Assistant lan administrator job description

1. Oversees and coordinates administrative, program and office activities for the college Head of College. 2. Establishes, selects, implements and coordinates office procedures and systems. 3. Maintains college checkbook and monitors college accounts, disburse funds and performs all financial support functions for the Head of College. 4. Coordinates college functions and events, such as Commencement, Head of College's Tea, Freshman and Senior Dinners and the opening and closing of the college each academic year. Works with the Head of College and Service Assistant on planning and execution of all functions in the Head of College's House. 5. Advises students and Fellows on University and college policies and procedures. 6. Supports Fellows Programs by handling administrative duties including mailings, updating and maintaining contact lists and distributing letters of appointment. 7. Provides support and guidance to students to ensure that materials in weekly college publications are appropriate. Updates and maintains Facebook information and photos. 8. Oversees, develops and coordinates the work assignments of bursary students. 9. Assumes responsibility for correspondence and provide general clerical support for Head of College, including ordering of supplies and services. 10. Schedules and oversees use of college facilities. 11. Issues, records and collects keys to student rooms and other college facilities. 12. Coordinates with various University departments on the scheduling of repairs and renovations. 13. Communicates with students, parents and alumni by mail, phone and in person. Answers basic and specialized questions, resolve problems, provide advice, etc. 14. Works cooperatively with the Dean's Office to improve the residential, academic and social life of the college community. 15. Together with the Dean's office, coordinates coverage for the college. 16. Performs other duties related to the smooth operation of the college.
Required Education and Experience

Eight years of related experience, six of them in the same job family at the next lower level and a high school level education; or six years of related experience and an Associate's Degree; or two years of related work experience and a Bachelors Degree; or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

In a very busy, service-oriented work environment, functions as part of a team with the Head of College, the Dean, the Operations Manager, the Sr. Administrative Assistants and other appropriate university departments to facilitate the smooth running of residential college activities. Reporting to the Head of College and with limited supervision and guidance from the Operations manager, oversees Head of College systems and activities, coordinates and oversees the work of student aides, serves as point of contact for students, fellows, resident fellows, and residential college visitors with regard to policies and space; provides financial support functions, and provides high level administrative support to the Head of College.

Preferred Education, Experience and Skills:

Proficiency using EMS, Banner, START, Sciquest, and InDesign. Previous experience overseeing and coordinating the work of others. Previous experience interacting with undergraduate students. Previous interaction with faculty and staff of various levels. Previous financial experience working with reconciliations.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

The Administrative Assistant prepares the District Attorney file after the case has been screened by the Assistant District Attorney. The file and the contents are typed and printed, and returned to the Assistant District Attorney for proofreading and affixing of the proper signatures after the Administrative Assistant has been properly sworn to the oath required by the Code of Criminal Procedure by an Assistant District Attorney.

The Administrative Assistant shall answer the telephone and assist officers with charges when the log manager is unable to do so and refer all callers to the proper person. This person will also learn the log manager's position and will work when needed.
Log Manager:


The Log Manager is an individual permanently assigned to the Intake Division or an Intake Administrative Assistant who voluntarily works the Log Manager position by assignment on the Intake Administrative Assistant overtime schedule. This individual is responsible for maintaining the flow of cases through Intake. This duty includes answering the telephone and directing calls to the proper person.

This individual will pick up the DIMS report/criminal history packet from Communications and check the DIMS report for accuracy. If the DIMS report is not correct or has missing information, the log manager will try to obtain the correct information from the police officer. This individual will then make sure the cases get to the Assistant District Attorney, the Administrative Assistants, back to the Assistant District Attorney, and then to the District Clerk after each have performed their specific duties regarding the charge.

The Log Manager shall assist any police officer who calls regarding the status of a charge by directing that police officer to DIMS60 or DIMS90 or by providing the information from DIMS60 or DIMS90. Charges can be tracked through the DIMS system by transaction number (which is the control number of the episode or event), log number (which is attached to the defendant), name of the defendant, or name of the officer. If a case is declined for prosecution, the Log Manager will notify the officer by fax of the occurrence, and will enter the reject reason into DIMS 60.


Hours:


12 a.m. to 8 a.m. Monday - Friday or 4p.m. to 12a.m. Monday - Friday


Requirements:


Must have High School Diploma. Three years office or criminal justice experience. A successful candidate must have strong written and verbal communication skills. Must be able to operate basic office equipment, and have strong organizational skills in maintaining records and files. Must have the ability to demonstrate attention to detail, work in a fast-paced team environment, and maintain discretion and confidentiality. Working knowledge of computers and proficiency in the use of Microsoft Excel, Word, and Outlook.


Benefits:


Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan. The following list of benefits is offered only to employees in regular (full-time) positions:

Medical Dental Vision Wellness Life Insurance Long-term disability Employee Assistance Program 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service. 10 county holidays plus one (1) floating holiday Professional development opportunities Dependent Care Reimbursement Plan Healthcare Reimbursement Account 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

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Administrative Assistant Scheduler


Are you searching for a way to use your compassion, knowledge and interpersonal skills? Camelot Care Centers, part of the national Pathways brand of mental health providers, offers mentoring, community based, crisis, and outpatient counseling services to support children, their families, and adults in the most effective and respectful manner. Our team lives out their passion for helping the community and need a hardworking, dedicated, and passionate Administrative Assistant to join our team.Our family counseling and foster care services are varied to be able to meet the needs of our clients, and we are continually creating new programs in response to identified needs in a particular area. The common thread is that we provide counseling and support services in-home and in community-based settings throughout Tennessee. We emphasize the strengths and uniqueness of each youth and family. All our family counseling and foster care services are offered by trained therapists and counselors under the direct supervision of licensed clinicians.As part of the nationwide team, we offer many benefits to aid in your work/life balance and career growth. In addition to the usual benefits, we offer paid training, career advancement opportunities, medical/dental/vision, PTO, paid holidays, Pet insurance, a Vacation plan that increases with tenure after your first year, Perks at Pathways that offers discounts on shopping, hotel stays, and entertainment; and much more (see below)! We realize that your growth is paramount to our continued reputation of quality and service excellence, so we are ready to invest in YOU from day one!
About your Role
The Administrative Assistant plays a valuable role on the team. They remove a good amount of pressure off the clinical staff by handling clerical work and administrative and business detail. They provide organization to the appointments, welcome visitors and are the front face of the facility.

Does the Following Apply to You?

• High school diploma or general education degree (GED)
• Experience in a Medical Office with an understanding of billing documents and medical terminology
• Minimum of one (1) year experience with payroll and/or billing duties
• CPR and First Aid certified, or be willing to obtain certification before working with clients; and other duties as assigned
• Established Knowledge of Microsoft Programs;
• Outlook, Word and Excel

Perks of Working for Pathways:

• Competitive Salary
• Paid Vacation Days (1st year 10 days; increases with tenure)
• Paid Sick Days (Accrual per pay period)
• 9 Paid Holidays (including Day after Thanksgiving and Christmas Eve )
• Medical, Dental, Vision including a Health Savings Account or FSA
• Health, Dependent and Transportation Flexible Spending Accounts
• Basic and Optional Life Insurance for Employee, Spouse and/or Dependents
• 401 K

If you're
#readytowork
The Pathways is
#readytohire
! Camelot Care Centers, LLC. is subsidiary of Pathways
Check out the links above to learn more about our organizations Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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