Assistant jobs in North Hempstead, NY

Job Title: Clerical Assistant (Onsite) Duration: 3-9 Months (Contract Assignment) Schedule: 12 am - 8 am or 4 pm - 12am Bilingual- Spanish speaker needed, Possible conversion to FTE Job Summary: Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians and staff. Ability to interact with patients all day. Skills: Two years' experience Education: High School Diploma/GED. EEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

Ready to quit your day job and jump into the restaurant industry with us? We're not your average restaurant, and we don't want your average Service Assistant, better known as a Vibe Setter. Are you ready to have fun while building your career? We dont believe in the dull and mundane in fact, we adamantly reject it! As a part of our badass team (yep we said it), youll help deliver our mission by joining a team of GOATS that, together will continue to grow the legacy of our brand and be brand stewards. The Vibe Setter is the face of our restaurant, and we take great pride in who we have representing us. Service Assistants work in the dining room maintaining and enhancing the quality of our customer service. The primary focus is assisting the Servers with food running, table clearing, and guest service. You will ensure everyone who comes through our doors as a guest will leave as a friend by being your authentic self. Minimum Qualifications (with or without accommodation) Must possess or be able to obtain a valid food safety certification or any other food/alcohol certification, as required by state law Able to stand for 10 hours and lift at least 50 pounds Good hearing for safety and accurate communication Must be able to read, write and speak in English Must have reliable transportation Our Service Assistants are Responsible for: Supporting our service team to ensure they are set up for success to deliver great experiences Providing our guests with the highest level of service standards to create new and repeat business and avoid guest complaints Promoting our products to guests by communicating with extensive product knowledge on food, beverage and promotional menus. Assisting to ensure the dining room is set up perfectly for our guests while maintaining safety and sanitation standards Being aware of and abiding by all liquor service laws, including not overserving guests or serving underage Guests. Completing and passing all training courses require and continuing their education through additional training modules Unique Benefits: Work alongside, learn and grow from fellow GOATs. Whatever your goals are in life, our goal is to make you more prepared to get there. Become a part of a culture that creates connections between iconic brands and guests. Join the fun and ONE TEAM culture that makes us great! We have a bunch of fun brands, and this role will give you discounts to eat at all of them. You also get a discount on our retail! We use innovative technology for easy scheduling. Daily pay? We got you. Have your money in your pocket as soon as the next day. We have an open door policy because your voice always matters. Refer a friendget paid for bringing on another GOAT. Need medical insurance? Offered to all full-time team members. Get rewarded for working with us! Exclusive partnership discounts for theme parks, concerts, hotels and online shopping.

**We are open to any admin experience as long as you have a Bachelor's or Associates degree in healthcare, business, management, digital studies, or a related field.** General Responsibilities: The Claims Specialist will coordinate activities crucial to the successful completion of clinical review projects. This individual will support various programs by monitoring requests, managing interactions with clinical partners, tracking deliverables and deadlines, and developing project frameworks to streamline interdisciplinary and interagency communications. Key Duties: Serve as the primary point of contact for appeal and dispute adjudication programs. Liaise with healthcare plans, providers, patients, and clients to coordinate requests, correspondence, and submission of case documentation as needed. Monitor appeal and dispute status, as well as communication received through client portals. Conduct initial eligibility reviews and recommend courses of action to internal teams and department management. Track and assign cases using commercial off-the-shelf and custom software applications. Review and distribute case documentation to assigned billers/coders, nurses, physicians, clinicians, internal teams, and key stakeholders to facilitate clinical and coding reviews. Monitor and measure key performance indicators, including timeliness, adherence to quality standards, and contract deliverable deadlines. Identify barriers and roadblocks in work processes, recommend solutions, and implement approved actions. Present case and project status regularly in huddles and scrums using an agile and iterative approach to implementation and data presentation. Schedule regular team status meetings and document decisions, assigned tasks, and next steps. Prepare billing invoices at the conclusion of cases, submit to the Finance department, and collaborate with accounting to track and trend payments. Mentor and train new staff, at all levels, on process steps and case progression. Perform other duties as assigned or required. Qualifications: Bachelor's or advanced degree in healthcare, business, management, or digital studies. Proficiency with collaborative project management software, electronic documents, and design tools. Strong problem-solving skills with the ability to work effectively in a team environment. Excellent written and verbal communication skills, including a professional phone manner. Ability to work independently with minimal supervision. Highly adaptable, innovative, and capable of multitasking in a dynamic work environment. Proven track record of meeting deadlines in time-sensitive situations. Education & Experience: Bachelor's or advanced degree in healthcare, business, management, digital studies, or a related field. 2 years of collaborative project support preferred; however, new graduates will be considered.

Job Title : Office Assistant/Clerk Duration : 2+ months contract (with a possibility for an extension. But, no guarantees) Education : High School Diploma/ GED Shift Details : 9:00 AM - 5:00 PM Job Description: Assist with daily processing of outgoing mail, mass mailings and certified mail. Perform daily walkthrough of all floors and report deficiencies to management. Ensure equipment is in proper working order and available to use. Act as a liaison with outside contractors by providing escort and access. Participate in key control process by collecting, logging and distributing upon request. Assist with Copy Centre functions and print request distribution. Supports senior office staff. Cover the Reception Desk as needed including greeting visitors and answering incoming phone calls.

Peninsula Property Management (PPM) redefines property management in New York City with strategic leadership, exceptional service, and a commitment to accountability. Focused on hospitality-driven operations, PPM ensures properties under its management meet the highest standards of service, efficiency, and compliance. By leveraging advanced technology, including AI, the team streamlines processes, enhances communication, and optimizes property performance. Headquartered in New York City, PPM is the trusted partner for boards, property owners, and residents seeking expert-led, technology-driven, and customer-focused management solutions. Role Description This is a full-time, on-site Administrative Coordinator role based in New York, NY. The Administrative Coordinator will oversee a variety of day-to-day tasks, including managing schedules, coordinating meetings, maintaining organized records and files, and providing exceptional customer service to clients, boards, and residents. This role also involves supporting operational efficiency, preparing financial documentation, and ensuring excellent communication across teams and stakeholders. Qualifications Strong Communication and Customer Service skills to effectively interact with clients, residents, and team members. Proficiency in Administrative Assistance and Organization skills to manage schedules, records, and day-to-day operations. Basic understanding of Finance and ability to handle financial documents and support budgeting processes. Attention to detail, problem-solving abilities, and time management skills. Proficiency in office software, such as MS Office and property management tools, is preferred. Experience in property management or hospitality is a plus. High school diploma or equivalent required; additional certifications or associate degree in a related field is an advantage.

WHO WE ARE: A New York landmark since 1901, Bergdorf Goodman represents the global pinnacle of style, service and modern luxury. With its rich history of showcasing leading and emerging designers, the iconic store at 5th Avenue and 58th Street-the crossroads of fashion-is a singular destination for discerning customers around the world. BG.com expands on Bergdorf Goodman's heritage, showcasing coveted collections for men and women in an unparalleled online shopping experience. Bergdorf Goodman is part of Saks Global's portfolio of top luxury retail brands and real estate assets. For more information on the latest news and events at Bergdorf Goodman, visit bergdorfgoodman.com or follow the brand on Instagram and YouTube. YOU WILL BE: The Boutique Assistant is responsible for providing daily support to the Schiaparelli Boutique Business and Sales Team, internally and externally, by assisting with maintenance of the Boutique, daily operations, and assisting associates with client engagement and appointments. WHAT YOU WILL DO: Remain focal and present on the floor, greet clients Lead openings and closing with management Assist associates with inbound interselling providing product knowledge and support Build a working relationship with associates throughout the building Help with inventory reconciliation Support team with merchandise protection standards WHAT YOU WILL BRING: Ability to interact effectively with peers, management and high level clientele Detail oriented with ability to handle several projects simultaneously Excellent organization and follow up skills Additional assignments as needed. YOUR LIFE AND CAREER AT BERGDORF GOODMAN: Opportunity to work in a dynamic fast paced environment at a company experiencing growth and transformation Exposure to rewarding career advancement opportunities across the largest multi-brand luxury retailer from retail to distribution, to digital or corporate Comprehensive benefits package for all eligible full-time employees (including medical, vision and dental) An amazing employee discount SALARY AND OTHER BENEFITS: The hourly rate for this position is between $22-$24 per hour. Factors which may affect starting pay within this range may include market, experience and other qualifications of the successful candidate. Benefits: We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). Thank you for your interest with Saks Global. We look forward to reviewing your application. Saks Global is an equal employment opportunity employer and is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Saks Global and would like to request special assistance or an accommodation, please contact Bergdorf Goodman People Business Partner team. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Children's Apparel Network (CAN) is a leading provider of children's clothing, offering a wide range of products including private label, character licenses, and national brands. The company is recognized for its commitment to setting industry standards in quality, fashion, and reliability. Role Description This is a full-time, on-site role for a Sourcing Assistant, located in New York, NY. The Sourcing & Costing Assistant supports the sourcing team in developing and producing children's apparel by collecting and organizing cost information, coordinating vendor communication, and tracking materials and samples through the development cycle. This role is key in ensuring that kids' products meet margin goals, safety requirements, and on-time delivery standards. Key Responsibilities Collect initial and updated cost quotations from global vendors for new children's wear styles, seasonal updates, and rebuys. Maintain detailed costing sheets, comparing vendor quotes, MOQs, material pricing, trims, and lead times specific to children's apparel. Assist in reviewing vendor cost breakdowns to identify cost variances, inconsistencies, or opportunities for cost engineering Maintain accurate and up-to-date information, including cost updates, vendor capacity, fabric/trim details, and sample tracking. Help coordinate lab dips, fabric and trim submits, ensuring materials meet durability and child-safety guidelines. Monitor development timelines and vendor deliverables to ensure costs and sample submissions meet calendar deadlines. Support cross-functional partners-Design, PD/Technical Design, Production, Merchandising, and QA-with accurate cost and sourcing information. Prepare reports and summaries for the sourcing team showing cost changes, testing requirements, approvals, and vendor performance. Qualifications Prior experience in sourcing, costing, product development, or production; childrenswear experience highly preferred. Basic knowledge of CPSIA requirements, small parts testing, flammability, and safety standards specific to kids' apparel. Strong Excel skills, including comfort with formulas and organizing cost data. Excellent communication skills with attention to detail, especially when working with international vendors. Highly organized, proactive, and able to manage multiple styles and categories.

DL1961 is a premium essentials brand with roots in vertical integration. Offering elevated denim, knits, and ready-to-wear, for women, men, kids, and pets. They believe in meticulously crafted pieces designed to carry you through all of life's stages. In addition to their own low-impact factory, DL1961 strategically partners with sustainable manufacturers around the world to produce high quality essentials perfect for everyday wear. Named one of Fast Company's Most Innovative Companies in 2023, this press-loved brand is a perennial favorite of editors and celebrities alike. Learn more about DL1961 and shop the full styles and looks on dl1961.com. We're seeking a Wholesale Assistant to join our Wholesale team, supporting the Women's division at DL1961. This role is ideal for someone who is organized, detail-oriented, and eager to develop a long-term career in fashion sales. As a key member of the sales team, the Wholesale Assistant will provide comprehensive support across showroom operations, sample management, sales reporting, and administrative coordination. You'll partner closely with Account Executives, Customer Service, and Creative teams to ensure the smooth execution of day-to-day sales activities and the consistent presentation of the DL1961 brand. Responsibilities include maintaining and merchandising the showroom, managing and tracking samples, preparing for markets and tradeshows, assisting with order entry and follow-ups, and helping generate key sales tools such as line sheets and reports. This role also involves cross-functional collaboration on special projects, including marketing coordination, photoshoot planning, and sales collateral creation. This position requires onsite availability, Monday through Friday - 9:00am to 5:30pm and may require travel up to 25% for tradeshows, road appointments and events. Job responsibilities will include, but are not limited to, the following: Create and update tradeshow calendar, account logs and budget. Support Account Executives during market, trade/trunk/road shows and do all necessary recaps/follow up post appointment (including travel). Maintain and create line sheets/NuOrder as necessary. Manage and organize samples for majors as needed Create and maintain sample trackers for pre-season sample set organization Merchandise and maintain showroom and sample closet appearance (neat, clean, and organized). Support team/Division Heads as needed with the following tasks (as needed): Market appointments + tradeshows/recap compiling Reviewing and submitting orders/ reviewing order confirmations Preparing order templates/online copy/high-res images/etc. Majors ship logs, tracking monthly bulks, ensuring EDI's are correct Overseeing allocation for majors Research prospects and provide working tools to help sales division maintain and grow their businesses. Generate and analyze weekly/monthly/seasonal selling reports. Create and update tradeshow calendar and logs. Aid in the preparation of key presentations or projects for management. Create sales collateral to help increase bookings and push stock. Collaborate with showroom team on merchandising, deliveries, and shipping. Ensuring line sheets reflect same merchandising standards. Help pack and unpack for road appointments, trade shows and market. Process RA's and log in accommodations log to ensure profitability, Coordinate photoshoots with marketing and confirm/cross check shot lists each season. Cross connect with Creative team to ensure materials and collateral are neatly saved and given to sales reps Create and update linesheets as needed. Independently complete regular inventory of samples. Partner with showroom mgmt. to ensure sales-account borrowed samples return back to showroom Ship and order samples as requested. Help with sample sales and any company-wide events. Manage dropship process from copy/imagery to inventory feed-- review weekly & report updates needed to feed-team and Head of Sales Desired Skills and Experience Bachelor's degree preferred, ideally in Business, Fashion Merchandising, or a related field. 2+ years of experience in a wholesale, showroom, or sales support environment, preferably within the fashion industry. Proven ability to support Account Executives with order management, market preparation, and client follow-ups. Strong organizational, time management, and multitasking skills with the ability to prioritize effectively in a fast-paced setting. Excellent attention to detail and commitment to maintaining accuracy across reports, samples, and sales materials. Proficient in Microsoft Office Suite, particularly Excel; experience with NuOrder or similar wholesale platforms is a plus. Strong communication and interpersonal skills, with the ability to collaborate across multiple departments. Professional, proactive, and adaptable; demonstrates grace under pressure and a strong sense of accountability. Comfortable with hands-on showroom work, including merchandising and sample management. Willingness to travel up to 25% for tradeshows, appointments, and company events as needed. Full-time, on-site position (Monday-Friday, 9:00 a.m.-5:30 p.m.); entry-level, non-exempt. Join us in our pursuit of better. We have higher standards . We believe you should feel good about the jeans you put on your body. That's why our innovative facilities are fully compliant with International Social, Environmental & Quality Standards. Plus, we're committed to ethical practices, fair wages, reasonable hours, positive working conditions & career advancement opportunities for all our people. We're doing right by the planet, and the people on it too. Sustainability is the foundation of which we pride ourselves on. We are the future of fashion! DL1961 offers a competitive & comprehensive benefits package inclusive of: Medical, Dental & Vision coverage Company sponsored Life & Disability benefits | Voluntary Benefits Associate Discount, Clothing Allowance & Sample Sales Commuter Benefit Program Paid Time Off including vacation, sick, & floating holiday Paid holidays by the Company 401(K) - an investment for your future! Our Office Space is located in Soho! Summer Fridays Companywide events, outings, recognition programs, birthday celebrations & wellness initiatives DL1961 is an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability or protected veteran status. Thank you for your interest in DL1961. We look forward to reviewing your application! Discover us @ ************** + *********************

Reporting to the Director of Finance Tillotson Design Associates is an award-winning, architectural lighting firm serving a talented group of architects worldwide. Our diverse staff with backgrounds in architecture, interior design, and theater, including several LEED-accredited professionals, combine talents to create exemplary work. Our diverse portfolio includes interior and exterior lighting for corporate headquarters, universities, hotels, libraries, museums, parks, performance halls, residences, restaurants, and retail establishments. Tillotson Design Associates is seeking a reliable and organized Administrative Assistant to support our Director of Finance. This in-person position is ideal for someone who values precision, organization, and enjoys working in a collaborative, creative environment. Kay Responsibilities: Provide administrative and clerical support to the Director of Finance and the leadership team Perform data entry, document preparation, and record management Assist with employee benefits administration and onboarding paperwork Coordinate scheduling, correspondence, and internal communications Support general office operations and special projects as needed Qualifications: Previous experience in administrative or finance-related support Proficiency with Microsoft Office (Excel, Word, Outlook); familiarity with accounting software is a plus Strong attention to detail and organizational skills Excellent written and verbal communication Ability to maintain confidentiality and multitask effectively College degree preferred Benefits $60,000 Salary Full-time, In-person role Comprehensive benefits package offered Medical, Dental, and Vision 401k with Match Important * Qualified Candidates please email their resumes and cover letter to both ************************* and ****************** with the subject line "Administrative Assistant". Tillotson Design Associates is dedicated to the collaborative process. Whether it's helping each other with deadlines, sharing updates on new and emerging technologies, or expressing one's creative opinions, our office prides itself on its supportive atmosphere. We feel that the free and respectful exchange of ideas is paramount to producing our best work possible, both individually and as a team. TDA also strongly supports the professional development of all employees. The staff is encouraged to participate in seminars with professional organizations, attend trade shows to stay up-to-date on products, along with team building events and activities. TDA does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. TDA encourages applications from minorities, women, and all other qualified applicants.

Boutique commercial real estate firm is seeking an Administrative Assistant/Receptionist. This person will be responsible for establishing a warm, welcoming and professional atmosphere for all visitors, guests, and employees as the first point of contact. This dual-role position requires someone who is personable, efficient, and capable of managing front desk responsibilities while also supporting office management operations. Additionally, the Administrative Assistant/Receptionist will directly support the EA to the CEO/Office Manager. This role is onsite in Manhattan 4 days/week (Fridays remote). ADMINISTRATIVE ASSISTANT RESPONSIBILITIES: • Maintain/order food & beverages for HQ as directed. • Assist with managing facility maintenance repairs. • Help implement and maintain office policies and procedures. • Maintain accurate records of office management expenses and assist with budget tracking. • Assist with special projects and ad hoc duties as assigned by direct manager. • Process invoices and allocation of shared corporate account vendors and invoices for People & Culture. • Manage shared corporate account vendors, such as but not limited to: Uber, Seamless, FedEx, FreshDirect, Bevi, Ready Refresh, UBS/Leaf Financial, Verizon Wireless, USPS. • Serve as back up support to the EA to the CEO as needed. • Retrieve Accounts Payable invoices and organize them into the appropriate allocated folders. • Assist with IT Onboarding and Offboarding. • Provide administrative support to other departments as needed. RECEPTIONIST RESPONSIBILITIES: • Answer and direct phone calls, emails, and other correspondence promptly and accurately provide high-level internal and external support. • Greet ensemble and visitors in a professional and welcoming manner. • Speak knowledgeably about the office, building, and other points of interest. • Coordinate conference room bookings and schedule meetings as needed. • Manage incoming and outgoing mail and deliveries. • Maintain office cleanliness including conference rooms, pantry and other shared spaces. • Communicate effectively with peers, other departments and all outside vendors, displaying accuracy and attention to detail both in verbal and written communications. KEY BEHAVIORS: • Excellent communication and interpersonal skills • Meticulous attention to detail and accuracy • High level of ethics and confidentiality • Strong organizational and time management abilities • Team-oriented mindset with the ability to work independently when required. EDUCATION AND QUALIFICATIONS: • HS diploma or equivalent work experience. • Two to three years' experience in a customer service / office support position • Basic computer skills and knowledge of office technology / equipment. Perks: • Competitive Salary: $70-80K base plus discretionary bonus • Opportunity to drive growth and make a difference in a rewarding industry • Unlimited Paid Time Off (must take a minimum of 15 days) • 401(k) and Roth Retirement Program with a 3% Safe Harbor • 13 Paid Holidays • Health, Dental, Vision, Life and ADD Insurance (90% employer paid medical plan available, dental at 90% coverage) • Weekly Paycheck • Lunch and Dinner Stipend • Snack-filled kitchen • Learning and Education Budget • Team Bonding and Off-Site Events (bowling, golf range, beer tasting, paint and sip) • Discretionary Bonus • Laptop • Commuter Benefits • Meditation Sessions

About the job: Tanya Taylor is looking for a dynamic and highly organized E-commerce Assistant to support our growing Direct-to-Consumer business. This is a unique opportunity to join a collaborative team at the intersection of fashion, digital marketing, and experiential retail. Reporting into the E-commerce team, this role will provide vital day-to-day support across operations, merchandising, and events. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, is passionate about customer experience, and is excited to contribute to a brand that celebrates creativity and community. RESPONSIBILITIES: Ecommerce Operations Support the setup of new products including uploading product details, imagery, and copy to the website and third-party marketplaces. Assist with the visual merchandising of the site to ensure cohesive presentation of seasonal collections. Help maintain seasonal calendars and organize digital assets for cross-functional use. Manage product sample tracking and assist in preparation for photoshoots. Monitor and report on website performance, product availability, and functionality; escalate bugs or broken links as needed. Support execution of online sales, product launches, and promotional campaigns. Pull regular and ad hoc performance reports related to sales, product performance, and customer behavior. Support seasonal and ad hoc product order entering and monitoring product ETAs. Manage daily customer service inquiries, working closely with Logistics Manager and Ecommerce Marketing Coordinator to resolve order issues, returns, escalate issues appropriately, and answer general questions promptly and professionally. Retail & Brand Events Provide on-the-ground support for New York retail activations, including in-store events, seasonal launches, and clienteling efforts. Coordinate event logistics and ensure materials (e.g. signage, product displays, collateral) are in place. Assist with regional pop-ups or brand moments in key markets. Help gather insights and recap post-event performance and learnings. QUALIFICATIONS: Bachelor's Degree in Business, Marketing, or related field. 1-3 years of experience in e-commerce, retail or e-commerce/retail operations. Experience in contemporary or luxury womenswear and retail is a strong plus. Highly detail-oriented with excellent organizational and time management skills. Proficient in Excel and Google Sheets; Shopify or similar platform experience is a bonus. Excellent written and verbal communication skills. Ability to adapt in a fast-paced, evolving environment with a customer-first mindset. Flexible schedule, including occasional evenings and weekends for event support. Benefits: Healthcare benefits, including medical, dental, and vision Paid-Time off 401K program Salary Range: $62,500 - $65,000 annually About Tanya Taylor Tanya Taylor is a New York based womenswear brand whose mission is to create clothing that inspires confidence, celebration and community. Through the artful use of color, texture and original hand-painted prints, each collection is thoughtfully designed with its customers in mind. The brand is proud to provide practicality and inspiration, offering a range of ready-to-wear including occasion dresses, separates, elevated basics, denim and swimwear in sizes ranging from 00 through 22. The brand opened its first flagship store at 980 Madison Avenue on the Upper East Side in 2023. The brand is available at retailers including Saks Fifth Avenue, Neiman Marcus and Shopbop, and has been worn by inspirational women including Former First Lady Michelle Obama, Taylor Swift, Tracee Ellis Ross, Beyoncé, Emily Blunt, America Ferrera and Nicola Coughlan.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Job Title: Administrative Assistant Hours: Full Time Position Salary Range: Salary based on experience Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer's representative. We are seeking an individual to assist in the day-to-day activities of our company's operations. Estimated compensation for this role is based on experience. Benefits offered. Key Duties and Responsibilities: Manage daily administrative tasks, including answering phones, and scheduling Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval Liaise with vendors and clients, providing excellent customer service, maintaining professional communication, and support business operations Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace Required Skills and Proficiencies: Ability to work independently and as part of a team Ability to complete a high volume of work within deadlines Ability to work with little supervision and the ability to take initiative Excellent organizational and time management skills Excellent interpersonal, oral, and written communication skills Good problem-solving skills Experience writing and delivering communications to other departments Strong attention to detail Preferred Work Related Experiences: Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) Experience in Salesforce is helpful Preferred Educational Background: High school diploma or equivalent; associate or bachelor's degree preferred. To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.

CBA Elevator Consultants, LLC is a leading consulting firm specializing in vertical transportation solutions. Established in 2004, we pride ourselves on excellence in design, engineering, and customer service. As we continue to grow, we are seeking an Administrative Assistant to collaborate with several departments on various tasks. The ideal candidate will have strong writing, typing, team collaborate and Microsoft application skills to help each department with various tasks. Responsibilities including, but not limited to: · Prepare proposals, email clients, follow-up through approval. · Process approved proposals and input information in our software system (Deltek Vantagepoint). · Complete various reports for sales, test witnessing, consulting and engineering departments and send them to clients. · Help schedule personnel to field sites. · Upload daily inspection notes / photos and save them in appropriate files. · Follow up with elevator contractors for status of repairs / corrections found from field reports and track filings of AOCs (Affirmation of Corrections) on client's behalf. · Collaborate with team members to identify challenges and propose solutions. · Maintain comprehensive documentation and records of all activities and communications related to clients elevator equipment. · Answer phones. · Order office supplies. · Assist as needed with the daily functions of each department. · Other duties as necessary. Qualifications: · Excellent attention to detail is a must. · Proficient with Word, Outlook and Excel. · Excellent verbal and written communication skills to interact with team members, clients, and industry personnel. · Ability to work independently and as a team. · 2 to 4 years of experience as administrative assistant.

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

We are seeking a proactive, detail-oriented Sales Assistant, with 1-3 years of sales support experience, to support our sales team in delivering exceptional service to our clients. This role is ideal for someone with strong organizational skills, a passion for luxury goods, and the ability to thrive in a fast-paced, boutique environment. You will work closely with account executives, clients, and internal teams to ensure smooth operations and help drive sales growth. About Us MAZZ NYC is a premier luxury sourcing firm specializing in connecting North American retailers with the most coveted high-end brands worldwide. We proudly hold the exclusive U.S. distribution rights for Venini, IVV, and Berti-three iconic Italian heritage brands. Venini is renowned for its handmade Murano glass vases, tableware, and lighting with over 100 years of history. IVV offers modern, artisanal glassware crafted in Tuscany, while Berti produces hand-forged kitchen knives using traditional methods dating back to 1895. What You'll Do Support Account Executives in managing client relationships within the luxury retail and interior design sectors. Assist in preparing sales materials, product presentations, and client proposals. Collaborate with Sales and Operations to prepare and send inventory lists, coordinate orders, and ensure smooth internal and external communications. Track orders from placement to delivery, ensuring timely and accurate communication with clients. Maintain accurate dashboard and database records, contributing to a well-organized system that enhances efficiency. Maintain and update CRM systems with client information, sales activities, and follow-ups. What We're Looking For 1-3 years of experience in sales support, customer service, or account coordination preferably in luxury home, interiors, fashion, or design. Strong organizational skills with excellent attention to detail. Comfortable managing multiple tasks and deadlines in a fast-paced environment. Clear and professional communication skills, both written and verbal. Proficiency with Microsoft Excel, CRM platforms, and general office tools. A genuine interest in luxury products, craftsmanship, and heritage brands. Team-oriented, proactive, and eager to learn and grow in a boutique setting. Why Join MAZZ NYC Work alongside prestigious, world-renowned luxury brands. Be part of a collaborative and creative team with direct access to senior leadership. Build valuable relationships in the luxury retail and design community. Gain hands-on experience in all aspects of high-end brand representation. Enjoy a competitive base salary of $55,000-$65,000 (commensurate with experience), plus comprehensive benefits including 401(k), medical, and dental coverage.

Compensation: $65,000.00 plus (commensurate with experience) Experience Level: Junior Level (1-3 years as a Receptionist, Hostess, or Sales Assistant required) About Us We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. To elevate our customer experience, we're hiring a Sales Assistant / Receptionist who will serve as the first point of contact for serious buyers and assist in high-value transactions at our boutique in New York City. What You'll Do Greet and welcome all prospective and existing clients who enter Wrist Aficionado's boutique in New York City and inquire about what type of assistance they would like to receive. Offer and bring refreshments to all clients who visit Wrist Aficionado's boutique. Assist Sales Associates during merchandise presentations to clients. What You Bring to the Table 1-3 years of experience as a Receptionist, Sales Assistant, or Hostess in a luxury retail setting Bachelor's degree Experience working with high-net-worth individuals (HNWIs) and collectors Excellent communication & relationship-building skills Bonus: knowledge of luxury watches, fine jewelry, and/or Hermes handbags

Founded in Paris over 50 years ago, agnès b. is a renowned fashion house that embodies timeless Parisian elegance and chic. For our boutique located in Madison Square, New York, we are seeking a motivated E-commerce and Sales Assistant who is passionate about fashion and aligned with the spirit and values of the agnès b. brand. In this role, you will actively contribute to the commercial development of the store and the daily management of online activities, ensuring a client experience that reflects the brand's identity. Key Responsibilities E-Commerce Operations Coordinate online order processing, fulfillment, shipping, and returns. Communicate with customers regarding inquiries, exchanges, and special requests. Collaborate with logistics partners and internal teams to ensure timely deliveries. Back Stock & Inventory Assist with receiving and checking deliveries following brand standards and procedures. Inspect merchandise regularly for quality and report any defects according to company policy. Keep the stockroom tidy, organized, and aligned with company guidelines. Communicate and update the team regarding deliveries and backstock status. Support annual and periodic inventory counts. Retail Support Provide floor support to the Madison Avenue boutique Deliver high-standard customer service in line with company values. Maintain brand procedures and store presentation standards. Contribute to the daily maintenance and overall efficiency of the store team. Qualifications 2+ years of experience in retail operations, stock management, or e-commerce. Strong organizational and multitasking skills. Proficient in Microsoft Excel and general office systems; familiarity with Cegid or Salesforce and AS400 a plus. Excellent communication skills and attention to detail. Professional, reliable, and able to work collaboratively in a small team.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]