Assistant Jobs in Newington Forest, VA

ChatterBoss is managing the recruitment for this role. About the Client: Cameron Nutting Williams: (12) Cameron Nutting Williams | LinkedIn An accomplished professional managing multiple demanding roles - overseeing a family office and operating company while raising a young family. Seeking dedicated support to handle day-to-day responsibilities across both personal and professional spheres, allowing for better focus on strategic priorities. THE RIGHT FIT + THE OPPORTUNITY: Strong organizational ability with exceptional attention to detail - capable of managing multiple competing priorities while maintaining accuracy and following through on commitments Natural problem-solver who takes initiative to anticipate needs and proactively address challenges before they arise, reducing the mental load for the executive Excellent communication skills with the ability to interact professionally with high-net-worth individuals, business partners, household staff, and family members Demonstrated discretion and judgment in handling confidential information across both business and personal matters Tech-savvy professional comfortable with managing calendars, travel arrangements, and various software platforms to ensure seamless coordination Experience supporting C-level executives or managing family offices preferred, with understanding of both corporate and household operations Flexible mindset and adaptable nature - able to shift between business and personal tasks while maintaining clear boundaries and professional demeanor Strong time management skills with ability to prioritize competing demands from multiple stakeholders (family, business, household) Self-motivated individual who can work independently while keeping relevant parties informed and aligned Polished presence with exceptional interpersonal skills - able to represent the executive professionally in various settings POSITION SUMMARY: The Personal Assistant reports to Cameron Williams and acts as the liaison between family and business needs. This role will also collaborate with Cameron's partner, Christophe and requires strong organizational and communication skills managing and caring for routine tasks within the household and professional areas. JOB RESPONSIBILITIES: The primary duties and responsibilities include, but are not limited to: Administrative Support Comprehensive Calendar Management - Oversee all scheduling for family members, including color-coding system, buffer planning, and long-term visibility. Coordinate with household staff and manage vendor availability. Family Logistics & Appointments - Handle personal appointments, travel arrangements (2-3x monthly), and document management including notary services and expense processing for all family members. Corporate & Group Event Management - Coordinate corporate gift-giving, design and manage events for multiple organizations (YPO, 3i, NEXUS), including venue selection, guest logistics, and vendor relationships. Systems & Documentation - Develop and maintain household handbook outlining family protocols, filing systems, and organizational standards. Create detailed travel itineraries and maintain accurate records across all areas. Personal Assistant Support Comprehensive Home Management - Oversee all property maintenance, vendor relationships, household supplies, and organizational systems. Coordinate housekeeping, landscaping, and routine repairs. Personal & Family Support - Handle daily errands including shopping, dry cleaning, package management, and gift procurement. Manage children's birthday parties, holiday preparations, and special events. Project & Systems Administration - Execute storage optimization, filing systems, and quarterly organization projects. Maintain IT inventory and manage subscription services. Financial & Asset Oversight - Coordinate bill payments, manage routine financial matters, oversee vehicle maintenance, and handle travel logistics for personal trips. REQUIREMENTS (Education/Work Experience): Education Bachelor's degree or equivalent (REQUIRED) Work Experience Two (2) years in personal assistant role (REQUIRED) Five (5) years in a personal assistant / executive assistant role (PREFERRED) Technical Skills Driver's License (REQUIRED) Notary (PREFERRED) Google Suite SALARY + BENEFITS: Salary Range: $60,000-$70,000 annually Travel stipend 2 weeks PTO WORK ENVIRONMENT: Location: Chevy Chase, MD (within 30 minute drive) In person support hours: Monday to Friday 9am - 5pm with flexibility (2 days in principal home, 3 days flexible/running errands) 30 hours/week Relocation: not available, role open for local candidates only Expected Start Date: 4/3/25 Authorized to work in the US for any employer without sponsorship Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Sandy Spring, Maryland. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/19/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in MD seeking PTA Physical Therapy Assistant (PTA) to work 8.00 hr - AM Shift Seize the opportunity for a complete vacation experience - one filled with hiking, history, kayaking, culture, big-city excitement and Main Street memories.Enjoy an unforgettable journey through Maryland, from Chesapeake Bay Gateways and Eastern Shore hideaways to our historic state capital of Annapolis and the majestic Allegheny Mountains.Drive along a network of Civil War Trails, explore the Historic National Road, pause in Baltimore at the birthplace of "The Star-Spangled Banner," and indulge in the state's rich, multicultural heritage. Maryland is also the home of the Preakness and other action-packed spectator sports, as well as four seasons of recreational pursuits like sailing, golfing and skiing. CoreMedical Group has hundreds of exciting and rewarding travel assignments throughout the country for Travel Allied Professionals and Travel Nurses. Plus, we're the only healthcare staffing company to offer our travelers a free, all-inclusive tropical vacation. You can earn our Club CoreMed vacation by working contracts and referring other travel professionals. As a travel allied professional or a traveling nurse with CoreMedical Group, you are eligible for some of the best benefits in the industry, including: Free Private Housing or a Generous Housing Allowance Health Insurance coverage, Medical/Dental/Vision $50K in Free Life Insurance coverage Travel Reimbursement Licensure Assistance & Reimbursement Matching 401K Referral Bonus $$ Program Club CoreMed Trip Points Plus much more! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1177296. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Administrative Assistant - (Part-time) As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance with TS eligibility. The Administrative Assistant will provide a variety of complex and routine administrative duties to support the US Space Force Office of the Chief of Space Operations (CSO) with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support. Compensation & Benefits: Estimated Starting Salary for Administrative Assistant: $51,000.00 Pay commensurate with experience. Location Work location is at the Pentagon, and no telework is available. Administrative Assistant Responsibilities Include: Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizations Prepare and review internal and external documents Maintain an organized filing system of paper and electronic documents Populate and publish SharePoint updates On-boarding/Off-boarding members- Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc. Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc. Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitors Staff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organization Distribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessary Plan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame. Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processes Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization Responsible for securing facilities, submitting presentations as required by supported staff within the prescribed time frame Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required Take attendance at meetings as necessary and draft and distribute meeting minutes as necessary Schedule meetings and appointments/ invite appropriate attendees Maintain and manage calendar of activities, meetings, and events Coordinate with other executive staffs to develop meeting/travel agendas (if applicable) Assist with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, SharePoint or any other platform utilizing by the Government Coordinate with enterprise entities to codify travel plans for leadership Manage travel itineraries/agendas for leadership Create authorizations for leadership in Defense Travel System (DTS) IAW the Joint Travel Regulations (JTR) Prepare and validate Trip Books for Senior Leaders Travel Manage the directorate's assigned tasking's using the Enterprise task Management Software Solution (ETMS2 aka TMT) and other Tasker emails from external organizations/staffs Review ALL Taskers; assign, close, update, reply to Tasker emails, phones calls as needed to escalate tasks, meet deadlines and coordinate w/Headquarter-level offices Create Taskers for office Maintain assigned files and record systems in accordance to approved guidelines Administrative Assistant Experience, Education, Skills, Abilities requested: Associate degree Minimum of three (3) years' of experience working within the DoD performing the tasks listed Candidates must be US Citizens Candidates must hold an active SECRET clearance and be TS eligible Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen High familiarity in Defense Travel System (DTS) High familiarity with the Task Management Tool (TMT) Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint) Knowledge/skills with MS Teams, Webex, Zoom Ability to identify and resolve challenges at a strategic level, time management, and ability to multi-task Excellent and advanced organizational, interpersonal and judgment skills Excellent and advanced oral and written communication skills Staff experience supporting DoD or Federal Government Headquarters' senior leaders Must pass pre-employment qualifications of Cherokee Federal Location Work location is at the Pentagon, and no telework is available. Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry. Reporting to the SVP, Finance & Administration, and CFO, this administrative role supports the centralized functions of accounting, finance, information systems, and human resources within the Finance & Administration (F&A) division. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the Association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting. PRINCIPAL ACCOUNTABILITIES Divisional Support Support the SVP/CFO in scheduling and maintaining the departmental calendar, coordinating with AAR department liaisons to ensure proper planning and execution of meetings and projects. Assist with tracking other special projects deemed appropriate by the SVP/CFO, to include the collection, assimilation, organization, and reporting of data across various disciplines. Assist with the planning, scheduling and execution of periodic and annual AAR Committee-sponsored meetings and conferences, such as the Railroad Accounting Officers/Internal Audit Division conference and the Railroad Insurance Management Association conference. Assist with planning division and company-wide events such as celebratory lunches, all-staff meetings, holiday parties, and staff socials. Administrative/Finance Duties Provide support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verification of information received, collection of mid-year data, invoicing member railroads, and annual rate calculation. Prepare and maintain a primary correspondence file for the annual Research Tax Credit notifications to membership. Assist with assembly of annual budget documents, narratives, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary. Maintain, organize, and update AAR Internal content via Teams (All Aboard) and SharePoint. Working with the Communications team and other departmental subject matter experts (SMEs), develop a plan to enhance and improve the effectiveness of the AAR's shared internal portal as a reliable means of communication. Facilities Assist with employee onboarding and offboarding by ensuring workspace is properly prepared, including signage, supplies, storage, and furniture needs. Maintain orientation checklist, coordinate and schedule new employee systems training, and provide facility tour for all new employees. Update and maintain SOPs for these procedures. Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets. Process facilities and administration-related invoices to ensure timely payments to vendors. Foster excellent space management and operations through timely and effective communication with the building management team. Manage and update the records storage management account with Iron Mountain. Human Resources Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance. Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment. Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the providerfff. Support the Assistant Vice President, Human Resources/Administration in scheduling and assembling materials for the AAR Pension Board, AAR 401k Committee, and AAR Retiree Life Insurance Trust and other AAR benefit related meetings. Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage. Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities. Assist with the onboarding of new hires. The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization. QUALIFICATIONS Minimum of 3 years of administrative experience. Previous experience supporting administrative functions, including some or preferably all of the following: operations, facilities, finance, accounting, and human resources. Experience reporting to or directly supporting senior leadership (e.g., CFO or COO) highly valued. Demonstrated ability to maintain confidentiality with access to sensitive information, including but not limited to vendor and customer information, personnel reports, financial data, and other related matters. Excellent communication and people skills, with the ability to work independently, liaise on behalf of senior staff with both internal and external stakeholders, take initiative on projects, and problem solve. Strong analytical, organizational, and time management skills, with a proven ability to prioritize and manage multiple tasks simultaneously and effectively. Highly organized and detail oriented. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Pro, including ability to create and edit mail merge and pdf files. An enthusiastic approach to taking on expanded responsibilities and pursuing continuous learning and professional growth. Salary will be commensurate with experience. About AAR Founded in 1934 and located just a few blocks from the U.S. Capitol and the National Mall, AAR is a top-tier trade association representing major freight and passenger railroads operating in the U.S., Canada, and Mexico. In addition to representing its members on legislative and regulatory policy matters, AAR sets standards for rail cars and rail car components, certifies manufacturing and repair facilities, and audits facilities for compliance. Its research subsidiary, MxV Rail, headquartered in Pueblo, Colorado, is the world's leading railroad research facility, undertaking cutting-edge research for railroads and their suppliers from around the world. AAR's information technology subsidiary, Railinc, located in Cary, North Carolina, provides IT services to the railroad industry. For more information on AAR and its subsidiaries, see ************ AAR is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are seeking a motivated and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional customer support. This role is essential in ensuring the smooth operation of our office, assisting with various clerical tasks, and enhancing overall productivity. Responsibilities Provide excellent customer service by addressing inquiries and resolving issues promptly. Must be willing to become a notary (we will certify you). Must be willing to learn systems and software like Procore. Manage office communications, including answering phones and responding to emails. Organize and maintain filing systems, both electronic and paper-based. Assist with scheduling appointments and managing calendars for team members. Perform data entry tasks accurately and efficiently. Support the team with clerical duties such as typing documents, preparing reports, and handling correspondence. Ensure all administrative tasks are completed in a timely manner. Experience Proficiency in Microsoft and Google Suite is preferred. Strong time management skills to prioritize tasks effectively in a fast-paced environment. Previous experience in customer support or service roles is required. Demonstrated ability to work independently as well as part of a team while maintaining professionalism. Excellent organizational skills and attention to detail are essential for success in this role. Basic computer literacy is required, along with the ability to quickly learn new software applications including, but not limited to, ProCore, Clear Story, and Safe Starts. Must pass a background check and clean criminal record in order to become a notary. Prior construction experience is preferred. Working at JRB LLC is an exciting and dynamic experience! Our fast, growing company fosters a fun and energetic workplace. We value all team members and support your personal and professional growth. Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Application Question(s): Can you provide 2-3 references? Ability to Commute: Forest Hill, MD 21050 (Required) Work Location: In person

Avicenna Accounting Inc. was founded in 1992 as a pioneer in outsourced accounting with web-based technology. The company's commitment is to provide close and personal attention to each client, with a focus on financial forecasts, tax planning, payroll processing, and startup accounting services in Virginia, Washington D.C, Maryland, and nationwide. Role Description This is a full-time on-site Administrative Coordinator role located in Vienna, VA. The Administrative Coordinator will be responsible for providing administrative assistance, customer service, and finance support. Tasks include communication with clients, organizing office operations, and ensuring seamless coordination. Duties Answering and directing incoming calls professionally • Calling clients for follow-ups, reminders, and appointment confirmations • Scheduling and managing client appointments • Pulling reports and organizing data as needed • Filing and maintaining physical and digital documents • Uploading client documents to their respective portals • Ensuring client compliance with required filings and deadlines • Assisting in the preparation and filing of BPOL and other regulatory documents • Maintaining day-to-day office operations and administrative support • Managing office correspondence, including emails and mail distribution • Assisting with document retrieval and organization for accounting and tax purposes • Greeting and assisting clients in person and over the phone • Coordinating with team members to ensure smooth workflow and client satisfaction • Monitoring office supplies and replenishing as necessary • Assisting in special projects and other administrative tasks as assigned Qualifications Communication and Customer Service skills Administrative Assistance and Organization Skills Finance knowledge Experience in accounting or related field Proficiency in Microsoft Office Suite Attention to detail and strong organizational skills Ability to multitask and prioritize tasks effectively Associate's or Bachelor's degree in Business Administration or related field

The Administrative SME will work as part of the USMC Range and Training Area Management (RTAM) Team providing daily administration and correspondence support for the command. They will draft and deliver messages and publications, prepare reports, presentations and charts, track work orders, maintain an orderly file system and provide RTAM staff graphics, photo processing and data entry support as required. In addition, track and maintain top-down and lateral correspondence, draft and edit headquarters (HQ) level publications and regulations, and ensure quality institutional-level products are generated from RTAM. Responsibilities •Scrub documents to ensure correct formatting and provide admin support to the Branch Heads and Section Heads. •Provide support for incoming calls/emails, drafts and editing of Branch correspondence, publications, and other documents. •Distribute correspondence and Naval messages to appropriate branch sections. •Provide program status monitoring while ensuring proper and professional USMC preparation of reports, presentations, Command Chronology, and other information generated from RTAM. •Draft/edit Memorandums of Agreement, Memorandums of Understanding, Information Papers and Decision Papers. •Provide recommendations and solutions for improvement to milestone tracking, administrative functions, and correspondence support. •Coordinate/Participate in the planning of meetings, conferences, and off-sites using TECOM admin tracking program. •Manage and coordinate Higher Headquarter tasks delegated to RTAM using the Marine Corps Action Tracking System (MCATS). •Provide daily interface and coordination with Branch heads, other Directors and Government Organizations. Qualifications •Desired Bachelor's Degree with 3-5 years of Administrative experience. •Additional work experience in the Administrative field may be substituted for Degree requirement. •Proficient in Microsoft Office and Adobe software. •Familiarity with Military Administration and Correspondence preferred. •Prior Military Service a plus. •Must be able to obtain a SECRET Clearance.

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The Capital Branch of Equitable Advisors has been a constant in the DC Metro, Maryland and Virginia communities for over 80 years. Situated in, and reflective of the communities they serve, our office in Virginia (Falls Church) houses over 120 Financial Professionals and Branch Team members and have an additional 50+ team members integrated throughout the region. Are you ready to join an organization that will help unlock your potential? Qualifications The Falls Church, VA office is seeking a detail-oriented/multi-tasking Office Coordinator. This person will report directly to the local Operations Manager. Responsibilities: • Front desk coverage • Scheduling/reserving conference rooms • Mail review and distribution, working closely with compliance • New Business processing • Assist in tracking of onboarding (working with Onboarding/Ops Manager) • Ordering study materials for candidates who are testing • Order pantry and office supplies • Stock copiers/fax machines • Miscellaneous projects. to include submitting bills through Ariba • Main focus on marketing tasks to include assist with event planning, communication and miscellaneous marketing projects. Required Qualifications: Bachelor's degree preferred Graphic design experience preferred (Adobe Creative Suite, PowerPoint) Able to work closely with both the leadership team and advisors Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Detail oriented with a focus on deadlines Strong communication skills 1-2 years of experience in business is preferred Role is expected to be in office 5 days/week

WHY JOIN CHOCTAW ADVANTAGE SOLUTIONS: Are you a detail-oriented individual who is organized and ready to make an impact within a meaningful role? Choctaw Advantage Solutions Services (CAS) is seeking a skilled Administrative Specialist to support the overall vital operations and services of the Transition Assistance Program (TAP). This role is essential in ensuring military personnel and their families receive the support they need to transition successfully into civilian life. YOUR RESPONSIBILITIES: Client Interaction & Scheduling: * Serve as the first point of contact, delivering professional customer service to assess client needs and requirements while directing them to appropriate services. * Schedule client appointments and services using the TAP Database System of Record, ensuring a seamless experience for all participants. Operational Support: * Oversee front desk and lobby operations, maintaining a welcoming environment while resolving client scheduling issues. * Receive and distribute mail, deliveries, and coordinate supply orders to support daily operations. Collaboration & Coordination: * Work closely with the Command Installation Manager (CIM) and Liaison Officer (LNO) ensuring clients are referred to appropriate transition support agencies, including the Department of Veteran Affairs (VA) and Soldier Readiness Processing (SRP). * Assist in onboarding and training new team members, sharing knowledge and best practices to enhance the overall delivery of services. WHAT WE ARE LOOKING FOR: * High school diploma or equivalent. * Associate's degree or higher preferred. * At least two (2) years in an administrative or clerical role, preferably in a customer service or military-related environment. What You Will Bring to the Role : * Proficiency in tools such as Microsoft Office, and online career resources. * Demonstrated experience with scheduling systems, data entry, and office operations. * Strong interpersonal and communication skills to effectively interact with clients and staff. * A genuine passion for supporting military personnel and their families during transition periods. * Ability to travel to assist with job fairs, employer days, and classroom events. WHAT YOU WILL LOVE ABOUT THIS POSITION: Meaningful Impact: * Be part of a program that supports military personnel and their families during a life-changing transitions. Growth Opportunities: * Develop your skills in a supportive environment that values and enhances your professional development. Collaborative Culture: * Work with a team that emphasizes integrity, accountability, and respect. JOIN OUR MISSION: At Choctaw Advantage Solutions, we are dedicated to delivering services to those who have served our country. Joining our team means becoming part of a collaborative, mission-driven organization where your contributions make a difference each and every day.. If you are ready to apply your administrative skills to a rewarding opportunity, we invite you to join our team and help Service Members and their families transition to a brighter future. EEO/AAP STATEMENT: We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to craft and maintain an environment that respects diverse traditions, heritages, and experiences. Choctaw is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions) sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. DISCLAIMER: The above-noted job advertisement is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to provide the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position. PI4fd4abf2abaf-29***********6

Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent

An elite firm in Bethesda, MD (our client) is looking for a Litigation Administrative Assistant to join their team. Hybrid OK. Will be providing administrative support to commercial litigation attorneys. Varied responsibilities, including e-filing with state and federal courts, managing attorney's calendar and scheduling meetings and depositions, and drafting pleadings and other legal documents. E-filing experience in Maryland, DC, and Virginia is highly preferred. Exceptional compensation and benefits. Please apply to Bridgeline Solutions today!

Kelly Goodman, NP & Associates, PC is seeking a motivated Administrative Assistant to support an established and well respected Medical Office in the Bethesda/DC area. The Administrative Assistant is responsible for overseeing the daily operations of patient coordination and maintain scheduled appointments. Responsibilities for the Administrative Assistant: Assist with answering and triaging a 3-line phone system, serve as a point of contact with patients and health care professionals and ensure efficient and accurate communication Check patients in and out for appointments, verify insurance benefits as needed, and collect any balances/fees that are due Scan and file regulatory documents appropriately to maintain accurate and complete records for all patients Coordinate office lunches with outside drug representatives and health care professionals Requirements for the Administrative Assistant: 1+ years of experience in administration and customer service Bachelors of Science in related field preferred Compensation for the Administrative Assistant: Salary: $20/HR - $22/HR based on meeting of requirements and experience Benefits: Health, Dental & Vision Insurance, 401K, PTO Hours 5 days a week 9:00 AM -5:30 PM Monday, Tuesday, & Thursday 10:30 AM - 7:00 PM Wednesday 8:00 AM - 4:30 PM Friday One Saturday a month 8:00 AM - 1:00 PM. Ideal candidate should be dependable, hard-working, professional, detail-oriented, flexible with hours, and a quick learner. Experience in medical field and knowledge of EHR and HIPPA preferred. Please send resume with cover letter and salary requirements to be considered. Job Type: Full-time

Duration: 3 month + We are seeking a highly organized and detail-oriented Senior Administrative Assistant on a temporary basis to provide top-tier administrative support to our team. The ideal candidate will excel in a fast-paced environment, demonstrate exceptional communication skills, and bring a proactive approach to problem-solving. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and email correspondence. Prepare and edit documents, presentations, and reports with high attention to detail. Manage office logistics such as ordering supplies, overseeing maintenance requests, and maintaining an organized workspace. Coordinate travel arrangements, including flight, hotel, and transportation bookings. Assist with event planning, scheduling, and logistical coordination. Act as the point of contact for internal and external stakeholders, ensuring timely responses and follow-ups. Maintain confidentiality and handle sensitive information with discretion. Support special projects as assigned, ensuring deadlines are met and quality standards are upheld. Qualifications: Proven experience as a Senior Administrative Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools. Strong organizational and time management skills, with the ability to multitask effectively. Excellent verbal and written communication skills. Ability to work independently, take initiative, and handle tasks under minimal supervision. Experience in supporting multiple teams or senior executives is a plus. Familiarity with [industry-specific software, if applicable] is preferred. Education: High school diploma or equivalent required; an associate or bachelor's degree is a plus.

Under the supervision of the Qualification and Compliance Administrator, provides administrative, clerical, and compliance support. This role requires focus, strong attention to detail, the ability to track, audit, and report on areas of safety and compliance. Responsibilities Record and process fuel taxes by calculating and auditing mileage and fuel computations, identifying discrepancies, and assisting in investigations of missing or inaccurate data. Retrieve employment background information for new applicants, review findings, and submit for approval. Monitor expiring credentials and obtain renewal confirmations to ensure compliance. Conduct routine audits to verify adherence to regulations and company policies. Process and maintain paperwork related to company and independent contractor files. Maintain records and report instances of non-compliance. Notify relevant parties to obtain renewed credentials, such as licenses, physicals, and work authorizations. Collaborate with team members to ensure the accuracy and completion of personnel records. Gather and compile information from multiple sources for monitoring and reporting purposes. Maintain and file all fuel receipts for both employees and contractors. Assist with various tasks related to Safety and Compliance. Qualifications Minimum of 3 years' experience with administration, data analysis, and reporting. Organized and self-motivated. Spanish speaking a plus. Compliance or transportation/ logistics industry experience is a plus. Proficient with Microsoft Office Suite tools (Outlook, PowerPoint, Word, Excel). Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines.

Why You Want to Work Here: We are currently recruiting to fill a Entry-Level Business Administrator position. This is a great entry-level position with ample opportunities for professional growth and development. The candidate will build a strong foundation of business and administrative operations through the many organizations that we work with. We have these opportunities with non-profits, associations, and business organizations. Responsibilities of Entry-Level Business Administrator: Provide operational support to client team. Learn the industry from the ground up, starting with the administrative aspects and transitioning into specific areas. Serve as a liaison between various teams within the company Assist and support manager in serving employees Perform standard and ad hoc reporting for management File and record administration Manage special projects as assigned Some data entry / processing that pertains to specific accounts Qualifications of Entry-Level Business Administrator: Bachelor's degree from an accredited college or university * Strong customer service skills Highly analytical Possess an entrepreneurial spirit Strong, flexible, and creative problem solving and decision-making skills Ability to build strong customer relationships. Excellent communication skills and strong attention to detail - can communicate with all levels Good organizational skills with a demonstrated ability to prioritize work and meet agreed upon deadlines. Why You Want To Work Here: Great Benefits Competitive Pay/Salary Terrific opportunities for career growth and impact

About InCyber: Since 2007, we annually host the international InCyber Forum, a premier event in the cybersecurity and digital trust domain, in Europe, Canada, USA, and soon in Japan. About the InCyber Forum: Background: As the premier European event on cybersecurity and digital trust, the InCyber Forum Europe brings together 700 exhibitors and 22,000 visitors. Its mission is to build a trusted digital space. Focus: The Forum covers critical topics related to cybersecurity, digital resilience, and trust-building in the digital age. Targeted sponsors and exhibitors : cybersecurity products and solutions suppliers Audience: decision-makers from both public and private sectors, governmental executives, industry leaders, security experts, practitioners, clients from major industries, as well as research institutions and universities Position Overview: We are seeking a highly organized and detail-oriented Sales Operations Assistant to support the Sales team at InCyber USA and InCyber Canada. In this role, you will assist with the day-to-day administrative tasks, data management, and process optimization to ensure the smooth operation of our sales function. This is an excellent opportunity for someone who is passionate about sales, technology, and helping drive operational efficiency in a fast-paced environment. Key Responsibilities: Assist the sales team with administrative tasks such as managing schedules, preparing presentations, and processing orders. Ensure the accuracy of customer information in the CRM system (e.g., HubSpot), including updating records, managing leads, and tracking opportunities. Assist with data collection and reporting to track sales performance, pipeline health, and other key metrics. Provide reports and insights to InCyber leadership in Paris, France. Help maintain and update sales collateral, proposals, and contracts to ensure the sales team has up-to-date materials. Work closely with other departments, including marketing, finance, and customer success, to ensure alignment and smooth processes. Assist with identifying inefficiencies in sales processes and suggest improvements to optimize operations. Help onboard new sales team members by providing training materials and assisting in the setup of sales tools and platforms. Ideal Profile: A degree in business administration, marketing, or a related field is preferred. Prior experience in sales operations, administrative support, or a related field is a plus. Proficiency with CRM software (HubSpot preferred), Microsoft Office Suite (Excel, PowerPoint, Word), and basic data analysis tools. Experience with sales tools (e.g., HubSpot, Pardot, or other sales enablement platforms). Strong ability to manage multiple tasks and maintain accuracy in all work. Excellent written and verbal communication skills. Highly organized with the ability to prioritize tasks and meet deadlines. Knowledge of the cybersecurity industry is a plus but not required. Analytical mindset with an ability to interpret sales data. Collaborative and willing to work with various teams across the organization. Ability to thrive in a fast-paced environment and be open to change. Forward Global welcomes the applications from all qualified candidates. As an equal opportunity employer, the Group promotes an inclusive and diverse work environment.

The WIC Nutritionist Assistant is a Competent Paraprofessional Authority who provides services to low-risk WIC clients such as health screening, basic nutrition education, and referral for health care and other services. The incumbent will assist the Licensed Dietitian /Nutritionist in certifying WIC participants. Reportability This position will report directly to the WIC Director. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Interviews participants using the DC WIC State agency provided assessment tool to obtain participants characteristics, health, and dietary information. Educates participants regarding their rights and responsibilities, the food delivery system, WIC foods, and certification schedule. Performs and records height and weight measurements. Performs and records biochemical measurements, such as hemoglobin or lead tests. Screens the health and nutritional status of participants, identifies, and assesses for health risks. Provides basic nutrition education to non-high-risk participants either individually or in a group setting with an established curriculum and under supervision of a CPA or Nutrition Coordinator. Promotes the advantages of breastfeeding to all prenatal participants unless contraindicated for health reasons. Provides substance abuse and smoking cessation information. Provides referrals as appropriate and identified during the screening process. Completes food prescription for standard contract formulas in powder or concentrate form. Completes default food prescription for non-high-risk women and children per WIC State agency policy. Refers high-risk participants, breastfeeding participants, and participants with questions or concerns beyond the CPPA scope of work to CPA in accordance with WIC State Agency policy. Documents all contacts made with WIC participants in the DC WIC HANDS system. Issues food benefits in accordance with WIC State Agency policy. Provide remote client services to all DC WIC participants. Performs additional tasks assigned by supervisor, as needed. Qualifications The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . Knowledge, Skills & Abilities - Bachelor's degree in Nutrition, Health Education, Nursing, LPN and Dietetic Technicians preferred. Must possess excellent people/customer service skills, good oral/written skills, strong computer skills and demonstrate ability to accurately record and document data. Experience working in a multicultural and multidisciplinary environment. A thorough understanding and working knowledge of patient confidentiality issues an HIPPA compliance/regulations will be essential. Language Requirement - Must have the ability to communicate effectively in English and Spanish as used by participants. Physical Demands - Regularly required to sit; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds. Work Environment - Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. May be exposed to potentially hazardous blood-borne fluids which require the practice of Universal Precaution procedures. The Benefits: Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days Tuition reimbursement of $2000/year towards education assistance and professional development Transportation subsidy via metro & bus Employee Assistance Program (EAP) Compensation: $46,000-$49,500/yearly. RequiredPreferredJob Industries Other

WHO WE ARE City First Bank N.A. is a mission-driven Community Development Financial Institution (CDFI) principally focused on a transformative impact in underserved, urban markets with the highest needs to drive equitable economic development. Our lending activities are purely commercial and focused on the following segments: Multifamily Affordable Housing, Not-for-Profit Finance, and Small Business Finance. As a depository and commercial lending provider with over $1.4 billion in bank assets as of December 31, 2024, our unified organization has over 100 employees in Washington DC and Los Angeles/Inglewood, CA. ROLE SUMMARY The role is responsible for preparing, tracking, processing SFR, MFR and Commercial loans. This role ensures that the financial and other documentation required for loans and deposit applications are complete and in accordance with bank guidelines. ESSENTIAL DUTIES AND RESPONSIBILITIES Collection and Assembly of Documents: Contact clients and/or prospects via email, mail, phone or in person to collect and compile financial data, documentation, and other information from clients for loan and deposit applications Review Applications: Verify accuracy and completeness of loan and deposit applications and documents submitted in support of the requests Collateral Documentation: Support Loan Operations by following up with clients after closing to ensure that all collateral and other documentation has been received and is complete and in compliance with bank policy and state/federal regulations. Client Account Maintenance: Support the opening, maintenance, and closing of commercial deposit accounts, ensuring all required documentation is completed and filed according to bank policy and state/federal regulations. Client Service & Relationship Support: Serve as a primary point of contact for Commercial clients on both loan and deposit-related inquiries, ensuring timely resolution of issues, and assisting Relationship Managers with ongoing client support. Administrative Duties: Provide general administrative support such as managing schedules and coordinating meetings for the Commercial Lending and Deposit Relationship Managers, drafting letters, memos and term sheets and creating templates for regular client correspondence and status reports. Customer Relationship Management: Help manage and maintain client relationships by contacting clients via mail, email, telephone or in person to schedule quarterly or annual relationship reviews, other meetings and loan closings, make collection calls for past due loan payments and assisting in resolving client concerns, and providing support to commercial relationship managers as needed. File Maintenance: Maintain organized and up-to-date loan files and ensure all necessary documents are completed and filed according to regulatory and bank standards. Cross-functional Coordination: Work closely with Relationship Managers, Credit Analysts, Loan Administrators and both the Loan and Deposit Operations teams to ensure the accurate and efficient processing of loan and deposit accounts, and the coordinating information flow between departments. Ongoing Skills and Knowledge Requirements: Learn, apply and maintain knowledge of the bank's current loan, underwriting and deposit policies, guidelines, procedures, and regulations EDUCATION & EXPERIENCE Required Education/Experience: Graduation from high school, or equivalent (GED). Some college or Associate's degree (preferred) in real estate, finance or business accounting or related field. 2 to 3 years of experience in mortgage or real estate loan processing. Basic knowledge of general office procedures, bookkeeping procedures and general ledger. Basic computer knowledge. Knowledge of bank lending products and services, General knowledge of bank and commercial lending and deposit processes and, procedures, policies and regulations

The role involves supporting the Fiber Construction Team by overseeing multiple projects, ensuring milestones are met on time, and assisting with project reporting and CRM updates. Responsibilities also include preparing reports and slide decks for Senior Management, managing facilities operations, and coordinating administrative tasks such as inventory and access arrangements. Key Responsibilities: Assist Fiber Construction Team with project milestones, reporting, and CRM updates. Support access arrangements and facilities management tasks like mailing, inventory, repairs, and event planning. Prepare meeting materials and take detailed notes, providing minutes to the team. Maintain an active log of off-site personnel entering remote locations. Qualifications: Experience in Administrative experience or project management support. Strong computer skills, with advanced knowledge of Excel and PowerPoint. Primarily office-based role with occasional physical demands (walking/sitting).