Assistant office manager job description

Successful candidates will have experience in fast-paced office setting. Position assists the office manager and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Google, Excel, MS Office and QuickBooks required. Prefer strong writing and problem-solving skills.
We offer flexible hours in a business casual office environment.


Job Responsibilities


Process Accounts Payables/Receivables for each division of the company Follow up on AR accounts regularly Job cost entry Data Entry Invoice production Daily transaction entries Receipt matching/entry/tracking Maintain filing system Provide daily/weekly/monthly reports to accounting manager Special projects and/or misc. tasks as assigned by office manager

These responsibilities are a general overview of the position and may not include every responsibility individually.


Job Requirements


College Degree or applicable experience preferred, work experience will be considered Exceptional QuickBooks skills/experience required Personal time management and organizational skills, with ability to prioritize projects Ability to meet deadlines Strong verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Strong problem-solving skills Proficient at using Microsoft Office Availability up to 30 hours per week



Physical Demands and Working Conditions


The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Express or exchange ideas with others quickly, accurately, and receive and act on detailed information. Close visual acuity to perform detail-oriented activities at distances close to the eyes, such as preparing and analyzing data, viewing computer screen and expansive reading. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. May be required to travel for short periods of time.


Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

Villa Restaurant Group - Quick service restaurants (Villa Italian Kitchen, South Philly Cheesesteaks and Fries, Green Leaf's and Bananas, Mo' Burger, Jersey Mikes, Salsaritas, Melt Shop, Dos Toros, Hill Country, Juniors, Far East, Asian Chao, Tony + Benny's, Zaros Bakery, etc.) and 40North full service restaurants (Piattino, Office Tavern Grill, Steelworks Wind Creek Casino, Blackhorse Tavern & Pub, Town Bar & Kitchen and NOM Mexican Table & Tequila Bar) is a multi-brand, multi-concept global restaurant group specializing in full service restaurants, quick serve restaurants with corporate and franchise operations.

Villa Restaurant Group (VRG) is looking to add a Quick Service Hourly Assistant Manager to our team! This position starts at $18/hr and you would be working 30-40 hours a week.

The ideal candidate will have a passion for guest satisfaction, the restaurant industry, and should have a great attitude and take pride in their work!

We offer a fun and friendly work environment, superior training, excellent advancement opportunities, and great hours! VRG is always looking to add rock stars to our team that are committed to genuine hospitality every day, every shift.

Can you commit to making eye contact, meeting and greeting each guest with Platinum Guest Service, wearing a smile as part of your uniform? If yes, then we would love to speak with you! The VRG Restaurant Hourly Assistant Manager will assist in daily operations of their assigned store. This includes many important duties such as operations excellence, guest satisfaction, team member relations, financials, etc.

• Opportunity for growth and advancement
• No late nights or early mornings
• Benefits
• Competitive Pay
• Paid Time Off
• Bonus
• PROPS Recognition Program
• Fantastic culture and work environment Fun & Quirky! Who Knew?

The role of the Hourly Assistant Manager is vital to the success of the stores profitability and growth.

Additional Requirements:

· Must be 18 yrs. old

· Must be able to lead, delegate and execute

· Must have reliable transportation to and from work

· Flexible work schedules

· Maintain store cleanliness at all time

· Complete tasks in a timely manner

· Excellent communication as well as people skills with guests, team members, peers and supervisors

Villa Restaurant Group is an Equal Employment Opportunity Employer!

Company DescriptionVilla Restaurant Group (Villa Italian Kitchen, South Philly Cheesesteaks and Fries, Green Leaf's and Bananas, Mo' Burger, Far East, Asian Chao, Tony + Benny's etc.) is a multi-brand, multi-concept global restaurant group specializing in full service restaurants, quick serve restaurants with corporate and franchise operations.

• Reliable transportation that would allow employee to go to multiple work locations with minimal notice when applicable
• Ability to work weekends when applicable
• Desire to gain industry knowledge and training
• Demonstrates initiative in accomplishing practice goals
• Consistently creating a positive work environment by being team-oriented and patient-focused
• Commitment to work over 40 hours to meet the needs of the business
• Ability to interact with all levels of employees in a courteous, professional manner at all times

Education and/or Experience

• High school diploma or general education degree (GED) required
• Bachelor's Degree in Business Administration, Healthcare Management or a related area of study preferred
• Minimum of 2 years of optical management or industry-related experience preferred

Physical Demands

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel
• The employee is frequently required to stand, walk, and sit
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus

We have recently increased our pay rates! We also offer health/dental/vision insurance, employer-paid life insurance, Paid Time Off (PTO), employer-matched 401k, quarterly incentive programs, generous employee purchase program, family purchase events, certification reimbursements, a leadership team that knows everyone by name and loves to promote from within, and a whole lot more!

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.