Administrative Assistant?

    A front desk administrative assistant is responsible for performing administrative duties to support daily business functions and operations. Front desk administrative assistants assist guests, respond to their inquiries and concerns, and direct them to the appropriate personnel for their needs. They also monitor office inventories, write purchase requests, and distribute mails across the departments. A front desk administrative assistants review business and financial transactions to generate reports, update information on the company's database, and sort documents for reference.

    Now we're going to look at the front desk administrative assistant profession. On average, front desk administrative assistants earn a $4,326 lower salary than assistants a year.

    Not everything about these jobs is different. Take their skills, for example. Assistants and front desk administrative assistants both include similar skills like "patients," "customer service," and "patient care" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that assistant responsibilities requires skills like "cpr," "sales floor," "scheduling appointments," and "food preparation." But a front desk administrative assistant might use skills, such as, "data entry," "phone calls," "front desk operations," and "check-in."

    On average, front desk administrative assistants earn a lower salary than assistants. There are industries that support higher salaries in each profession respectively. Interestingly enough, front desk administrative assistants earn the most pay in the professional industry with an average salary of $34,812. Whereas, assistants have higher paychecks in the education industry where they earn an average of $39,026.

    In general, front desk administrative assistants study at similar levels of education than assistants. They're 2.5% less likely to obtain a Master's Degree while being 0.2% less likely to earn a Doctoral Degree.

    How an Administrative Assistant/Scheduler Compares

    Administrative assistants/schedulers schedule company appointments and meetings, answer phone calls, and forward them to relevant staff members. They take meeting minutes and notes, order and take office supplies stock, and prepare documents for business trips and meetings. Besides finding methods to enhance administrative processes, administrative assistants/schedulers also help senior staff or other teams to write and issue emails to team members and company departments. Moreover, these professionals research and book the staff's travel arrangements.

    The administrative assistant/scheduler profession generally makes a higher amount of money when compared to the average salary of assistants. The difference in salaries is administrative assistant/schedulers making $661 higher than assistants.

    While looking through the resumes of several assistants and administrative assistant/schedulers we discovered that both professions have similar skills. These similarities include skills such as "patients," "customer service," and "patient care," but they differ when it comes to other required skills.

    As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from assistants resumes, they are more likely to have skills like "cpr," "sales floor," "scheduling appointments," and "food preparation." But a administrative assistant/scheduler might have skills like "data entry," "excellent interpersonal," "schedule appointments," and "surgery."

    Administrative assistant/schedulers make a very good living in the construction industry with an average annual salary of $39,696. Whereas assistants are paid the highest salary in the education industry with the average being $39,026.

    Administrative assistant/schedulers are known to earn similar educational levels when compared to assistants. Additionally, they're 2.0% less likely to graduate with a Master's Degree, and 0.8% less likely to earn a Doctoral Degree.

    Description Of an Administrative Assistant/Technical

    An administrative assistant/technical is primarily responsible for performing clerical and support tasks in a company, ensuring efficiency and timeliness. They must produce progress reports, process documentation, receive communication letters, manage schedules, and even greet visitors. There are also instances when an administrative assistant/technical has to answer calls and correspondence, respond to inquiries, address issues and concerns, and resolve them promptly and professionally. Furthermore, it is essential to maintain records of all transactions, coordinate with different departments, and adhere to the company's policies and regulations.

    The fourth career we look at typically earns higher pay than assistants. On average, administrative assistant/technicals earn a difference of $5,178 higher per year.

    While both assistants and administrative assistant/technicals complete day-to-day tasks using similar skills like patients, patient care, and scheduling appointments, the two careers also vary in other skills.

    While some skills are shared by these professions, there are some differences to note. "customer service," "cpr," "sales floor," and "food preparation" are skills that have shown up on assistants resumes. Additionally, administrative assistant/technical uses skills like data entry, access database, purchase orders, and provides administrative support on their resumes.

    Now, let's take a closer look at the financials in each career. The manufacturing industry tends to pay more for administrative assistant/technicals with an average of $42,925. While the highest assistant annual salary comes from the education industry.

    Administrative assistant/technicals reach similar levels of education when compared to assistants. The difference is that they're 1.1% more likely to earn a Master's Degree less, and 0.7% less likely to graduate with a Doctoral Degree.