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  • Administrative Specialist - 1795

    Langston University 3.8company rating

    Assistant job in Langston, OK

    * 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">
    $34k-39k yearly Easy Apply 60d+ ago
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  • Personal Assistant

    Red Dirt Legal

    Assistant job in Oklahoma City, OK

    Job Description Are you the kind of person who thrives on keeping everything and everyone on track? Do you love being the go-to problem solver, anticipating needs before they're spoken, and bringing order to fast-paced, high-performing environments? Red Dirt Legal, a leading litigation firm known for excellence in complex insurance and injury claims, is seeking a Personal Assistant to support our law partners in both their professional and personal day-to-day needs. This is a unique opportunity for a highly organized, proactive, and growth-oriented individual who takes pride in helping things run smoothly behind the scenes. If you're someone who loves creating structure, managing details, and keeping high-level professionals focused and prepared, this role is for you. Why Join Us: Be a key support to dynamic law firm leaders doing meaningful, impactful work Grow with a team that values clarity, consistency, and continuous improvement Competitive pay based on experience, plus performance bonuses Opportunity to take on more responsibility as you grow in the role Supportive and professional environment that appreciates initiative and excellence Compensation: $18 - $20 hourly Responsibilities: Own the partners' calendars-schedule meetings, coordinate appointments, and set up each day for success Manage and triage email inboxes to prioritize important communications and keep responses timely Prepare materials, documents, and talking points for meetings, court appearances, and strategy sessions Run errands and assist with both personal and firm-related tasks (e.g., vendor coordination, office supply runs, event prep) Organize and maintain digital and physical files, meeting notes, and administrative systems Anticipate needs, streamline routines, and identify opportunities to save time and increase efficiency Be the behind-the-scenes hero who helps the firm stay organized, aligned, and operating at a high level Qualifications: 2+ years of experience in an assistant, executive assistant, or operations support role (legal or professional services preferred) Tech-savvy with comfort using email platforms, calendars (Outlook or Google), and cloud-based systems Exceptionally organized with strong attention to detail and follow-through Naturally proactive and curious-you love solving problems and finding better ways to get things done Strong written and verbal communication skills Discreet, trustworthy, and reliable in handling sensitive information Must enjoy a fast-paced environment, be adaptable, and have a “how can I help?” mindset About Company Red Dirt Legal is a dedicated insurance dispute law firm committed to holding insurance companies accountable and ensuring clients receive the coverage they deserve. Our experienced team, including founding partners Laurie Koller and Ben Baker, combines deep legal knowledge with a client-centered approach to navigate the complexities of insurance law effectively. We take pride in our proven track record of resolving disputes involving denied, underpaid, or delayed claims, and we are passionate about helping clients reclaim their power and rebuild their lives.
    $18-20 hourly 10d ago
  • Mental Health Assistant

    Red Rock Behavioral Health Services 3.7company rating

    Assistant job in Oklahoma City, OK

    Job Description Provides on-site support within Red Rock BHS supportive housing units. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Performs various support duties in relation to housing demands. These duties include but are not limited to assisting members with move in/move out, submitting various informational notices to residents, assisting with house safety and maintenance checks, greeting and overseeing work of contractors or vendors performing specialized maintenance services, and monitoring for lease agreement adherence Assists residents, as needed and as appropriate, with any questions, housing requests and/or problems Empowers residents and monitors possible danger signals regarding suicide/homicide and safety Initiates first aid in emergency situations in accordance with agency policy Consults with supervisor or on-call staff in the event of an emergency Maintains confidentiality and informs clients of rights and obtains necessary authorization for obtaining and releasing information Maintains core competencies in relation to working with co-occurring disorders through continuing education and implementing skills into all aspects of treatment Attends all scheduled Housing meetings, staff meetings, workshops, and seminars to learn community housing philosophy/standards, and agency policies & procedures; participates in on-going in-service training Supports and assists with the facilitation of Care Plans for consumers within the Red Rock Health Team Performs other duties as required QUALIFICATIONS High School Diploma or equivalent General skill in exercising independent judgment, tact, patience, and understanding; maintaining effective working relationships with members, other staff, and the community Availability to work flexible hours and be on call as needed Valid Oklahoma Driver's License, acceptable driving record, proof of auto insurance coverage Experience working with adults with mental illness in a community setting and/or community mental health agency preferred Commitment to the mission of Red Rock BHS PHYSICAL REQUIREMENTS Must have the ability to stand or sit for long periods of time Must have the ability to lift, push, or pull a minimum of 50 pounds Ability to travel approximately 10% of the time Ability to use telephone, PC, fax machine, copy machine, and printer HOW WE TAKE CARE OF YOU! We pay a generous portion of your Health Insurance Low-cost Dental and Vision Insurance Retirement Plan with employer contributions equal to 5% of annual salary Student Loan Repayment Options No Cost Employee Assistance Plan 3 Weeks Paid Time-Off (increases annually between years 2-10) 9 Paid Holidays 1 Floating Holiday to use at your discretion. 4 Rest and Relaxation Days 3 days of Education Leave 4 hours of Volunteer Leave Eligible for Pay Increases and Bonuses Annually Employer Paid Long-Term Disability and Life Insurance Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities Red Rock Behavioral Health Services does not discriminate based on race, color, national origin, religion, gender, gender identity, age, marital/familial status, sexual orientation, or disability.
    $23k-28k yearly est. 12d ago
  • House Manager & Family Assistant (with Meal Prep Support)

    Sage Haus

    Assistant job in Oklahoma City, OK

    Title: House Manager & Family Assistant (with Meal Prep Support) Employment Type: Part-time (15-20 hours/week), with potential to grow to full-time Requirements Able to maintain a smoke, drug, and alcohol-free environment Able to pass a background check Safe and reliable transportation Up-to-date on routine vaccinations Comfortable with technology Proposed Schedule 3 days per week, approximately 6 hours per day, either Monday-Wednesday or Tuesday-Thursday. Flexibility is required from August-December, as this is a busier season for our family. About Our Family We are a multi-generational family of four, living with extended family and hosting frequent family gatherings (often 20-30 people). We have two boys-one in college and one in high school-and there are often multiple capable adults around the home at any given time. While there's no shortage of people, daily life moves quickly and stays full. Things run best when there is someone who can quietly step in, notice what needs doing, and help keep everything running smoothly. With one parent working full-time and the other wanting more time to pursue her career and passions, we are seeking an efficient, proactive, and organized House Manager & Family Assistant who can blend seamlessly into the flow of a multi-generational household-supporting where needed, taking initiative without disrupting the rhythm, and helping get things done with care and precision. This role is ideal for someone who thrives in a busy, dynamic environment and enjoys balancing household tasks with meal prep, coordination, and thoughtful support. What We're Looking For Proactive & Self-Sufficient: You take initiative without needing constant direction and naturally anticipate needs. Organized & Detail-Oriented: You take pride in doing things thoroughly and correctly and notice the small details that matter. Flexible & Reliable: You work well within a dynamic, multi-generational household and understand the needs of a busy family. Open to Feedback: You welcome constructive feedback and use it as a tool for growth. Respectful of the Home: You value cleanliness and household standards (e.g., no shoes in the house), handle items with care, and understand the cultural importance of maintaining a well-kept space. Positive & Grateful: You bring a glass-half-full mindset and approach your work with integrity and appreciation. Strong Communication Skills: You provide clear updates and manage family needs smoothly and professionally. Respectful & Empathetic: You live by the “platinum rule,” treating others the way they wish to be treated. Persistent & Problem-Solver: You thrive off of problem-solving, remain persistent in the face of challenges, and enjoy finding creative solutions to keep the household running smoothly. Impact-Driven & Resourceful: You care about sustainability and the long-term impact of your work, and you find creative, resourceful solutions to everyday challenges. Key Responsibilities Family Assistant Responsibilities Household Management & Organization Reset and tidy rooms daily (vacuum high-traffic areas, wipe surfaces, load/unload dishwasher, etc.) Ensure the home is prepped for cleaning services Organize donation drop-offs and pickups Supervise or coordinate with service providers/vendors (cleaners, landscapers, handymen) Inventory Management & Errands Track and restock pantry, fridge, toiletries, and household supplies Create and manage running household supply lists (Amazon, Costco, Target) Run errands (grocery shopping, returns, dry cleaning, gift shopping) Handle packages, mail sorting, and deliveries Meal Planning & Preparation Assist with meal prep (breakfast, lunch, and dinner) 4-5 days per week Breakfast and lunch are simple; dinners may require more preparation Follow dietary preferences (vegetarian, vegan, and Gujarati dietary guidelines) Clean the kitchen post-prep and maintain tidiness Administrative & Personal Assistant Support Oversee family schedules and calendars, keeping everyone informed of deadlines and reminders Assist with personal and family travel planning and logistics Handle basic budgeting and receipt tracking Coordinate events, appointments, and guest preparations (RSVPs, venues, catering) If Time Allows These responsibilities are secondary and can be completed as time permits: Household Management & Organization Seasonal swaps (clothing, décor, bedding) Prepare for family events and guest stays, including graduations and birthdays Vehicle Management Schedule and oversee vehicle maintenance (oil changes, inspections) Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Vendor & Property Oversight Coordinate pool maintenance through service providers Oversee garden upkeep during summer months Laundry & Linen Care Fold, iron, and steam laundry (priority on folding and ironing) Keep laundry areas tidy and well-stocked Additional Administrative Support Sort and organize family paperwork, photos, and digital files Help manage family email inboxes Open to light executive assistant support for mom's business in the future How to Apply Please submit: A brief letter explaining why you'd be a great fit for this role Your updated resume At least three professional references with contact information This role requires a background check.
    $32k-49k yearly est. Auto-Apply 5d ago
  • Virtual Trip Concierge Assistant

    Destinytravel

    Assistant job in Oklahoma City, OK

    As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.
    $29k-39k yearly est. 11d ago
  • Virtual Assistant, Data Entry

    Link-Up Overseas

    Assistant job in Oklahoma City, OK

    Job Opening: Remote Data Entry Assistant that offers flexibility and the opportunity to work remotely? Look no further! We are seeking a talented and motivated Data Entry Assistant to join our dynamic team. As a Data Entry Assistant, you will play a vital role in maintaining accurate and up-to-date information in our systems. This position offers a unique opportunity to gain valuable experience in a remote work environment while contributing to the success of our organization. Responsibilities: Enter and update data accurately and efficiently into our database systems. Verify and review data for errors or discrepancies, ensuring data integrity. Conduct research to obtain additional information or clarification as needed. Organize and maintain electronic and physical files to ensure easy retrieval of information. Collaborate with team members to identify process improvements and contribute to the development of best practices. Adhere to data entry guidelines and protocols to ensure consistent and accurate data entry. Follow security protocols to protect sensitive and confidential information. Qualifications: High school diploma or equivalent qualification. Proficient computer skills, including knowledge of spreadsheet software and data entry tools. Strong attention to detail and accuracy. Excellent time management and organizational skills. Ability to work independently and meet deadlines. Strong communication and interpersonal skills. Prior experience in data entry or related field is a plus but not required. Benefits: Remote work: Enjoy the flexibility of working from the comfort of your own home or any location of your choice. Learning and growth opportunities: Gain valuable experience in data entry and develop skills that can be transferrable to various industries. Mentorship: Receive guidance and support from experienced professionals in the field. Competitive compensation: Receive a competitive salary commensurate with your skills and experience. Work-life balance: Maintain a healthy work-life balance with flexible working hours. Collaborative environment: Join a supportive and inclusive team that values collaboration and teamwork. Don't miss out on this exciting opportunity to kickstart your career in data entry. Apply now and become part of our growing organization that values your contributions and offers a rewarding remote work experience. Please submit your resume and cover letter detailing your interest in the role. We look forward to hearing from you! Note: This is a remote position
    $29k-39k yearly est. 60d+ ago
  • Dosimetry Assistant - Stephenson Cancer Center

    Oklahoma Complete Health

    Assistant job in Oklahoma City, OK

    Position Title:Dosimetry Assistant - Stephenson Cancer CenterDepartment:Radiation TherapyJob Description: General Description: Responsible for routine technical work in Radiation Oncology treatment planning with the opportunity and expectation of ongoing enhancement and training in all aspects of treatment planning. Radiation Dosimetrist Assistants at this level are expected to be capable of developing routine radiotherapy treatment plans form 3D medical images (CT, MRI, PET). The assistant also performs ancillary dosimetry tasks such as block/mold room duties, HDR/LDR preparation, involvement in workflow management and billing for each patient. Work is performed under close supervision, progressing to limited supervision by Radiation Dosimetrists and/or Radiation Physicists. It is expected that advanced dosimetry skills and independence in all areas of dosimetric services will be developed while in this position. This position reports to the Radiation Oncology Manager and will receive work, direction and evaluation of technical skills from the Director of Radiation Physics. Essential Responsibilities: Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Performance of non-planning dosimetry activities which includes: Block/Mold room (creation of specific devices such as bolus and electron blocks under the directon of the Dosimetrist or Physicist); Patient specific dosimetry (in vivo dosimetry); Utilization and/or implementation of institutional electronic charting and workflow systems; Utilization and/or implementaion of institutional billing methods for a high standard for proper and accurate billing Performance of radiotherapy treatment planning which includes: Manual 2D monitoring unit (MU) calculations; 2D plans created from conventional simulation Performance of radiotherapy treatment planning which includes: 3D plans created from CT simulation using computer based treatment-planning systems including image preparation (e.g. import, assign CT-density table and image-registration); Setup and dose point creation, implementing dose prescriptions; Anatomical and planning contour delineation; Communication with physicians and phsyicists regarding planning parameters Responsible for importing diagnostic images (CT/MRI/PET); register and fuse diagnostic images to CT sim per orders Assist in plan creation for Intensity Modulation Radiation Therapy (IMRT) planning Delineate some portion of the OARs Participate in the consultation regarding the proper setup and immobilization of new patients as needed Transfer plans between treatment units; adjust plans, recalculate dose and document changes according to clinical needs Assist in updating and creating new policy and procedures for dosimetry functions. Participate in dosimetry related projects designed to improve radiation therapy processes. Participation in department-wide committees as an observer as time permits (e.g.: quality improvement and safety). Participate in contour rounds, and possibly chart rounds once a quarter or more frequently if scheduling levels permit. General Responsibilities: Performs other duties as assigned Minimum Qualifications: Education: Graduate from a JRCERT accredited program in Radiation Therapy required Experience: RT (R) (RT) with greater than 12 months radiotherapy experience required. Previous Radiation Therapy experience preferred. License(s)/Certification(s)/Registration(s) Required: RT (R) (MR), RT (R) (CT) or an RT (R) (RT) required. Continuing educational hours are required to maintain the registered status of 24 hours in two years to maintain AART. Knowledge, Skills and Abilities: Strong mathematical and analytical skills, including algebra, geometry, and trigonometry. Ability to function safely and effectively in the Radiation Oncology clinical environment. Ability to work effectively within the radiation oncology team. Ability to interpret medical terminology Ability to understand written and oral communication from medical staff and with patients, family, public and other professionals. Ability to identify anatomic structures on radiographs and cross-sectional radiographic images and MRI. Ability to interact with patients and family in such a manner as to inspire confidence and gain patient's cooperation. Ability to communicate (understand written and oral communication) with medical staff, physics staff, radiation therapists, nursing, and clerical staff involved with patient care. Ability to effectively send, receive and respond to information; including the ability to read, write, listen, speak observe and use computers. Knowledge of human anatomy and physiology; radiation physics; radiation biology; pathology and malignant disease; tissue and organ dose tolerances. Knowledge of working with high-energy radiation materials and equipment and the hazards involved. Knowledge of the workings and use of complex radiation therapy treatment machines, specialized diagnostic x-ray equipment, electronic portal imaging, ARIA software, MLC (multi-leaf collimator equipment), optical guidance systems, dynamic wedges, tracking systems, and other new technologies as implemented and assigned. Ability to make appropriate patient set-up recommendations to produce reproducible, accurate and precise treatment plans. Skill and ability in interpreting treatment planning orders and in communicating with medical and radiation physics staff to develop appropriate treatment plans. Respecting and honoring patient concerns including privacy and confidentiality. Knowledge of functions of a radiation oncology clinic. Knowledge of charge entry system and ability to enter charges accurately. Knowledge of and ability to use required computer systems Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
    $18k-27k yearly est. Auto-Apply 5d ago
  • Building Secretary

    AFA American Fidelity Assurance Company

    Assistant job in Oklahoma City, OK

    Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC
    $24k-36k yearly est. Auto-Apply 10d ago
  • Registrar Assistant

    Oklahoma State Government

    Assistant job in Oklahoma City, OK

    Job Posting Title Registrar Assistant Agency 353 OKLA. HORSE RACING COMM. Supervisory Organization Horse Racing Commission Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) December 16, 2025 Full/Part-Time Full time Job Type Regular Compensation Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Participates in projects as team member or team leader Develops and implements special procedures Initiates correspondence requiring knowledge of agency or program procedures and policies Develops and maintains confidential or complex files Interprets and advises internal and external customers on departmental or program rules, regulations, and laws Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties Represents agency, supervising official, or program area at meetings, conferences, or civic organizations Coordinates activities with internal and external customers Establishes educational and/or training programs Interviews callers, arranges appointments, and performs other office tasks and duties Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. Trains or mentors other staff. Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $19k-30k yearly est. Auto-Apply 41d ago
  • Registrar Assistant

    State of Oklahoma

    Assistant job in Oklahoma City, OK

    Job Posting Title Registrar Assistant Agency 353 OKLA. HORSE RACING COMM. Supervisory Organization Horse Racing Commission Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) December 16, 2025 Full/Part-Time Full time Job Type Regular Compensation Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: * Participates in projects as team member or team leader * Develops and implements special procedures * Initiates correspondence requiring knowledge of agency or program procedures and policies * Develops and maintains confidential or complex files * Interprets and advises internal and external customers on departmental or program rules, regulations, and laws * Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties * Represents agency, supervising official, or program area at meetings, conferences, or civic organizations * Coordinates activities with internal and external customers * Establishes educational and/or training programs * Interviews callers, arranges appointments, and performs other office tasks and duties * Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff. * Trains or mentors other staff. * Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine customer service requests from internal and external customers. Knowledge, Skills, Abilities and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience. Special Requirements Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor's degree or college hours. Some agencies may prefer a candidate with a specific bachelor's degree or college hours. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact
    $19k-30k yearly est. Auto-Apply 41d ago
  • Project Assistant Phase I & II

    Oklahoma Environmental Services

    Assistant job in Oklahoma City, OK

    COMPANY SUMMARY Oklahoma Environmental Services (OES) is a professional environmental consulting and services firm providing full-spectrum solutions to clients across multiple industries. OES is a leading provider of environmental services specializing in environmental mitigation, remediation, risk assessment, restoration and compliance management. We offer a complete range of services including Environmental Consulting, Dual Phase Vacuum Extraction, Excavation & Petroleum Storage Tank Removal, Environmental Systems Operation & Maintenance, Monitoring Well Drilling and Plugging, Soil & Groundwater Sampling & Remediation, Oilfield Services, Compliance Management & Audits, Phase I & Phase II Environmental Site Assessments, Real Estate and Brownfields assessments, Spill Prevention and Storm Water Plans, Asbestos Survey, and Statistical Inventory Reconciliation (SIR). Motivated environmental professionals with Phase 1 & Phase 2 assessments, NEPA, Lead Based Paint and Asbestos, Oil & Gas, Water & air Quality experience are encouraged to apply and join our Team. Job Summary The Project Assistant will provide administrative and support services within the Project Management department. Supervisory Responsibilities None. Duties/Responsibilities Provides administrative and support services to the Project Manager. Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques. Assists with budget preparation, project changes, development of goals, and short- and long-range planning. Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances. Aid in remediation with field staff and Project Managers. Assist with the development of training materials and SOPs for in-house purposes. Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home. Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned. Required Skills/Abilities Excellent written and verbal communication skills. Knowledge of project management principles and practices. Knowledge of administrative principles and tasks. Ability to remain calm in high pressure situations. Current knowledge of principles and techniques involved in environmental site assessments. Be thorough and pay great attention to detail. Ability to maintain necessary files and administrative records. Proficient in Microsoft Office Suite or similar software. Education and Experience Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to work in different weather conditions. Must be able to travel and possibly stay overnight at times when the job requires. Must be able to lift up to 25 pounds at a time. Must be able to wear required PPE. Must be able to traverse dangerous and hazardous areas during a variety of situations.
    $26k-39k yearly est. 60d+ ago
  • Studio Cleaning Assistant

    Perspire Sauna Studio of Nichols Hills

    Assistant job in Oklahoma City, OK

    Job DescriptionBenefits/Perks Competitive Compensation Free IR Sauna Membership We believe in a fun, upbeat environment We believe in flexible schedules and opportunities for advancement Company Overview Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Job Summary Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people. Responsibilities Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment Process towel shipments and maintain cold towel process Create towel bundles and place for guest accessibility Welcome and greet clients enthusiastically Support Sales Associates through miscellaneous tasks including sales and back-of-house duties Respond to guest inquiries and administer studio tours to new guests Prior experience in customer service is a plus! Qualifications A genuine desire to promote positivity and provide exceptional service A consistently awesome team-player attitude A verifiable history of excellent attendance and prior sales experience Evening and weekend availability
    $17k-25k yearly est. 24d ago
  • Hygiene Assistant - Friday and Saturday

    Wave Dental Professionals

    Assistant job in Alex, OK

    Hygiene Assistant - Friday & Saturdays Mount Vernon Dental Smiles | Alexandria, VA Mount Vernon Dental Smiles is seeking a part-time, 2 day per week, Hygiene Assistant to join our friendly and professional team in Alexandria, Virginia. This role is ideal for someone looking for Thursday, Friday and Saturday hours, with the potential to add additional days in the future. About Our Office: We are a modern, patient-centered dental practice that values quality care and a supportive team culture. Our office is equipped with the latest technology, including: Open Dental software Digital X-rays iTero scanner Position Details: Job Type: Part-time, 16 hours per week Schedule: Friday and Saturdays Location: Alexandria, VA Benefits: 401(k) with employer match Positive and collaborative work environment Opportunity to grow with the practice Responsibilities: Assist the hygienist during patient care and procedures Prepare and disinfect treatment rooms Take digital X-rays as needed Sterilize and manage instruments and supplies Support front office tasks when necessary Qualifications: Prior dental assisting experience preferred Experience with Open Dental and digital imaging is a plus Professional, reliable, and team-oriented Strong communication and organizational skills How to Apply: If you are enthusiastic about patient care and enjoy being part of a close-knit dental team, we'd love to meet you. Please submit your resume through this posting. #indeedwavedp Requirements Education and Training On the job training and additional certification may be required based on state requirements. High school graduate or GED Equivalent. Team Player. Ability to work in a fast-paced customer-focused environment. Excellent communication and organizational skills. FLSA Status: Hourly Reports to: Operations Manager
    $19k-30k yearly est. 5d ago
  • Administrative Specialist - City

    The City of Oklahoma City 3.7company rating

    Assistant job in Oklahoma City, OK

    PAY Pay Range: 513 Hourly Rate: $30.63 - $46.83 The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City's step placement policy. APPLICATION, HIRING, AND BACKGROUND When completing the application, applicants will be asked to respond to application questions. These application questions are based on the Job Requirements for the position. Completion of the application questions is required. Applicant responses to the application questions must specifically answer the questions asked. Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position. Applicants may upload only two attachments. Attachments may include, but are not limited to a resume, cover letter, DD214 or NGB Form 22, transcripts, etc. Applicants may also choose to combine documents into one field for upload. Applications may not be reviewed if specific responses to application questions have not been provided. Each application submission is reviewed independently. For detailed information about the City's hiring and background processes, check out the: Quick Guide to Hiring and Background Checks If you have questions, check out the: Frequently Asked Questions TOTAL REWARDS At the City of Oklahoma City, our Total Rewards package is designed to honor your service, fuel your growth, and support every part of your life. We offer: Competitive pay An average of $22,000 annually contributed toward your benefits and retirement A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development Explore all the ways we invest in you: City of Oklahoma City Total Rewards DEPARTMENTAL INFORMATION This position is responsible for purchasing functions for both the Water Quality and Southeast Water Supply Divisions. Located within the Water Quality Division of the Utilities Department, the role is essential for supervising the current and increasing workload. It provides critical system support to both divisions in procure supplies and services funded through two sources-the City and OCWUT-for a wide range of highly technical groups, including water treatment, facilities maintenance, electrical/electronic maintenance, laboratory services, lake maintenance, and pipeline maintenance. Across all areas of the purchasing process, there is a clear upward trend in activity each fiscal year. JOB SUMMARY This position is located in the Water Quality Division of the Utilities Department within the City of Oklahoma City. This is a staff position located throughout the City in large divisions and department level administrative work sections, and usually reports to a department or division head. The Administrative Specialist is primarily responsible for performing special projects, conducting research, monitoring budget goals and objectives, exchanging information, and performing general administrative tasks. Knowledge of current organizational, managerial, and administrative concepts and principles, skill in basic research principles and practices, and standard budgeting and financial management procedures and practices are required prior to assuming the position. Essential job functions include: identifying problems, evaluating and developing alternatives, and making written and verbal recommendations to improve organization programs, procedures and operations; researching and assessing department, division or section programs, needs, and operation; assisting in the planning, preparation, and control of department, division or section budgets, goals and objectives; exchanging information with various organizational personnel, boards, committees, outside agency representatives, and citizens regarding departmental policies, procedures, practices and operations; and performing a variety of general administrative duties in support of functions and activities of the assigned work unit. Specific duties and responsibilities may include, but are not limited to representing the department as staff advisor and attending various meetings; preparing Council memos for various department activities; monitoring project records relating to various contractual obligations; and conducting specialized feasibility, time and cost, and cost-benefit analyses. The employee primarily works independently and is frequently the department or division heads chief resource for conducting research into specific operational matters and activities. Instructions received define the overall objectives, with minimal specificity regarding how to proceed with assignments. Work results are primarily examined for soundness of technical judgment and quality of recommendations. VETERANS PREFERENCE Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference. To receive preference, veterans must submit verification of honorable discharge from the United States military service (Department of Defense Form DD214 or NGB Form 22) prior to the closing date of the vacancy announcement. JOB REQUIREMENTS Knowledge of and ability to utilize standard budgeting and finance procedures and practices in performance of duties. Knowledge of and skill in utilizing basic research principles and practices. Knowledge of current organizational, managerial, and administrative concepts and principles. Skill in assessing and following research through to logical conclusion. Skill in communicating verbally and in writing, using tact and diplomacy. Skill in making long and short-range projections based on current and future needs. Ability to develop alternatives and make recommendations leading to improvements of organizational activities and programs. Ability to learn and apply knowledge of the citywide organization and administrative structure, operations, practices and procedures. Ability to travel. PREFERRED QUALIFICATIONS Minimum of three (3) years of supervisory experience. Minimum of two (2) years of progressive experience in budgeting, purchasing, or business management. Skill in using Microsoft Office Applications and other computer software. COMPETENCIES One City, One Team (Teamwork/Team Oriented) (1) Recognizes, values, and leverages the ideas, opinions, and perspectives of others; (2) participates willingly and effectively as a team lead or team member; (3) builds consensus; fosters team commitment, spirit, pride, and trust; (4) collaborates with others to accomplish goals and objectives and achieve results; (5) expresses facts, ideas, messages, and information (technical and non-technical) to individuals or groups clearly, concisely, accurately, understandably, with honesty, tact, and diplomacy and in a manner that is appropriate for the intended audience; (6) actively listens, clarifies information as needed; (7) [Core Value One City, One Team] shares information, resources and solutions across departments; (8) [Core Value One City, One Team] asks for help early and offers it often; (9) [Core Value One City, One Team] collaborates across teams before decisions are made. Service First (Customer Centric) (1) Demonstrates commitment to public service; (2) serves and satisfies internal and external customers in a timely and effective manner; (3) establishes, commits to, and maintains high standards for producing quality work products and being responsive to customers; (4) supports the Department/City's mission; develops and executes strategies with the customer in mind; (5) [Core Value Service First] acts quickly and follows through until the job is complete; (6) [Core Value Service First] serves everyone with genuine respect, diligence and professionalism; (7) [Core Value Service First] makes decisions with the people we serve in mind. Respect Always (Leads Through Influence) (1) Persuades others; builds consensus through give and take; (2) gains cooperation from others to obtain information and accomplish goals; (3) works with others towards achieving agreements that may involve exchanging resources or resolving differences; (4) understands the concepts, practices, and techniques used to identify, engage, influence, and monitor relationships with individuals and groups connected to a work effort including those actively involved; (5) leads through influence over the process and its results, and those who have a vested interest in the outcome (positive or negative). (6) [Core Value Respect Always] listens with curiosity and speaks with care; (7) [Core Value Respect Always] embraces different perspectives and lived experiences; (8) [Core Value Respect Always] gives feedback constructively and receives it openly. Own the Outcome (Execution and Results) (1) Sets well-defined and realistic goals and high standards of performance for self or self and others; (2) displays a high level of initiative, effort, and commitment toward performing work; (3) completes assignments in a thorough, accurate, and timely manner, and delivers results; (4) works with minimal supervision, is motivated to achieve, and demonstrates responsible behavior; (5) demonstrates understanding of all aspects of the job and application of accrued knowledge in carrying out duties and responsibilities; technical knowledge; skill in the techniques, equipment, procedures, and work required; (6) recognizes opportunities and takes action for improvement to programs, policies, procedures, practices, and processes; (7) understands and is able to apply the principles, methods, and tools of quality improvement; (8) collects, examines, analyzes, and interprets data from a variety of sources; (9) makes data-driven recommendations/decisions and achieves results; (10) effectively achieves results through others to achieve the Department or City's mission; (11) [Core Value Own the Outcome] takes initiative to fix it or escalates issues; (12) [Core Value Own the Outcome] follows through on commitments; (13) [Core Value Own the Outcome] speaks up when accountability is missing. Keep Getting Better (Commitment to Continuous Improvement) (1) Recognizes opportunities for improvement with regard to programs, policies, procedures, practices, and processes; (2) understands and is able to apply the principles, methods, and tools of quality improvement; (3) collects, examines, analyzes, and interprets data from a variety of sources; (4) makes data-driven recommendations/decisions and achieves results; (5) [Core Value Keep Getting Better] takes time to reflect and act on what is working and what is not; (6) [Core Value Keep Getting Better] learns from mistakes without blaming; (7) [Core Value Keep Getting Better] supports self and other's development and growth. Empathetic Leadership (1) Fosters a workplace where employees are engaged; (2) seeks to know and learn about, and respects the values, attitudes, and beliefs of others; (3) welcomes varied ideas, perspectives, and thoughts when carrying out the work of the organization and making decisions; (4) builds trust through transparency, open communication, feedback, consistency, and humility; (5) seeks to build high performing teams through practices that demonstrate a commitment to hiring the most qualified candidates; promotes advancement opportunities for all (e.g., coaching, mentoring, providing personal and professional development opportunities); (6) resolves conflict and maintains effective working relationships with others through open dialogue, collaboration, empathy, active listening, understanding, tact, diplomacy, and professionalism; (7) treats others with fairness and dignity; (8) demonstrates emotional maturity; and (9) recognizes contributions and celebrates accomplishments. Note: This competency is not applicable for employees who are not supervisors. Judgment (1) Plans, coordinates, and executes business functions efficiently, effectively, and in a fiscally responsible manner; (2) identifies risks and develops and implements measures to avoid, mitigate, or minimize those risks; (3) makes effective, timely, well-informed, objective, and transparent work-related decisions; (4) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (5) uses resources effectively to achieve results aligned with organizational priorities; (6) applies understanding of financial management/budgeting principles to ensure decisions are fiscally sound and responsible and in accordance with policies, procedures, processes, rules, regulations, and laws; (7) makes business decisions that drive positive, fiscally responsible performance; (8) manages ambiguity, business insight, financial acumen, makes decisions using data and insight that achieves the best outcome for the department and City. Talent Development (1) Provides tools, materials, equipment, and resources; (2) provides performance feedback, coaching, mentoring, encouragement, and support; (3) discusses personal and professional goals; (4) provides formal and informal learning and development opportunities that support achievement of personal and professional goals; (5) attracts and develops talent; (6) manages performance throughout the department or City; (7) sets the leadership tone for area of responsibility. Note: This competency is not applicable for employees who are not supervisors. Strategic Thinking (1) Thinks conceptually, imaginatively, and systematically; (2) envisions the future; (3) defines the vision, direction, and goals; (4) develops a road map for achievement; (5) anticipates change and plans for it; (6) considers long-term value and consequences; (7) influences others to achieve results; (8) understands where the organization is headed; knows the organization's mission and functions, and how its social, political, and technological systems work; (9) aligns business strategies to long-term success of the City; (10) sets the vision, direction and compelling course of action; (11) operates effectively within the systems, programs, policies, procedures, codes, ordinances, rules, and regulations of the organization; (12) knows industry and stays ahead of best practices; (13) understands the political environment, management priorities, staff roles and responsibilities, and grasps external factors impacting the organization; (14) identifies when issues need to be escalated to higher authorities and effectively alerts appropriate officials. Agility (1) Values collaboration, communication, and feedback and is flexible and open to new ideas; (2) learns rapidly and transforms learning into action; (3) examines processes and practices to perform work most effectively; (4) demonstrates courage and willingness to take calculated risks; (5) assesses readiness; proposes new approaches, methods, and technologies plans, implements, and evaluates change in a transparent, positive, and thoughtful manner; (6) exhibits emotional maturity and stability, effectively manages conflict, and remains optimistic and calm during stressful situations; (7) rapidly adapts to change and leads others through change, while producing tangible results and identifying new opportunities. WORKING CONDITIONS Primarily indoors in climate-controlled environment. Occasional local or out-of-town travel to meetings, conferences or seminars. Occasionally required to work beyond normal working hours. Note: Typical City employee working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. However, working hours vary (may require work to begin before 8:00 a.m. and/or end beyond 5:00 p.m., and/or may require work on weekends and holidays), and are subject to change, based on the duties and location of the position and the business needs of the assigned work unit/department. PHYSICAL REQUIREMENTS Near vision enough to read and draft documents such as written communications or reports both manually and machine operated. Speech and hearing enough to communicate in person and by telephone. Manual and finger dexterity enough to operate office equipment such as keyboards, telephones, 10-key, etc. Note: The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. OTHER DETAILS Pay Method: City employees are required to receive pay electronically, either via direct deposit or pay card. Former Employees: If this position is open to external applicants and you are a former employee, you must be eligible for rehire to participate in any selection process. If you are unsure of your rehire status, please contact the Human Resources Department at **************. If your rehire status has been coded “Not Eligible,” “Eligible 3,” or “Conditional,” you will need to request a review of your rehire status through the Human Resources Department's Employee and Labor Relations Division. Background Investigation, Drug Testing, Physical Examination: Upon a conditional offer of employment/acceptance of position, the City of Oklahoma City will conduct a criminal history background check for external applicants. Applicants will be provided contact information for any third-party reporting agencies used to collect background information in connection with conditional offers of employment. If the position accepted includes a driver license (commercial or non-commercial) Job Requirement, the City of Oklahoma City will obtain a Motor Vehicle Report for internal and external applicants. If the position accepted is safety sensitive and/or a driving position, internal and external applicants will be provided a copy of the City of Oklahoma City's Drug and Alcohol Testing Policy prior to being directed for a drug test. A copy is also available at the link below: HRB 25-01 Drug and Alcohol Testing Procedure If the position accepted is cyber security sensitive, internal and external applicants will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check. Additionally, employees in this job classification must complete Level 4 Security Awareness Training and pass an online certification test. If the position accepted includes a lift/push/pull/carry Physical Requirement of 25 pounds and greater, internal and external applicants will be directed for a physical examination. AN EQUAL OPPORTUNITY EMPLOYER If you require reasonable accommodation at any time during the hiring process, please notify one of the Human Resources Department Representatives by calling ************. The City of Oklahoma City will not discriminate against any applicant or employee because of race, color, religion, sex (including pregnancy, actual or perceived sexual orientation, and gender identity and/or expression), national origin, age, disability (mental or physical) and genetic information (including family medical history).
    $28k-34k yearly est. Auto-Apply 5d ago
  • Special Services Secretary - 236 Day

    Putnam City 4.0company rating

    Assistant job in Oklahoma City, OK

    TITLE: Secretary QUALIFICATIONS: 1. A reasonable degree of proficiency in typing and keyboarding. Working knowledge of basic office procedures and the operation of common office equipment and machines. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. REPORTS TO: Director of Special Services SUPERVISES: All assistant secretaries in the school building. JOB GOAL: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. PERFORMANCE RESPONSIBILITIES: Performs the usual office routines and practices associated with a busy yet productive and efficient office. Prepares correspondence, reports, notices, and recommendations as required. Maintains such student records as shall be required. Places, receives and routes all incoming calls. Maintains a daily teacher attendance log and the attendant records for substitute teachers. Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form. Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed. Orders and maintains supplies as needed. Performs any bookkeeping tasks associated with the specific position. Maintains a schedule of appointments and makes arrangements for conferences and interviews. Welcomes visitors and arranges for their comfort. Performs such other duties as may be assigned. TERMS OF EMPLOYMENT: Ten, eleven or twelve-month year. Salary and work year to be according to the current schedule. EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of noncertified personnel.
    $17k-24k yearly est. 6d ago
  • 2025-26 Tier 2 Para for Speech Therapy

    Mid-Del School District 3.5company rating

    Assistant job in Oklahoma City, OK

    : TIER PARA 2 FOR SPEECH THERAPY SALARY SCHEDULE: SCHEDULE JJ DEPARTMENT: SPECIAL SERVICES FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES A paraprofessional works to assist a teacher throughout their daily classroom activities. Some of the duties include helping schedule and implement programs in accordance with the curriculum as well as general classroom and clerical duties such as maintaining a clean and safe environment or printing and preparing educational material. QUALIFICATION REQUIREMENTS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily * Have obtained an associate's degree (or higher); or have taken and passed the WorkKeys test or the Oklahoma General Education Test or completed 48 hours of collegiate studies at an accredited university. This is a required component for employment. * Must complete Paraprofessional training within 120 days of employment; required * Ability to perform all essential duties ESSENTIAL DUTIES AND RESPONSIBILITIES: * Participate in multidisciplinary team meetings to develop appropriate individual educational programs. (IEP) * Assist students with daily tasks as directed by the teacher. * Assists teachers with conducting lessons, managing the classroom and developing materials. * Track student progress during the school year and create reports to let parents understand what their children are learning. * Communicates with educational and related services staff, and other professionals concerned with the student's educational progress. * Work with small group activities. * Assist students with appropriate behavior. * Assist teachers in providing those activities that serve to enhance the student's quality of life. (showering, diaper changing, etc.). * Assist the teacher with the implementation of individualized educational programs. * Additional duties that may be assigned by the immediate supervisor. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
    $32k-52k yearly est. 5d ago
  • Rehabilitation Therapy Assistant

    Rose Rock Veterinary Hospital & Pet Resort

    Assistant job in Norman, OK

    WHO WE ARE: Rose Rock Veterinary Hospital & Pet Resort is a five-doctor small animal, full-service, general practice located in Norman, Oklahoma. Our practice is dedicated to providing our clients, patients, and resort guests with excellent, gentle, personalized care that they deserve. YOUR MISSION: Your mission is to assist our rehabilitation therapy doctor in promoting and providing services for the patients in our rehabilitation therapy program, as well as providing needed assistance to our other doctors and veterinary technicians/assistants. You will work to provide exceptional care for our patients and outstanding customer service for our clients. Duties include assisting with consult appointments, working with the doctor to design a therapy plan for each patient and executing each plan as specified. This includes services such as underwater treadmill, acupuncture, laser therapy, land treadmill, therapy exercises (cavaletti poles, weave poles, balance balls, etc.), shockwave therapy, stem cell therapy, and PRP. Duties also include the care of animals, which involves feeding, watering, cleaning, and record-keeping; providing patient care and treatments; and customer relations. Prior experience working in the veterinary or human medical field is preferred. REQUIRED PERSONALITY AND BEHAVIOR CHARACTERISTICS: Enjoy working with people and animals; you must be team-oriented. Have good communication skills. Be hard-working and motivated. Be able to handle work swiftly. Be a go-getter and be able to complete tasks. Be able to keep calm in a busy environment. Be able to work independently. WORK SCHEDULE, PLANNED SALARY AND OTHER COMPENSATIONS: Full-time position available. Part-time considered. Flexible scheduling with various shifts and hours. You must be able to work evenings, weekends, and holidays. Starting pay $12.00-$16.00 per hour. Wage varies with experience and work status. Full-time employee benefits: Medical, dental, and vision insurance 401k retirement plan Paid time off Discounted veterinary services Uniform allowance Continuing education Other benefits available for both full-time and part-time employees. Rose Rock Veterinary Hospital and Pet Resort is a drug-free workplace.
    $12-16 hourly 60d+ ago
  • 2025-26 Tier 2 Para for Speech Therapy

    Midwest City 3.2company rating

    Assistant job in Oklahoma City, OK

    : TIER PARA 2 FOR SPEECH THERAPY SALARY SCHEDULE: SCHEDULE JJ DEPARTMENT: SPECIAL SERVICES FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES A paraprofessional works to assist a teacher throughout their daily classroom activities. Some of the duties include helping schedule and implement programs in accordance with the curriculum as well as general classroom and clerical duties such as maintaining a clean and safe environment or printing and preparing educational material. QUALIFICATION REQUIREMENTS: ? To perform this job successfully, an individual must be able to perform each essential duty satisfactorily ? Have obtained an associate's degree (or higher); or have taken and passed the WorkKeys test, the Oklahoma General Education Test, or completed 48 hours of collegiate studies at an accredited university. This is a required component for employment. ? Must complete Paraprofessional training within 120 days of employment; required ? Ability to perform all essential duties ESSENTIAL DUTIES AND RESPONSIBILITIES: Participate in multidisciplinary team meetings to develop appropriate individual educational programs. (IEP) Assist students with daily tasks as directed by the teacher. Assists teachers with conducting lessons, managing the classroom and developing materials. Track student progress during the school year and create reports to let parents understand what their children are learning. Communicates with educational and related services staff, and other professionals concerned with the student's educational progress. Work with small group activities. Assist students with appropriate behavior. Assist teachers in providing those activities that serve to enhance the student's quality of life. (showering, diaper changing, etc.). Assist the teacher with the implementation of individualized educational programs. Additional duties that may be assigned by the immediate supervisor. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
    $22k-32k yearly est. 6d ago
  • Agriculture Assistant

    Iowanation

    Assistant job in Perkins, OK

    Summary of Responsibilities: falls within the general supervision of the Natural Resources Division Director. Requirements Essential Duties and Responsibilities: Assist with the health of livestock, including inoculations, safety, taking measures for protection, and periodic checks on animals. Feed livestock on a regularly scheduled basis. Implement rotation grazing schedule for rangelands as determined by the Agriculture Manager. Determine type of nourishment needed by livestock. Utilize proper agricultural and conservation practices in order to meet the specified needs and goals of the Tribe. Production, harvesting, and planting of feed crops. Land application of fertilizer and herbicides. Maintaining agriculture equipment. Developing prescribed burning plan for agriculture lands. Inspect Tribal Lands for potential hazards or hazardous conditions. Maintain proper fencing and gate conditions to meet the needs of the program. Build and/or repair fencing as needed. Manage federal bison grant provisions consistent with grant agreement. Budget and financial management. Record keeping. Progress reporting. Maintain proper files, records and documentation of agricultural activities as required by tribal administration. Maintain proper communication with the Agriculture Manager in order to facilitate and coordinate all activities. Perform other duties as assigned. Education and Experience: Must possess a high school diploma or equivalent. Preference will be given to applicants with higher education in courses related to agriculture sciences. Must possess a thorough working knowledge of livestock and agricultural practices plus a knowledge and background in modern conservation and farming techniques. Previous experience with cattle as well as previous hands-on experience in agricultural/livestock practices. Previous experience with Bison is preferred. Knowledge, Skills and Abilities: Ability to operate all farm service equipment. Ability to perform and conduct field activities. Must have good interpersonal and communication skills. Ability to organize and maintain records. Preference given to those applicants who have proficient computer skills. Must be culturally sensitive in working with Indian Tribes (preference will be given to applicants of Native American or Alaskan descent). Must possess responsible work experience where administrative and technical skills have been demonstrated. Physical Requirements: Must be able to bend, stoop, squat, lift, kneel, sit in the floor and carry up to 40 pounds. Conditions of Employment: The Iowa Tribe of Oklahoma operates a drug-free workplace. Must submit to and pass applicable drug test. Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act. Must possess and maintain a valid driver license with no serious violations.
    $17k-24k yearly est. 60d+ ago
  • Agriculture Assistant

    Iowa Tribe of Oklahoma

    Assistant job in Perkins, OK

    Full-time Description Summary of Responsibilities: falls within the general supervision of the Natural Resources Division Director. Requirements Essential Duties and Responsibilities: Assist with the health of livestock, including inoculations, safety, taking measures for protection, and periodic checks on animals. Feed livestock on a regularly scheduled basis. Implement rotation grazing schedule for rangelands as determined by the Agriculture Manager. Determine type of nourishment needed by livestock. Utilize proper agricultural and conservation practices in order to meet the specified needs and goals of the Tribe. Production, harvesting, and planting of feed crops. Land application of fertilizer and herbicides. Maintaining agriculture equipment. Developing prescribed burning plan for agriculture lands. Inspect Tribal Lands for potential hazards or hazardous conditions. Maintain proper fencing and gate conditions to meet the needs of the program. Build and/or repair fencing as needed. Manage federal bison grant provisions consistent with grant agreement. Budget and financial management. Record keeping. Progress reporting. Maintain proper files, records and documentation of agricultural activities as required by tribal administration. Maintain proper communication with the Agriculture Manager in order to facilitate and coordinate all activities. Perform other duties as assigned. Education and Experience: Must possess a high school diploma or equivalent. Preference will be given to applicants with higher education in courses related to agriculture sciences. Must possess a thorough working knowledge of livestock and agricultural practices plus a knowledge and background in modern conservation and farming techniques. Previous experience with cattle as well as previous hands-on experience in agricultural/livestock practices. Previous experience with Bison is preferred. Knowledge, Skills and Abilities: Ability to operate all farm service equipment. Ability to perform and conduct field activities. Must have good interpersonal and communication skills. Ability to organize and maintain records. Preference given to those applicants who have proficient computer skills. Must be culturally sensitive in working with Indian Tribes (preference will be given to applicants of Native American or Alaskan descent). Must possess responsible work experience where administrative and technical skills have been demonstrated. Physical Requirements: Must be able to bend, stoop, squat, lift, kneel, sit in the floor and carry up to 40 pounds. Conditions of Employment: The Iowa Tribe of Oklahoma operates a drug-free workplace. Must submit to and pass applicable drug test. Must pass background investigations for suitability of character identified in accordance with the Indian Child Protection and Family Violence Prevention Act. Must possess and maintain a valid driver license with no serious violations.
    $17k-24k yearly est. 60d+ ago

Learn more about assistant jobs

How much does an assistant earn in Oklahoma City, OK?

The average assistant in Oklahoma City, OK earns between $15,000 and $37,000 annually. This compares to the national average assistant range of $16,000 to $82,000.

Average assistant salary in Oklahoma City, OK

$24,000

What are the biggest employers of Assistants in Oklahoma City, OK?

The biggest employers of Assistants in Oklahoma City, OK are:
  1. Walmart
  2. PacSun
  3. Natural Grocers
  4. ABM Industries
  5. Dental Depot
  6. University of Oklahoma
  7. Tulsa Community College
  8. Mathis
  9. Costco Wholesale
  10. Oklahoma State Government
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