Post job

Assistant jobs in Odessa, TX

- 183 jobs
All
Assistant
Administrative Assistant
Work-Study Assistant
Office Administrator
Front Office Administrator
Finance/Administrative Assistant
Secretary
District Administrative Assistant
Coordinator Assistant
Office Secretary
Administrative Assistant, Production
Business Assistant
Student Assistant
Sales Assistant
  • Enforcement and Removal Assistant (OA)

    Department of Homeland Security 4.5company rating

    Assistant job in Midland, TX

    Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Summary Organizational Location: These positions are located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Enforcement and Removal Operations (ERO), in multiple locations specified in this announcement. Note: The duty location extended at the final job offer will be based on the needs of the agency, availability of positions, and funding. Overview Help Accepting applications Open & closing dates 10/27/2025 to 12/31/2025 Salary $42,679 to - $61,449 per year The salary range shown is for base salary only, actual salary will be determined based on the duty location of the selectee. Pay scale & grade GS 7 - 8 Locations Many vacancies in the following locations: Anchorage, AK Birmingham, AL Gadsden, AL Mobile, AL Show morefewer locations (185) Montgomery, AL Fayetteville, AR Fort Smith, AR Little Rock, AR Texarkana, AR Eloy, AZ Florence, AZ Phoenix, AZ Tucson, AZ Yuma, AZ Adelanto, CA Bakersfield, CA Calexico, CA Camarillo, CA El Centro, CA Fresno, CA Los Angeles, CA Morgan Hill, CA Redding, CA Sacramento, CA San Bernardino, CA San Diego, CA San Francisco, CA Santa Ana, CA Santa Maria, CA Stockton, CA Alamosa, CO Aurora, CO Centennial, CO Craig, CO Durango, CO Florence, CO Frederick, CO Grand Junction, CO Hartford, CT Dover, DE Fort Myers, FL Jacksonville, FL Miami, FL Miramar, FL Orlando, FL Plantation, FL Pompano Beach, FL Stuart, FL Tallahassee, FL Tampa, FL Atlanta, GA Folkston, GA Lumpkin, GA Savannah, GA Tamuning, GU Honolulu, HI Cedar Rapids, IA Des Moines, IA Sioux City, IA Boise, ID Idaho Falls, ID Twin Falls, ID Broadview, IL Chicago, IL Rock Island, IL Indianapolis, IN Wichita, KS Bowling Green, KY Louisville, KY Alexandria, LA Baton Rouge, LA Jena, LA Lafayette, LA New Orleans, LA Oakdale, LA Winnfield, LA Burlington, MA Baltimore, MD Salisbury, MD Scarborough, ME Detroit, MI Fort Snelling, MN Grand Rapids, MN Kansas City, MO Saint Louis, MO Strafford, MO Gulfport, MS Pearl, MS Billings, MT Cary, NC Charlotte, NC Greensboro, NC Hendersonville, NC Wilmington, NC Grand Forks, ND Grand Island, NE North Platte, NE Omaha, NE Manchester, NH Elizabeth, NJ Mount Laurel, NJ Newark, NJ Albuquerque, NM Chaparral, NM Las Cruces, NM Roswell, NM Las Vegas, NV Reno, NV Batavia, NY Buffalo, NY Central Islip, NY Champlain, NY Malta, NY New York, NY Brooklyn Heights, OH Cincinnati, OH Westerville, OH Oklahoma City, OK Tulsa, OK Eugene, OR Medford, OR Portland, OR Lords Valley, PA Philadelphia, PA Philipsburg, PA Pittsburgh, PA Williamsport, PA York, PA Aguadilla, PR Guaynabo, PR Warwick, RI Charleston, SC Columbia, SC Greer, SC Sioux Falls, SD Chattanooga, TN Knoxville, TN Nashville, TN Alvarado, TX Amarillo, TX Anson, TX Athens, TX Austin, TX Big Spring, TX Conroe, TX Corpus Christi, TX Dallas, TX Del Rio, TX Edinburg, TX El Paso, TX Harlingen, TX Houston, TX Huntsville, TX Karnes City, TX Laredo, TX Livingston, TX Los Fresnos, TX Lubbock, TX Memphis, TX Midland, TX Pearsall, TX Pecos, TX Pflugerville, TX Raymondville, TX San Angelo, TX San Antonio, TX Taylor, TX Waco, TX Ogden, UT Orem, UT Saint George, UT West Valley City, UT Bowling Green, VA Chantilly, VA Harrisonburg, VA Norfolk, VA Richmond, VA Salem, VA Charlotte Amalie, VI Saint Thomas, VI Saint Albans, VT Ferndale, WA Richland, WA Seattle, WA Tacoma, WA Yakima, WA Milwaukee, WI Charleston, WV Cheyenne, WY Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 8 Job family (Series) * 1802 Compliance Inspection And Support Supervisory status No Security clearance Other Drug test Yes Position sensitivity and risk Moderate Risk (MR) Trust determination process * Credentialing * Suitability/Fitness Financial disclosure No Bargaining unit status No Announcement number OPM-ERO-12821414-DHA-JS Control number 848932900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency These positions will be filled through the Office of Personnel Management's Direct Hire Authority for the occupation and is open to all U.S. citizens. Duties Help As an Enforcement and Removal Assistant (OA), at the full performance level you will perform a variety of duties, such as: * Researching detainee history using multiple sources to establish identity/citizenship and manage detained and non-detained dockets. * Providing administrative support to managers, supervisors, or staff members by assisting in the day-to-day management of the office's activities. * Summarizing and tabulating detainee information from various reports and utilizing a variety of databases and automated systems. * Generating and verifying detainee reports, encounters, charging documents, studies, data quality and create and revise spreadsheets charts, graphs, and presentations. * Exercising quality control over bond paperwork. Requirements Help Conditions of employment * You must be a U.S. citizen to apply for this position. * You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. * Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see ********************* * One-year probationary period may be required. * A pre-employment drug test will be required. * If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. * DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. * All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. * Incentives may be authorized; however, this is contingent upon funds availability. * License required: No * Pre-employment physical required: No * Qualification requirements must be met for those applications submitted by each cut-off date. * Complete the initial online assessments and USA Hire Assessment, if required. Qualifications You must demonstrate you meet the Minimum Qualifications Requirements and the Typing Requirement as noted below. Minimum Qualifications for GS-07 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-06 level in the Federal service that included experience such as: * Providing clerical and administrative support to a law enforcement program including preparing travel documents and making travel arrangements for domestic and/or international travel. * Establishing, tracking, and/or maintaining legal case files. * Preparing legal documents, including warrants and records of proceedings. * Reviewing bond cases to determine status and identify next course of action (e.g., to continue, cancel, or breach) for supervisory review. Minimum Qualifications for GS-08 Specialized Experience: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service that included experience such as: * Maintaining and reviewing docket files. * Collecting and analyzing data from law enforcement databases. * Researching detainee history using multiple sources to establish identity and citizenship. * Coordinating escorts and transportation associated with deportation or removal activities. * Reviewing bond cases to determine status and taking appropriate action to continue, cancel, or breach. Typing Requirement In addition to meeting the minimum qualification requirements, you must show possession of the ability to type at least 40 words per minute based on a 5-minute sample, with three or fewer errors. You may self-certify your proficiency in the Occupational Questionnaire. All qualification requirements must be met by the cutoff dates listed under additional information. Qualification claims will be subject to verification. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This job does not have an education qualification requirement. Additional information THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. Applicants will be referred periodically throughout the announcement period based on the schedule below. * 1st Cut-off on 11/01/2025 * 2nd Cut-off on 12/01/2025 * Final Cut-off on 12/31/2025 Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages. Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation for Public Trust as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport.usastaffing.gov/hc/en-us/sections/**********9652-Reasonable-Accommodation-Information) Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): * Customer Service * Flexibility * Integrity/Honesty * Interpersonal Skills * Reading Comprehension * Reasoning * Self-Management * Teamwork Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration. To preview the assessment questionnaire, click the following link: ******************************************************** Direct Hire Authority: These positions will be filled through the Office of Personnel Management's Direct Hire Authority. The "Rule of Three", Category Rating and Veterans Preference will not apply to this vacancy. For more information on Direct Hire Authority, please see: OPM Direct Hire Fact Sheet. Veterans: Although the Direct Hire Authority permits hiring without regard to Veterans Preference, applicants who are eligible for Veterans Preference are still encouraged to include that information in their application and submit supporting documentation (i.e. DD-214, or other substantiating documents). View information on veterans' preference. Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: ************************************************************ Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. A student loan repayment incentive may be available, in which case a service agreement will be required. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help To apply for this position, you must submit a complete Application Package which includes: 1. Your resume showing relevant experience, education and training. Work experience must include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor. Limit your resume to two pages. Only resumes 2 pages in length will be accepted to determine eligibility and qualifications. For more information, view the following link. USAJOBS Help Center - Update your resume now so it meets new resume requirements 2. Other supporting documents (only submit if applicable to you): * Are you a veteran entitled to preference? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. * Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit all of the following: * A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement; * A copy of your most recent SF-50 "Notification of Personnel Action'', noting your positions, grade level, and duty location; * A copy of your latest performance appraisal including your rating; and * Any documentation from your agency that shows your current promotion potential, if applicable. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title; * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); * Agency; and * Beginning and ending dates of appointment.
    $42.7k-61.4k yearly 57d ago
  • Administrative Assistant- II Field Operations - Monahans District Parole Office - Parole Division (722959)

    Texas Department of Criminal Justice 3.8company rating

    Assistant job in Monahans, TX

    Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares and disseminates information regarding agency programs and services; answers phones and responds to request for information regarding rules, regulations, policies, and procedures; and assists in the development of administrative and technical assistance policies and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; performs complex typing; and maintains filing and record keeping systems. C. Assists in planning meetings and conferences; assists in compiling administrative summaries of staff reports and recommendations for review; and assists in researching, composing, designing, and editing agency publications to include brochures, forms, manuals, and charts. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Parole, parole process, probation, or case processing experience preferred. Knowledge and skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill in the electronic transmission of communications. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile
    $27k-35k yearly est. 3d ago
  • SECRETARY-SHERIFFS OFFICE

    Ector County, Tx 3.6company rating

    Assistant job in Odessa, TX

    For description, visit PDF: ************ co. ector. tx. us/upload/page/7929/docs/HR/Job%20Postings/SECRETARY-SHERIFFS OFFICE. pdf
    $33k-45k yearly est. 60d+ ago
  • Administrative Assistant - Phoenix Financial

    Team Sewell

    Assistant job in Odessa, TX

    Qualifications: To be successful in this position, the individual must be able to perform each job responsibility satisfactorily, have a valid driver's license and acceptable driving record, complete a drug screening, background screening, and provide all government I-9 requirements. A combination of education, experience, and training is always considered. Benefits: Full-time team members are eligible after a provisional period. The Sewell Family of Companies offers a comprehensive benefit selection to include medical, vision, and dental insurance; supplemental insurances including additional life, 401K retirement savings; continuing education and training. Additional benefits for full-time team members include company-paid life insurance, company-paid short-term disability, and paid time off. About Our Organization: The Sewell Family of Companies takes pride in being a place where people love to work and love to do business. At Sewell, we recognize the value of continuous growth and the character of our team members. We believe every team member has a unique talent, and we are invested in helping them reach their full potential. Our company maintains a firm policy of equal employment opportunities for all team members. We hire, train, promote and compensate team members based on personal and professional competence and potential for advancement without discrimination regarding race, color, religion, sex, national origin, age, marital status, disability, or citizenship, as well as other classifications protected by applicable federal, state, or local laws.
    $30k-42k yearly est. 9d ago
  • Administrative Assistant - Phoenix Financial

    Sewell Family of Companies

    Assistant job in Odessa, TX

    Job Description Administrative Assistant Phoenix Financial The Sewell Family of Companies is seeking a highly motivated individual to join our Phoenix Financial Team as an Administrative Assistant. An Admin Assistant is an integral part of our team that will assist with a variety of clerical and administrative duties such as answering calls, greeting and assisting visitors. Benefits Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Tuition Reimbursement Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Job Responsibilities: Demonstrate behaviors consistent with the company's vision, mission, and values in all interactions with customers, co-workers, and suppliers Adhere to all company policies, procedures, and safety standards Answer calls & direct to appropriate person Assist clients with payments and/or questions. Assist in collections process. Requirements Skills & Requirements: Valid driver license and acceptable driving record Background and drug screening Ability to multitask Qualifications: In order to be successful in this position, the individual must be able to perform each job responsibility satisfactorily, have a valid drivers license and acceptable driving record, complete a drug screening, background screening, and provide all government I-9 requirements. A combination of education, experience, and training is always considered.
    $30k-42k yearly est. 10d ago
  • Billingual Attendance & Office Coordinator

    Acceleration Academies

    Assistant job in Odessa, TX

    The Role The Bilingual Attendance & Office Coordinator serves as the first point of contact for students, families, staff, and visitors, providing a welcoming and professional front-desk presence. This role supports the daily operations of the academy by managing communication, maintaining accurate attendance records, and ensuring an efficient and organized office environment. The ideal candidate is reliable, detail-oriented, and comfortable using technology to support school functions. Key Responsibilities Greet and assist students, families, staff, and visitors in a professional and friendly manner Answer and route phone calls, emails, and messages promptly Maintain front-desk operations, including sign-in procedures and visitor management Support attendance tracking and perform accurate data entry in SIS systems Assist with scheduling, calendar management, and coordination of meetings or events Prepare and distribute documents, announcements, and communications Provide clerical support such as filing, copying, scanning, and managing office supplies Use school technology systems (student information systems, communication platforms, Google tools) efficiently Uphold confidentiality and ensure compliance with school policies and procedures Support staff, students, and families with general inquiries and problem-solving Participate actively in academy meetings and school or community events Perform additional duties as assigned to support the mission of the academy What We're Looking For Education: High School Diploma or equivalent is required Experience: Prior experience in an office, school, or customer-service environment. Skills: Bilingual (Spanish/English) required Preferred Qualifications Strong interpersonal, organizational, and problem-solving skills. Comfortable working independently and as part of a collaborative team. Effective communicator with internal and external stakeholders. Adept with Microsoft Office, Google Suite, mobile technology, and Learning Management Systems (LMS). Bilingual (Spanish preferred). Ability to maintain professionalism and confidentiality at all times Why Join Us? Being part of Acceleration Academies means joining a team dedicated to transforming student outcomes. Here, you'll directly impact students' lives, championing their growth, resilience, and path to graduation. We Value Our Team's Well-being We prioritize the holistic well-being of our team members and their families through comprehensive benefits: Competitive Compensation: up to $23 an hour Retirement Savings: 401(k) plan with up to a 4% company match to help secure your future. Comprehensive Insurance Coverage: Medical, Dental, Vision, FSA, Company Paid Life Insurance, Supplemental Life Insurance, Disability Insurance, Hospital Indemnity, Critical Illness, and Accident insurance options are available to protect you and your loved ones. Flexible Paid Time Off: Encouraging a healthy work-life balance through adaptable PTO. Wellness Support: Employer-paid financial wellness programs and access to mental health resources. Employee Referral Incentives: Rewarding you for helping us build a talented team. Professional Development: Certification reimbursement programs to invest in your growth. Bonus Opportunities: Celebrating milestones and achievements with performance-based bonuses. Physical & Work Environment The physical demands listed are those necessary for an employee to effectively fulfill the job's essential functions. Regularly required to sit, talk, hear, and use hands to touch, handle, or feel. Frequently required to: stand, walk, and reach with hands and arms. Occasionally required to: stoop, kneel, or crouch and lift and/or move up to 20 pounds. Specific vision abilities necessary include close vision. Noise level consistent with a collaborative classroom setting. Ready to Make a Difference? If you're passionate about making a meaningful impact and shaping the future of education, we'd love to hear from you. Join us in redefining what's possible for students everywhere. Third-Party Agency & Recruiter Notice for Acceleration Academies Agencies presenting candidates must have an active, nonexpired Master Services Agreement and be formally engaged by an Acceleration Academies Recruiter. Resumes submitted outside these terms will be considered the property of Acceleration Academies. Equal Opportunity Employer Acceleration Academies is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.
    $23 hourly 14d ago
  • Barber Assistant (Coiffures Barber Shop & Salon)

    Workforce Solutions Permian Basin

    Assistant job in Odessa, TX

    The job duties of a barber assistant, involve supporting the licensed barbers and ensuring the smooth operation of the barber shop. Preparing Workstations: Setting up barber stations with clean towels, capes, and necessary tools before clients arrive. Ensuring all equipment and tools are sanitized and ready for use. Assisting Clients: Greeting clients and offering them refreshments while they wait. Escorting clients to their barber's station and preparing them for their services (e.g., draping with a cape). Shampooing and Conditioning: Washing clients' hair and applying conditioners or treatments as directed by the barber. Maintaining Cleanliness: Sweeping hair clippings from the floor and keeping the work area tidy throughout the day. Cleaning and sterilizing tools, towels, and equipment after each use. Product Management: Restocking and organizing hair care products and grooming supplies. Assisting with inventory management and notifying senior barbers when supplies need to be replenished. Observing and Learning: Shadowing and assisting licensed barbers to learn techniques and gain practical experience. Asking questions and seeking clarification on procedures and techniques. Appointment Scheduling: Taking phone calls and scheduling appointments for clients. Confirming upcoming appointments and managing the appointment calendar. Customer Service: Interacting with clients in a friendly and professional manner. Addressing client inquiries and ensuring they have a positive experience at the barber shop. Administrative Support: Assisting with basic administrative tasks such as filing paperwork or inputting client information into the computer system. Qualifications: 21 years of age or older Reliable Transportation Required Attire: Business Casual
    $21k-31k yearly est. 60d+ ago
  • Administrative Assistant

    Thompson Engineering 3.8company rating

    Assistant job in Odessa, TX

    Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
    $28k-36k yearly est. 60d+ ago
  • Family Medicine HSC Office and Admin Wrkr

    Texas Tech Univ Health Sciences Ctr 4.4company rating

    Assistant job in Odessa, TX

    A non-recurring job having an appointment for less than four and one-half months with a nature of work consistent with that found in an office or administrative environment. Providing excellent customer service to anyone who calls or walks into the clinic. High School diploma or GED 1-year Customer Service, office, or related experience. Additional education may substitute for the experience requirement
    $35k-43k yearly est. 2d ago
  • OFFICE ADMINISTRATIVE

    1St. Staffing Group USA 3.5company rating

    Assistant job in Odessa, TX

    Hiring for an office position, must be willing to work independently and multitask. Will be working with Customers and Staff from other locations. The computer programs working with will be "jde" and "gold". This would be a plus but will be willing to train on system. Additional task will be answering the phone, data entry and additional duties as requested. Bilingual a plus but not necessary.
    $34k-41k yearly est. 60d+ ago
  • Administrative Assistant

    Energy Transfer Partners 4.7company rating

    Assistant job in Odessa, TX

    SEC Energy is a single-source provider of natural gas compression equipment, parts and services to all segments of the oil & gas industry. From 50 to 8,000 horsepower, gas, electric or dual drive, SEC is capable of designing and fabricating equipment to meet each customer's specific operating requirements. SEC also provides production, processing, and treating equipment, and an expansive network of warehouses that service locations across the United States. SEC capabilities expand beyond tradition manufacturing to further include turnkey engineering services, truck-based service technicians, manufacturer parts, and power generation equipment. This position will be responsible for providing Odessa Texas administrative support for the Services group of SEC, requiring considerable knowledge of SAP, scheduling, time entry , order entry, receiving, and invoicing. Essential Duties and Responsibilities\: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The essential job duties for this position are listed below: Support supervisors / mechanics / department. Meeting coordination, to include scheduling, reservations and travel arrangements for area manager and supervisors Monitor and control the filing system folders both electronic and paper Work closely with Area Manager and assist as needed Create a goods receipt for all PO transactions upon receiving POD Open and route incoming mail, work with outside vendors, and handle special projects as required Must be able to work overtime or weekends, as needed Strong customer communication skill set Requirements\: Education and/or Experience, Knowledge, Skills & Abilities\: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: High school diploma or GED 0-2 years of experience in progressive administrative support roles Proficiency with MS Office Suite products including Word, Excel and PowerPoint SAP experience Demonstrated organization, attention to detail and communication skills Ability to manage work load independently and deliver timely and accurate results Capable of working well under restricted timelines and in a high-pressure, fast-paced environment; and Ability to provide excellent customer service across all levels of the organization The successful candidate will also be able to: Think entrepreneurially Maintain intense focus on customer service consistent with our values Demonstrate a continuous improvement mindset and contribute to improving the company Work in a fast-paced environment where change is the norm Maintain flexibility to meet changing business requirements Demonstrate a willingness to think outside the box, learn on the fly, and make things happen. Demonstrate an innate desire and commitment to go above and beyond, exceeding expectations. Share knowledge with others, contributing to the greater good of the organization. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work within office, assembly and fabrication shop, and field environments. Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. Occasional travel, estimated at 5-10%, may be required Exposure to adverse weather, cramped conditions and some heavy lifting up to 50 pounds. Visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment. An equal opportunity employer/disability/vet Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER\: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Equal Opportunity Employer/Minority/Female/Disabled/Veteran The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER\: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
    $31k-40k yearly est. Auto-Apply 60d+ ago
  • Front Office Administrator

    Ogf

    Assistant job in Odessa, TX

    We are looking for a capable and friendly front office assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies. To ensure success, front office assistants should possess experience in office administration and the ability to communicate with members of the public. Top-class candidates are capable administrators who make visitors arriving at the reception area feel welcome. Front Office Assistant Responsibilities: Reporting to management and performing administrative duties. Answering telephone calls, as well as screening and forwarding calls. Scheduling and confirming appointments, meetings, and events. Welcoming and assisting visitors in a friendly and professional manner. Handling basic inquiries and sorting mail. Copying, scanning, and filing documents. Monitoring office supplies and ordering replacements. Keeping the reception area tidy and observing professional etiquette. Performing other administrative tasks, when required.
    $28k-36k yearly est. 60d+ ago
  • Administrative Assistant (Keep Odessa Beautiful) Part-Time

    City of Odessa 3.1company rating

    Assistant job in Odessa, TX

    Department: Keep Odessa Beautiful Reports to: KOB Executive Director Summary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Performs administrative and technical support functions for assigned department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within scope of authority; duties may vary according to job assignment and work skills. Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, accounting, and research. Maintains cleanliness of assigned department vehicle and equipment. Operates department vehicle in a safe manner. Performs field surveys and inspections related to programs, activities and special projects administered by Keep Odessa Beautiful. Manages special projects and program assignments, requiring knowledge of operations, policies, and procedures of the City and Keep Odessa Beautiful. Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions. Compiles information and materials for special assignments and projects. Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents. Researches files and maintains various computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines. Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues. Keep track of materials, equipment, shipments, incoming deliveries, and stock. Create reports and reconcile differences between physical stock and digital data. Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures. Arranges and schedules appointments and meetings; assists with the annual budget process. Supports the divisional operations with regular and timely attendance. Screens visitors and telephone calls; resolves issues and complaints as appropriate. Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training and Experience Guidelines: High School Diploma or GED required; AND two years' clerical and computer experience. Knowledge, Skills, and Abilities: Policies, rules, and regulations covering specific areas of assignment. City administration policies, including accounting, budgeting, purchasing, and personnel rules. Operations, services, and activities performed by assigned department. Methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management. Methods and techniques of researching and compiling data for reports and presentations. Customer service principles, protocols, and methods. Business computers and standard Microsoft Office suites software applications. Understanding, and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations. Interpreting and explaining policies and procedures of assigned department. Operating a telephone, fax, copy machine, computer, camera, and vehicle. Researching and compiling data for reports and technical documents. Dealing tactfully and courteously with the public. Following verbal and written instructions and procedures. Entering data with high levels of accuracy and productivity. Establishing and maintaining cooperative working relationships with co-workers. Communicating effectively verbally and in writing. License and certification requirements: A valid Driver's License is required. Notary public is desired. Physical demands and working environment: Working inside the office and in all kinds of weather conditions outdoors, after regular working hours and some weekends. The employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
    $28k-37k yearly est. 6d ago
  • Administrative Assistant

    Energipersonnel

    Assistant job in Odessa, TX

    The Administrative Assistant supports daily office operations by handling basic clerical and administrative tasks. This role helps keep the office organized and running smoothly while supporting management and field staff. Responsibilities Answer phones and greet visitors File and organize paperwork Enter data and assist with basic reports Help with scheduling and office coordination Order and track office supplies Assist with payroll, billing, or HR tasks as needed Invoicing & Credit Card Reconciliations Perform general office duties Requirements High school diploma or equivalent Basic computer skills (Microsoft Office) Good organization and communication skills Ability to multitask and stay organized Reliable and professional Work Environment Office-based position Regular business hours
    $26k-37k yearly est. 8d ago
  • Administrative Assistant

    KLX Energy

    Assistant job in Odessa, TX

    KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: Communicates management's instructions to various individuals and/or departments. Relieves management of clerical work and minor administrative business details. Furnishes and obtains information from other leaders. Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. Maintains complicated records requiring classification and compilation of varied information; prepares reports. Operates a variety of general business machines and equipment. Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: Education: High School Diploma/Equivalent Work Experience: 0-2 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: Education: Bachelor's Degree Degree Field (s): Business Administration, Finance, or related discipline Work Experience: 2-4 years Supervisory Experience: Not Applicable Related Experience: Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: Precise hand/eye coordination: Constantly Basic keyboarding or other repetitive motions: Constantly Operation of heavy equipment or operation of vehicles: Occasionally Lifting/pushing objects weighing over: 20 lbs: Occasionally Climbing and working in awkward and cramped positions: Occasionally Other (please specify): Must be able to sit for extended periods of time Lifting and reaching files or boxes of files Pushing or pulling drawers and cabinets Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
    $26k-37k yearly est. 4d ago
  • Administrative Assistant

    Innovative Network of Knowledge

    Assistant job in Odessa, TX

    It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - High school diploma or GED equivalent. Work experience: Required - Advanced skill and experience in managing multiple databased and filing systems is preferred. Preferred: 2 years administrative experience with advanced skill level in Microsoft Word and Excel is required. Summary: This position is responsible for using sound professional judgement and best practices to ensure quality services are provided to the service population especially in crises situations while maintaining compliance with established state and federal standards. Essential Functions: 1. Accepting and screening all incoming visitors, emails, and phone calls. 2. Complete pre-registrations and route to appropriate staff. 3. Data entry and maintenance of multiple client information databases (client registration, attendance records, client evaluation, and other relevant software.) 4. Manages closed case files for statewide office locations. 5. Manage some purchasing for the program with supervisor approval. 6. Reconciles monthly expense ledgers for all 3 sites across the state. 7. Type and design general correspondence, memos, charts, etc. Proofread copy for spelling/grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. 8. Coordinate travel arrangements, including flight, lodging, and per diem. 9. Support all staff with administrative tasks, data entry, budget tracking, and reporting. 10. Work in conjunction with Navigators, Manager and other program staff to include clients and their families. 11. Maintain written records of all home visits, interaction and contact with families/clients and file in appropriate client files promptly. 12. Attend all case staff meetings, supervision, and mandatory agency meetings. 13. Using stated policies and procedures report child abuse/neglect 14. Provide successful completion of follow-up activity with client/family. 15. Maintains familiarity and knowledge of community resources and uses these appropriately to meet the needs of families. 16. Conducts community outreach in educating parents, professionals, and others about program and agency services, and child abuse prevention awareness. 17. Maintain confidential client files for assigned participants. 18. Other job duties as assigned. Measurable Deliverables: 1. Maintain current participant online records on weekly basis. 2. Field calls, emails, visitors daily. 3. Maintain organized client files, class folders, and requisitions. 4. Enroll clients via pre-registrations daily. 5. Attend all required trainings. 6. Maintains operational office equipment and supplies at all times. 7. Maintain current budget tracking monthly. Requirements: 1. Learn, live and coach one team, one mission culture and values. Lead through change by bringing clarity, generating energy and delivering success. 2. Pass a pre-employment drug screen and random drug screens and maintain emotional control, and professional composure, at all times. 3. Provide proof or work eligibility status upon request. 4. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years) 5. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English and Spanish. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. g. Manage time effectively and efficiently. 6. Bilingual preferred (Spanish) 7. Will follow all procedures of the INK personnel manual. 8. Must possess a valid and current driver's license. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time
    $26k-37k yearly est. Auto-Apply 1d ago
  • Administrative Assistant

    Kleinfelder 4.5company rating

    Assistant job in Midland, TX

    Take Your Corporate Career to the Next Level Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder's Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem - supporting the projects that improve the communities we work and live in. Kleinfelder is seeking an Administrative Assistant to be based out of our Midland, TX office. This position is responsible for initial phone and office contact with clients and other visitors. Additionally, this person will be responsible for performing duties within an administrative functional area as assigned by supervisor. Works under direct supervision and guidance of the Area Administrative Supervisor. Responsible for timely completion of routine administrative procedures, as well as providing support for the production, accounting and administrative staff, in addition to the technical and professional staff. Specific duties include: Front desk reception, greeting visitors and answering the phone Maintain professional appearance of the office common area Effectively track and manage equipment and vehicle rental accounts Organize hospitality such as ordering and setting up lunches, and office events Maintain project filing system/document control Formatting, scanning, photocopying and mailing of documents / reports Maintain inventories of office supplies and field equipment Maintain credit card accounts Make travel arrangements Assist with word processing, excel spreadsheets and power point presentations Data management Project billing and support Required skills include: Intermediate knowledge of MS Office, including Word, Excel, Power Point and Edge. Familiarity with office equipment, including copier, scanner and printers. The successful candidate will be: Professional, friendly and courteous both on the phone and in-person Highly organized and accountable Able to multi-task and handle several activities at once. Able to think critically and respond to changing situations/requests Team-oriented, willing to assist team members High School diploma or GED 1 - 2 years of previous professional office experience required. Move Forward with Kleinfelder: Kleinfelder and its' subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients' transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose - together, we deliver. Progress with an Employer that Values You Kleinfelder, and its' subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder, and its' subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder, and its' subsidiaries and affiliates, is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder, and its' subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its' subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its' subsidiaries and affiliates, explicitly reserves the right to pursue and hire those.
    $24k-36k yearly est. Auto-Apply 14d ago
  • Career Opportunities: Administrative Assistant (98863)

    KLX Inc. 4.4company rating

    Assistant job in Odessa, TX

    KLX Energy Services LLC provides a broad range of technical solutions and equipment to our customers. We provide the right people, best equipment and most convenient locations to deliver expert energy services for every phase of the wellsite. This includes drilling, completions, re-fracing, production, workover, and plug and abandonment. From technical services and wireline to rentals and accommodations, we keep our customers operations running economically, effectively and safely. At KLX, you'll work side-by-side with devoted professionals. You'll enjoy the benefits of a strong and evolving company; such as excellent compensation and benefits packages, limitless opportunities for professional growth, and a voice in shaping our future. All while working in an environment that emphasizes teamwork, integrity, and professionalism. We are currently seeking an Administrative Assistant for our Odessa, TX location. PURPOSE: Performs full clerical, administrative, and general office duties and assignments that are complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. ESSENTIAL JOB DUTIES AND RESPONSIBILTIES: * Communicates management's instructions to various individuals and/or departments. * Relieves management of clerical work and minor administrative business details. * Furnishes and obtains information from other leaders. * Handles inquiries, complaints or adjustments; screens calls; provides information to callers/visitors. * Schedules appointments; composes correspondence; checks and verifies bills, invoices, receipts, schedules, purchase orders and other documents; performs complicated reconciliation and control functions; and compiles special studies where analysis of complicated data is required. * Maintains complicated records requiring classification and compilation of varied information; prepares reports. * Operates a variety of general business machines and equipment. * Contacts company personnel at all organizational levels to gather information and prepares reports. MINIMUM QUALIFICATIONS: * Education: High School Diploma/Equivalent * Work Experience: 0-2 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience * Proficiency with Microsoft Office Suite PREFERRED QUALIFICATIONS: * Education: Bachelor's Degree * Degree Field (s): Business Administration, Finance, or related discipline * Work Experience: 2-4 years * Supervisory Experience: Not Applicable * Related Experience: * Relevant clerical experience in an oil and gas services company PHYSICAL REQUIREMENTS: * Precise hand/eye coordination: Constantly * Basic keyboarding or other repetitive motions: Constantly * Operation of heavy equipment or operation of vehicles: Occasionally * Lifting/pushing objects weighing over: 20 lbs: Occasionally * Climbing and working in awkward and cramped positions: Occasionally * Other (please specify): * Must be able to sit for extended periods of time * Lifting and reaching files or boxes of files * Pushing or pulling drawers and cabinets * Communicate via telephone EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
    $23k-34k yearly est. 5d ago
  • Work Study- Nursing Department

    Odessa College Portal 3.5company rating

    Assistant job in Odessa, TX

    Minimum Qualifications Must qualify for Federal Work Study. Availability during daytime hours (flexible schedule, no set hours required). Strong communication and organizational skills. Ability to work independently and as part of a team. Professional, courteous, and reliable. Basic computer skills (Microsoft Office, email, etc.) preferred.
    $19k-29k yearly est. 60d+ ago
  • TX SSE Flowback Assistant

    Steel Partners Holdings LP 4.4company rating

    Assistant job in Midland, TX

    We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, national origin, sex, age, disability, veteran status, genetic information, marital status, or any other legally recognized protected status under federal, state, or local laws, regulations, or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act or other laws. Please inform a personnel representative if you need accommodation to participate in the application process. We look to hire diverse talent and ensure that we treat you with respect and support throughout the interview process and if you join Steel Energy, we embrace diversity and strive to create conditions that provide everyone with an equal opportunity to thrive and be included in all workplace opportunities. Flowback Assistant responsibilities: * Be always available via telephone. * Be able to work/stay away from home for multiple, consecutive days in a row. * Follow instructions. * Work cooperatively with co-workers. * Perform under pressure. * Maintain a respectable image. * Report Directly to supervisor. * Follow company policies. * Operate pressure Vessels. * Operate pumps and filtration equipment. * Drive company trucks and back trailers * Rig up/ down flowback iron. * Monitor well bore returns and use math to quantify storage tank levels and return rates. * Communicate with co-workers and supervisor constantly. * Clean/maintain equipment and property. Physical Requirements: * Work 12+ hrs. per day, multiple days consecutively. * Withstand extreme weather conditions throughout all seasons. * Lift/carry object weighing 50+lbs. (overhead) * Co-lift/carry objects weighing 100+ lbs. * Withstand long periods of repetitive motion. * Standing/Walking * Swinging 10+lb hammers * Pushing/Pulling * Grasping * Foot movement * Climbing The DOT Authority for this position is: Rogue Pressure Services 118 84th Street W Williston, ND 58801
    $22k-29k yearly est. 60d+ ago

Learn more about assistant jobs

How much does an assistant earn in Odessa, TX?

The average assistant in Odessa, TX earns between $17,000 and $38,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average assistant salary in Odessa, TX

$25,000

What are the biggest employers of Assistants in Odessa, TX?

The biggest employers of Assistants in Odessa, TX are:
  1. Walmart
  2. Workforce Solutions Permian Basin
Job type you want
Full Time
Part Time
Internship
Temporary