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Become An Assistant Office Manager

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Working As An Assistant Office Manager

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $42,740

    Average Salary

What Does An Assistant Office Manager Do At Art Van Furniture

* Ensures customer satisfaction by actively managing the guest experience at the counter or on the phone (pre and post sale)
* Oversees processes related to office security (cash balancing, deposits, bad debt collections, etc) to reduce loss to AVF
* Partners with sales management to resolve guest "source" calls and reduce cancellations
* Office staff is scheduled appropriately for coverage while minimizing payroll expenses
* Trains, motivates and holds accountable all staff members
* Assists in inventory management by ensuring transfers, returns, and undelivered merchandise are properly recorded and documented in AVF

What Does An Assistant Office Manager Do At Blackmore Sensors and Analytics Inc.

implementing innovative administrative processes to improve the efficiency and effectiveness of the company; acting as a resource for administrative and secretarial support; monitoring and maintaining office supplies and facilities inventory and overseeing all incoming and outgoing shipments; maintaining the companys filing system; arranging travel schedule and reservations for office staff; organizing, maintaining, and updating confidential subject, project, and specialized technical files, documents, and records

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How To Become An Assistant Office Manager

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Assistant Office Manager jobs

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Assistant Office Manager Demographics

Gender

  • Female

    85.5%
  • Male

    12.8%
  • Unknown

    1.7%

Ethnicity

  • White

    80.1%
  • Hispanic or Latino

    11.8%
  • Asian

    6.1%
  • Unknown

    1.5%
  • Black or African American

    0.5%
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Languages Spoken

  • Spanish

    63.9%
  • French

    6.5%
  • German

    3.9%
  • Russian

    3.5%
  • Italian

    3.1%
  • Portuguese

    3.0%
  • Chinese

    2.3%
  • Mandarin

    1.8%
  • Arabic

    1.6%
  • Japanese

    1.5%
  • Korean

    1.2%
  • Polish

    1.2%
  • Hindi

    1.1%
  • Greek

    1.0%
  • Vietnamese

    0.9%
  • Cantonese

    0.9%
  • Armenian

    0.8%
  • Swedish

    0.7%
  • Hebrew

    0.7%
  • Urdu

    0.7%
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Assistant Office Manager

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Assistant Office Manager Education

Assistant Office Manager

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Real Assistant Office Manager Salaries

Job Title Company Location Start Date Salary
Assistant Office Manager ECS Texas, LLP Carrollton, TX Jun 30, 2014 $83,429
Assistant Office Manager Seoul SHIK POOM, Inc. Englewood, NJ Nov 04, 2014 $75,067
Assistant Office Manager Osato Medical Clinic Torrance, CA Nov 02, 2016 $67,267
V.P. Personal Assistant and Office Manager Davey Bickford USA, Inc. Sandy, UT Nov 01, 2010 $43,000
V.P. Personal Assistant and Office Manager Davey Bickford USA, Inc. Salt Lake City, UT Nov 01, 2010 $43,000
Assistant Office Manager (Construction) General Funding Corporation Washington, DC Apr 09, 2009 $40,019
Administrative Assistant/Office Manager FCC&D, LLC DBA. 4 City Construction & Development Deer Park, TX Oct 01, 2010 $40,000
Assistant Office Manager and Paralegal Burgher Gray Jaffe LLP FKA Gray Haile LLP New York, NY May 30, 2015 $39,000 -
$45,000

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Top Skills for An Assistant Office Manager

WeeklyPayrollOfficeProceduresCustomerServiceFinancialStatementsOfficeSuppliesDataEntryQuickbooksAppointmentSchedulingTravelArrangementsPhoneCallsAccountsReceivablesOfficeEquipmentBankDepositsAccountsPayablesLegalDocumentsOfficeManagementOfficeOperationsMedicalRecordsOfficeStaffInsuranceCompanies

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Top Assistant Office Manager Skills

  1. Weekly Payroll
  2. Office Procedures
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Complete weekly payroll and benefit administration.
  • Trained and supervised up to 5 employees on office procedures and equipment.
  • Provide efficient customer service to clients.
  • Prepared General Ledgers and Reconciliation Reports for the accountant towards the preparation of Monthly Financial Statements.
  • Maintained schedules and appointment calendars for entire office staff * Placed orders for office supplies, equipment, and services.

Top Assistant Office Manager Employers

Assistant Office Manager Videos

A Day in the Life - HR Manager

Office Manager, Career Video from drkit.org

Career Advice on becoming a Front Office Manager by Daniella W (Full Version)

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