Prepared Foods Associate Team Leader (Culinary & Deli Assistant Department Manager)
Whole Foods Market 4.4
Assistant job in New Rochelle, NY
A career at Whole Foods Market is more than just the work you do- it's about your personal growth and creating meaningful change. Our purpose is to nourish people and the planet. That means improving how people eat, funding grants for school gardens, providing access to fresh and healthy food to people living within food deserts, alleviating poverty in developing countries, and so much more. Working with us means you are making a difference within your community and beyond. We aren't just a grocery store: we're world-changers. And with your help, we will continue to set the standards of excellence and revolutionize the grocery industry.
Assists the Team Leader in all aspects of daily operations including profitability, expense control, buying, merchandising, labor, regulatory compliance and special projects as assigned. Leads and develops Team Members. All Whole Foods Market Retail jobs require ensuring a positive company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. All positions must strive to support WFM core values and goals, promote national, regional, and store programs and initiatives, and ensure adherence to all applicable health and safety regulations including Food Safety and regulatory duties required in the department.
Job Responsibilities
Develops and maintains creative store layout and product merchandising.
Works with Team Leader to achieve sales, purchasing, and labor targets.
Assists Team Leader in analysis of sales, reports and labor.
Demonstrates advanced product knowledge and develops / maintains awareness of new products.
Maintains good vendor relationships, develops new vendor relations, and ensures all paperwork is properly submitted for vendor processing.
Works with Team Leader to resolve team concerns or issues.
Functions as point person and departmental person in charge in absence of Team Leader.
Sets and achieves the highest standards of retail execution.
Fosters and encourages a positive environment of outstanding teamwork, mutual respect, and exceptional morale.
Consistently communicates and models WFM vision and goals.
Maintains awareness of customer flows and needs and directs Team Members as necessary to satisfy and delight customers; responds promptly to customer needs and questions.
Selects, trains, develops, mentors, motivates, and counsels Team Members in a manner that sustains a high-performance team and minimizes turnover.
Provides timely, thorough, and thoughtful performance evaluations.
Job Skills
High energy, enthusiastic, and displays an affinity for our products, core values, and company philosophy.
Growth mindset towards greater responsibility and ownership.
Desire to coach and mentor others for growth.
Excellent interpersonal, motivational, team building, and customer relationship skills.
Capable of teaching others in a positive and constructive manner.
Product knowledge.
Advanced knowledge of regulatory and safety policies and procedures.
Proficient mathematical skills for assessing financial performance, monitoring profitability, and managing inventory.
Demonstrated decision-making ability, leadership skills, and ability to prioritize and delegate.
Proficiency with email, Microsoft Office, and operations-related applications.
Experience
18+ months retail Team Member experience and 6+ months of supervisory experience.
Physical Requirements / Working Conditions
Must be able to lift 50 pounds.
In an 8-hour work day: standing/walking 6-8 hours.
Hand use: single grasping, fine manipulation, pushing and pulling.
Work requires the following motions: bending, twisting, squatting and reaching.
Exposure to FDA approved cleaning chemicals.
Exposure to temperatures: 90 degrees Fahrenheit.
Ability to work in wet and dry conditions.
Ability to work a flexible schedule including nights, weekends, and holidays as needed.
Ability to use tools and equipment, including knives, box cutters, electric pallet jacks, and other heavy machinery.
May require use of ladders.
Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job levels, so any job duties required at a lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position. An individual must demonstrate successful performance in their current position before being considered for promotion. In addition, in order to promote into a higher-level position, a business need for the promotion must exist and the candidate must be considered the most qualified person for the new position. Completion of certain milestones such as obtaining an advanced degree or certification, time in current position, or developing skills to perform at the higher-level role do not guarantee a promotion.
The wage range for this position is $20.05-$35.00 Hourly, commensurate with experience. Whole Foods Market offers "Whole Benefits". Whole Benefits may include health insurance, retirement plan benefits, eligibility for a store discount, paid time off and access to other benefit programs. Eligibility for Whole Benefits is determined under the terms of the applicable Whole Benefits plan at a person's date of hire. For additional information, visit our Whole Foods Market Careers site: **********************************************
At Whole Foods Market, we provide a fair and equal employment opportunity for all Team Members and candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Whole Foods Market hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
Whole Foods Market works with job sites like Indeed, LinkedIn, and ZipRecruiter to promote opportunities at our company. Please be aware that other career sites may not be accurate or up to date and may even be fraudulent. We encourage and recommend all candidates to apply via our site.
PandoLogic. Category:Retail, Keywords:Retail Department Manager, Location:New Rochelle, NY-10801
$20.1-35 hourly 3d ago
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Private Equity Fund Admin Associate - NAV & Reporting
Jpmorgan Chase & Co 4.8
Assistant job in New York, NY
A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively.
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$101k-135k yearly est. 2d ago
Personal Assistant
Private Staff Group
Assistant job in New York, NY
Personal Assistant - Upper West Side, Manhattan Compensation: $45.-50.00 per hour + benefits
Schedule: 32-40 hours per week (4-5 days per week, Monday to Friday, with occasional weekend flexibility)
An organized, service-oriented Personal Assistant is sought to provide day-to-day support to a Columbia University student on Manhattan's Upper West Side. This is an excellent opportunity for a warm, polished, and dependable individual who enjoys helping others stay organized, prepared, and on track with their personal and academic commitments. The right candidate will have excellent organizational skills, a proactive attitude, and a calm, supportive presence.
Key Responsibilities:
Provide reliable daily personal assistance and support.t
Assist with grooming, wardrobe organization, and personal styling
Manage calendar and scheduling of appointments
Run occasional errands and help with household organization
Act as a supportive, steady presence, anticipating needs and proactively assisting
Academic support, including light research tasks, bibliographies, and project organization
Serve as a resourceful problem-solver and troubleshoot day-to-day challenges
Ideal Candidate Profile:
College graduate, highly organized and tech-savvy with digital scheduling tools
Friendly, patient, and intuitive with a naturally helpful disposition
Discreet, trustworthy, and highly dependable
Well-mannered with polished social skills, comfortable interacting with peers and professionals
Self-starter with a strong sense of responsibility and excellent follow-through
Previous experience supporting private individuals or families preferred
Comfortable working independently and adapting to changing needs
Location: Upper West Side, Manhattan
Schedule: 32-40 hours per week, Monday to Friday, with occasional weekend hours as needed by mutual agreement
If you are kind, proactive, and enjoy creating order and ease in someone's life, we would love to hear from you.
$45 hourly 14h ago
Administrative Assistant
Meridian Capital Group
Assistant job in New York, NY
Administrative & Graphics Assistant to Senior Director
As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments.
Key Responsibilities:
Maintain and update Salesforce account, ensuring all records are accurate and up to date
Utilize Salesforce efficiently to track client information, commissions, and other critical data
Prepare and print leases for signings
Review exclusive agreements, leases, and related documents to extract necessary information
Handle general administrative tasks
Act as primary point of contact between Senior Director and Meridian operations
Create commission calculations
Invoice landlords and follow up on outstanding commissions
Support invoicing and tracking of commissions
Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation
Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties
Submit traded posts
Collaborate with Meridian's Marketing team for marketing requests
Manage calendar
Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients.
Qualifications & Skills:
Strong proficiency in Salesforce and general CRM systems.
Excellent organizational and multitasking skills.
Strong attention to detail and accuracy.
Ability to collaborate across departments and manage multiple stakeholders.
Graphic design and marketing collateral experience preferred.
Flexible and able to work extended hours when necessary
Additional Information:
Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.
$70k-85k yearly 14h ago
Design Assistant, Women's Denim
The Kasper Group 3.6
Assistant job in New York, NY
The Kasper Group is an apparel industry leader, offering women wardrobe solutions for their wear-to-work and special occasion dressing needs. Driven by excellence and exceptional talent, The Kasper Group has remained a forerunner in fashion for over 30 years. We are committed to delivering iconic brands (Kasper, Anne Klein, LeSuit, Kenneth Cole), relevant fashions and trusted, quality products to our consumers. Come be a part of our exceptional talent!
About the Role
We are currently seeking a Design Assistant - Women's Denim. This role is responsible for the day-to-day organization and follows up on samples for various private label accounts. Contribute to sketching and tech pack creation.
What You'll Do:
Contribute to the design process by sketching in Illustrator and developing detailed tech packs and specs
Be responsible for the day-to-day organization and tracking of all samples, including proto check-ins. You will also prepare samples for presentations by steaming and hanging them
Check in and spec protos
Create and update presentation boards. Manage PLM entry for development and production styles
Act as a key liaison with our production department
Assist with the organization of trims, artwork, and other design-related materials.
Updating line sheets with BOM/material info
Local material sourcing in garment district
Who We're Looking For:
1-2 year's minimum experience (including design internships or apprenticeships)
Minimum Associate Degree in Fashion or BA in related Science
A passion for denim
Strong proficiency in Illustrator, Photoshop, and PLM.
Strong working knowledge of Excel, Word, and Outlook.
Must be organized and extremely detail oriented
Verbal and written communication skills required
You are highly organized, a team player, and have excellent verbal and written communication skills.
*
Please submit your resume along with Illustrator flats and tech packs in order to be considered for this role.
Salary Range: $55K - $60K *Actual base salary for this role within the above range will be based upon experience, qualifications and/or assigned unit.
We are an EEO / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, national origin, disability or protected eternal status.
$55k-60k yearly 4d ago
Administrative Assistant
Confidential Company 4.2
Assistant job in New York, NY
A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment.
About the Role
This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner.
Details:
Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel)
Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus
Location: Hudson Yards, NYC (Onsite 5 days)
Responsibilities Include:
Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes
Extensive domestic and international travel coordination (business + occasional personal)
Expense report preparation and processing
Acting as a trusted gatekeeper handling sensitive and confidential matters
Supporting onboarding, technology setup, and office operations
Assisting with presentations, reports, and executive materials
Coordinating security-related events and trainings
Office organization, supply management, and special projects as needed
Providing occasional personal assistance, including private travel arrangements
Requirements:
3-5+ years of executive-level administrative experience
Experience supporting multiple senior executives
Exceptional professionalism, discretion, and maturity
Strong organizational skills with the ability to multitask and prioritize
Excellent written and verbal communication skills
Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus)
Comfortable in a fast-paced, high-expectation environment
Bachelor's degree required
What We're Looking For:
Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.
$35k-50k yearly est. 2d ago
Administrative Assistant -Financial Services Firm - $80k to $100K+ BONUS!
Citistaffing
Assistant job in New York, NY
Executive Assistant
Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team.
Responsibilities Include:
Provide comprehensive administrative support
Coordinate complex, senior-level internal/ external meetings and conference calls
Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
Prepare presentations and other materials for meetings
Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics
Coordinate domestic travel arrangements
Process and track expense reports
Personal assistant tasks as needed
Qualifications Include:
Bachelor's Degree preferred
Minimum of 3 years of administrative experience
Requires excellent interpersonal and communication skills
Ability to maintain high standards despite pressing deadlines
Demonstrates high degree of integrity and confidentiality
Strong organizational skills
Team player with a positive attitude
Strong proficiency in MS Word, Excel, PowerPoint and Outlook
$31k-41k yearly est. 4d ago
Sales Assistant
Upward On 3.9
Assistant job in New York, NY
The Role: Senior Assistant, Mortgage
This is an opportunity for a sharp, dynamic, and highly organized Senior Mortgage Assistant to work alongside a successful residential mortgage broker. The role is based in New York City, with hybrid or remote flexibility for the right individual.
The ideal candidate has exposure to real estate and understands the fundamentals of co-op and condo transactions. You will serve as a key point of contact for clients, managing agents, real estate agents, and third-party stakeholders, ensuring each transaction moves smoothly from application through closing.
This is a great role for someone who enjoys being client-facing, is confident picking up the phone, is proactive rather than reactive, and genuinely enjoys problem-solving and fitting all the pieces together. You will receive training and mentorship from your broker while maintaining autonomy and ownership over your work.
Responsibilities
Serve as a primary point of contact for clients throughout the mortgage process
Communicate regularly with managing agents, real estate agents, attorneys, and other third parties
Collect, review, and organize all required documentation for each transaction
Identify missing or incorrect information and proactively obtain corrections
Ensure all paperwork is accurate, complete, and submitted in a timely manner
Track deal progress and anticipate next steps to keep transactions moving forward
Provide high-touch client service and support throughout the process
Qualifications
Excellent written and verbal communication skills
Strong phone etiquette and comfort speaking with clients and professionals
Highly organized with strong attention to detail
Client-focused with a genuine desire to help others
Willingness to go the extra mile to ensure a successful closing
Proactive, solutions-oriented mindset
Tech-savvy and comfortable using multiple software platforms
Real estate experience a plus
Sales support or transaction coordination experience a plus
Compensation & Benefits
Base salary: $60,000-$75,000, plus bonus tied to broker performance
Full benefits package
401(k)
Hybrid or remote flexibility for the right candidate
Access to a beautiful Midtown Manhattan office
$60k-75k yearly 2d ago
Administrative Assistant
Robert Half 4.5
Assistant job in New York, NY
Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!
$33k-43k yearly est. 2d ago
Sauna Studio Assistant
Enso Sauna Studio
Assistant job in New York, NY
Starting in 2024, Enso Sauna Studio is a new wellness destination dedicated to providing clients with exceptional experiences through state-of-the-art saunas, contrast therapy and red light therapy, all while providing exceptional customer service. With three thriving locations currently in New Jersey and Long Island, NY, we are now set to open our fourth location in midtown Manhattan, with many more studios set to open in the years to come. This is an exciting opportunity to join a growing company and team at its early stages, in a fun, health and wellness-focused environment!
About the Role:
Reporting to the Studio Manager, the Sauna Studio Assistant aids in delivering unparalleled wellness experiences to all customers in the space. This role is responsible for managing client sessions, inquiries, and overall studio cleanliness during their shift. We are looking for enthusiastic and sales-focused individuals with a passion for wellness to join our front desk team part-time, and be a part of our brand new location!
Core Job Responsibilities:
Client Engagement:
Welcoming clients upon arrival, ensuring they feel valued and comfortable.
Appointment Management:
Schedule and confirm sauna sessions, efficiently managing the booking system to optimize availability.
Communication:
Answer phone calls and respond to emails promptly, providing accurate information about our services, products, and promotions.
Transaction Handling
: Process payments, issue receipts, and manage the cash register with accuracy and integrity.
Reception Area Maintenance:
Maintain a clean, organized, and inviting front desk and lobby area to reflect the studio's luxury standards.
Customer Service:
Address client inquiries, concerns, and feedback professionally, utilizing strong customer service skills to ensure a consistently exceptional guest experience.
Team Collaboration:
Coordinate with other studio assistants and management to ensure seamless service delivery and client satisfaction.
Required Qualifications:
1-2 years of previous customer service experience, ideally in a hospitality environment
Excellent communication skills, both written and verbal
Friendly and professional demeanor with a focus on delivering outstanding customer service
Willingness to work flexible hours, including evenings, weekends, and holidays, to accommodate studio operating hours
Passion for health & wellness!
Compensation & Benefits:
Base wage of $17-19 per hour commensurate with experience
Career advancement opportunities within a fast-growing company
Legal work authorization in the United States is required for consideration for this position.
Enso Sauna is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences. Please let us know if you require accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.
$17-19 hourly 4d ago
Office Management Coordinator - Investment Firm
Mission Staffing
Assistant job in New York, NY
Office Coordinator
A well-established private investment firm is seeking an experienced Office Coordinator to support day-to-day office operations and serve as the primary point of contact for guests, vendors, and internal team members. This role requires a poised and polished professional with strong communication skills and prior experience in a corporate, financial, or investment-focused environment.
Key Responsibilities:
Manage reception operations, including guest interaction and phone coverage
Coordinate conference room scheduling and support meeting logistics
Oversee office supplies, facilities requests, and vendor relationships
Maintain an organized, professional, and client-ready workspace environment
Assist with administrative needs and occasional internal events
Qualifications:
5+ years of experience in office management, administrative support, or reception
Background in financial services or a similar professional environment strongly preferred
Demonstrated professionalism, discretion, and high attention to detail
Strong interpersonal communication skills and a service-oriented mindset
Ability to work independently, prioritize effectively, and represent the firm with professionalism
Ideal Candidate Profile:
The successful candidate will be proactive, polished, reliable, and comfortable operating in a fast-paced, high-expectation environment. This role offers the opportunity to serve as a central resource within the office and contribute to an elevated employee and visitor experience.
$35k-49k yearly est. 2d ago
Administrative Assistant
Clarity Recruiting
Assistant job in New York, NY
Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
Location: Bronx, NY (In Person)
Employment Type: Full-time
Salary Range: $50,000 - $60,000 (commensurate with experience)
Key Responsibilities
Execute daily administrative and office management tasks
Provide administrative support to program leadership
Maintain youth participant files, databases, and program records (electronic and hardcopy)
Produce monthly billing documentation and milestone reporting in compliance with contracts
Ensure quality assurance documentation meets regulatory standards
Maintain organized filing systems and databases
Serve as the primary point of contact for incoming calls and messages
Assist with marketing materials, program forms, and social media support
Support correspondence with partner agencies, including juvenile justice entities
Manage office supplies and inventory
Assist with grant writing and contract compliance
Conduct weekly reviews of database entries and contract performance
Qualifications
Strong administrative and writing skills required
Bachelor's degree preferred or equivalent administrative experience
Proficiency in Microsoft Word and Excel
Experience with billing, invoicing, and milestone tracking
Experience working with database systems
Highly organized, detail-oriented, and able to multitask under deadlines
Bilingual English/Spanish preferred
Familiarity with community-based programs is a plus
Additional Details
Schedule: Monday-Friday; some evening and occasional weekend hours required
Work Location: Bronx, NY (in person)
Benefits Include:
Health and dental insurance
401(k) with matching
Paid time off
$50k-60k yearly 1d ago
Administrative Assistant
KRE Group
Assistant job in Jersey City, NJ
About KRE
Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service.
About the Role
We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively.
If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company.
What You'll Work On
Contract & Compliance Coordination
Own the accuracy and organization of the vendor contract database
Monitor renewal dates and ensure action items stay on track
Support the preparation of finalized and approved contracts
Lead COI compliance efforts and partner with Accounts Payable to keep all systems current
Operational Support Across the Portfolio
Investigate tenant insurance cancellations or non-payment notices
Help build a more efficient process for tracking renter's insurance
Review vendor statements, resolve discrepancies, and support timely payments
Assist in addressing utility shut-off notices or billing concerns
Administrative Excellence
Manage incoming mail and route time-sensitive documents for the portfolio
Initiate RFPs and perform quality checks on proposals before review
Maintain organized and accessible records of reports, municipal notices, and vendor documentation
You'll thrive in this role if you:
Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time
Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly
Have experience with Yardi or other property management software (or a willingness to learn quickly)
Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly
Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized
Take ownership of your work, work independently, and adapt to the needs of different properties
Are motivated by being the operational champion who ensures our teams and portfolio run efficiently
Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams
What We Offer
Generous PTO and a genuine commitment to work-life balance
A collaborative, supportive Property Management team
Stability and long-term growth within a respected real estate organization
Opportunities to learn contract management, compliance, operations, and vendor coordination
A welcoming Jersey City office with convenient transportation access
KRE conducts background checks and MVR checks (if applicable).
EOE/AA Employer/Vets/Disability
$32k-44k yearly est. 3d ago
College Assistant - Annual Giving Communications
The Hunter College Foundation
Assistant job in New York, NY
Job Title: College Assistant - Annual Giving Communications
Part-time (20 hours/week)
Reports to: Philanthropic Communications Officer
Join a fast-paced, mission-driven team helping to power student success and strengthen Hunter's future. The Annual Giving team is looking for a creative, organized, tech-savvy College Assistant who's excited to learn the inner workings of philanthropy, fundraising communications, and digital engagement. This is a fantastic role for someone who wants hands-on experience in marketing, communications, nonprofit management, or higher education advancement.
You'll work closely with the Philanthropic Communications Officer and collaborate with partners across the College to help shape campaigns that inspire thousands of donors to give.
What You'll Do:
Multichannel Fundraising Campaigns
Support the creation of compelling donor appeals across email, direct mail, social media, texting, and phonathon.
Help brainstorm ideas and gather stories, photos, and updates from departments across campus.
Coordinate with staff and external vendors to ensure all projects stay on track and meet deadlines.
Giving Day Support
Play a key role in organizing Hunter's annual Giving Day-including posting updates, monitoring gifts, and assisting with real-time communications on GiveCampus.
Work with partners across the College to onboard participants, collect content, troubleshoot issues, and keep everyone aligned.
Participate in Steering Committee meetings and help track tasks, deliverables, and timelines.
Raiser's Edge & Data Support
Learn the basics of Raiser's Edge NXT and assist with data entry, donor updates, and general database tasks - no prior experience required.
Maintain accuracy across donor records and support gift acknowledgment processes.
Administrative & Project Management Support
Serve as a backup for generating acknowledgment letters and pledge reminders.
Assist with developing workflows, tracking systems, and organizational tools to keep projects moving smoothly.
Make thank-you calls and follow-up outreach to donors as needed.
Jump in on special projects and departmental initiatives that advance our mission.
Who You Are
We're looking for someone who is:
Highly organized with excellent attention to detail.
A strong communicator-both written and verbal.
Comfortable juggling multiple tasks and shifting priorities.
Collaborative, but also able to work independently.
Proficient in Microsoft Word, Excel, Outlook, and virtual meeting platforms.
Tech-curious and eager to learn new tools (experience with social media, Canva, or web content tools is a plus).
Energized by creativity, problem-solving, and supporting meaningful work.
What You'll Gain
Real experience in fundraising, marketing, communications, and digital strategy.
Exposure to high-visibility campaigns and cross-departmental collaborations.
Training in industry-standard platforms like GiveCampus and Raiser's Edge NXT.
The opportunity to help drive philanthropic support that directly impacts students' lives.
Application Process:
Interested candidates should submit their resume and a brief cover letter explaining their interest in the position to ********************************* with subject: College Assistant - Annual Giving Communications.
The position will remain open until filled.
If you want to grow your skills, build your portfolio, and contribute to a mission that matters, we'd love to hear from you!
$24k-32k yearly est. 3d ago
Business Affairs Assistant
Synergy Interactive
Assistant job in Newark, NJ
The Business Affairs (BA) team works with global talent agencies, TV/film studios, production companies, writers, and celebrities to originate and negotiate deals for original content distributed to a global audience. As a member of this team, you will conduct critical web-based research, assist with data gathering and data entry, and contribute to editorial projects in support of the team's strategic initiatives. In this role, you will partner closely with the Content and Legal teams and interface with external partners, including agents, attorneys, and artists.
Primary Responsibilities:
Support the Head of Business Affairs with daily administrative tasks (e.g., scheduling, expenses, document management)
Enter and maintain dealmaking records using Salesforce and Airtable to track deal terms, negotiation progress, and approvals
Track contract payments, request payee changes, and manage content terminations
Prepare offer proposals for the engagement of talent and personnel for stage and audio productions, including voiceover performers, writers, sound designers, directors, casting directors, and related roles
Assist with high-priority and time-sensitive research projects
Basic Qualifications:
B.A., B.S., or equivalent degree
Proficiency in Windows, Outlook, Excel, Word, Salesforce, Airtable, and similar tools
Experience working with databases and managing high volumes of information
Strong business judgment with exceptional attention to detail and accuracy
Excellent written and verbal communication skills with a demonstrated track record of success
Strong organizational and project management skills, with the ability to manage multiple competing priorities calmly and efficiently
Self-starter with the ability to build trust and strong working relationships across multiple functional areas
Preferred Qualifications:
1-3 years of experience in the entertainment industry
$39k-62k yearly est. 4d ago
Administrative Assistant - MedTech
Daley and Associates, LLC 4.5
Assistant job in Newark, NJ
Administrative Assistant - MedTech - Newark, NJ We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment.
This is a full-time, on-site position based in Newark, NJ, offering a base salary in the range of $55,000-$60,000, plus bonus, commensurate with experience.
Responsibilities:
Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership.
Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization.
Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information.
Support inventory management and order processing for medical device parts, repairs, and shipments.
Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams.
Support general office operations, including front desk coverage, visitor management, and multi-line phone support.
Assist with billing, accounts receivable, and other administrative finance-related tasks.
Communicate professionally and effectively across departments and with external stakeholders.
Provide additional administrative and project support as needed.
Qualifications:
Bachelor's degree required.
Minimum of 1 year of administrative or office support experience.
Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Strong organizational skills with a high level of attention to detail.
Outgoing, professional demeanor with a strong work ethic and proven reliability.
Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks.
For immediate consideration, interested and qualified candidates should send their resume to Lydia at *******************
$55k-60k yearly 2d ago
Regional Director of Sales - Assisted Living Growth Leader
Benchmark Senior Living LLC 4.1
Assistant job in Yonkers, NY
A reputable senior living company is seeking a Regional Director of Sales to oversee sales and occupancy growth across multiple communities. Responsibilities include guiding community sales staff, monitoring sales performance, and developing strategic marketing plans. This role requires a Bachelor's degree and previous healthcare industry experience. The ideal candidate must possess strong communication and coaching skills, and proficiency in relevant tools. A supportive workplace where personal and professional growth is encouraged awaits the right applicant.
#J-18808-Ljbffr
$35k-43k yearly est. 4d ago
Administrative Assistant - Ecommerce and Merchandising
Complete Tile Collection
Assistant job in Clifton, NJ
We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team.
It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design.
What we are looking for:
Bachelor's Degree.
Administrative Experience.
Strong typing skills.
Attention to detail.
Ability to multi-task.
Efficient Workload Management and Prioritization
Strong Microsoft Excel Skills
Basic QuickBooks knowledge a Plus.
Basic Adobe InDesign knowledge a Plus
Basic Adobe Photoshop knowledge a Plus
Role Overview:
Update product details and pricing on Quickbooks.
Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website.
Create merchandising information labels for showroom displays.
Create and organize labels for the sample library (samples & sample bins).
Maintain updated price books from factories and vendors.
Place replenishment orders for the sample library to factories and vendors.
Assist VP of Marketing with various data entry and website maintenance tasks.
Work together as a team to accomplish important tasks that may arise.
Compensation:
$60,000/yr Starting Salary
100% Company Paid Health Insurance plus Dental & Vision
2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays
401k With Employer Matching
Year-end Bonus Based on Performance
Room for Growth
About Our Culture:
At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment.
Apply now to join the Complete Tile legacy.
Sincerely,
The Complete Tile Collection Team
$60k yearly 4d ago
Publishing Assistant, Springer Journals
Springer Nature
Assistant job in New York, NY
Job Title: Publishing Assistant, Springer Journals
Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature
About the Role
We are seeking a motivated and enthusiastic individual to join our Business, Economics, and Statistics Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a portfolio of journals in Business, Economics, Social Sciences & Statistics, and general assistance to the team of Publishers based in New York and the global program.
The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.
Responsibilities
Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
Handle general enquiries from within Springer and from external partners, esp. external editors and authors
Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
Request annual journal reports and monitor the schedule
Reporting "key performance indicators," such as article output, usage, citations, and media coverage
Manage ongoing and ad hoc editorial and publishing projects under the direction of publishing editors, such as: assistance with editor recruitment and onboarding; compiling and reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned
Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines
Contributing to social media initiatives and supporting a variety of marketing initiatives and activities
Inputting and maintaining relevant data in systems, such as JFlow, CoreMedia Studio, etc.
Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations, and communications
Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments
Experience, Skills & Qualifications:
Bachelor's degree or equivalent, preferably in a relevant discipline
Strong verbal and written communication skills
Exceptional organizational skills with the ability to manage multiple priorities and work independently
Resourceful and proactive in problem-solving and identifying opportunities
Excellent interpersonal and team collaboration skills, with the ability to work effectively across all levels
Professional, diplomatic, and confident when engaging with senior stakeholders
Strong presentation and networking abilities
Previous experience in academic publishing is preferred
Flexible and adaptable to working in a multicultural environment
Commercial awareness and an entrepreneurial mindset
To Apply:
Please submit an updated CV, along with a cover letter introducing yourself and explaining why you are interested in the full-time Publishing Assistant role
Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:
Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts
An array of Employee Social Networks
US Annualized Base Salary: $36,190. The salary offer may vary based on work experience, education, skill level, and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.
Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following poster.
At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: gp/group/taking-responsibility/diversity-equity-inclusion
For more information about career opportunities in Springer Nature please visit SpringerNatureCareers/
#LI-EG1
$36.2k yearly 3d ago
Office Assistant (Law Firm)
TBG | The Bachrach Group
Assistant job in Garden City, NY
Pay: $21/hour
Schedule:
Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch)
Wednesday: 8:30 AM - 5:00 PM
About the Role
A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required.
Key Responsibilities
Answer incoming calls and transfer to the appropriate employee or attorney
Gather basic information from callers before transferring
Locate files for attorneys as needed
Scan documents into the filing system
Assist with mass mailings
Log and stamp all incoming mail
Order office supplies (Quill, Staples, etc.)
Schedule FedEx pickups as needed
Enter and upload information into online systems
Greet visitors in a professional, friendly manner
Maintain the cleanliness and organization of the reception area and conference rooms
Turn on/off air purifiers and close windows at the end of each day
Requirements
Pleasant, professional phone voice and demeanor
Strong customer service skills
Excellent verbal and written communication skills
Highly organized and detail-oriented
Preferred Skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access)
Prior legal office experience is a plus
The average assistant in New York, NY earns between $27,000 and $237,000 annually. This compares to the national average assistant range of $16,000 to $82,000.
Average assistant salary in New York, NY
$80,000
What are the biggest employers of Assistants in New York, NY?
The biggest employers of Assistants in New York, NY are: