Assistant Jobs in North Bethesda, MD

Our client, a dynamic bi-partisan lobbying firm, is seeking a direct-hire Administrative Assistant to join their busy team in Washington, DC! If you are highly professional and have previous administrative support experience, apply now! About the Job: Support calendar management by scheduling meetings, calls, and events. Book detailed travel arrangements and outline comprehensive itineraries. Compile submit expense reports and monitor client invoices. Track and maintain client records, utilizing strong detail-orientation and organizational skills. Special special projects by conducting outreach and tracking deadlines and deliverables. About You: 3+ years of administrative support experience required; Capitol Hill or professional services experience preferred. A bachelor's degree is required. Proficiency in Microsoft Office Suite and virtual meeting platforms. Detail-oriented with excellent oral and written communication, time management, and multitasking skills. Experience utilizing discretion with and handle sensitive or confidential information. About the Position: $70K-$80K (DOE) with annual discretionary bonus. Comprehensive benefits package with generous time-off policy! 5x/week on-site in the Washington, DC office! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Sparks Group is seeking a Branch Administrator for a construction company to provide vital operational and administrative support to project managers, superintendents, and executives. This fast-paced role involves office management, financial coordination, and compliance oversight. The ideal candidate is organized, detail-oriented, and thrives in a dynamic environment. Key Responsibilities: Administrative & Office Management: Serve as the first point of contact for calls and inquiries Organize project and office documentation Manage office supplies and uniform distribution Schedule internal meetings and maintain agendas/minutes Ensure administrative deadlines are met across teams Compliance & Onboarding: Assist with new hire paperwork and onboarding Maintain safety, insurance, and project compliance documentation Manage Certificates of Insurance and support audit documentation Financial & Project Coordination: Update budgets and change orders Prepare and manage monthly AIA invoices Monitor accounts receivable and follow up on payments Support monthly financial reporting and reconcile credit card receipts Assist with transitioning awarded jobs to production Project & Team Support: Assist PMs with submittals and project tracking Compile and distribute weekly reports (hours, PTO, AR, job status) Support prequalification applications and vendor setups Set up new projects in internal systems Qualifications: 3+ years in an administrative/office management role; construction experience preferred Familiarity with AIA billing and Foundation software a plus Solid understanding of AR/AP, invoicing, and financial reporting Strong communication, time management, and attention to detail Proficient in Microsoft Office (Outlook, Word, Excel) Valid driver's license and reliable transportation Ideal Candidate: Proactive, organized, and process-driven Professional and composed under pressure Team-oriented and dependable Excellent communicator and documentation-focused

Litigation Secretary Ranking: AmLaw100 Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management. Base Salary: $90,000 - $107,000 + OT and Bonus Job Description: Our client's DC office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. Responsibilities: Assist attorneys with new business/matter intaking applications and conflict checks Accurately enter attorney time into the timekeeping system to meet weekly deadlines Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies. Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like) Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks. Qualifications & Required Experience: Minimum of five (5) years of experience working with multiple attorneys required Minimum of five (5) years of experience supporting DMV-based litigation practice and working with DC courts required

Summary:About Us The National Academies of Sciences, Engineering, and Medicine are renowned institutions committed to advancing scientific knowledge, engineering innovation, and medical research. We are pleased to offer an exceptional Summer Internship opportunity exclusively for motivated undergraduate students. Our mission is to provide you with an immersive experience, working alongside experts, contributing to impactful projects, and gaining insights into supporting science, engineering, and medicine. Job Summary The Office of Development (OD) is seeking a motivated, detail-oriented, and creative summer college hire to assist with researching and building donor profiles and mapping relationships; interviewing donors and writing donor stories for use on the OD website and in other materials; and in coalescing and analyzing program data for use in presenting to volunteers. The temporary hire will complete a culminating project on a contemporary topic such as best practices in impact reporting, alumni networking, or AI in fundraising, which will help inform the work of the OD going forward.Job Description: Benefits Immersive experience working on influential projects for a prestigious non-partisan organization. Mentorship from renowned and experienced experts. Exposure to state-of-the-art fundraising and donor engagement methodologies. Networking opportunities with fellow interns, distinguished professionals, and thought leaders. Key Responsibilities Attend professional development courses and social events with interns from other departments. Attend technical workshops, seminars, and other convenings hosted by National Research Council divisions. Attend and participate in Office of Development staff, fundraising strategy, and event planning meetings. Complete a culminating project that aligns with your interest and the mission of the Office of Development with the guidance of your supervisor. Project topics could include best practices in impact reports, alumni networks, and AI in fundraising. Give presentation to OD staff and at intern event at end of internship period. Assist in preparing for and executing duties for the Climate Summit to be held in late July and an associated donor event to be held at the NAS Building and other summer events as needed. Conduct research in order to build donor profiles and relationship maps useful in donor engagement and strategy and other tasks assigned by the research team. Assist with donor stewardship activities such as mailing donors medals, statuettes, and plaques. Interview donors and write donor stories for use on OD website and in other materials. Accompany OD fundraising staff on local and remote donor meetings and assist with follow-up. Assist the planned giving team with coalescing and analyzing data and using it to create compelling presentations for use in volunteer meetings and seminars. Perform administrative tasks such as word processing, copying, filing, answering and screening calls, and compiling and coordinating mailings. Create, maintain, and updates records, databases, and files to ensure accuracy and clarity. Contribute to related duties and special projects as assigned by OD. NONESSENTIAL JOB DUTIES Related duties and special projects as assigned. REQUIREMENTS Knowledge, Sills and Abilities Currently enrolled as an undergraduate student. Demonstrated academic excellence and a sincere passion for improving the world through evidenced-based science, engineering, and medicine. Proficiency in Microsoft Office Suite and social media skills desired. Exceptional analytical, critical thinking, problem-solving, communications, and leadership abilities. Strong written and verbal communication skills for effective collaboration with staff and donors. Preference for part-time work and/or volunteer experience. Fundraising experience a plus. Minimum Education/Training Requirements: High school diploma, GED, or equivalent knowledge. Current enrollment in a relevant STEM, humanities, or business major and/or minor. Preference for rising undergraduate juniors and seniors. Minimum Experience: None. Physical Capabilities: Ability to work at a computer for extended periods of time. Required Licenses, Certification or Registration: None. Supervisory Responsibilities/Controls: Reports to manager/supervisor. Supervisor is available to organize work, set objectives, and to assist in problem resolution. Likely to work with several team members within the department and with employees in other units. Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity for all, fairness, and transparency in our compensation programs. The compensation for this position is $18.50 per hour, plus potential overtime. Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations. Application Process: Submit your comprehensive application including a resume or CV, a cover letter detailing your interests and motivations related to fundraising and development, and your academic transcripts. Shortlisted candidates will be invited to participate in interviews. We look forward to receiving your application! Equal Opportunity Employer: It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified. Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources. The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units. Job Family: STFL Employee Type:EmployeeScheduled Weekly Hours:37.5City/State:Washington, District of ColumbiaPDN-9e8360c0-997b-445d-a662-8b8268d3f072

About Us Blockchain Association is the collective voice for the blockchain and cryptocurrency industry. We are the leading nonprofit membership organization dedicated to promoting a pro-innovation policy environment for the digital asset economy. The Association endeavors to achieve regulatory clarity and educate policymakers, regulators, and the courts about how blockchain technology can pave the way for a more secure, competitive, and consumer-friendly digital marketplace. The Association represents some 100 member organizations reflecting the wide range of the dynamic blockchain industry, including software developers, infrastructure providers, exchanges, custodians, investors, and others supporting the public blockchain ecosystem. Role and Responsibilities We are seeking a dynamic and detail-oriented Industry Affairs Administrative Associate with a strong background in administration, operations, and customer service to join our team. This role is integral to maintaining strong relationships with current and prospective members, ensuring accurate data management, and supporting key internal processes. As an Industry Affairs Administrative Associate, you will report to BA's Industry Affairs Senior Director and Senior Associate and collaborate with BA staff across the organization, being responsible for: Administrative and Operational Support Provide scheduling support and calendar coordination for the Industry Affairs team and working groups Schedule prospective meetings and current member updates with BA's Policy and/or Legal teams as requested Respond to member inquiries in a timely and professional manner, directing them to appropriate teams or contacts for follow-up. Prepare and distribute meeting agendas, notes, and companion materials for prospect meetings, member updates, and working group calls Draft clear and concise meeting briefs for senior leadership. Member Relations Build and maintain strong relationships with both current and prospective members, fostering a welcoming and collaborative community. Be the Industry Affairs point of contact for guests welcoming them to the office, assisting with building access and workspace as needed. Assist the Industry Affairs Senior Associate in the smooth onboarding of new members and offboarding of former members. Research and Data Management Conduct research and analysis on potential members, supporting the vetting process to ensure alignment with BA membership eligibility. Manage and update current and prospective member records to ensure data accuracy. Compile, organize, and generate various lists and reports as requested by BA departments. Lead and coordinate bi-annual audits of all member organizations to ensure the accuracy and integrity of records. Qualifications To qualify, you must: Be passionate about customer service and member relations Have outstanding attention to detail, time management, and organizational skills Ability to manage multiple tasks and prioritize effectively Have excellent writing and verbal communication skills Be proficient with word processing, spreadsheet, and presentation software in both the Google Workspace and Microsoft Office Suite Have strong attention to detail and ability to maintain data accuracy Be a team player who works collaboratively and thrives in a dynamic, fast-paced, creative environment Be a self-motivated, open-minded, respectful professional Self-starter with a proactive approach to traditional and unexpected assignments Advantages for this success in this position include: Experience with membership management systems or CRM tools A demonstrated interest in and understanding of crypto and blockchain technology Our Ideal Candidate has already demonstrated that they are a highly organized and detail-oriented Administrative Assistant or Office Manager. They should be passionate about customer service as they will be a welcoming face for our members both in the office and via email and phone communications. They will be able to play a critical role in ensuring the smooth and efficient functioning of our growing association and providing exceptional service to our members. Compensation Information Base Salary Range: USD $65,000-$75,000 annually Possible salary increases and bonuses for strong performance Association-paid options for health, dental, and vision packages 401(k) plan and matching Paid time off and company holidays Career advancement program Individual compensation packages are based on various factors unique to each candidate including qualifications, skill set, experience, and other job-related factors. How to Apply To ensure your application is reviewed, please submit all required documents and follow the process outlined below. To apply, please submit the following materials to Human Resources via *************************************:: Resume Cover letter List of three references Equal Employment Opportunity The Blockchain Association is committed to providing a workplace based on equal opportunity where diversity is fostered and different perspectives are valued and freely exchanged. We welcome applications from all qualified candidates without regard to race, ethnicity, religion, sexual orientation, gender, national origin, age, disability, or any other identity or characteristic. Blockchain Association is an equal opportunity employer.

As a Property Assistant, you will be responsible for accounts payable for a portfolio of properties, generating and sending monthly statements, monitoring the work order system, assisting in administration of tenant leases, filling of all accounting and tenant documents and assisting the property leadership team as necessary. Job Responsibilities: General Accounting Duties: Code all monthly invoices and input into system Mail out checks to vendors for payment Follow up with vendors to resolve billing issues Assist in preparing monthly closing reports for accounts receivable and accounts payable Prepare monthly tenant charges, create monthly statements, and distribute to tenants Administration: Prepare lease abstracts for new leases Compile and maintain complete lease files on all tenants including tenant move-in information and accounting correspondence Track and monitor certificates of insurance for tenants and vendors. Send out reminders before expiration date and notices of default if needed. Assist in coordination of building events (tenant move-in breakfast, summer event, holiday party, etc.) Other Duties: Serve as a point of contact for tenants in the building Monitor work tickets as they come in to ensure they have been responded to. Follow up with engineering and management staff if needed Assist in coverage at the security desk each day for the lunch hour Order office supplies as needed Other duties as needed to assist in management office Job Qualifications: At least two years of relevant experience. Two-to-four-year degree preferred. Proficient in Microsoft Office Suite (Excel, PPT, Word and Outlook) Detail oriented, strong interpersonal, organizational, and typing skills Understanding of basic accounting preferred Ability to multi-task, prioritize and be self sufficient Must be customer orientated, professional and courteous with an excellent phone etiquette About Lincoln Property Company Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: ************ All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Are you a caring and energetic individual with attention to detail that loves customer service and creating a “wow” factor? Do you enjoy interacting with people and have a great sense of humor? Would you enjoy working for a growing, prestigious company in a fun, team environment? At Strategic Wealth Designers, we are a close-knit company looking for the right person to complement our team. We love working with people who bring a great attitude to work every day. This person will be the warm welcome for all our clients and prospects. We desire an experienced, patient, organized and efficient person who is willing to exceed expectations at any level of task and driven to develop a strong working relationship with our growing team. Our candidate is articulate, pleasant, dependable and desires an exceptional work culture. Applicant must have a strong capacity to handle varying work tasks including hospitality for events and in-office, phone calls, providing exemplary customer service to clients and prospects, calendar management, managing simple print projects, data entry and scanning, research projects, critical thinking skills and detailed oriented. Because our environment is fast-paced and we are an innovative and growing company, all our team members demonstrate the ability to complete tasks with little or no supervision. We are a full-service financial firm specializing in those near or in retirement. Our team is comprised of advisors, marketers, and client relation specialists. We thrive on success and reward hard work. Skills & Experience Required: Ability to work independently, good time management and critical thinking Excellent written and oral communications Superior client relations skills Proficiency in Microsoft Office Suite Ability to handle in-bound calls with ease and confidence Proof-reading skills Excellent organizational skills Ability to work independently with high-level productivity Willingness to learn new programs. Duties & Responsibilities Clients & Team Support: Greet guests and clients, offer refreshments, give a “wow” client experience. Answer phones, check for and take messages, connect and field incoming calls for team. Confirm appointments by phone and email each day and maintain our team calendar. Listen to and understand client needs, respond in a prompt and professional fashion on behalf of team members through phone calls, emails and mail. Assist with meals for leadership, get orders and pick up team and client lunches. Marketing & Communications Support: Assist in creating professional communications and event materials on behalf of leadership in Word, PowerPoint and our CRM system. Follow-up with prospects to confirm meeting details, that they received information, and to request completed questionnaires. Assist with preparation of proposals in formatting and printing. Review and proof marketing materials, letters and communication pieces. Research, input and organize prospect data in CRM system and provide executive summary of findings. Office Support: Organizes incoming and outgoing mail and faxes. Go-to person for office equipment, printers, and telephones. Maintains inventory and orders office supplies and hospitality items. Maintains office appearance and ensures rooms are set for meetings and training sessions, refrigerator is stocked, make coffee, etc. to make the office pleasant. Position Details Commitment: Monday-Friday, 8:00 AM - 5:00 PM (40 hours per week) Location: 1921 Gallows Road, Vienna, VA 22182 Compensation: Starting salary range is $57,000 - 62,000. Also included are full medical/dental/vision benefits, 401k plan with company match, a generous PTO schedule, and 11 paid holidays including your birthday!

Whisked by Jenna is on a mission to bring high-quality, homemade-style baked goods to grocery store shelves. We are a scratch-based wholesale bakery that produces packaged pies and cookies, all made fresh with clean ingredients and no preservatives. Since launching at farmers markets in 2011, we've grown to be carried in 200+ stores across Washington, D.C., Baltimore, Philadelphia, and surrounding areas. We're looking for a reliable and detail-oriented Wholesale Distribution Assistant to join our logistics and operations team. This role is office-based and plays a critical role in route optimization, dispatch, and fulfillment for our wholesale distribution. Key Responsibilities: Route Optimization & Dispatch: Plan and optimize delivery routes for our three drivers to ensure efficient and on-time deliveries. Order Fulfillment: Pack and prepare wholesale client orders, ensuring accuracy and quality standards are met. Inventory & Logistics Management: Track stock levels, coordinate with production, and assist with order staging. Communication & Problem-Solving: Act as the key liaison between drivers, production, and customer service to resolve logistics issues. Process Improvement: Identify opportunities to streamline fulfillment, delivery, and dispatch operations. Required Experience & Skills: 1+ year of experience in route optimization & dispatch Proficiency with QuickBooks & Microsoft Excel Fulfillment experience (may be substituted with route driving & delivery experience) Strong organizational and problem-solving skills Ability to multitask and work efficiently in a fast-paced environment Excellent communication and coordination skills Familiarity with WorkWave Route Management software is a plus, but not required Ability to lift 50 lbs and assist with packing/staging orders as needed Schedule & Compensation: Full-time (40 hours per week) Sunday - Thursday (off Friday & Saturday) Pay range starts at $50,000/year. Benefits: paid time off, 401K match. Why Join Us? Be part of a growing bakery with a strong logistics-driven operation Play a key role in ensuring efficient fulfillment and distribution Opportunity for growth in a company that values operational excellence

A D.C. Law Firm is seeking an Administrative Assistant for their Healthcare practice. This position will assist attorneys within the healthcare practice with administrative and occasional client billable tasks. Standard duties include drafting, editing and finalizing documents, interacting with clients, coordinating calendars, time entry, billing, and preparation of expense reports and managing case files, including opening and closing client matters. In addition, preparing documents including agenda and minutes for meetings, coordinating various firm meetings including catering and organization of these meetings, managing file retention and destruction and all other duties that are assigned. This individual works 37.50 regular hours per week in the office during regular business hours. The work hours are 9:00am - 5:30pm. Hours worked in excess of 40.00 hours per week are paid at 1.5 times the regular hourly rate. Candidate should also be flexible to work overtime as needed. Candidates will begin working in-office 5 days/week and can move to hybrid (1 day remote) after gaining more experience in the role. The role offers competitive benefits. Status: Direct Hire Salary: $60-70K DOE Duties and Responsibilities: Draft routine correspondence and compile data and documents. Edit and finalize documents. Proofread documents to ensure accuracy of formatting, grammar and punctuation. Maintain superior client relations over the telephone and in person. Maintain calendar of meetings, calls, business trips and upcoming events. Coordinate conferences, meetings, appointments and preparation of materials for same. Coordinate travel arrangements by securing air, hotel and car reservations. Coordinate, attend, and take notes/minutes at team meetings. Prepare timely and accurate expense reports for reimbursement to attorneys and supervisors. Create and maintain filing systems and databases to ensure accurate and efficient retrieval of data. Receive and screen telephone calls in a manner consistent with office policy and the preference(s) of attorneys and supervisors. Coordinate the document management, document production, and certain electronic databases. Maintain and retrieve case files and case related documents. Structure, format and proofread documents, including invoices, contracts, proposals and agreements with tables of contents and section-specific cross-references. Administrative tasks (including time entry, billing, and records organization). Prepare conflict checks on potential clients. Prepare engagement letters. Prepare and submit new client matters. Manage lists of client projects. Send project and scheduling reminders to both clients and attorneys. Monitor attorney availability for potential assistance on current and proposed projects. Schedule invoice reminders with clients regarding sending and paying invoices. Other duties as assigned. Job Requirements: Bachelor's degree High level of proficiency in Microsoft Office Suite and Adobe Acrobat Professional; relevant certifications preferred. Must be able to work independently or in a collaborative environment and be accountable for his/her workload, work accurately under deadlines, pay attention to details, and be able to manage multiple assignments and prioritize deadlines. Proficiency in reading, writing, and speaking the English language is required. Must be able to produce superior written and verbal products on a range of subjects. Must be proficient in telephone communication, to include relaying accurate messages. Additional language skills (preferably Spanish) welcomed but not required. Must be able to work independently and be accountable for his/her actions. Must be able to set priorities and work accurately under deadlines. Must have the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must have a high level of proficiency in Microsoft Office Suite, especially Word and Excel, and Adobe Acrobat. Must be willing and able to learn new technologies and software applications with minimal guidance. Must have functional knowledge of the internet and browsers. How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer. About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area. Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”! Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Who We Are At Entyre Care, we believe that everyone deserves to live a dignified and independent life at home. To that end, we support friends and families in providing home care for their beloved ones with professional training and fair compensation. Our mission is to ensure that no caregivers feel overwhelmed or unsupported. Learn more about us at ****************** We are seeking a detail-oriented and organized Customer Administrative Specialist to manage the day-to-day administrative operations of our customer success and experience processes. In this role, you will ensure that our customers receive seamless service by maintaining accurate records, streamlining workflows, and supporting internal teams with data and insights. Your focus on operational excellence will contribute to creating an exceptional customer experience. • Responsibilities: ◦ Maintain and update customer information in our CRM system, ensuring accuracy and reliability for internal teams. ◦ Organize and oversee customer onboarding, renewals, and follow-up schedules to ensure timely and efficient service delivery. ◦ Generate and analyze reports on customer engagement, satisfaction, and retention metrics to inform team strategies and decision-making. ◦ Create and maintain clear, organized documentation for customer success workflows, FAQs, and support resources. ◦ Manage customer requests, escalations, and follow-ups, ensuring issues are routed to the appropriate team members and resolved promptly. ◦ Assist in coordinating team activities, including scheduling meetings, preparing agendas, and maintaining task tracking systems. ◦ Identify opportunities to improve customer success operations and propose efficient solutions to optimize workflows. ◦ Work closely with sales, support, and product teams to ensure seamless communication and alignment of administrative processes. ◦ Manage day to day office admin tasks in our office in Arlington, VA Requirements Strong organizational and multitasking skills with excellent attention to detail. Experience in administrative support, customer success, or operations roles. Ability to create and manage reports, dashboards, and performance metrics. Excellent communication skills, both written and verbal. A proactive approach to problem-solving and process improvement. Familiarity with customer service principles and a strong commitment to supporting internal and external stakeholders. Strong organizational skills with the ability to manage multiple tasks and priorities Self-motivated and proactive in identifying and solving problems Familiarity with Medicaid programs is a plus, but we can certainly teach you the ropes! Experience with Hubspot or similar CRM system is a plus. Bilingual, fluent Spanish and English is a plus. So, why should you join Entyre Care? You'll be joining a driven team transforming home care services and empowering caregivers everywhere. You'll have an impact in shaping the future of Entyre Care, leaving your mark on an industry that truly matters. Unlocking your full potential for personal and professional growth as you advance your career in a supportive, forward-thinking environment. Our Commitment to Diversity, Equity, and Inclusion We're dedicated to celebrating and building an inclusive workplace where every individual feels valued, respected, and empowered to thrive - and to bring their best selves to work! As an equal opportunity employer, we welcome talented people from all backgrounds and walks of life. Regardless of race, ethnicity, religion, gender, sexual orientation, national origin, disability, or veteran status, we're here to support you in building a career that matters. Entyre Care is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Development Corporation for Israel/Israel Bonds is currently seeking a temporary Administrative Assistant for its Rockville, MD office. Duties will include the handling of all administrative tasks including, but not limited to: Duties will include: • Working in partnership with, and in support of, the executive director and registered sales representatives • Safeguard confidentiality in all business matters • Manage information and tasks in the company's database including producing customer and sales reports • Facilitate billing as needed • Assist with events including coordinating/maintaining invitation lists and attending events if needed • Assist with additional projects and other duties as required by management Qualifications include: • Minimum of 3 to 4 years administrative experience, ideally in a sales environment. • High proficiency in Microsoft Office (Word, Excel, and Outlook). • Experience working with customer and customer relationship management databases. • Ability to communicate effectively, both written and verbally, with clients using the highest level of customer service. • Excellent time management, strong organizational skills, detail-oriented, and ability to prioritize multiple tasks and anticipate potential problems • Strong verbal and written communication skills Development Corporation for Israel/Israel Bonds is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

We are a full-service marketing agency providing optimized outcomes in the digital age. We are made up of fresh-thinking, curious-minded, supportive, and team-oriented individuals. Our clients, including national political and international decision-makers, count on our team of top strategists to provide comprehensive solutions and strategic counsel on public affairs, advertising, media planning, fundraising and reputation management. We are currently seeking an Office Administrator to support our dynamic office and rapidly growing staff. This individual will need to enjoy helping people, and exhibit patience, and a positive attitude while working through the expansion of our office space, and continuously growing staff. Key Responsibilities: Welcome, assist, and direct all visitors and staff with a friendly demeanor Work with current office administrator to oversee the day-to-day activities of multiple office spaces Support office efficiency by maintaining the appearance of common areas and conference rooms Handle staff correspondence in regard to company updates Provide direct administrative support as needed, including scheduling meetings and events, mailing and shipping packages, and updating contact databases and employee lists Oversee and maintain office equipment in conference rooms Identify and fulfill office supply needs Coordinate food deliveries as needed Assist in ad-hoc projects such as preparing and sending client and staff gits and planning social events Position Requirements: Ability to foster connection by putting people first and building trusting relationships Bachelor's degree in administration or related field Comfortable handling confidential information Ability to multitask, manage time efficiently, and prioritize tasks as needed 1 year of experience within an administration role, preferred by not mandatory Strong written and verbal communication skills

The Ford Agency has partnered with a DC non-profit for a temp to hire Administrative Assistant. The Assistant provides all-around support to the CEO. This is an excellent, fast-paced opportunity for someone who has strong organizational, logistical support, and customer service skills and is looking for an immediate temporary position. Responsibilities Include: Manage calendars and schedule meetings for CEO Coordinate travel arrangements Schedule and manage conference room use Assist with other special projects Qualifications Include: 1+ years of administrative experience Intermediate proficiency with MS Word, Excel, Outlook Excellent organizational, technical, and customer service skills Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation. The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients. To see more positions available through The Ford Agency, please check out our website at ********************

Description: This position will provide administrative and scheduling support to two partners, managing their calendars, setting up virtual meetings (e.g. Zoom, Teams), and other critical tasks, often requiring discretion with sensitive information, while prioritizing and filtering incoming requests to ensure that their time is used efficiently. This position will manage the onboarding process for new employees and ensure Human Resource records are up-to-date. GuidePost Strategies is a federal strategic consulting and government affairs firm which assists clients in comprehensive message positioning, legislative strategy, issue management and advocacy. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. Responsibilities Administrative Support Calendar Management: Maintaining and managing partners' calendar, scheduling meetings, appointments, and prioritizing tasks. Communication Management: Handling emails and correspondence, filtering and routing information as needed. Travel Arrangements: Coordinating travel plans, booking flights, accommodations, and ground or other transportation. Expense Reporting: Processing and submitting expense reports for the partner. Office Management: Ordering supplies, managing office logistics, and processing mail and checks. Contract Management: Maintain and organize company records, including client contracts and HR records. Event Support: Prepare and print name badges, tent cards and other event materials. Confidentiality: Maintaining discretion with sensitive information Project Assistance: Supporting on special projects as needed Human Resource Support Oversee the employee onboarding process, including preparing paperwork, equipment orders, scheduling orientations, and ensuring compliance with company policies. Maintain and update the employee handbook to reflect company policy changes. Assist in drafting, reviewing, and organizing employee contracts and agreements. Ensure HR records are up-to-date and properly filed in compliance with company policies and legal requirements. Support HR-related scheduling, including interviews, training sessions, and performance reviews. Qualifications Education: Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field (preferred). Experience: 1-4 years of administrative experience The ideal candidate will have: strong written and verbal communication skills to effectively interact with individuals across different levels and time zones; the ability to manage complex schedules, prioritize tasks, and handle multiple demands simultaneously; above-average proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), Google Suite (Calendar, Sheets, Docs) and Zoom; the ability to work independently under strict deadlines and in a fast-paced environment; the ability to ensure accuracy in all administrative tasks and documentation; the ability to maintain confidentiality and handle sensitive information professionally; an understanding of Congressional procedures, legislative process, and the political landscape to navigate scheduling complexities; and previous experience on the Hill or in a government affairs environment. Compensation: Benefits package includes participation in the company retirement, health, dental and vision plans Base salary commensurate with experience and additional bonus opportunity based on performance Apply: Interested Candidates should send a resume and cover letter with salary expectations to ***********************.

IAI North America (IAI NA) is a wholly owned subsidiary of IAI, Ltd., in Israel. Our parent company is one of the largest industrial companies in Israel and has an international reputation for quality aerospace and high technology products and services. The work performed by IAI NA in the United States is an integral part of the total IAI world-wide sales and support program. IAI North America is located in Herndon, Virginia, and is a small company with big ambitions. We are looking for an Administrative Assistant to provide administrative support to the CEO and to the Director of Contracts. The ideal candidate is a self-starter, extremely organized with excellent time management skills. Trustworthy, with a high degree of professionalism and discretion, has strong communication skills and is comfortable wearing multiple hats. Essential Functions Manage all front-end clerical and administrative duties Manage the CEO's calendar, schedule meetings, and coordinate travel logistics Handle confidential information with discretion and professionalism Prepare meeting agendas, take notes, and track action items Support the Director of Contracts with administrative duties, tasks, and coordination/management of special projects and events Help manage priorities and follow-ups Act as “gatekeeper" for direct access to the CEO's time and office. Qualifications Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with staff and internal and external partners. Ability to work independently and think critically. Flexible, positive attitude and a good sense of humor. Education and Experience Requirements Bachelor's degree. 1 to 3 years' experience as an assistant preferred. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. IAI North America provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IAI North America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IAI North America expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IAI North America's employees to perform their job duties may result in discipline up to and including discharge.

Akkodis is seeking an Administrative Assistant for a Contract job with a client in Washington, DC (20036). Ideally looking for applicants with a solid background in the Customer Service, Networking, Outlook, Zoom and Law firm Exp. Rate Range: $20/hour to $23/hour; The rate may be negotiable based on experience, education, geographic location, and other factors. Top 5 Required Skills: Customer Service/Personable Verbal/Written Communication Professionalism/Organized Technological Skills (i.e. Outlook, Scheduling Software, Zoom) Networking *Recruiting experience is a big bonus. Job Description: The Administrative Assistant will be responsible for providing exceptional, proactive administrative support. Responsibilities include, but are not limited to, administrative support, project work, calendar and phone management and document management. Desired Skills and Qualifications: Bachelor's degree is preferred. A minimum of 1-2 years of professional recruiting experience in a law firm or professional services is strongly preferred. Knowledge of the attorney recruiting process and legal employment issues Ability to set priorities, work independently and handle a variety of duties effectively under time constraints. Excellent interpersonal skills with the ability to work well with all levels of firm personnel as well as external clients, including search firms and vendors. Effective written and verbal communication skills. Superior analytical, attention to detail, planning and organizational skills. Highly motivated and creative with ability to make sound business decisions. Ability to handle confidential and sensitive information with the appropriate discretion. Proficient with MS Office and applicant tracking systems, preferably Workday and Law Cruit. Must be available to work overtime, including weekend and evening hours, during peak recruiting seasons. If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, feel free to contact me at ************ or *********************************. Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance.

Stradley Ronon Stevens & Young, LLP is seeking a dynamic and experienced Office Coordinator to join the firm's Washington, D.C. office. The Office Coordinator will report to the Director of Facilities & Administration. This position is a full-time, in-office position. The ideal candidate will be customer service focused, understand a professional services environment, have experience planning special events, and help to maintain a highly professional work environment. This is a highly visible role and will interact regularly with attorneys, clients, and business professionals. Key Responsibilities Be the day-to-day resource for office personnel, including attorneys, business professionals, building management, and external vendors. Plan and coordinate office gatherings and special events for in-person collaboration and firm/office culture building, including all hospitality and catering requests for the office. Collaborate with the D.C. office partner-in-charge on regular office communications. Assist with office improvement projects and space planning. Assist IT with meeting set-up and on-the-spot support for users. Process building and vendor invoices. Collaborate with Office Services Manager to oversee office facilities and operations. Greet all internal and external visitors, maintain security and visitor logs, maintain and open/close reception area. Assist with the summer associate program in the D.C. office and other firm projects as needed. Coordinate charitable efforts for the office. Qualifications/Experience Bachelor's degree in a relevant field or equivalent experience in operations a plus. 3+ years of administrative experience in a legal or professional office setting. Strong interpersonal and communications skills. Event planning experience a plus. Demonstrated ability to organize and prioritize workload. Adheres to project deadlines and is responsive. Intermediate knowledge of Outlook, Microsoft Word, PowerPoint, and Excel. Experience with a document management system (DMS) such an iManage a plus.

SZCO Supplies Inc, founded in 1984, offers a diverse range of high-quality knives, edged tools, and sporting goods. With a mission to provide knife enthusiasts with aesthetically distinctive tools, we focus on modern design, quality, and value. Our extensive product portfolio includes over 2,600 active SKUs across 100+ segments, designed exclusively by us or for us. The office is a fast-paced office environment, seeking a highly organized and detail-oriented Office Assistant to join our team. If you thrive in a bustling workplace, possess excellent time management, and enjoy supporting teams with precision and efficiency, we encourage you to apply. This is a full time, in-person position. Key Responsibilities: Provide administrative support to various departments, ensuring smooth day-to-day operations. Manage and maintain office calendars, scheduling follow ups and meetings with efficiency. Handle incoming calls, emails, and correspondence, directing them to the appropriate contacts. Organize and maintain filing systems, both physical and digital, ensuring accuracy and accessibility. Assist with order management and customer support. Support event planning and execution for office meetings, training sessions, and team events. Handle confidential information with discretion. Liaise with customers, vendors, clients, and external stakeholders as needed. Perform other general office tasks and special projects as required. Respond to customer and service inquires as needed to completion Qualifications: Bachelor's Degree required. Exceptional organizational and time management skills, with a keen attention to detail. Ability to multitask and prioritize in a fast-paced environment. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office technology. Ability to work independently and collaboratively as part of a team. Problem-solving mindset with a proactive approach to work. Experience in an office or administrative role preferred. Benefits: Competitive salary and benefits package. A warm and supportive work environment. How to Apply: Please submit your resume and cover letter to *************** We look forward to hearing from you! and prioritize work

Denali Tile + Stone is a tile and stone installation company that focuses on the architecturally driven creation of stunning floors, bathrooms, stone facades, & hardscapes throughout Baltimore County, DC, Annapolis, & Easton Role Description This is a full-time hybrid role for a Project/Design Assistant at Denali Tile + Stone(Hoff Floors). This role will not report to an office but will be expected to drive between projects and/or vendors. Balance of work will be remote. You will be responsible for supporting project managers in daily tasks, coordinating project schedules, maintaining project documentation, and assisting in communication with clients and contractors. Duties also include organizing meetings, preparing reports, and handling project-related inquiries. Responsibilities will be adjusted if you have a design background and are capable of producing tile drawings. An example of where you will help: Scheduling projects - keep track of projects bidding (won/lost) - organize/time block upcoming projects and accurate start dates - analyze projects in production for completion dates and billing benchmarks - forecast future work and our capabilities/need for more projects Production - Prepare PO/work orders and/or material lists for project starts - ensure special order materials are placed and on time - review architectural/design plans to plan & present layouts - pick up misc materials and deliver to site, vendors, or clients - follow up with lingering items (grout, trim selections) - manage/code timesheets Other - take photos/videos of projects throughout phases - share & document status updates on projects with the team - help track job costs - complete punch list walks on completed projects for the internal team or GC PM Qualifications/Skills Project Coordination and Scheduling Team communication and Client Interaction Organizational and Administrative capabilities Excellent written and verbal communication skills Ability to work independently and in a team environment Experience in the tile, design, or construction industry is a plus Google Workspace experience Icing on the cake Interior design experience/drafting skills Bilingual in spanish Experience with Bluebeam Experience with Copper or similiar CRM Compensation $20-24/hr + OT Mileage reimbursement rate 2 weeks paid vacation time Provided software & equipment as needed Flexible schedule